Art Grant - Indianapolis Symphonic Choir/11,135 S, I -
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ARTS GRANT PROGRAM
AGREEMENT < t>D is
This Grant Agreement (herein referred to as "Agreement" entered into by and between the City
"Agreement"
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of Carmel (the "City") and J-wCj4►�,�,J,►S r (the
"Grantee"), is executed pursuant to the terms and conditi ns set forth herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I. ,A jjgl trilry ,
an authorized representative of Grantee, have applied for a City of Cannel
("Grantor') Arts Grant, said application attached hereto and made a part hereof as
Exhibit"A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 11 , 13 5 . 0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and `B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including IRS Form 990 for the previous calendar year or the
attached Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed(EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 7
herein(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
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previous year. If the Grant amount is in excess of sixty thousand dollars
(S60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
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Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF,the parties heroetoohave made and executed this Agreement as follows:
j'b IS vp,CN, �"�H' ("Grantee")
By: 1Y'
Printed N e of fficer: kAA 17 Title: „ - p
Date: � //�
CITY OF
CARME tor")
By. James Brainard, ayor Date: 777 O �Ol y
AT EST:
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Date: i � b]
If you have any question concerning the City of Camel's 2014 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Cannel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbe(oScarmcl.in goy.
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EXHIBIT "A"
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT: �A
Name of organization: _�-NC�. S SyzpAm ( tc ,
Address: y/odo Satyr/ / l
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Telephone: — Fax: 5' G/' rr
Contact Person: �y. it� / // /
Email: µlyei I`�/ &04. . prig —
APPLICATIOVN AMOUNT: $ L4��74 /ACta4aS 7I4.tee
Not to exceed 1/3 of previous calenda ear revenue/income
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
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By: i
Printed Name of Officer: !S` e/ Itivtilit
Title: .e c4j I *z'o4
Date: -+Irej lY
(Additional pagesmay be/added to Exhibit"A")
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`_� City of Carmel Arts Grant Program
_� Exhibit A Project Description 2014
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Mission
The Indianapolis Symphonic Choir is dedicated to excellence in the performance of
choral music, to creating and performing new choral masterworks, and to community
outreach and education.
Executive Summary
The Indianapolis Symphonic Choir requests funding in the amount of $19,000 to make
possible three (3) performances of its annual Festival of Carols concert at the Carmel
world-class performing arts venue The Palladium in December 2014. These funds will
cover the costs associated with hall rental and venue needs for this expansion of
Festival of Carols, benefiting the City of Carmel and the region. This concert series has
attracted 100% sold-out audiences at The Palladium since its move to the venue in
December 2012. The December 2014 performances at The Palladium will increase
from two shows to three; hence the request for modest increase in support from the
City of Carmel. The Indianapolis Symphonic Choir is committed to providing Central
Indiana with this high-quality holiday performance experience. In 2012, the City of
Carmel partially supported one Festival of Carols concert; in 2013, two performances.
The Choir now requests partial support for three performances in 2014 to meet the
clear audience interest in and demand for this family-friendly concert that has rapidly
become a holiday tradition. vita
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Festival of Carols 2013,featuring the 200-voice Indianapolis Symphonic Choir
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 1
I. Organizational Sustainability
The 2014-2015 season represents the 78th consecutive season of the Indianapolis
Symphonic Choir. The Symphonic Choir is:
• Among the oldest and best established symphonic choruses in the nation.
• Led by a professional staff and governed by a volunteer board of directors.
• Adding new programs which reflect strong fundraising success and a growing
audience base.
The Indianapolis Symphonic Choir was founded in 1937 to perform major choral-
orchestral works. Over the years, the breadth of the Choir's programming has
expanded to include not just classical, but other forms of music (gospel, jazz, sacred
literature; annual commissions), as well as comprehensive outreach/educational
programming. From its creation 77 seasons ago to perform Beethoven's Ninth
Symphony to its recent concerts, commissioned works, public school partnerships,
international tour and professionally produced CDs, the Choir has developed into a
stable and visionary leader on the national choral stage.
Although the Symphonic Choir frequently performs with the Indianapolis Symphony
Orchestra, the two organizations are not related. The Choir's concert programming
and its outreach/education offerings, marketing, fundraising, and governance are all
developed in house. A professional staff of six, three full-time (executive director,
operations manager, general manager) and three part-time (artistic director, assistant
artistic director, keyboard artist/accompanist), manage the administrative and artistic
vision and well-being of the Symphonic Choir. A volunteer board of directors oversees
the legal and fiduciary management, utilizing an active committee structure. Board
members represent a cross-section of the community in terms of gender, age, creed,
vocational experience and skill sets. One board member also serves as a singing
member of the Choir. Through training over the past five seasons, the board has
become more comfortable with and versed in addressing the development needs of
the organization. Additionally, every member of the board contributes annually at a
leadership level.
