DLZ/ENG/Addl Serv 3/312,885.00/116th Hazel Dell RoundaboutDLL
Engineering - 2015
Appropriation # 211- 4350900, 202- R4460500; P.O. 32632, 31905
Contract Not To Exceed $312, 885.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and DLZ (the "Vendor"), as City Contract dated February 19, 2014 shall amend the terms
of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work
attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement shall be amended
to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached hereto and
incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and incorporated herein
as Exhibit "C". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this document, it does not
engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
mes Brainard Presidi
Date: 3
g Officer
Mary An Burke, Member
Date: 3—/A)—/S-
Lori S. Watson, ''-mber
Date: 3l r 43/r 5
ATTEST:
Dina Cordray, IAM , Clerk- Treasurer
ate:
IS:u'onln,,I,U'rol.S.< l Goxd: Svc,Tngioritin0201j11J1.7 A &S.dk:3 13/1.11• 1:00 PMj
DLZ INDIANA, LLC
orized signature
Gary K. Fisk, PE
Printed Name
Vice President
Title
FID/TIN: 31- 1741713
Last Four of SSN if Sole Proprietor:
Date: March 6, 2015
EXHIBIT A
SERVICES TO BE FURNISHED BY CONSULTANT
116 Street & Hazel Dell Parkways Roundabout Intersection Design
(INDOT DES No. 1297561)
This scope of services supplements the scope presented in the Original Agreement dated February 19,
2014. All terms and conditions of the said Agreement and scope remain valid unless specified here in.
DLZ Indiana, LLC (CONSULTANT) shall prepare Final Roundabout Design Plans and Bid Documents for the
intersection of 116th Street and Hazel Dell Parkway (Project) for the City of Carmel, Indiana, (CITY). The
Preliminary Field Check (PFC) plans have been completed and the PFC meeting was held on December
17, 2014. This scope of services entails detailed design of the roundabout geometry presented in the
PFC plans. The CONSULTANT shall provide the services of qualified engineers, surveyors, CADD
technicians and administrative staff as necessary to complete the various tasks outlined within this
scope of work. The design process will follow INDOT's guidelines for the Local Public Agency Project
Development Process.
A. PROJECT MANAGEMENT
The CONSULTANT shall provide Project Management services including the following:
1. The CONSULTANT shall manage the activities described in this Scope of Work among the project
team members. The CONSULTANT's project manager (PM) will be in charge of overall project
management in addition to being the CITY's direct link to the design team for issues concerning
administration and technical execution. The PM will be responsible for coordinating the activities
of all SUBCONSULTANTS and acting as liaison between professional and any outside agencies
and /or groups. The PM will also be responsible for maintaining schedule and budget.
2. The CONSULTANT shall coordinate and attend meetings with the CITY, as required, to facilitate the
management of the project design elements. Meetings will be held to discuss technical issues
requiring action by the CITY and other third parties. Meetings will be held with the CITY on an as-
needed basis. The CONSULTANT will prepare minutes of all such meetings and distribute them to
all participants. This scope of work includes a maximum of four (4) project progress meetings.
3. The CONSULTANT shall coordinate and prepare quarterly INDOT forms for review by the CITY prior
to submittal to INDOT /Indy MPO. This scope of work includes up to six (6) quarterly meetings
and /or report preparations with INDOT /CITY /MPO.
B. FINAL ROUNDABOUT DESIGN PLANS
Utilizing the design presented in the PFC plans, the CONSULTANT shall finalize design plans and contract
document. The final plans shall constitute, plan, profile, drainage, signing and pavement marking plans.
In addition, any required details and tables shall be provided, as deemed necessary for the final plans.
Landscaping and Irrigation design is not included in this scope of services, however, the CONSULTANT
shall incorporate 2 -2" PVC conduits under the new pavement and leading to each of the four splitter
island and the Central Island for future landscape lighting and irrigation needs by the CITY. Furthermore,
it is the CONSULTANT's understanding that the CITY shall engage another firm to provide landscape
EXHIBIT A
design services for this project. The CONSULTANT shall coordinate with the CITY's Landscape design
firm as needed during the design process.
