A&F Engineering/ENG/ADDL SERV 2/18,444/Maintenance of Traffic Signals A &F Engineering
Engineering-2015
Appropriation#2200-4350900; P.O.#31910
Contract Not To Exceed$18,944.00
ADDITIONAL SERVICES AMENDMENT TO J�%\
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and A & F Engineering (the "Vendor''), as City Contract dated October 16, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect. -
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA A& F ENGINEERING
by and through its Board of Public
Works and Safety
By /�r � l ByL � �� �'�/C
James Brainard, Presiding Officer Authorized Signature
•
Date: / ^xG 1
Yj_l//J SleAren J. irime-r ocfh
p-�✓ Printed Name
Mary Ann B e, em r
Date: — 1 /.r PreskdefLk-
Title
Lori S. Wats ember FID/TIN: 3 9— .�o9 3 9y 2-
Date: j,11/t5
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: t( 1 3 I I S I
� I
Diana Cordray, IAMC, erk-Treasurer
Date: 1"011`i5
ItV'.rrrra.i,VT.+It+.,A[..sJ.,t..rV"nYn.e,rr_,:"ICU Ail lnirneennf .\.\':\,kI1 S,,+grrxnd_2i-g'L,%flb:\'nrl"1la,reuv.Av IJIJ/J,'I5IR'I \\1j
*A&F ENGINEERING TRANSPORTATION ENGINEERING STUDIES • TRAFFIC IMPACT ANALYSES
STREET DESIGN • HIGHWAY DESIGN • TRAFFIC ENGINEERING
PARKING LOT DESIGN • TRANSPORTATION PLANNING STUDIES
Transportation & Site Engineering CONSTRUCTION OBSERVATION • SITE ENGINEERING
Creating Order Since 1966 REGISTRATION
INDIANA
WILLIAM J FEHRIBACH,P.E.OFCOUNCILILLINOIS
OF
IOWA
STEVEN J FEHRIBACH.P.E. KENTUCKY
PRESIDENT
MICHIGAN
JOSEPH T. RENGEL.P E OHIO
VICE PRESIDENT MISSOURI
FLORIDA
R.MATTHEW BROWN.P.E.
VICE PRESIDENT
December 20, 2013
Mr. David Huffman
Street Commissioner
City of Carmel •
One Civic Square
Carmel, Indiana 46032
Mr. Mike McBride
City Engineer
City of Carmel
One Civic Square
Carmel, Indiana 46032
c
Re: Maintain Traffic Signal Records and On-Call Services - 2014
Dear Mr. Huffman and Mr. McBride,
A&F Engineering Co., LLC has established a system for maintaining traffic signal records for
the City of Carmel. This service has been provided under an agreement with the City.
A&F Engineering now proposes to maintain those records throughout the calendar year of 2014.
We will provide the following services:
1. Assist with the administration of the traffic signal maintenance contract.
2. File all maintenance records submitted by the traffic signal maintenance contractor.
3. Issue work orders for signal repairs to the street commissioner.
4. Provide quarterly and annual reports of the work activities by the traffic signal
maintenance contractor
5. Assist with quotes from contractors for maintenance contract. Assistance shall include the
development of documents for use by the City to solicit quotes from Contractors for the
annual maintenance contract.
6. Assist with timing assessment and recommendation for timing changes to address
increased efficiency of traffic operation or to address pedestrian concerns.
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 4€'XHIBIT ���
TELEPHONE (317) 202-0864 — FACISMILE (317) 202-0908 ./
7. Design additional pedestrian signal heads at existing signalized intersections, if required.
8. Conduct speed studies on existing roadway corridors, if required.
The fee to provide Signal Records System Maintenance (services 1-4, as outlined above), is
$29.00 per month, per intersection. Invoices will be submitted quarterly.
There are currently (53) intersections, (40) signals and (13) flashers in the system.
When new signals come on line or there are major modifications to existing signals, A&F
Engineering will prepare "as built"plans for each intersection. A maintenance record file will be
established for each intersection. The lump sum fee to provide these services is $990.00 per
intersection where an electronic design file can be provided. The lump sum fee is $1,690.00 per
intersection where A&F must perform field work to establish an as-built.
The total cost for this proposal is:
Signal records system maintenance $18,444.00
Estimated"as-built plans"with no field work(if required)-2 intersections @ $990.00 1,980.00
Estimated "as-built plans"with field work(if required)- 2 intersections @$1,690.00 3,380.00
Maintenance Contract Renewal and Evaluation 1,625.00
Estimated Signal Timing Evaluations(if required)—5 occurrences @ $1,000.00 5,000.00
Design of Pedestrian Crossing(if required)—2 occurrences @$1,500.00 3,000.00
Speed Study(if required)— 10 locations @$795.00 7,950.00
TOTAL $41,379.00
Thank you for the opportunity to submit this proposal.
If you have any questions, please give me a call.
Sincerely,
A&F Engineering Co., LLC
Steven J. Fehribach, P.E.
President
EXHIBIT n
Q-€
V.\Proposals-Admin\City of Carmel\Maintain Traffic Signal Records and On-Call Services-2014.docx
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0000r. 0 0EIO /
January 6, 2015 CITY 0 CAffMEL
AI u:' BRAIN.\RI). n't\rnit
William J. Fehribach, P.E.
A&F Engineering
5365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
RE: Additional Service Amendment#2, PO #31910
Dear Mr. Fehribach:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with A&F Engineering, dated February 26, 2013, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#2 — Maintenance of Traffic Signal Records and On-Call Services 2014
Engineering Services
Not to Exceed: $18,444
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. # shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services If you should have any questions. please give me a call.
Sincerely,
Jer Kas man, P.E.
City Engineer
EXHIBIT A
304,3
Reviewe and approved by:
S. . Engelkin
w u,vi _m E\ a coin,; Director of Administration
Om: CM(' rnuis, IAC\III. IN =i6032 Omer 317 S t 214I F\\ 317.571 2439
1\i.vi. en;aurciincr,t.iruuCi
City
of Icy, INDIANA RETAIL TAX EXEMPT PAGE
�\ II Carmel e CERTIFICATE NO.003120155 002 0
C li ��11//l�.L l�la PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 31 C1 1 0
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENC
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
RCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION
IaIIR 119
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IONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE,' DESCRIPTION UNIT PRICE EXTENSION
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Send Invoice To: f,..
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY AT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIA N SUFFICIENT TO PAY FOR THE ABOVE ORDER
•SHIP REPAID. /
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED ORDERED BY
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS ` :10
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1995 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO
CLERK-TREASURER
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