At the time of this grant application submission, every Symphonic Choir-produced
concert during the current 2013-2014 season (and all but one in the 2012-2013
season) has attracted capacity (sold-out) audiences, including all of the December
2012 and 2013 Festival of Carols performances at The Palladium. In order to meet
demand beyond The Palladium's capacity, the Choir plans to present an additional
performance at The Palladium in the upcoming season, with every expectation of
another full house. To make this possible, this grant application seeks funding in
support of three full Festival of Carols performances at The Palladium in December
2014.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir Page 2
II. Arts Programming
• Build on the tradition of performances with the Indianapolis Symphony Orchestra
• Expand Festival of Carols performances (3 in Carmel +1 in Indianapolis)
• Collaborate with other leading arts organizations
• Diversify artistic programming: classical, gospel and jazz
The Indianapolis Symphonic Choir creates choral (and choral-orchestral) performances
that are recognized nationally by our peers as well as our regional audiences. The
Choir's high-quality artistic product has garnered local and national broadcasts,
recognition through the American Prize, and invitations to perform at American Choral
Directors Association conventions. The quality of every performance consistently is at
the highest of levels. The Choir is comprised of 206 unpaid (volunteer) singers who
audition annually. These performers each dedicate over 200 hours to the organization
annually through rehearsal and performance during the 42-week performance season.
The typical concert cycle requires 6 to 8 weeks of preparation.
The Symphonic Choir's 2014-2015 season includes:
Celebration Gospel Festival: A region-wide performance and workshop attracting
diverse performers and audiences, which acknowledges the power of music to bridge
our differences. This concert is offered free to the public and continues a 17-year
tradition of producing some of the best gospel music, through involvement with more
than 60 area congregations, schools and community organizations.
Mozart Requiem: The Symphonic Choir and Indianapolis Symphony Orchestra will
present two performances of this dynamic work that the composer did not live to
finish penning. These two performances at Hilbert Circle Theatre are expected to
attract strong audiences, as it has been a number of years since the Choir last
performed this well-known and highly regarded work.
Festival of Carols: Featuring the Choir, full orchestra, and special guest choir side-by-
side educational initiative (Lawrence North and Perry Meridian High Schools), Festival
of Carols includes familiar carol-based arrangements. Specifically, the Choir will
present one concert at the Scottish Rite Cathedral in downtown Indianapolis and
three performances at The Palladium at The Center for the Performing Arts in
Carmel. Support from the City of Carmel will directly make possible the
performance of Festival of Carols at The Palladium, and offsets the cost of hall
rental and venue expenses.
Handel's Messiah: Handel's most popular oratorio is performed in full, in collaboration
with the Indianapolis Symphony Orchestra, at Clowes Memorial Hall. This annual
performance draws large audiences, and especially persons who are newer to the
classical music realm.
Gala Bel Canto: ISC's annual black-tie fundraiser will include a performance by the
Choir as the event goes to New York...without ever packing a suitcase. The audience
of current and potential supporters is the perfect opportunity to showcase the Choir's
many talents and increase affection for the organization, all while transporting these
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 3
patrons to the city so nice they named it twice — and all in support of the Choir's
education and outreach initiatives.
World Premiere Performance: The Symphonic Choir is leading a 3-year commissioning
consortium comprised of area congregations, schools, universities and civic
organizations. This commissioning consortium will co-present a performance of a new,
full-length concert work for chorus and orchestra by rising composer Mohammed
Fairouz. Setting text from the Psalms, which are shared by the Christian, Judaic, and
Islamic faiths, this work already is being compared to Bernstein's Chichester Psalms
and Stravinsky's Symphony of Psalms. The premiere performance will feature the
Symphonic Choir with the Indianapolis Symphony Orchestra at Hilbert Circle Theater
in April 2015.
Beethoven's Ninth Symphony: Perhaps no other piece of classical music quite captures
the human spirit as does Beethoven's final symphony, also known as the "Choral
Symphony." The familiar hymn "Joyful, Joyful, We Adore Thee" stems from this
composition with its dynamic, soaring melody and lush, enveloping harmonies. Two
performances of this work will conclude the Symphonic Choir's 78th season.
Ill. Marketing and Outreach
• Attract new audiences through programming and collaboration
• Retain audiences through enhanced patron experience
• Provide additional concert opportunities for regional audiences
The Indianapolis Symphonic Choir is fortunate to have a world-class product and an
engaging story to tell. To help attract future audiences, donors, and singers, the
organization will focus on better equipping its board, staff, and singers to serve as
effective advocates by providing them with the knowledge and resources to champion
the Choir. Perhaps more than many other organizations, the Symphonic Choir is
fortunate to have a built-in PR team who are fully dedicated to the Choir's success: its
corps of 206 singers.
