Crossroad Engineers/ENG/Addl Serv 11/5,000/On call engineeringCroanvad Engineers
Engineering - 20/4
Appropriation #202- 4140100; P.O. $11850
Cnn Traci Nol Tn Exceed $5,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Crossroad Engineers (the "Vendor'), as City Contract dated May 1, 2013, shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement
shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit "C ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
rrhe5 Brainarn, Pre• idtnu Officers
Date'
Mary A
Date:
Lori S.
Date:
Burk , Me ber
ri 51-
Watson, M mb r
ATTEST
\1110
Diana Cordray, IAMC, C er ;1 reasurer
Date: it; 1t
Crossroad Engineers
By:
Authorized `IF, ature
w
C "I,, `v , rte3
Printed Ntme
7reS t 6Q fvd
Title
FIDTTIN:
Last Four of SSN if Sole Proprietor:
Date: 7 / /0/2-0y4-
July 2, 2014
Mr. Chip Charles, P.E.
Mr.Trcnt Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
stLIUW'non U 1Ut
ogi 0
CIT o
JAMES BRAINARD. MAYOR
RE: Additional Service Amendment #10, P.O. #31850
Dear Chip and Trent:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope
of services and fee estimates for the following work task:
Additional Service Amendment #10 — On -Call Engineering and Inspection Services
Not to Exceed: 55,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
iy M. Kashnan, P.E.
City Engineer
EXHIBIT 14
( 00 3
Reviewed and apprgved by:
S. C. Engeiking
Director of Administration
DEPARTMENT OF ENcI EERINC
ONE Civic SQUARE. CARMEL. IN ,16032 Orrice 317.571.24 1 FAx 317571.2439
engineering @carmel.in.gov
February 4, 2014
Mr. Jeremy Kashman, P.E.
City Engineer
City of Cannel
1 Civic Square
Carmel, IN 46032
RE: On -Call Engineering and Inspection Services (fka On -Call Consulting)
Funds Request
Dear Jeremy:
As we discussed, we have prepared this proposal to continue providing professional
services for the City of Carmel. Crossroad Engineers, P.C. will provided these services
as an extension of the City's Engineer's staff on an hourly basis.
The specific services which we expect to provide include survey, design, inspection,
and management services on various miscellaneous projects as your office requests,
including but not limited to 106th St. Trail — Jumper Lane, Timber Creek Site Line
Staking, Cool Creek North Pond Outlet Replacement, 106th St Dunwoody Drainage
and other various miscellaneous projects as your office requested. All work tasks
were completed at the direction of the City Engineer.
Attached are our 2014 Hourly Billing Rates which we were used for this work. Per
our communication with your office, we would suggest establishing a $5,000 contract
ceiling against which we would invoice.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice - President
Mr. Jeremy Kashman, P.E.
City of Cannel
June 13, 2014
Page 1 oft
3
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Principal $ 145.00
Director 135.00
Senior Project Manager 120.00
Project Manager 110.00
Project Engineer 90.00
Assistant Project Engineer 75.00
R/W Manager 90.00
CADD Manager 90.00
CADD Technician 80.00
INSPECTION
Director $ 135.00
Resident Project Representative 105.00
Asst Resident Project Representative 95.00
Project Inspector 85.00
Assistant Project Inspector 70.00
SURVEY
Survey Manager $ 110.00
Assistant Survey Manager 80.00
Survey Crew— 1 Man 100.00
Crew Chief 80.00
Field Man 60.00
Researcher 75.00
Survey Technician 75.00
MISCELLANEOUS
Mileage (per wile)
$ 0.50
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2014
CROSSROAD
ENGINEERS PC
Mr. Jeremy Kashman, P.E.
City of Carmel
June 13, 2014
Page 2 of 2
; ty of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 45032 -2584
)RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35- 60000972
PAGE
PURCHASE ORDER NUMBER
31gS0
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
:HASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
(21ly
ENDOR
CrotSrpcEd Enc)lneere,PG
341"} SoL-t*- 3 ermcvT or ft-
6 -e ec-h Grove N 4(olL5a-
SHIP
TO
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FIRMATIO:
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
QUANTITY 1 UNIT OF MEASURE
DESCRIPTION
;end Invoice To:
UNIT PRICE
EXTENSION
PLEASE INVOICE IN DUPLICATE
AS A aT 10
aor n.c+Dcrte'- 5/i/13
Oil -
CCl
a- IrlSpeCt1 on Sergi itt-)
Fee S
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5, 000
202-- 9340\00
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.0 D SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1915
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
)OCUMENT CONTROL NO. 31850
ORDERED BY
TITLE
CLERK - TREASURER
VENDOR COPY
PAYMENT
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
• I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPRO ATIQN SUFFICIENT TO PAY FOR THE ABOVE ORDER.