The CONSULTANT will submit the design plans for review in accordance with the current INDOT plan
development submittal process as follows:
1. Hold Design Hearing, if required
2. Stage 3 Plan Submittal
3. Final Tracings Submittal
The design of the roundabout will consist of asphalt pavement. The CONSULTANT shall perform
pavement design services and submit to INDOT for review and approval.
It is assumed that the intersection will be closed during construction and the CONSULTANT shall finalize
the detour route as presented in the PFC plans.
C. LIFE CYCLE COST ANALYSIS (LCCA)
Scope of services under this task will include Life Cycle Cost Analysis (LCCA) to determine the most
economical pavement type between HMA and PCC Pavement. As per the INDOT Pavement design
requirements, an LCCA is required for a reconstruction project where mainline pavement exceeds
10,000 sys. Since the total Pavement area for the project is approximately 20,000 sys, LCCA will need to
be performed.
D. INDOT PAVEMENT DESIGN
In accordance with INDOT requirements, pavement design will be performed using INDOT AASHTOWare
Pavement ME software and submitted to INDOT for review and approval. Pavement design will need to
be performed for both HMA and Concrete Pavement due to LCCA requirements.
E. UTILITY COORDINATION
Following the PFC meeting, DLZ shall perform the utility coordination as follows:
1. Complete the utility coordination services in accordance with INDOT's documented process and
rules for Utility Coordination found in Title 105 IAC Article 13 and the Indiana Design Manual.
2. Distribute plans, after design approval, with tentative project schedule to utility company
requesting submittal of relocation plans with estimated relocation schedule.
3. Coordinate with the utilities, as necessary, to obtain reimbursable utility agreements where
applicable.
4. Process Work Plans and review relocation plans to verify that all conflicts are resolved. Written
documentation is required for all utilities whether relocations are required or not.
5. Distribute written "notice to proceed" with approved utility relocation plans to the appropriate
district office.
6. Prepare the Utility Coordination Certification. The Utility Coordination Certificate shall state the
included relocation plans address the relocation of all facilities known to be in conflict with the
project.
EXHIBIT
2 f$
F. ROUNDABOUT LIGHTING DESIGN
The CONSULTANT will perform the lighting design calculations based on the design criteria as stated in
the NCHRP Report 672, "Roundabouts: An Informational Guide ". Lighting will cover the circular
roadway, approach legs and crosswalk areas. This task does not include any landscape lighting. The
following constitutes the scope of lighting services:
1. Perform conceptual lighting design calculations on one type of lighting fixture and submit to the City
for approval of the layout. The light fixture specification, types and standard to be provided by the
CITY. The CONSULTANT will attempt to identify minimum of three (3) lighting manufacturers, for
the desired light poles and fixtures, to avoid Proprietary Material Justification through INDOT.
However, if three manufacturers could not be identified, the CONSULTANT will prepare and submit
a proprietary material justification request to INDOT for review.
2. Once the lighting layout has been approved, the CONSULTANT will develop a set of lighting plans for
the subject Roundabout.
3. The lighting plans shall include lighting general notes, quantity sheets, plan sheets, details and
circuit diagrams.
4. Perform lighting design and voltage drop calculations to the given design criteria.
5. Coordinate with the electric company to determine proposed power service location(s).
G. WATERLINE RELOCATION DESIGN
The CONSULTANT shall complete the required relocation design for the waterline conflict resulting from
the proposed project as follows:
1. The CONSULTANT will design for the relocation of up to 1,600 LF of 30" water main services to
include 5 utility crossings and 1 hydrant relocation. In addition, relocation design will also comprise
of approximately 800 LF of 12" water main services to include 3 utility crossings and 2 hydrant
relocations. The existing waterline depths shall be provided by the CITY.
2. It is assumed that a maximum of four (4) manhole relocation /adjustments shall be required within
the construction limits.
3. The waterline relocation design shall be included in the final roadway plans that will include
structure plans and details, plan and profile layouts, cross sections, and any plan sheets deemed
necessary for construction.
4. Any specifications and special provisions associated with the materials and construction of the
relocated services shall be provided.
H. GEOTECHNICAL INVESTIGATION
The CONSULTANT will utilize the services of Earth Exploration, Inc. for the Geotechnical Investigation
for the Roundabout and the aforementioned two retaining walls. The scope of services required for
this project is presented in Attachment A.