As a direct result of engaging an outside public relations firm in late 2011, the Choir is
attracting new audiences thanks to increased media exposure and to expanding its
performances to venues outside of Indianapolis. In addition, the Choir's Patron
Experience initiative addresses the multifaceted needs that create an attractive
concert experience for concertgoers, turning the first-time attendee into a return
attendee, donor and advocate. These items include strategic communication before
the concert as well as post-concert follow-up; concert ambience and multisensory
experience; ease of ticketing; and personal connections with the music and
performers.
The Indianapolis Symphonic Choir targets communication to segments of the
population that may hold particular affinity for a given performance based on creed,
geographical location, heritage and the like. Also, because Western choral music
historically is closely tied with churches, the Choir cross-promotes concerts with area
City of Carmel Arts Grant Program l Indianapolis Symphonic Choir l Page 4
churches and through the Center for Congregations. Surveys at concerts, as well as
online surveys, provide measurable data that accompany anecdotal evidence collected
by participants and partner organizations to help determine what repertoire and other
factors attract and retain audience members. These initiatives, plus the variety of
musical styles included in a concert season, help the Choir reach a diverse audience in
terms of age, race, geography, education, and income level.
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Festival of Carols performances at The Palladium attracted capacity audiences in both 2012 and 2013.
Ticket prices for Symphonic Choir concerts remain competitive and yet accessible.
Adult tickets range from $10 to $67 (depending on seating preference) with
student/youth rates always $10. Special group rates are available as well, with group
sales being especially attractive for holiday performances.
IV. Arts Education and Lifelong Learning
• Outreach and educational programs for students
• Lifelong learning and cultural opportunities for the senior community
The Choir's education and outreach programs are among the institution's most
cherished offerings. With programs appropriate for persons of all ages, levels of
musical experience, and income status, these offerings reach thousands of persons
annually. According to a 2010 study by Chorus America, more than 35 million
Americans sing in choirs; more persons sing in a choir than participate in any other art
form.
Adult opportunities (life-long learning) are numerous and open to all through our
Timeless in Song programs, with opportunities appropriate for all levels of prior
musical experience. For example, a person with significant musical background is a
good candidate to join as a singing member of the Symphonic Choir or to attend a
Choral Colloquium, whereas someone initially exploring singing and without any ability
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 5
to read music may be interested in the 90-minute, interactive program "Hallelujah-
What's It To Yal?" which uses Handel's "Hallelujah Chorus" to shed light on the choral
art in a humorous and light-hearted environment. Additionally, the Symphonic Choir
provides subsidized tickets to lower-income senior communities to attend concerts,
provides transportation assistance, and even brings the concerts to senior
communities through mobile performances for those unable to travel to the concert
venues.
Among the Symphonic Choir's most valuable partnerships is our relationship with area
schools throughout metropolitan Indianapolis through Voices of Harmony. The
Indianapolis Symphonic Choir is the official choral partner for all 65 schools in the
Indianapolis Public School system, and also partners with school systems throughout
Central Indiana. We provide in-service education for choir and general music teachers.
Additionally, printed music and curriculum ideas, based on state standards, are
distributed to the classrooms in the weeks prior to the Celebration Gospel Festival,
which is offered every other season. Participants learn repertoire in their classrooms in
the weeks prior to the Gospel Festival, combine forces for a day-long rehearsal with
hundreds of other students, and then join in song for the culminating performance,
including some songs just for students and others in side by side performance with
adult singers.
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The Fishers High School Silver Classic choir performed with the Symphonic Choir at the
December 2013 Festival of Carols performances.
The annual Spotlight Choir program serves as our ongoing side by side series, pairing
the Symphonic Choir with area high school or middle school choirs as a component of
the Festival of Carols concerts. Symphonic Choir Artistic Director Dr. Eric Stark leads
in-class preparation with these partner schools, whose students perform their own
repertoire and also sing with the Symphonic Choir members. Both of these
opportunities encourage multi-generational learning and mentoring as adult and
student participants perform together through the Festival of Carols performances —
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir l Page 6
two of which are scheduled to be performed at The Palladium with the financial
support of the City of Carmel's arts grant program.
The Indianapolis Symphonic Choir's outreach programs, paired with careful
stewardship of our resources and the undeniable quality of each performance, provide
a priceless and treasured asset for central Indiana and beyond. We appreciate the
opportunity to seek support from the City of Carmel, and we look forward to future
success in the arts community.
This grant application to the City of Carmel represents an increase from the 2013
application amount of $15,000 for two performances at The Palladium of Festival of
Carols to $19,000 for three performances of this popular, family-friendly concert at
The Palladium in 2014. These grant monies will be used to directly offset the cost of
hall rental, stagehands, and other expenses directly related to bringing three
performances to the world-class venue. Although proportionately the Indianapolis
Symphonic Choir should be asking for an amount larger than the requested $19,000,
we believe this more modest increase will meet our needs and provide for three
audience-pleasing performances in 2014.
For more information about the Indianapolis Symphonic Choir, visit www.indychoir.org
or contact the Choir office at (317) 940-9057.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 7