MEG & Associates/Com Rel/Addl Serv 2/1,000/Moon Cake Festival MEG &Associates
Community Relations-2014
Appropriation#1203-4359003; P.O. #26848
Contract Not To Exceed$1,000
ADDITIONAL SERVICES AMENDMENT TO .ROI.,
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AGREEMENT FOR PURCHASE OF GOODS AND SERVICES 46
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THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and MEG & Associates (the "Vendor"), as City Contract dated March 19, 2014 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA MEG & Associates
by and through its Board of Public
Works and Safety
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CITY' OF- CARMEL
JMcIES 13RAINARD, MAYOR
May 27, 2014
Meg Osborne
Meg & Associates
9875 Lakewood Drive East
Indianapolis, IN 46280
Re: Additional Services #1 — Purchase Order#31740
Per Contract: Meg & Associates 03-19-14
Dear Meg:
As we discussed, the City of Carmel has a need for additional professional services and
pursuant to our current contract with Meg & Associates, dated March 19, 2014, we have
requested and received from you the proposed scope of services and fee estimates for the
following work tasks:
Additional Services#1 — Purchase Order#31740
Event Planning Services— Coordination of Moon Cake Festival with Carmel's Chinese
Sister City group.
FEE TOTAL for Additional Services #3 is not to exceed $1,000 (one thousand dollars)
Please be advised that"Additional Services" performed on City contracts must be billed
separately from the original contract and other additional services. More importantly, the
invoice must reference the appropriate Additional Services # and P.O. # shown above.
Invoices received without the Additional Service#referenced will be returned for proper
identification.
Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Ake---L EXHIBIT /,
Nancy S. Heck
Director of Community Relations t /n
ONE CIVIC SQUARE. CARNIEL. [N 46032 Orrice. 317.571.2401_ FAX 317.844.3498
FAJAU. jbrainard@carmcl.in.gov
MEG & Associates
Events • Promotions • Marketing• Fundraising
"Soaring to all limits for your promotional success!"
•
EXHIBIT A
MEG &Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule
Helping coordinate the Moon Cake Festival with the Chinese Sister City Committee—Septemer 2014
20 hours - $1000 (no charge for any additional hours for the event)
Scope of Services:
I. Developing Sponsorships and partnerships for events where needed.
2. Organizing and facilitating the above event for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping with any media or promotional needs.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers,brochures, any promotional materials
D. Operational expenses or computer expenses(internet)
E. Any other miscellaneous expe es
12014
MEG and Associates Date
Date
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9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com