American Structurepoint/ENG/Addl Serv 6/19,500/Keystone Collision Damage ate- —s
American Structurepoint
Engineering -2014
Appropriation#920-434010/; P.O. #3/826
Contract Not To E.rceed$19,500.00
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and American Structurepoint (the"Vendor"), as City Contract dated March 20, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint
by and through its Board of Public
Works and Safety
By: C By:
ames Brain rd, Presi rrz ## r Auth'jc d Signature
Date: "-2
OORAItt M. PARKS
Printed Name
Mary nn Burke, Me jer j y
Dat : r btR• o DEVEI.D9NA T>\
Title
Lori S. WLayan, eTber FID/TIN:
Date: zilairi
Last Four of SSN if Sole Proprietor:
ATTE T: 1
/� Date: Marcy 07`/ c20/4/
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March 5, 2014
CI I YE, or CARVIEL
�:AAII J BRAINARD, MAYOR
Mr. Willis R. Conner, PE, SE
Mr. Gregory L. Henneke, PE
American Structurepoint, Inc.
7260 Shadeland Station
Indianapolis, IN 46256-3957
RE: Additional Service Amendment#6, Y.O. #31826
Dear Mssrs. Conner and Henneke:
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current
contract with American Structurepoint,dated March 20, 2013. I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#6— Keystone Parkway Collision Damage
Inspection,Design and Plans
Engineering Services
Not to Exceed: $19,500.00
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional,quality services. If you should have any questions, please give me a call.
Sincerely,
J my . Ka hman,P.E.
City Engineer
Revie ed and approved by:
nge ing
Director of Administration
Exhibit
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March 3, 2014
Mr. Jeremy Kashman, PE
Carmel City Engineer
One Civic Square
Cannel, Indiana 46032
Re: Keystone Parkway Collision Damage
Dear Mr. Kashman:
On behalf of American Structurepoint, I am pleased to submit this proposal for the design and
engineering plans for the inspection and repair of the 106ib, 116111 and I 26th Street bridges over Keystone
Parkway. The bridges were hit by an illegal vehicle on Sunday, October 3rd, 2013.
The professional services shall include emergency inspection, design and plans described in Exhibit A.
Upon receiving notice to proceed from the City of Carmel, American Structurepoint will complete the
construction documents and bid the project for fee of S19,500. Invoices will be forwarded to the City of
Carmel on a monthly basis in accordance with our original contract.
We look forward to working with the City of Carmel on this project. If you should have any questions,
do not hesitate to contact me at(317) 547-5580.
Very truly yours,
Al erican Structurepoint, Inc.
11
Cr<li . Parks, PE
Director of Development
Attachment
At
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EXHIBIT A
The Professional will provide services for City projects as described below.
The information and services to be furnished by the City are as set out in Appendix 1, attached to this
Agreement and made an integral part hereof
The Professional shall begin the services to be performed under this Agreement upon receipt of the
written notice to proceed from the City and shall deliver the work to the City in accordance with the
schedule contained in Appendix 2, attached to this Agreement and made an integral part hereof
The Professional shall receive payment for the services performed under this Agreement as set forth in
Appendix 3, attached to this Agreement and made an integral part hereof.
KEYSTONE AVENUE BRIDGE COLLISION DAMAGE
I. EMERGENCY FIELD INSPECTION
A. The Professionals shall inspect the damage to existing bridge structure on 106'1i, 116`h and
126th Streets over Keystone Parkway and develop an inspection summary report in the
form of a memo to the Owner.
II. BRIDGE REPAIR PLANS
A. The Professional shall prepare design details, contract plans, special provisions for the
specifications, and opinions of probable cost for the repair of 106°i, 116'h, and 126'h Street
bridges over Keystone Parkway.
B. Upon completion and final approval of the services by the City, the Professional shall
deliver to the City the following:
1. One set of final approved contract plans drawn to a suitable scale on standard 36"
x 24" sheets prepared on bond paper
2. One complete contract book incorporating specifications into the City's standard
front end documents
3. One electronic(PDF) set of final approved contract plans and contract book
4. One copy of the opinion of probable construction cost
C. Additional general data will be issued at the mutual agreement of the Professional and the
City, and electronic files will be submitted to the City as requested. The Professional
does not authorize or assume liability for any reuse of the documents or digital materials
described in this section for any purpose other than this project and the specific use
intended unless adapted by and approved by the Professional.
A
Exhibit A Page I of3 201302173
D. h3 fulfillment of this Agreement, the Professional shall comply with the requirements of
the appropriate regulations and requirements of the City and other public agencies having
a legal jurisdiction over the project.
III. CONSTRUCTION QUESTIONS
A. The Professional shall make themselves available to answer questions in regards to the
design during construction of the repairs.
