VS Engineering/DOCS/Addl Serv 1/7000/W Carmel Drive Path{
1 .
VS Engineering, lnc1.
DOCS - 2014
Appropriation, #43- 509.00; P.O. #32179
Contract. Not To Exceed $7, 000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and VS Engineering, Incl. (the "Vendor"), as City Contract dated December 19, 2013
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreerrment
shall be amended to include the E- verify requirement as stated in Indiana Code §.22 -5 -1.7 etseq., which is attached
hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit "G ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement,shall not otherwise be affected by this Additional Services Amendment and shall remain' ih full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
VS Engineering, Incl.
By: By:
3ames Brainard, Presidi g Officer
nate: /Z 3
Mari
M ry Ann
Date:
Lori S. Watsor 7Memmber
Date: /` -]c3 /lV
'
ATTEST:
Diana Cordray, IAM%,
/Date: i-)73//
IS16a:pe[u'enot Svcs k cna. S,c IXJ SV014AVS 2
ring
,w,fl \n, Amme wfw Ii Vmrylatg
en asp
Bhagwan C. Patel, PE
Printed Name
Chairman
Title
FID/TIN: 35- 1494479
Last Four of SSN if. Sole Proprietor:
Date: /O /23 /2 O /9-
May-23, 2014
VS ENGINEERING, INC.
Civil Structural • Transportation • Environmental
Mr. Mike Hollibaugh
Carmel, Indiana
City Hall, One Civil Square
Carmel, Indiana 46032
Re.: West Carmel Drive Path Project
Additional Design Services
Dear Mr. Hollibaugh:
VS Engineering, Inc. is delighted to respond to your request for proposal for
additional services for the West Carmel Drive Path Construction project. Please
find enclosed for your review and consideration our design fee proposal for the
project.
I appreciate the opportunity extended by you and your staff in submitting this
proposal and look forward to providing the highest caliber of professional
services tothe City of Carmel.
Respectfully Submitted,
VS ENGINEERING, INC.
7
Brad S. Faris, P.E., L.S.
Project Manager
Enclosures
4275 North High School Road Indianapolis, Indiana 46254
(317) 293 -3542 Tel (317).293 -4737 Fax
www.vsengineering.com
Wt.) VS ENGINEERING, INC.
•} I Civil • Structural • Transportation • Environmental
Date of Proposal:
Project Description:
SCOPE OF SERVICES
May 20, 2014
West Carmel Drive Path — Additional-Suniey
Carrnel, Indiana
VS ENGINEERING, INC. (VSEI) shall provide field surveying services for the above referenced
project. VSEI shall furnish all labor, materials, and equipment to perform the surveying services
described below for the fee identified below.
Field Surveying Services
BASIC SERVICES
1. VSE -shall survey the project location within the defined project limits to
satisfactorily - complete the basic field survey.services described herein. VSE
shall also provide one set of original field notes, all field survey data collected via
electronic media, and one set of master drawings: VSE's work, shall be in
accordance with Indiana Code (I.C. 25- 21.5); and Indiana. Administrative Code
(865 I.A.C. 1 -12)
2. This Survey Scope does not include the preparation of a
Location Control Route Survey (LCRS). In the event that right -of -way
or easements will be purchased to sufficiently complete the project,
a LCRS may be required to fully conform to 865 I.A.C. 1 -12.
A. Supply electronic files including the following as directed by client:
1. Finished plan view of topographic survey in AutoCAD .dwg format
2. 1 -foot contours in either AutoCAD .dwg or format
3. TIN used to create contours as derived from Civil 3D
4. Electronic points, file in .txt coordinate format.
5. .Survey Book in .pdf format including:
a. Horizontal and Vertical: Datum definition
b. Level Notes and TBM descriptions
c. Control Exhibit
d. Utility Contact Information
4275 North High School Road Indianapolis, Indiana 46254
(317) 293 -3542 Tel (317) 293 -4737 Fax
www.vsengi neering.corn
EXHIBIT A
t;,1
B: The signature, seal, and registration number of the land surveyor, registered in the State of
Indiana, who was in responsible.charge of the survey, shall be affixed :to.thesurvey book
submitted`(if necessary)'. 'In addition, VSEI shall complete the field survey as summarized
below and as directed by the Client. The project area to be feld' surveyed is described as
follows:
Additional'Survey Limits.— See Attachment No. 1
Beginning approximately360 feet west of the centerline of 31:° Avenue SW, survey west
approximately 670 feet. The width ofthe' survey will be "25 feet south of the south edge -of
pavement of Carmel Drive.
Total Survey'. includes-approximately 670 feet by ; approximately -25 •feet'wide
adjacent to the' roadway.
C. Obtain last deed of record, subdivision plats, and section or auditor plats for all properties
within the project limits "from local and state agencies.. The property information shall
include parcel number„ property owner's name, mailing address and property location. VS
shall provide a listing of all property information, deeds, plats, and maps,
D. Send out survey notices together with questionnaires (ifapplicable)`to all property owners
within the project area All survey notices and questionnaires shall be approvedby'Client
prior to distribution.