I. EROSION CONTROL PLAN & RULE 5 PERMIT
This project will disturb more than one (1) acre of land, therefore a Rule 5 Permit will be required. The
EXHIBIT A
3f
CONSULTANT will follow the guidelines and processes of Stormwater Pollution Prevention Planning and
Rule 5 (327 -IAC 15 -5). The CONSULTANT is now required to analyze additional elements pertaining to
storm water and impacts to Municipal Separate Storm Sewer Systems (MS4's). The CONSULTANT will
analyze the pre- construction of stormwater pollution prevention for the project, and then assess both
the construction component of stormwater pollution prevention and the post- construction component.
In the past, erosion and sediment control was prepared at the time of final plans. Now, the National
Pollutant Discharge Elimination System (NPDES) requirements have become a much more prominent
part of the design and plan preparation process. The CONSULTANT will address the storm water
pollution prevention process earlier in the design and incorporate Stormwater Quality Units, more
commonly known as 'best management practices' (BMP's), into our design. The goal is to make water
quality planning a common and integrated part of this design and construction process, and not a result
of a design. Therefore, the erosion control plans are initiated earlier in the design process and review
meetings are scheduled throughout the design with the reviewing agency to discuss the projects
particulars.
J. INDIANA DEPARTMENT OF NATURAL RESOURCES (IDNR) - CONSTRUCTION IN A FLOODWAY
PERMIT
This Permit will be required since some portion of the proposed project at south end of Hazel Dell
Parkway lies within the Cool Creek floodway. Based upon the preliminary determination, floodway
elevations are below the existing and proposed profile grades, therefore hydraulic modeling for Cool
Creek Floodway will not be required and is not include in scope of this project.
THE CONSULTANT shall:
1. Prepare the application and required back -up documentation for this permit.
2. Conduct a site visit to obtain relevant data for Permit application.
K. RIGHT OF WAY ENGINEERING AND SERVICES
The following Right -of -Way Engineering services will be provided to secure the permanent and
temporary right -of -way needed for this Project. A parcel take will be defined as any temporary or
permanent right -of -way being acquired from a single existing property. This means a single existing
property could have several parcel takes based on its configuration.
There are three residential, one commercial and one exempt parcel impacted by this project for
permanent takes, while one parcel for temporary take.
The CONSULTANT shall:
1. Determine the owners of properties located adjacent to and in the immediate area of the project
alignment, along with the record deed description of those properties (Preliminary Abstracting).
Preliminary Abstracting will include a title search, including a search for all mortgages, easements,
liens, contract sales, judgments, other encumbrances and the current legal owner.
2. Provide legal descriptions for all parcel takings. It is estimated that up to 4 properties may be
EXHIBIT
�I o-f g
affected by this project. The descriptions will be prepared and certified by an Indiana registered
land surveyor.
3. Provide a plat reflecting take(s) for each affected property. Each plat will include the following:
a. Total area before taking.
b. Existing Right -of -Way.
c. Area(s) of taking.
d. Area(s) of residue.
e. Existing Right -of -Way to be reacquired.
f. Sketch of the parcel take(s), drawn to scale, with the above data indicted thereon.
4. Provide separate folders for each affected property containing information obtained above to be
utilized by appraisers, negotiators and attorneys to provide the required Right -of -Way services.
5. Provide a one -time field stake -out marking the new Right -of -Way line for the various takings. The
stake -out will be made using wooden hubs located at appropriate property lines and at other
changes in bearing.
The CONSULTANT shall be available for assistance in interpretation of the Right -of -Way documents.
In addition, the CONSULTANT shall provide Right -of -Way Acquisition services that will include Appraisal
Problem Analysis (APA), appraising, review appraising, right -of -way acquisition coordination and
management services.
L. BIDDING PHASE SERVICES
The CONSULTANT shall provide Bidding Phase Services to the CITY and shall include:
1. The review of the final construction documents distributed by INDOT for bidding purposes for
conformance with the CONSULTANT's final tracing submittal.
2. The CONSULTANT shall review the Contract Information Book (CIB).
3. Issue revisions to INDOT as appropriate to interpret, clarify or expand the Bidding Documents.
M. PRE - CONSTRUCTION MEETING
Following the approval of the final tracings and the bidding process administered by the INDOT, the
CONSULTANT will attend the Pre - Construction Meeting.
