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Art Grant - Indianapolis Children's Choir/3710 tr\cli,•:,a,r,-tNeRez,57t4 ict,s,74:4,e.„_74x... .. mcw e T , :,,c, 0 .: al. t3rir ARTS GRANT PROGRAM AGREEMENT e ,.s DClls This Grant Agreement (herein referred to as "Agreement") entered into by and between the City of Cannel (the "City") and rt 4)1 f}Nq-p d►-I S CM Ita/ -&,C'S Cti712 (the "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: 1. That on behalf of Grantee, a not-for-profit corporation, I, OQ 5r P-1 an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit"A." 2. Grant Agreement. The City, after review and recommendation by the Mayor and by the City Council, agrees to grant $ 3 , 710 . 00 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and "B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-for-profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment,of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed,use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as :a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, including IRS Form 990 for the previous calendar year or the attached Affidavit (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); 7. A Year End Report from the previous year IF Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 7 herein (EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public.Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable limes during the term of this Grant Agreement, and fora period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. 7. Year end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report')for each year, describing how the grant was used and the impact of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the 2 previous year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall be performed by a Certified Public Accountant ("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 10. Use of Grant Funds by Grantee. The funds received by the.Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana or Federal law. 11. Employment Eligibility Verification. The Grantee affirms, under the penalties of perjury that he/she/it•does not knowingly employ an unauthorized,alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with, and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such'lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 13. Relationship of Parties: The relationship of the parties hereto shall be as provided. for in this .Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The 3 Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 14. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 15. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: ievtg,v,o>,-, o [y..( , /fR:./ j- Cc-49/;. ("Grantee") By: Printed Name of Officer: 3 n,v ei%y Title: p ec7 Date: a/� eV) y CITY OF CARMEL ("Grantor") By. // �/ James Brainard, Mayor Date: 0.7 c 2 D/ / ATTEST: • Date: 5 a If you have any question concerning the City of Camters 2014 Arts Grant Program,grant writing,guidelines or application materials,contact: Sharon Kibbe,City of Carmel,One Civic Square,Cannel,IN 46032,Phone:317-571-2483,skibbe a cannel.in.gnv. 4 EXHIBIT "A" Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization:� �I14AI APM-POI-IS Cif I(�/L�/t/'S o&i, Address: 110 / .Suhl C,4'-1- 114E. 171 r/A-1°01-tS , 1 /4 1-/0 Telephone: 17-gyo-9hYC Fax: 3fl9*D eidei Contact Person: Q aw 1 it. a I Locos Email: et rl33S to/ tccL'iOir ,or, APPLICATION AMOUNT: $ /bl 000 Not to exceed 1/3 of previous calendar year revenue/income DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: By: Printed Name of Officer: fly 1Y Title: B-Gtr k.vE -6 intGTa2 Date: oZ--a$ -1`-f (Additional pages may be added to Exhibit"A") 5 The Indianapolis Children's Choir works to serve youth in the counties surrounding Indianapolis through on-site programs in regional locations such as Hamilton County as well as through its choirs located on the campus of Butler University. The ICC offers three different levels of children's music programs directly in the city of Carmel. From 18 months to age 5, First Steps in Music offers children a chance to sing, move, and learn with a parent or guardian while developing cognitive,-language, social, and motor skills. Children learn rhythm, colors, shapes, improvisation, and music concepts through educational songs, one-pitched or non-pitched instruments, and musical games. From first through third grade, Carmel's non-auditioned Preparatory Choir builds upon the First Steps in Music foundation. Children participate independently in the class and delve further into concepts such as learning and reading music notation, singing more complex melodies, and proper breathing and posture. The Hamilton County Regional Choir offers choral music and performance opportunities for children in grades 3-8. Similarly, children residing in Carmel can participate in choirs housed at Butler University, with opportunities through 12th grade. Children in these choirs further develop sight-singing skills, learn to sing in harmonies and voice parts, and learn professional performance techniques. Performance choirs offer the opportunity for children to receive high-caliber choral arts training while participating in a regular concert season and special performances throughout the year. At ICC's Carmel location, the ICC offers unique music programming for children before formalized education would be available. Laverne Warner reports in Childhood Education: "Music helps children gain musical intelligence, vocabulary, an understanding of symbols and sequence, and an increase in memory and auditory function." A recent York University study mirrored the "rhythm, pitch, melody, voice, and basic