E. Establish. PrimaryHorizontal Control within the project limits such that the survey base
lines) can, be re-established during construction. A local ground coordinate system, will be
established and tied to!the,East Zone of the Indiana State Plane Coordinate System,
NAD83(2011) per the INDOT Survey Manual.
F. Locate NGS, IDNR, Hamilton.County, or INDOT benchmarks and transfer elevation'.toihe
site. Set temporary bench marks within the project limits suchthat elevatiohdatum can be
re- established during construction.
G. 'Tie in-the survey base lines to available USPLSS section corners and /or existing
property /right- of- way monumentation. All necessary section corners will be located or re-
established to adequately define property lines along the limits of the project.
H. Re- establish existing roadway alignments from plans for previous projects:
I. Plot right -of -way and property lines based on observed physical evidence and record
documents acquired from local government agencies.
Coordinate with all utility companiesto locate:and mark their utilities in field VS shall
notify the utilities via the call before you dig notification system (Indiana Underground Plant
Protection Service (I.U.P.P.S.)). VS shall verify that each utility has field located their
facilities during the-course of the design survey. The existing facilities located, at the time
of the field survey, shall be incorporated into the design survey. In addition, VS shall
provide listing of all utilities and all information available for that utility including address,
and telephone number.
EXHFB,s-- 4
L_ � Ye )'•1- i r
202i
K. Perform design survey in sufficient detail.to obtain topographic data, utilities, buildings,
walls, walks, signs, vaults; and natural and man made features, as-evidenced by facilities
at the,ground surface and Marks by others, necessary ` for the development of project
plans,'including all potentially-affected trees, 6 inches in diameter and greater, identified by
size.
L. Take cross sections approximately every 50 feet across the right -of -way of public
roadways and or the project limits (as described above) whichever is further out
Additional cross sections shall be taken at intersection of streets, roads, railroads,
driveways, etc. Obtain elevations of all existing structures such as drainage culverts,
utilities and other structures.
M. Indicate:spotelevations atall finish floors, at each threshold, building edges, insets and
projections; exterior platforms, steps (top and bottom treads), corners building entrances,
break in grade, ramps, area ways, tree grates, etc. within the project limits, and at top and
bottom of curb.
N. Provide a,listing of all symbols, notations and legends used in the field survey. VS shall
furnish a hard copy together with all field survey information . collected on electronic media.
VS -shall also prepare master drawings (1 -foot contours) from data collected in topographic
survey using AutoCAD -Civil, 3D and.shall submit a hard copy together with electronic
format. VS shall delineate and label the location of all buildings, structures, fences,
railings, signs, walls, walks, paved areas, curbs and other permanent structures and
existing improvements. VS shall outline allbuildirig edges; insets and projections, and
belowgrade structures such as vaults, basements, and areaways' where applicable, as
evidenced by facillties'at the ground surface and marks by others.
0. Prepare survey book with control information (datum definition, control point &:temporary
benchmark locations,-etc.), utility contacts and other pertinent project survey information.
J: \Survey\Proposals12013\VSE \Carmel Drive Path\Add'I Survey\Carmel Drive Path Add'l Survey.- :Survey.Scope.doc
3 0+ 7
Attachment No. 1
Add'I Survey Limits — Carmel Drive
Page 1 of 1
Additional Survey Limits
Original Survey Limits
U
t-Li\ It
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U= VS ENGINEERING, INC.
1
Date of Proposal:
Civil • Structural • Transportation • Environmental
SCOPE OF SERVICES
May 22, 2014
Project Description: West Carmel Drive Path Carmel, Indiana
Additional Services:
VS Engineering has been asked to provide additional services as a part of the Carmel Drive Path
Project. The additional services include path design,along the south side of Carmel drive from
approximately 225 feet west of the intersection of Gradle Road eastward to approximately 380
feet west of the intersection of 3" Avenue SW. Total length of path is approximately 600 feet.
The intent of this additional path design is to provide connectivity between the existing trail at
each end of the design area. This segment of trail design will be incorporated into the trail plans
for the proposed trail along the north side of Carmel Drive from Old Meridian to the Monon Trail.
The project will utilize 100 %.Local funds. The intent of this trail project is to design and
construct the proposed trail within the existing Right -of -Way.
Design Services
BASIC SERVICES
Path Design
A. Key elements to the design phase include the following:
1. Develop'Construction Plans
2. Design of new ADA compliant curb ramps; where required.
3. New 8 -10' path where sidewalk does not currently exist.
4. Design and construct the proposed trail within the existing right -of -way..
5. Drainage design as required to perpetuate drainage.
6. Prepare with the necessary specifications and Quantity calculations and cost
estimate will be'provided.
