A&F Engineering/ENG/ADDL SERV 3/25,000/Traffic signal records and on call services A &FEngineering
Engineering -2015
Appropriation#2200-4350900; P.O. 1132626
Contract Not To Exceed$25,000.00 '?• �`
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and A & F Engineering (the "Vendor"), as City Contract dated October 16, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code§ 22-5-1.7 et seq.,which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected.by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARNIEL, INDIANA A& F ENGINEERING
by and through its Board of Public
Works and Safety
By: By C 7/ /✓/ /-
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James Brainard, Presiding Officer Authorized Signature
Date:
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Printed Name
Mary Ann urke ernrher (�
Date: / - Di/ - /SJ Sct5tciehi
Title
Lori S. Watson ember FID/TIN: 3 5-.zo9 344 t
Date: I/a]f t S
Last Four of SSN if Sole Proprietor:
ATTES :
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Date: y 13 l rj
ana Cordray, IAMC, Clerk easurer
Date: / -3-/-
4Y,rJ,aiaVln,Aga.A('wAl.aaU nbn.nn\ll:\1.CI ln.n"rin_' 15b§t AAl11e,.imJt)411.`.tA(.\'iiJalaur'.-J�-1/I;/"It III lfi.l\II
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ANS DIONENGINEERING STUDIES • TRAFFIC IMPACT ANALYSES
STREETKING DESIGN • HIGHWAY• TRANSPORTATION
DESIGN • TRAFFICNLAENGINEERINGINGSTUDIES
PARKING SIGN • • ONPLAN
CONSTRUCTION OBSERVATION • SITE ENGINEERING
Transportation & Site Engineering
Creating Order Since 1966 REGISTRATION
INDIANA
M J.FEHRIBACH, P E OF COUNCIL ILLINOIS
OF IOWA
STEVEN J FEHRIBACH.P.E. KENTUCKY
PRESIDENT MICHIGAN
OHIO
JOSEPH T. RENGEL.P E MISSOURI
VICE PRESIDENT FLORIDA
R MATTHEW BROWN,P.E
VICE PRESIDENT
November 24, 2014
Mr. Jeremy Kashman
City Engineer
City of Carmel
One Civic Square
Carmel, Indiana 46032
Mr. David Huffman
Street Commissioner
City of Carmel
One Civic Square
Cannel, Indiana 46032
Re: Maintain Traffic Signal Records and On-Call Services- 2015
Dear Mr. Kashman and Mr. Huffman,
A&F Engineering Co., LLC has established a system for maintaining traffic signal records for
the City of Carmel. This service has been provided under an agreement with the City.
A&F Engineering now proposes to maintain those records throughout the calendar year of 2015.
We will provide the following services:
1. Assist with the administration of the traffic signal maintenance contract.
2. File all maintenance records submitted by the traffic signal maintenance contractor.
3. Issue work orders for signal repairs to the street commissioner.
4. Provide quarterly and annual reports of the work activities by the traffic signal
maintenance contractor
5. Assist with quotes from contractors for maintenance contract. Assistance shall include the
development of documents for use by the City to solicit quotes from Contractors for the
annual maintenance contract.
6. Assist with timing assessment and recommendation for timing changes to address
increased efficiency of traffic operation or to address pedestrian concerns. EXHIBIT
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 ( Oi
TELEPHONE (317) 202-0864 — FACISMILE (317) 202-0908
7. Design additional pedestrian signal heads at existing signalized intersections, if required.
8. Conduct speed studies on existing roadway corridors, if required.
The fee to provide Signal Records System Maintenance (services 1-4, as outlined above), is
$30.00 per month, per intersection. Invoices will be submitted quarterly.
There are currently (53) intersections, (40) signals and (13) flashers in the system.
When new signals come on line or there are major modifications to existing signals, A&F
Engineering will prepare "as built"plans for each intersection. A maintenance record file will be
established for each intersection. The lump sum fee to provide these services is $990.00 per
intersection where an electronic design file can be provided. The lump sum fee is $1,690.00 per
intersection where A&F must perform field work to establish an as-built.
The total cost for this proposal is:
Signal records system maintenance $19,080.00
Estimated"as-built plans"with no field work (if required) -2 intersections @$990.00 1,980.00
Estimated"as-built plans"with field work(if required) -2 intersections @$1,690.00 3,380.00
Maintenance Contract Renewal and Evaluation 1,700.00
Estimated Signal Timing Evaluations(if required)—5 occurrences @$1,000.00 5,000.00
Design of Pedestrian Crossing(if required)—2 occurrences cr$1,500.00 3,000.00
Speed Study (if required)— 10 locations @ $795.00 7,950.00
TOTAL $42,090.00
Thank you for the opportunity to submit this proposal.
If you have any questions, please give me a call.
Sincerely,
A&F Engineering Co., LLC
/ /
Steven J. Fehribach, P.E.
President
EXHIBIT A
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January 6, 2015 CITYc.4 QkI MEL
NIE' I3RAINARD, MAY( IR
William J. Fehribach, Y.E.
A&F Engineering
8365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
RE: Additional Service Amendment#3, PO#32626
Dear Mr. Fehribach:
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current
contract with A&F Engineering, dated February 26, 2013, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#3 — Maintenance of Traffic Signal Records and On-Call Services 2015
Engineering Services
Not to Exceed: $25,000
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service# and P.O. # shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions,please give me a call.
Sincerely,
Jere Caslunan, P.E.
City Engineer
EXHIBIT A
soR
Review d and approved by:
S. C. Engelkin
I)crv:uu:\i ul Director of Administration
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*.: INDIANA RETAIL TAX EXEMPT PAGE
City OSCarmel
CERTIFICATE NO.003120155 002 0
PURCHASE ORDER NUMBER
17 FEDERAL EXCISE TAX EXEMPT .- 2(4,2 4'
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON I
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PAI
SHIPPING LABELS AND ANY CORRE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
' I I PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO. DESCRIPTION
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
•SHIP REPAID THIS APPROPRIATION SUFFICIENT TO PAY FOR THE WOVE ORDER.
•COD SHIPMENTS CANNOT BE ACCEPTED ORDERED BY • ,
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ,r)
SHIPPING ER
^' •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO
CLERK-TREASURER
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