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ity of C CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT .
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. / VENDOR NO. DESCRIPTION
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• •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE - cr
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. [ I
DOCUMENT CONTROL NO. CLERK-TREASURER
COPY
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CONTRACT FOR INTERPRETATION/TRANSLATION SERVICES
THIS AGREEMENT("Contract") is made this 1st day of January, 2015 ("Effective Date"),
by and between Master Translation Services, LLC ("MTS") and the Carmel City Court ("Court").
WITNESSETH:
WHEREAS, MTS wishes to provide Spanish language interpretation and translation
services to the Court, and the Court wishes to utilize MTS's Spanish interpretation and
translation services, upon the terms, and subject to the exclusions and conditions, set forth in
this Contract;
NOW, THEREFORE, in consideration of the mutual promises contained herein, and other
good and valuable consideration,the parties agree as follows:
1.1 Services. Subject to and upon the terms and conditions hereof, and upon
the basis of the agreements, representations and warranties contained in this Contract, MTS
shall provide Consortium-certified Spanish interpreters and professional language translators in
order to perform the required and necessary duties of an in the Court. This includes, but is not
limited to, accurately interpreting the Court's statements, remarks, comments, orders, etc.,
from English to Spanish for those defendants whom the Court assigned to an interpreter
provided to MTS, and accurately interpreting from Spanish to English the statements, remarks
comments, etc., of said defendants to the Court.
MTS shall also accurately translate written material, including, but not limited to, court
orders, charging information, advisement of rights forms, probation orders, plea agreements,
etc., as directed by the Court.
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MTS shall also interpret in-court statements and out-of-court meetings between
indigent defendants and their court-appointed counsel, at the direction of the Court, so as to
effectuate and facilitate communication between indigent Spanish-speaking defendants and
their court-appointed counsel, so that counsel can adequately represent said defendants in
Court.
PRIVILEGED INFORMATION. MTS shall keep strictly confidential any communications
translated and interpreted between indigent defendants and their court-appointed counsel. All
information received in the course of interpreting and communicating between defendants and
their counsel is protected by the attorney-client privilege, and shall not be shared with the
Court, or with anyone else. MTS shall keep no files containing the content of any
communication between indigent defendants and their court-appointed counsel.
1.2 Conditions. MIS shall provide a competent Spanish interpreter for Court
proceedings, e.g., initial hearings, bench trials, guilty plea hearings, etc. MTS agrees to provide
a Spanish interpreter every Monday and Wednesday, the time of arrival to be determined by
the Court, through and until the Court adjourns for the day, or until there are no longer any
persons present in the Court in need of Spanish translation/interpretation services. In the
event that MTS services are not needed for any one of those days, or for other times when MTS
has received a request from the Court to provide an interpreter or translator, the Court shall
notify MTS at least one (1) business day in advance to avoid the two (2) hour minimum charge.
MIS shall also make a Spanish translator/interpreter available to the Court at other
times, when the Court provides MTS with a 48-hour notice requesting the need for a
translator/interpreter.
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1.3 Compensation. MIS shall receive $58.00 per hour, billed to the next half
hour. There will be a minimum billing of two (2) hours for the Court's use of MTS's services,
each time MTS provides services in, to, or on behalf of the Court.
Billing invoices shall be provided to the Court by MTS on a monthly basis. Payments
shall be made upon the invoices submitted, after they have been reduced to claims, or
accounts payable vouchers, by the Clerk of the Court, and after they have been approved for
payment by the Carmel City Council, with payment finally being made by the Clerk-Treasurer of
the City of Carmel.
1.4 Duration of Contract. The duration of this contract will be from date of signing
for one (1) year and will be automatically renewed annually by the parties for one-year terms
thereafter, continuing until terminated by either party.
1.5 Contract Modification. Any modifications of this Contract shall be in.
writing and approved by all parties. There are no parole agreements accompanying this
Contract.
1.6 . Termination of Contract. Either party may terminate this Contract for the
good cause by giving thirty (30) days written notice to the other party. Either party may
terminate this Contract without cause by giving ninety (90) days written notice to the other
party. The parties agree that "good cause"for termination of this Contract is limited to failure
to provide competent Spanish language translation/interpretation services so that the Court
cannot effectively and/or timely carry out its duties.
(Signature Page Follows)
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IN WITNESS THEREOF, the parties have made and executed this.Contract is follows:
qa
Marta •ainero Birge onorable Brian oin exter
President Judge
Master Translation Services, LLC Carmel City C u
Date: I t O hot Date: O(V
Master Translation Services, LLC Carmel City Court
35 E 58th Street One Civic Square
Indianapolis, IN 46220 Carmel, IN 46032
EIN: 45-3850986
Approved by the Board of Works this day of , 20_
Attested By:
Clerk-Treasurer
City of Carmel
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