musical concepts" of ICC's Early Childhood Division, and demonstrated rapid improvement in "language, attention, and overall cognitive function" for children ages 4-6 in just 20 days of music programming (Psychological Science, October 2011). Because the ICC's First Steps in Music program begins as early as 18 months of age, children in Carmel gain the positive effects of music education and arts appreciation in early childhood. As one of the largest and most accomplished programs of its kind in the nation serving more than 3,000 children, the ICC has a 28-year history of providing exceptional music and choral performance experiences to children in Central Indiana. The ICC's founder and artistic director, Henry Leck, has authored textbooks, produced videos, and edited multiple works in the field of children's choral music, and is widely known for his expertise in choral conducting techniques. The ICC staff regularly travels to share ICC expertise and methods with choral music educators on a state-wide and national level. Children in the ICC receive music education instruction from a carefully designed age- appropriate curriculum based on best practices in the music field. Early Childhood Division music programs include well-known and respected Orff techniques—which posit that children must learn by doing—and established First Steps in Music curriculum by John Feierabend. The ICC staff has also developed a unique music education curriculum for grades four and above that has been published and is utilized worldwide. Integrated curriculum at all age levels promotes the national and state academic standards for music. In fact, the ICC's preschool-aged program participants as young as three years old generally meet kindergarten-level Indiana State Department of Education standards in music after participating in the ICC's First Steps in Music program. Experienced and vetted instructors ensure the quality of ICC programming, all holding music education degrees from accredited undergraduate institutions, and most full-time artistic • staff also holding advanced degrees. The ICC involves many children from Hamilton County, both in programs located within Carmel and through Butler campus-based choirs. Because of this outreach, high quality music education from 18 months of age through high school is offered directly in Carmel. IN to enable more children to participate. Performing choirs serving grades 4 and above, including the Hamilton County Regional Choir, offer opportunities for children to travel outside the county in combined regional county choir performances, working with youth from a diversity of backgrounds, and experiencing a variety of venues. Along with the opportunity for students to participate in ICC programs in Carmel, the ICC works with music teachers in schools to bring best practices, expertise, and new ideas throughout the ICC Innovations Program, providing workshops and resources directly to benefit teachers. This program serves an average of 30 schools and 3,600 non-ICC children all of whom received special in-school music convocations, guest conducting, teacher resourcing, and day to week- long residencies from ICC music educators and is offered free of charge. The ICC's Hamilton County children's music programs advance cultural understanding and appreciation, increase music accessibility, promote top-tier artistic excellence, and improve educational outcomes. The ICC monitors the success of these desired outcomes through geographic, financial, and demographic data as well as through formal and informal evaluative feedback tools. ICC program repertoire continually monitors song selection and venues to ensure cultural appreciation and development opportunities. Performance choirs typically sing songs in over 10 languages throughout the year and have the opportunity to tour the nation and globe annually, The ICC's commitment to music accessibility has led to specific music education programming for children with special needs, on-site programs in Hamilton County, and an annual allocation of$35,000 in tuition assistance to children who could not otherwise participate. The ICC invests in hundreds of Carmel youth through its area music education programs. Children experience a climate of inclusiveness, artistic expression, and cultural understanding, and are taught to excel in and out of school. These programs also have a broad community impact, as participation in music programs like the ICC decreases the use of illicit substances (alcohol, tobacco, drugs) through offering positive alternatives, outlets for creative expression, and increased cultural awareness (National Association of Music Education). ICC's Carmel children's music programs invest in both the present and the future quality of life of Carmel and Hamilton County. Long term, Carmel can experience additional cultural and economic benefits, as children involved in music and arts programs are more likely to contribute to the arts and culture of their communities later in life (National Endowment for the Arts, Report 36). Overall, as the Indianapolis Children's Choir provides music activities for Hamilton County youth, the entire community benefits as these programs develop cultured, conscientious, and well-rounded young community members. The City of Carmel and the ICC have a shared vision for the arts. The Indianapolis Children's Choir respectfully requests $10,000 in general operating support to assist with its performance and educational programming in Carmel. We are proud to partner with the important goals of the City of Carmel. As a beneficiary of the depth, breadth and reach of the ICC's great work with families and youth, central Indiana is indeed a better place.