IV. CONSTRUCTION OBSERVATION
A. If desired by the City, the Professional can provide Construction observation services.
This work would be completed under a separate supplemental agreement at a later time.
r
Exhibit A Page 2 of 3 201302173
APPENDIX 1
INFORMATION AND SERVICES TO BE FURNISHED BY CITY
The City shall furnish the Professional with the following, as appropriate:
1. A City's representative with decision-making authority on all inquiries
2. Assistance to the Professional by placing at his disposal all available information pertinent to
the project, including but not limited to property owner information, deeds, plans of adjacent
developments, and section corner information
3. Specifications and standard drawings applicable to the project
4. All written reviews pertinent to the project that are received by the City
5. Guarantee of access to enter upon public and private lands, as required for the Professional
under this Agreement
6. All legal services, as may be required for development of the project
t
00-4
511
Appendix 1 Page 1 of 1 201302173
APPENDIX 2
SCHEDULE
The Professional will complete the services described in this Agreement using the following schedule:
REPAIR DESIGNS
A. Preliminary Plans to be completed within 45 days of receipt of Notice to Proceed
pa
V
Appendix 2 Page I of I 20130203
APPENDIX 3
COMPENSATION
A. Amount of Payment
The Professional will receive payment for the work performed under this Agreement as follows,
unless a modification of the Agreement is approved in writing by the City.
1. Emergency Field Inspections (lump sum) $5,300
2. Bridge Repair Plans& Construction Questions (hourly not to exceed) $14,200
B. Method of Payment
1. Payment for lump-sum items will be made monthly to the Professional on a percent-
complete basis upon submission to the City of an invoice.
2. Compensation for hourly items will be invoiced on a monthly basis per attached Rates in
Appendix 4. City will only be invoiced for an amount equal to the cumulative hours
charged to the Project by each class of Professional's employees time standard hourly rates
for each applicable billing class plus Professional's expenses, if any.
At
171(
Appendix 3 Page 1 of I 201302/73
APPENDIX 4
AMERICAN STRUCTUREPOINT, INC.
TRANSPORTATION DEPARTMENT
2013-2014 STANDARD HOURLY RATES SCHEDULE
Standard Hourly Rates are subject to annual review and adjustment. Hourly rates for services in effect
from July 1, 2013, to June 30, 2014 are:
EMPLOYEE CLASSIFICATION HOURLY RATE
Principal $210
Project Manager $180
Senior Engineer or Senior Planner $150
Project Engineer or Project Planner $120
Environmental Specialist $130
*Staff Engineer or Staff Planner $90
*Staff Scientist $80
*Senior Technician $120
*Technician $80
*Researcher $80
Registered Land Surveyor $135
*Survey Crew Member $80
*Resident Project Representative $105
*Construction Inspector $80
*Construction Inspector Intern $55
Landscape Architect $150
*Rates for these classifications are subject to overtime premium of an additional 0.16 x hourly
rate. p�
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201302173
APPENDIX 4
REIMBURSABLE EXPENSES
Reimbursable expenses include direct expenses incurred by American Structurepoint, Inc., or our
consultants in the performance of work which is directly related to the project. These expenses arc in
addition to compensation for Basic and Supplemental services. Reimbursable expenses will be invoiced
at 1.0 times our direct costs. These expenses include, but are not limited to, the following:
• Renderings, models, or colored elevations
• Governmental agency review or permit fees
• Reproduction of documents for governmental agency review, bidding, or construction
• Reimbursable expenses charged to us by subconsultants
• Airline tickets, car rental, mileage, and per diem expenses for out-of-town travel
• Couriers and overnight deliveries, including FedEx, UPS, or similar carriers
The following expenses, if incurred in the process of providing professional services included in basic
services, are included in the fee noted and are not considered reimbursable expenses:
• Printing for in-house purposes and progress meetings
• Plotting expenses
• Computer charges
• Long distance phone calls
• Faxes
• Postage and handling
201302173
INDIANA
TAIL TAX EXEMPT
`{ i1 ty o f' �( .``s trme1 CERTIFICATEENO.003120155 002 0 PAGE
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FEDERAL EXCISE TAX EXEMPT •31 C -
35.60000972J
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,N
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVER'! MEMO, PACKING SLIP:
SHIPPING LABELS AND ANY CORRESPONDENCI
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
RCHASE ORDER DATEI DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
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O.FR.I:T:ON I BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• AP VOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
• SHIP REPAID THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
• C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY _
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WI IH CHAPTER 99,ACTS 194E TITLE
ANDACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
C CLERK-TREASURER
DOCUMENT CONTROL NO. 3�- 3 2 O VENDOR COPY