Crossroad Engineers/ENG/ADDL SERV 15/30,000/Emerson Drive Storm Sewer ProjectCross Road Engineers
Engineering Dept. - 20/5
Appropriation 4 Rain' Day Fund, Drainage Inrprnverne'ntc; P.0.1132648
Contract Not To Exceed .$30.000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and CrossRoad Engineers (the "Vendor"), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement
shall be amended 10 include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit "0 ", Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
James Brainard, Presiding Officer
Date.
del_
Mary An :urke, Membgr
Date:
Lori S. Walston
Date:
ATTEST.:
Lg1/4 41,7/ ,,a00
Diana Cordray, IAMC, Clerk- Treasurer
Date: /
v ounu.:H..c., c. P.:,.L „r..1. g
CrossRoad Engineers
By: r721 /� �
/v
Authorized Signature
revt-I' . Nel,Li \;2v
Printed Name
c cc Pres k--
Title
FID/TIN: 5S (mil G 3 33
Last Four of SSN if Sole Proprietor:
Date: 1) /271 tc-
January 4, 2015
Mr. Jeremy Kashman, P.E.
City Engineer
City of Cannel
1 Civic Square
Cannel, IN 46032
RE: Emerson Drive Neighborhood Storm Sewer Project
Fee Proposal
Dear Jeremy:
CROSSROAD
EN6!NEER5 "PC
We have prepared this proposal to provide continued professional services for the City of Cannel
associated with the Emerson Drive Neighborhood Storm Sewer Project. This project will reroute
a portion of this neighborhood drainage to the southeast eventually being integrated into a future
old town development project and connecting to the existing drainage network near the Monon
Trail. This project is a result of the Drainage Study performed by our office for this area and the
unnamed arm of Little Cool Creek between Guilford Road and Wilson Ten-ace crossings. Based
on our discussions, the specific services which we expect to provide include:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to re- establish the existing Right -of -Way throughout the length of the
project.
B. DESIGN AND CONSTRUCTION DRAWINGS
We will perform the following design functions:
Drainage design
Detention design
EXHIBIT A
too
Mr. Jeremy Kashman, P.E.
City of Carmel
January 4, 2015
Page 1 oft
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
Drainage Details and Miscellaneous Details
Erosion control plans
Maintenance of Traffic Details
C. REGULATORY SUBMITTALS AND BIDDING PHASE
We will prepare the necessary applications for submittal and review and /or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies.
This work will also include the services necessary to facilitate bidding of the project.
Engineer's estimates will also be created as part of this process and CrossRoad Engineers
will evaluate the bids and provide a recommendation for awarding the project.
D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers will perform construction staking, part -
time inspection, and as -built plans as requested by the City of Carmel. This work will
include all office work and field work to complete the construction and final record
drawings of the project.
We will provide all of the above on an hourly basis. We suggest a Not To Exceed amount of
$30,000 for work items A through C above. We will provide a Not To Exceed amount for work
item D once design is complete and once the level of inspection desired by the City is known.
Attached are our 2015 Hourly Billing Rates.
We value the City's confidence in our ability to provide engineering services and appreciate the
opportunity to continue our involvement in the City's improvements. If you have any questions
or need further assistance, please do not hesitate to call me at 730 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice- President
EXHIBIT
2oP3
Mr. Jeremy Kashman, P.E.
City of Cannel
January 4, 2015
Page 2 of 2
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Principal $ 150.00
Director 140.00
Senior Project Manager 125.00
Project Manager 110.00
Project Engineer 95.00
Assistant Project Engineer 80.00
R/W Manager 90.00
CADD Manager 95.00
CADD Technician 80.00
INSPECTION
Director $ 140.00
Resident Project Representative 110.00
Asst Resident Project Representative 100.00
Project lnspector 90.00
Assistant Project Inspector 70.00
SURVEY
Survey Manager $ 115.00
Assistant Survey Manager 85.00
Survey Crew — 1 Man 105.00
Crew Chief 85.00
Field Man 65.00
Researcher 80.00
Survey Technician 80.00
MISCELLANEOUS
Mileage (per mile)
Other Direct Costs
$ 0.52
at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2015
EXHIBIT
3v
CrossRoad Engineers
Engineering Dept. - 2015
Appropriation # Rainy Day Fund, Drainage Improvements; Y.O. #32648
Contract Not To Exceed $30,000.00
EXHIBIT `B"
E- verify requirement
All terns defined in I.C. § 22 -5 -1.7 et seq are adopted and incorporated into this section of the Amendment
Pursuant to I.C. § 22 -5 -1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E- Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C ", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E- verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E- Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E- verify program. Vendor shall maintain a copy of such
certification for the duration of the tern of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ( "Cure Period "). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period. the City has the right to terminate this Agreement
without consequence.
The E- Verify requirements of this Agreement will not apply, should the E- Verify program cease to exist.
Isrmlfl I PrA % %csS Gw.
11:
Ci
of Gemmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35- 60000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032 -2584
:ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
rno
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A,
VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENCI
RCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
VENDOR
CroSSRoac:l .P J:neers, PC
3'}1- SV+ermc `1 Drives
Beecr, Erovi, IN 44tD1-
SHIP
TO
E nos ne eAri
:ONFIRMATION
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
QUANTITY
UNIT OF MEASURE,
DESCRIPTION
UNIT PRICE
EXTENSION
Send Invoice To: Eno•v,een��
PLEASE INVOICE IN DUPLICATE
Co,,tract Dcxhe: 511 /13
As w W 15
Erners on
N e;,,]hbor1"+Oo CII
S torrn 3ew-er Pr 9)
N -T E : 130)oo0
C\1 44tpZ300
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
nnr.1 IMFNT CONTRfI N(l Z A Q
ORDERED BY
TITLE
CLERK - TREASURER
VENDOR COPY
PAYMENT
NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWOR AFFIDAVIT ATTACHED.
I HEREBY CERTIFY THAT THERE I NOBLIGATED BALANCE I
THIS APPROPRIATION SUFFICAI
ol,Cf ABOVE 0 EA.
January 6, 2015
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
CITY O CARMEL
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #15, P.O. #32648
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated May 1 2013, 1 have requested and received from you the proposed scope
of services and fee estimates for the following work task:
Additional Service Amendment #15 — Emerson Drive Neighborhood Storm Sewer Project
Not to Exceed: 530,000
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
Jer M. ashman, P.E.
City Engineer
Revie;- d and approved by:
S. C. Engelk
Director of Administration
DEPARTMENT OF ENGINEERING
ONE Chic Spc. w. CA1611iT,. IN 46032 OFFICE. 317$712441 FAN 317.571.2439
EViAII. enginecrinpuvnnel. in goy