Crossroads Engineer/ENG/Addl Serv 13/5800/guilford pathCross//oa 1 Engineers
Engineering Dept. - 2014
Appropriation 1 Guilford road Path Locos
Caulroct Not To Exceed $5,800.00
m-Phase 1 P.O. #31920
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and CrossRoad Engineers (the "Vendor'), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement
shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B" as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit "C ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
ames Brainard, Presidin
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M. Ann :urke. Me b
Date:
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Date:
ATTEST•
Me ber
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na Cordray, IAMC r Treasurer
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CrossRoad Engineers
By:
Authorized Sign �1 e
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Printed Name
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Title
FIDfTIN: 3c- In 3-53
Last Four of SSN if Sole Proprietor:
Date: V7.- its" '7-0r r
December 4, 2014
Mr. David Littlejohn, AICP
Alternative Transportation Coordinator
Department of Community Services
City of Cannel
1 Civic Square
Cannel, IN 46032
RE: Fee Proposal
Guilford Road Path Extension Project
City of Cannel, Indiana
David:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the extension of the path on the east side of Guilford Road
north of 116th Street. The length of this project is approximately 500 feet. The scope of' work
described below is intended to include all work to design the above path which will meet current
ADA standards.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY & RESEARCH
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and stone structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to establish the existing right of way lines for Guilford in the project area.
B. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
• Path & Ramps
• Drainage and grading as necessary
EXHIBIT A
Mr. David Littlejohn, AICP
City of Carmel
December 4, 2014
Page 1 of 4
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
•
•
•
Construction Details for Path
Erosion control plans
Maintenance of Traffic Details (minimal)
C. QOUTING
We will prepare contractor quote packages and perform all coordination necessary to
solicit at least three contractor quotes for this project. This work will include all services
necessary to facilitate the construction award of the project.
Engineers estimates will also be created as part of this process.
D. CONSTRUCTION STAKING & ADMINISTRATION
Once design is complete, CrossRoad Engineers will provide construction staking and
construction administration. This work will include all office work necessary to create
the staking data files as well as all field work to complete the construction staking for the
project. It will also include any necessary construction administration in order to
coordinate with the selected contractor throughout the construction of the project.
E. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A ". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
F. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
EXHIBIT
Mr. David Littlejohn, AICP
City of Carmel
December 4, 2014
Page 2 of 4
Items not included are acquisition of building permits, sanitary sewer connection pennits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice - President
Please signify your acceptance by signing below:
City of Cannel Date
EXHIBIT
Mr. David Littlejohn, AICP
City of Cannel
December 4, 2014
Pane 3 of 4
ATTACHMENT "A"
FEE SCHEDULE
The total hump sum fee is divided into the following work components for billing purposes:
PHASE 1
A. TOPOGRAPHIC SURVEY & RESEARCH $ 1,500
B. DESIGN & CONSTRUCTION DRAWINGS
C. EASEMENT/RIGHT OF WAY DOCUMENTS
PHASE 1 TOTAL FEE
PHASE II
$ 3,500
S 800
$ 5,800
C. QUOTING $ 1,000
D. CONSTRUCTION STAKING & ADMINISTRATION
PHASE 11 TOTAL FEE
OVERALL TOTAL FEE
$ 2.000
$ 3,000
$ 8,800
Our total proposed fee is divided into the above work components for billing purposes.
EXHIBIT
Mr. David Littlejohn, AICP
City of Cannel
December 4, 2014
Page 4 of 4
1
0
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032 -2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-60000972
PAUL
PURCHASE ORDER NUMBER
3182.0
THIS NUMBER MUST APPEAR ON I
VOUCHER, DELIVERY MEMO, PAC
SHIPPING LABELS AND ANY CORRE
(PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
12111 I I `}
VENDOR
Cro sz QOCtd EriS'neers
3411 S6T errnor Drive
e, -eec^ Grove, I'-
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SHIP
TO
Depcvtt rnen+ o
Cc).YIrThLsnnI k ( S'en ; C'P13l
CONFIRMATION
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE
EXTE
Send Invoice To:
bocs
ASA-r3
Con Tact Dcc. -i-c
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.0 D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
nnni IMFNT C(1NTRClI N!1 31920
ORDERED BY
TITLE
CLERK - TREASURER
VENDOR COPY
PAYMENT
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
• I HEREBY CERTIFY THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIJ• NT TO PAY Fp /gyp THE ABOVE ORDER.
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LETTER OF TRANSMITTAL
Date: December 11, 2014
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the December 17`h BPW
meeting, please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name: ASA #13 — Guilford Road Path Extension — Phase I, On -Call Engineering
Vendor: CrossRoad Engineers, P.C.
Amount: $5,800
Appropriation: P.O. 31920 — Other Contracted Services
Signature: Chip Charles
Address: 3417 South Sherman Drive
Beech Grove, IN 46107
Phone: 317/780 -1555
Fax: 317/780 -6525
Email: ccharles @crossroadengineers.com