B. Design Plans
1. The following design plan submissions will be made as part of this project:
a. Preliminary Plans.(60 %) submittal to.the City of Carmel
b. Final :Plars (95 %) submittal to the City of Carmel
c. Tracings submittal to City of Carmel
4275 North High School Road Indianapolis, Indiana 46254
(317) 293- 3542 'Tel (317) 293 -4737 Fax
www.vso-nginooring.com
EXHIBIT A
c,f-7
VS ENGINEERING MAN -HOUR FEE JUSTIFICATION BY CLASSIFICATION
PROJECT: West Carmel Drive Path - Additional Survey
Carmel, Indiana
ATTACHMENT NO. 2
PAGE 1 OF 1
5/20/2014
tt
_,. •ESTIMATED TIME _
Project
- SurSeyorIL
Party, • Survey
•.;'Chief+ I- `' Tech II' . ,.. Totals
Engineering: Survey -t'' i
590/person
1' I .
Research t ... a,. .
-. _ - -
.. ,: i • C.;: _ :.I ` -: . ,
Auditor / Assessor Maps
2
N/A
Subdivision Plats
Owners Names and GIS Info
Mailings
1
Deeds
2
Section Comer Ties
N/A
Plans
Surveys
;3UtIlity;Coordination. ..., .. ,' ^r
... '::-
' 4
-1 ......,
Locate Tickets
1
Follow - Up Verification
1
Vertical':Control * : =T ?n • &?s: . tr': ._.
...:d:
,,;+',•! s
� . '.,n,
Bench Level Circuit
N/A
N/A
N/A
N/A
MHorizentel'Cootroh. ' -.. - T tit
. — -
-
..... •••
Main Line Traverse
NIA
Section (Grant) Comer Tie-In 8 Reference
Property Comer Reconnaissance
Y„' T opographyaElevations.'.:.ra,;.- ., .,,,, ^d,_y -
Main Line
.. .. .::: -,: .:..
,. -,-1 r
-r
'...
6
6
Structure Details
3
3
tr:,Roete'. Survey :8'•Fleid!Book'P.reparation .'S:;7'
'
-- ` .
-.;;,:..; -• ,...
xe -: ; t.• -; -:
Alignment Calculation
NIA
Property Line Determination
Topography (CAD Drawing)
2 5 1
Control Point References 8•TBM Descriptions
N/A
Route Survey
N/A
Field Book
2 4
a,Traveil e c .,. < " . .. r., - -`)
r ,
'' ". e: ` .. -iS4
Travel Time
1 1 1 1
Total Hours
7 I 10 I 23 40
Average Weighted Hourly Rate
9 93:02 11 84,96
$ 59.20
Total Salary Cost
S 651:140 849.60
$ 1,361.60 $ 2,862.34
Direct Cost (See below) $ 27.80
Total 5 2,89014
ErVgine'erinwSurvey Fee J. + >, .. ,. 1,:a.. , _� .. „_ ..` $i. `..- 2;800.00'
DIRECT COSTS I UNIT COST I QUANTITY I COST
Travel Mileage
$0.445 mile
40 $ 17.80
Lodging (Per Person / Day)
590/person
5'' -
i
Per Diem (Per Person / Day)
526 /person
5 -
Reproductions/Copies/Materials /Postage 1 LS 1 1 1 $ 10.00
TOTAL 15 27.80
EXHIBIT A
G
of-7
J: \SurveyProposals \20131VSE \Carmel Drive Path \Add'I Survey \Carmel Drive Path Add'i survey - Survey Fee.xls
U VS ENGINEERING,, INC.
-I- [ 11 Civil • Structural • Transportation • Environmental
ADDITIONAL DESIGN SERVICES MANHOURS AND FEE JUSTIFICATION
WEST CARMEL DRIVE - Old Meridian Street to Monon Trail
CITY OF CARMEL, INDIANA
Direct Labor
TASK
PROJECT
MANAGER
II
ENGINEER
III
ENGINEER
I
CADD
':TECH II
CADD
. TECH I
' TOTAL
Preliminary Design Plans
1
4
4
4
4
17
Preliminary Contract Documents
Provided for in Original; Fee Proposal
0
Quantity Calculations and Preliminary
Cost Estimate
1
2
2
5
Final Design Plans
1
2
2
2
4
11
Final Contract Documents
Provided for in Original Fee Proposal
0
Rule 5'Erosion Control Plans &
SWPPP
1
2
4
4
4
15
Meetings,
Provided for in Original Fee Proposal
0
Bidding Phase Services
Provided for in Original Fee Proposal
0
TOTAL
LABOR HOURS
4
10
12
10
12
48
HOURLY
BILLING. RATE
$158.02
$110.77
$73.35
$72.60
$55.69
TOTAL
$632.08
$1,107.70
$880.20
$726.00
'5668:28
DIRECT LABOR SUBTOTAL
$4,014.26
Other Direct Costs
a) Transportation: 1 Trips @ 40 miles @.$0.585 /mile
b). Equipment Rental, Reproduction, Misc. Expense
$23,40
$100.00
OTHER DIRECT COSTS SUBTOTAL
TOTAL COST
$123.40
$4,137.66
PROPOSED DESIGN SERVICES FEE $4,200.00
EXHIBIT