Crossroads Engineer/ENG/Addl serv 14/19,000/rangeline road sidewalksCrossRoad Engineers
Engineering Dept. - 2014
Appropriation # Rangeline Road Sideuulk Gnprus•entcnls - Phase 1 P.O. #31919
Conti-eta Not To Exceed $19.000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers (the "Vendor"), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 el seq., which is attached
hereto and incorporated herein as Exhibit "B" as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit °C", Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shat( remain in Id force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Dale:
Lori S. Watsofi, Member
Date: r7
.t ana Cordray, I
Date:
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CrossRoad Engineers
By:
Authorized Signal
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Title
FIDITIN: 155 -19 (a 333 1
Last Four of SSN if Sole Proprietor:
Date: )Z //; II .4
October 7, 2014
Mr. David Littlejohn, AICP
Alternative Transportation Coordinator
Department of Community Services
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
Rangeline Road Sidewalk Improvements
City of Carmel, Indiana
David:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the re- construction and ADA improvement of the following
pedestrian street crossings along the cast side of Rangeline Road:
• I st Street Southeast
• 2nd Street Southeast
• 3rd Street Southeast
• 4th Street Southeast
• 5d' Street Southeast
• 6th Street Southeast
The scope of work described below is intended to include all work to improve the above
pedestrian crossings to meet current ADA standards. In addition, there are several private drive
crossings for the sidewalk within the project limits and these will all be evaluated and improved
if necessary.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to establish the existing right of way lines for Rangeline Road and the
above listed intersecting streets.
EXHIBIT
Mr. David Littlejohn, AICP
City of Cannel
October 7, 2014
Page 1 of 4
B. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
• Sidewalks, Ramps, street /drive approaches
▪ Drainage and grading as necessary
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
• Construction Details for Sidewalk/street /drive reconstruction
• Erosion control plans
▪ Maintenance of Traffic Details (minimal)
C. REGULATORY SUBMITTALS & BIDDING PHASE
We will prepare the necessary applications for submittal and review and /or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. This work will also
include the services necessary to facilitate bidding of the project.
Engineers estimates will also be created as part of this process and will be broken into
each intersection in case the City decides to complete them one at a time.
D. CONSTRUCTION STAKING & ADMINISTRATION
Once design is complete, CrossRoad Engineers will provide construction staking and
construction administration. This work will include all office work necessary to create
the staking data files as well as all field work to complete the construction staking for the
project. It will also include any necessary construction administration in order to
coordinate with the selected contractor throughout the construction of the project.
EXHIBIT A
Mr. David Littlejohn, AICP
City of Cannel
October 7, 2014
Page 2 of 4
E. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A ". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
F. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice - President
Please signify your acceptance by signing below:
City of Carmel Date
EXHIBIT
Mr. David Littlejohn, AICP
City of Carmel
October 7, 2014
Page3 of
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
PHASE I
A. TOPOGRAPHIC SURVEY $ 6,500
B. DESIGN & CONSTRUCTION DRAWINGS
PHASE 1 TOTAL FEE
$12,500
S19,000
PHASE II
C. REGULATORY SUBMITTALS & BIDDING PHASE $ 3,500
D. CONSTRUCTION STAKING & ADMINISTRATION $ 5,000
PHASE 11 TOTAL FEE S 8,500
OVERALL TOTAL FEE S27,500
Our total proposed fee is divided into the above work components for billing purposes.
EXHIBIT
Mr. David Littlejohn, AICP
City of Cannel
October 7, 2014
Page 4 of 4
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FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-60000972
PAI3t
PURCHASE ORDER NUMBER
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THIS NUMBER MUST APPEAR ON I
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PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
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PLEASE INVOICE IN DUPLICATE
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• C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
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ORDERED BY
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PAYMENT
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NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS, f= PROPER SWORN AFFIDAVIT ATTACHED.
I HEREBY CE Y THHATHERE IS AN UNOBLIGATED BALANCE IN
THIS APP jl• FFICIENT TO Y FOR THE ABOVE ORDER.
December 11, 2014
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
_JAMES BRAINARD• ?MAYOR
RE: Additional Service Amendment #14, P.O. #31919
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope
of services and fee estimates for the following work task:
Additional Service Amendment #14 —
Rangeline Road Sidewalk Improvements — Phase 1
On -Call Engineering
Not to Exceed: S19,000
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give one a call.
Sincerely,
Jere M. as unan '.E.
City Engineer
ONE (;n:
Revived and approved by:
. C. Engel ing
DEvvIcI.vI -r or ENGINEERING Director of Administration
SyIFARE., Cni¢alei.. IN /16032 Outer 317.571.24/11 FAN 3175712439
cnginccringC..rarmel_in.gov
LETTER OF TRANSMITTAL
Date: December 11, 2014
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the December 17th BPW
meeting, please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name: ASA #14 — Rangeline Road Sidewalk Improvements — Phase I, On -Call Engineering
Vendor: CrossRoad Engineers, P.C.
Amount: $19,000
Appropriation: P.O. 31919 — Other Contracted Services
Signature: Chip Charles
Address: 3417 South Sherman Drive
Beech Grove, IN 46107
Phone: 317/780 -1555
Fax: 317/780 -6525
Email: ccharles @crossroadengineers.com