0. ADDITIONAL SERVICES OF CONSULTANT
If authorized in writing by the CITY through an executed supplemental agreement, CONSULTANT shall
furnish, or obtain from others, Additional Services of the types listed in the following paragraphs. These
Additional Services will be paid for by the CITY for a mutually agreed additional fee at a later date, as
requested by the CITY or as necessitated by the project. The additional services that may be performed
are included, but not limited to, the following:
1. Landscaping design.
2. Drainage detention or off -site drainage design.
3. Design for any traffic or pedestrian signals.
EXHIBIT
� a�fg
4. Mid -Block pedestrian crossings.
5. Permits other than the Rule 5 and IDNR's Construction in a Floodway.
6. Assistance in connection with bid protests, re- bidding or renegotiating contracts for construction,
materials, equipment or services. Preparation of revised bid documents for re- bidding in the event
that bids as received are rejected.
7. Preparing to serve or serving as a consultant or witness for CITY in any litigation, arbitration or other
legal or administrative proceeding involving the project.
8. Construction Inspection and /or observation.
9. Services to make measured drawings of or to investigate the accuracy of drawings or other
information furnished by the CITY.
10. As -built drawings.
11. Any utility relocation design (except waterline as noted above) and Subsurface utility engineering.
12. Attendance or preparation for any public meeting or presentations other than a Public Hearing, if
required as per INDOT requirements.
13. Retaining wall design.
14. Maintenance of Traffic plan /scheme other than a detour during construction.
15. Construction Phase Services
P. INFORMATION AND SERVICES TO BE FURNISHED BY THE CITY
The CITY shall furnish the CONSULTANT with the following:
1. Additional criteria for design and details for signs, roundabout, highway and structures such as
grades, curves, sight distances, clearance, design loading, etc.
2. CITY specifications and standard drawings applicable to the project.
3. The light fixture type and standards to be used for lighting design.
4. Existing road and bridge plans of existing facilities within the project limits.
5. Utility plans available to the CITY covering utility facilities governing the location of signals and
underground conduits throughout the affected areas.
6. Utility line depths, as requested by the CONSULTANT to aid in performing the services stated in this
scope of services.
7. Guarantee access to enter upon public and private lands as required for the CONSULTANT to
perform work under this scope of services.
8. Right of Way certifications, as needed.
Q. SCHEDULE
The project is planned for either the Fiscal Year (FY) 2016 or 2017. However, in discussions with City and
INDOT, due to the planned letting for the adjacent intersection (116th & Gray Road) in spring 2016, this
intersection letting may be adjusted to FY 2017 (as previously stated at the PFC meeting held on
December 17, 2014).
R. FEE FOR SERVICES
In consideration for the above, the CONSULTANT will be compensated a Not to Exceed total fee of
$504,785.00, including expenses. This Supplemental Agreement No. 1 increases the current contract
fee of $176,900.00 by $327,885.00 to $504,785.00. Except as herein modified, changed and
6cr
supplemented, all terms of the original engineering agreement dated February 19, 2014 shall continue
in full force and effect. A breakdown of fee is presented as follows:
SERVICES
FEE
DESIGN TASKS
Project Management
$19,400.00
Topographic Survey
$20,800.00
Location Route Survey Plat
$8,900.00
Roadway Design (Preliminary Plans —45 %)
$103,000.00
Final Roadway Design including concrete joint details (as needed)
$120,400.00
Life Cycle Cost Analysis
$9,000.00
INDOT Pavement Design
$8,000.00
Environmental Document
(CE, including Archeological /Historic Records Check)
$28,200.00
Wetland Determination
$5,000.00
Erosion Control and Rule 5 Permit
$7,000.00
IDNR - Construction in a Floodway Permit
$1,500.00
Landscape Design Coordination
$4,000.00
Signing Design
$8,500.00
Pavement Marking Design
$5,000.00
Waterline Relocation Design (if required)
$10,800.00
Design Hearing (if required)
$12,000.00
Lighting Design
$18,800.00
