Indiana Historical Society/Com Rel/25,000/History of carme, city center, ad&d, pacIndiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300; P.O. #32126
Contract Not To Exceed $25,000.00
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement ") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ( "City"), and Indiana Historical Society, an entity duly authorized to
do business in the State of Indiana ( "Vendor ").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and /or services (the "Goods and Services") from Vendor using City
budget appropriation number 1203-4359300 funds, Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Twenty Five Thousand Dollars ($25,000.00) (the "Estimate "). Vendor shall
submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services
provided to City within such time period. City shall pay Vendor for such Goods and Services within
sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to
the extent such Goods and Services are not disputed, are in conformance with the specifications set
forth in Exhibit A, are submitted on an invoice that contains the information contained on attached
Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this
Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by City and/or by Vendor to and accepted by City all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
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Indiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300: P.O. #32126
Contract Not To Exceed $25,000.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ( "Effective
Date "), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such ben is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and /or in equity.
9, INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and /or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and /or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
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Indiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300; P.0 32126
Contract Not To Exceed $25,000.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and /or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and /or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and /or Vietnam era veteran
status.
12. E- VERIFY
Pursuant to I.C. § 22 -5 -1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E- Verify Law "), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E- Verify program, and to execute the Affidavit
attached herein as Exhibit D affirming that it is enrolled and participating in the E- verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E- Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E- Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E- Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E- Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON- ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
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Indiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300; P.O. #32126
Contract Not To Exceed $25,000.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel
One Civic Square
Carmel, Indiana 46032
Attn: Nancy Heck
If to Vendor Indiana Historical Society
Development Office
450 West Ohio Street
Indianapolis, IN 46202
Telephone: 317 - 234 -3920
ATTENTION: Andrew Halter
AND
Douglas C. Haney, City Attorney
Department of Law
One Civic Square
Carmel, Indiana 46032
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
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Indiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300; P.O. #32126
Contract Not To Exceed $25,000.00
192 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided...Only_after -City- has approved- Vendor's- time - and cost estimate for- the - provision of such - additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2014 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26, IRAN CERTIFICATION: Pursuant to I.C. § 5 -22 -16,5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
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Indiana Historical Society
Community Relations - 2014
Appropriation #1203.4359300; P.O. #32126
Contract Not To Exceed $25,000.00
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
--- by- and .through its Board-of- Public
Works and Safety
By:
1�mes Brainard, Presiding Office
Date: /2 —/ .`
lid • Or/.
e,Me�b2,4 7 -ly
Mary Ann
Date:
Lori S. Watson, Member
Date: / 11 `7 IIf
ATTEST:
INDIANA HISTORICAL SOCIETY
ana Cordray, IAM
ate: %d i7.
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Printed Name
V?Bos:Int£' -Sa fJPG:E_Lo.
Title
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Last Four of SSN if Sole Proprietor:
Date: /d -vv 'i e/
! N I )IANIf1 HISTORICAL S1,1 I h;`i'1
Bill To:
Ms. Nancy Heck
Director of Community Relations
City of Carmel
One Civic Square
Carmel, Indiana 46032
Remit to:
Indiana History Center
Development Office - - - -- -
450 West Ohio Street
Indianapolis, IN 46202
INVOICE
Tax ID/ EIN # is 35- 0876384
Destination Indiana — Journey Sponsorship
Contact: Andrew Halter
- Phone:_. -317= 234 =3920
E -mail: ahalternindianahistory.orq
12/10/14
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Destination Indiana Journeys -
History of Carmel
History of Carmel City Center
History of Carmel Arts and Design District
History of Carmel's Center for the Performing Arts
History of Carmel's Roundabouts
Payment 1 — December 31, 2014
512,500
$12,500
Payment 2- August 31, 2015 (will send reminder)
$12,500
512,500
Total
$25,000
REMITTANCE
Date:
Payment 1 - Amount Due:
Amount Enclosed:
$12,500.00
EXHIBIT .-
/ofZ
Destination Indiana
Proposal to the City of Carmel
t(\ DL\\ ARISTORICALS(jc►EM
The Indiana Historical Society engages more than 35,000 visitors (including 4,000 students) each year
through offerings at its headquarters, the Eugene and Marilyn Glick Indiana History Center In downtown
Indianapolis. The Destination Indiana permanent exhibit at the History Center is unique due to its interactive
touch - screen technology and its ability to share increasingly more content as it is developed over time.
Destination Indiana allows visitors the opportunity to interact with digital versions of historical documents
and images from the IHS Collections. Collaborations are also sought to make accessible materials owned
and cared for by individuals and other organizations. An online version of Destination Indiana will launch in
January of 2015 to extend its reach and capabilities.
Time Travel Journeys
In Destination Indiana, visitors sit at personal 'Time
Travel' stations and select what they want to explore
on large touch - screen monitors. The "Journeys" are
categorized. first- by Indiana counties and historical
topics and then by subcategories including biographies,
innovations, family heritage, and social justice, among
others. Journeys all include captions and optional
voiceover narration, often with music, and may be
played straight through like videos or scrolled through
by guests at their own pace. Images are scanned at
very high resolutions so that zoom and pan features
allow for exploration in far greater detail than if
examining original documents.
The IHS team of facilitators augments the Destination Indiana experience by providing technical assistance
and answering questions. An average of 10 -15 historical images are used to create a Journey. Destination
Indiana is presently comprised of 287 Journeys and contains 3,486 digitized documents and images.
Opportunity for Support
The IHS seeks support from The City of Carmel to develop 5 Journeys on the history of this fast - growing,
economically successful suburban community. The IHS would seek assistance from The City of Carmel In
identifying content and images. The history of Carmel's transformation would be explored in the following
specific categories:
• History of Carmel
• History of Carmel City Center
• History of Carmel Arts & Design District
• History of Carmel's Center for the Performing Arts.
• History of Carmel's Roundabouts
The total budget for research, design, and fabrication of this project is $25,000, with each of the 5 Journeys
valued at $5,000. Journeys about Carmel would be a significant addition to Destination Indiana as resources
for educators, students, and researchers, and we are grateful for your consideration of this proposal.
Contact Andrew Halter, (317)234 -3920, ahalter @indianahistory.org.
Since 1830, the Indiana Historical Society has been Indiana's Storyteller M, connecting people to the past by collecting, preserving and
sharing the state's history. A private, nonprofit membership organization, the IRS maintains the nation's premier research library and
areblves on the history of Indiana and the Old Northwest and presents a unique set of visitor experiences called the Indiana Experience.
INS also provides support and assistance to local museums and historical groups; publishes books and periodicals; sponsors teacher
workshops; produces and hosts art exhibitions, museum theater and outside performance groups; and provides youth, adult and family
programming. INS programmingserves more than 500,000 Individuals each year throughout the state and nation. 12/10/14
EXHIBIT J 70T7