Rundell Ernstberger/ENG/Addl Serv 4/39,500/Keystone at Main Landscape designRundell Ernstberger Associates, LLC
Engineering - 2014
Appropriation #2200 - 44624 -01; P.O. #31846
Contract Not To Exceed $39.500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Rundell Ernstberger Associates, LLC (the "Vendor'), as City Contract dated
September 15, 2010 shall amend the terms of the Agreement by adding the additional services to be provided by
Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the
terms of the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et
seq., which is attached hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit,
attached hereto and incorporated herein as Exhibit "C ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in
signing this document, it does not engage in investment activities within the Country of Iran. The terms and
conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
mes Brainard, Presiding Officer
Date: // - S
Mary A
Date:
Lori S. Watsoq,
Date: K /
ATT iziov icoit
Diana Cordray, IAMC,'G(erk- Treasurer
Date: it -5-
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Rundell Ernstberger Associates, LLC
By:
A
Kevin Osburn
Printed Name
Member
Title
FID/TIN: 35- 1585104
Last Four of SSN if Sole Proprietor:
Date: October 23, 2014
F-Vmry Ian pugeAV -10'I& 2014 1199 PN1
October 15, 2014
Mr. Kevin Osburn, ASLA, RLA
Rundell Emstberger Associates, LLC
618 East Market Street
Indianapolis, IN 46202
tiSai o. IlilaU1,1
000,010 000
®ti
Cat- 0 ARMEL
WIi s BRAINARII. MAYOR
RE: Additional Service Amendment #4, PO # 31846
Dear Mr. Osburn:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Rundell Ernstbcrger, Contract #091510.03, dated September 15, 2010, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #4—
Keystone Avenue / Main Street Roundabouts
Landscape Design Services
Not to Esceerl:$39,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Jerei ashi n, P.E.
City Engineer
Reviewed and appro red by:
S. C. Enge king
Director of Administration
1)re�r'r,I \I nF IN( ,!NI ren.
CI Sin per, C. IN 160;2 OFFICE 31 7. 57 1 2 -pi IN: 31 7S 7 1 -2 139
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RIJNI)E1.1. EItNSTI3I?It0Elt ASSOCIATIiS, LLl
12 September 2014
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
I N D I A N A P O L I S
dyers
re: LANDSCAPE DESIGN SERVICES: Keystone Avenue /Main Street Roundabouts
City of Carmel, Indiana
Dear Jeremy:
Per your request, Runde!! Ernstberger Associates. LLC (REA) is pleased to submit the following
proposal for landscape design services for the existing roundabout intersection at Keystone
Avenue and Main Street in Carmel, Indiana. This proposal is based on conversations we have
had with you.
PROJECT UNDERSTANDING:
1. Based on our conversations, we have the following understanding of the scope of work for
this project:
2. The City of Carmel wishes to engage the services of REA to design and prepare
construction documents for site enhancements for two existing roundabouts at the
intersection of Keystone Avenue and Main Street.
3. The focus of REA's efforts will be to develop landscape and hardscape treatments for each
roundabout that are creative and engaging. Design elements to be considered by REA
include, but are not necessarily limited to. planting design. lighting, retaining walls. urns
and other miscellaneous landscape enhancements.
4. Schematic design documents will consist of a typical plan and a typical section for each
roundabout, as well as any conceptual details that are necessary to communicate the
design concepts. This work will also include preparation of schematic -level cost opinions to
determine budgeting costs for landscape improvements.
5. Upon approval of schematic design and proposed project budgets, REA will prepare Design
and Construction Documents for the streetscape enhancements.
6. Construction Documents will consist of planting plans, irrigation plans and details, lighting
plans and details, wall details planting details and schedules, and landscape
specifications. We will also prepare cost opinions based on the final plans.
7. REA will provide Construction Observation services for the oversight of construction for the
streetscape enhancements to ensure a high quality installation and the built product
conforms with the construction documents.
_ 8. The City will provide AutoCAD base plan drawings for our use in the preparation of the
drawings.
EXHIBIT A
Ior
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GIUIIC11 Olr,cE' 1E I:851 147.3:37 r'•. ]Ci .57.303.3
l'u 013YI LLE OF T t03 _ 11 15 L3 33 1.86 53 t 00 C
Keystone Avenue /Main Street Roundabouts, p. 2 of 3
SCOPE OF WORK:
Based on the above understanding, we propose the following scope of work:
1. Evaluation of Current Plans: Working from computer files provided by the City and its
consultants, REA will review the current plans in detail in order to understand and evaluate
opportunities for potential streetscape enhancements.