Ornamental Light Pole Foundation Design (If required)
$3,000.00
Proprietary Material Request for Ornamental Lighting (If required)
$1,500.00
Geotechnical Investigation (at cost + 10 %)
$13,200.00
Bid Phase Services
$3,000.00
Pre - Construction Meeting
$1,500.00
Misc. Expenses (mileage, printing, etc)
$1,000.00
SUBTOTAL FEE (LUMP SUM)
$413,500.00
EXHIBIT 6\
7of�
,R /W ENGINEERING TASKS (S :Permanent.parcels • and 1;Tempo}rary Parcel
R/W Engineering
($2,380.00 /parcel and description for one temp. parcel at $500.00)
$12,400.00
T &E Reports (at cost)
Residential - $350 /parcel including copies (3 parcel)
Commercial /Exempt - $425 /parcel including copies (2 parcels)
Temporary - $225 /parcel including copies (1 parcel)
$2,125.00
R/W Staking (One Time)
6 Parcels Max ($500 /parcel)
$3,000.00
Appraisal Problem Analysis (APA)
5 Parcels Max ( $200 /parcel)
$1,000.00
SUBTOTAL FEE
$18,525.00
RilAt SERVICES TASKS (5 P,arcels)*
Parcel
Owner
Estimated
Appraisal
Type
Appraisal
Review
Appraisal
Buying
Total
1
Pursel
Residential
Long Form
$4,000.00
$1,795.00
$1,325.00
$7,120.00
2
Martin
Residential
Long Form
$3,250.00
$1,460.00
$1,325.00
$6,035.00
3
Crowley,
Trustee
Short Form
$3,025.00
$1,360.00
$1,475.00
$5,860.00
4 **
Mansion Real
Estate, LLC
Special Use
Long Form
$14,750.00
$6,660.00
$1,475.00
$22,885.00
5
Carmel City
Park
Short Form
$3,025.00
$1,360.00
$1,475.00
$5,860.00
* These services shall be provided by a subconsultant and shall be invoiced at cost.
** Oak Hall Mansion will loose parking spaces. The proposed fees include an allowance for cost -to -cure
items, additional approaches to value, land damages, and building damages.
R/W Acquisition Coordination ($2,000.00 /parcel) — Lump Sum
$10,000.00
SUBTOTAL FEE
$57,760.00
TOTAL NOT TO EXCEED FEE
489,785.00
Original Agreement
($176,900.00)
ADDITIONAL FEE FOR AGREEMENT NO. 1
$312,885.00
EXHIBIT A
g orb'
DLZ.
Engineering - 2015
Appropriation # 211- 4350900, 202- R4460500; P.O. 32632, 31905
Contract Not To Exceed $312, 885.00
EXHIBIT "B"
E- verify requirement
All terms defined in I.C. § 22 -5 -1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22 -5 -1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E- Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C ", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E- verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E- Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E- verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ( "Cure Period "). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E- Verify requirements of this Agreement will not apply, should the E- Verify program cease to exist.
(S: \Contrncis\Prof..Svc & Goods Svcs \Engincering\2015\DIZ A &S.doc:3 /1/2015 3:22 PM]
. DLZ.
Engineering - 2015
Appropriation # 211-4350900, 202- R4460500; P.O. 32632, 31905
Contract Not To Exceed $312, 885.00
Exhibit "C"
E- Verify Affidavit
Gary K. Fisk, PE , being first duly sworn, deposes and says that
he /she is 'familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
DLZ INDIANA, LLC (the "Company ") in the position
of Vice President
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
The Employer is enrolled and participates in the federal E- Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. -The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 6th day of March , 20 15
Printed: Gary K. Fisk, PE
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: Gary K. Fisk, PE
IS:1Cmunas\ProfSccs & Goads SizslEnginccring12015 \DLZ A &S.doc3u12015 3:22 PM]
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012 Indlank LLC
434957
2211 East
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Mailing Address:
efferson Boulevard Address 1:6121 Huntley Road
Address 2:
City: Columbus
State: OH
Zip Code: 43229
Additlonal Information:
Employer Identification Number 31174171
Total Number of Employees: 100 to 4991
Parent Organization: DLZ Corporation
Administrator: 012 Corperatron
Organization Designation:
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Entire `(all new hires and all existing employees throughout the entire
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NAICS Code: 541 - PROFESSIO AL, SCIENTIFIC, AND TECHNICAL SERVICES
Total Hiring Sites: 5
Total Points of Contact 2
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