2. Schematic Design: REA will develop preliminary plans showing the extent of both
hardscape and softscape enhancements. Preliminary details (plans, sections, elevations)
and a preliminary cost opinion will be prepared. Preliminary plans, details, and cost
opinions will be coordinated and reviewed with the City for final approval.
3. Construction Documents: Upon approval of preliminary plans, REA will proceed with the
preparation of final plans, details, pay items, quantities, estimate, and special provisions
required for final plan submittal.
4. Review Meetings: REA will attend review meetings with the City to review final plans for
each roundabout with the City at 50% completion and 90% completion. For the purposes of
this project, we have estimated a total of (2) review meetings.
5. Bidding: REA will provide services during the bidding process to issue clarifications and
answer questions pertaining to REA's work. All responses to bidder's inquiries will be
coordinated with the City and will be distributed to all bidders.
6. Construction Administration: REA will provide construction administration services for
oversight of the enhancement items of work during the construction period. This work will
include attendance at the preconstruction meeting, interpretation /clarification of plans,
review /approval of shop drawings and submittals, approval of plant material layout, and
periodic review of construction work. REA will also conduct a one -year warranty walk
through of the project.
COMPENSATION:
We propose a fee of $39,500.00 plus reimbursable expenses for this work.
Schematic Design $16,500.00
Construction Documentation $14,500.00
Bidding $ 2,500.00
Construction $ 6,000.00
• Services will be invoiced on an hourly basis. Fees will not be exceeded without prior written
approval from the City of Carmel.
Reimbursable expenses will be invoiced according to the attached schedule.
• Costs for special renderings or presentation drawings are not included in the tee. If
requested by the client. these items will be billed at our direct cost.
EXHiBU
Keystone Avenue /Main Street Roundabouts, p. 3 of 3
• Additional services beyond those indicated herein will be billed per our hourly rates in
effect at the time services are rendered or on a negotiated fee basis. Such services will be
performed only when authorized in advance.
Jeremy, if the terms of this proposal are agreeable to you, your signature below will constitute a
satisfactory form of agreement between Runde!! Ernstberger Associates, LLC and the City of
Carmel, Please return one (1) original copy to this office. Should you elect to utilize a different
form of agreement, please attach a copy of this letter as an exhibit.
If you have any questions or concerns regarding this proposal, please call me. Thank you for the
opportunity to provide you with this proposal. We look forward to hearing from you soon.
Kevin Osborn, ASLA, RLA
Principal
attachment: REA Standard Fee and Reimbursement Schedule
Accepted: CITY OF CARMEL
By:
Date:
EXHIBIT
3 o€ H
VAN
STANDARD FEE AND REIMBURSEMENT SCHEDULE
in: ..,, , t.;., ,.. c: i., ;,,.,h, r:,
Effective January 2014
Rates indicated are subject to semi - annual review and revision
PROFESSIONAL AND TECHNICAL STAFF
Principal $195.00/hour
Associate $138.00 /hour
Professional Staff (Registered Land. Arch.) $116.00 /hour
Technical Staff (Graduate Land. Arch.) $96.00 /hour
Ad mi nistrative $70.00/hour
A surcharge of fifty percent (50%) will be added to hourly rates for expert witness
testimony and /or for participation at hearings, depositions, etc.
REIMBURSABLE EXPENSES
Mileage Standard mileage rate
Travel, Lodging. and Meals Cost
Telephone, Telex. Telecopy, Faxes, etc. Cost
Postage, Handling, etc. Cost
Copies
Black & White (8' x 11) $0.05 /copy
Black & White (11 x 17) $0.10 /copy
Color In -House Printer
81/2 x 11 Inkjet $1.00
81/2 x 11 Presentation $1.50
81 x 11 Photo Paper $2.50
11 x 17 Inkjet $2.00
11. x 17 Presentation Paper $2.75
11 x 17 Photo Paper $3.50
CD Copies $5.00
Plots
Black & White In -House Plots
Bond $1.00 SF
Vellum $1.50 SF
Mylar $1.75 SF
Color In -House Plots
Heavy bond $4.00 SF
Semi -Gloss $5.00 SF
High -Gloss $6.00 SF
Materials Cost + 5%
Equipment Rental Cost + 5%
Subcontract Services Cost + 5%
INVOICES
Invoicing and payment schedule are detailed in the contract. Balances remaining unpaid after thirty
(30) days are subject to a monthly finance charge of L5% (18% annually) until paid.
RtNnr7.I. 5r ncrncuct:u A SSOCIAI [ Z ac
EXHIBIT A
LI oN