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Crossroad Engineers/ENG/Addl Serv 17/Guilford Road - Main to City Center DriveCross Road Engineers Engineering - 2015 Appropriation {t 202 - 4340100, 202-R446050; P.O. 32631, 31905 Contract Not To Exceed $ 214.340.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and between the City of Carmel and Cross Road Engineers (the "Vendor"), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety Mary An urke, Member Date: 3 '/' - /s- Lori S. VVar lember Date: 3 ATTEST: Diana Cordray, IAMC, Jerk- Treasurer Date: CROSS ROAD ENGINEERS Auto s ized Si. 'ature OAATID Ck4 -vies Printed Name Title FID(TIN: S 1 (P 3 33 j Last Four of SSN if Sole Proprietor: Date: -j°1 I Z-v 1 S-- November 12, 2014 Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 RE: Guilford Road — City Center Drive to Main Street (DES # 1383180) Fee Proposal for Professional Services Dear Jeremy: We are pleased to submit this proposal to provide engineering services for development of this Guilford Road Project. Through our meetings and preliminary research, we have prepared a detailed scope of services needed for completion of the project. In anticipation of project construction receiving Federal Funding administered by INDOT, the professional services will be performed in accordance with FHWA and INDOT guidelines and requirements, and are described in the attached Description of Anticipated Work Elements. Following the description of work elements is a Fee Schedule that presents each service, the proposed fee budget for that service, and the basis of payment. We will utilize subconsultants to perform some of the services. The functions expected to be performed by subconsultants include Section 106 Documentation, Geotechnical Investigation, Pavement Design, Title Research, Appraising, and Buying services. If you should have any questions or need any further information, please do not hesitate to call me or Trent Newport. Sincerely, CrossRoad Engineers, PC Chip Charles, P. E. P ey+ e nt EXHIBIT A / of `f 3417 Sherman Drive ® Beech Grove, Indiana 46107 9 Tel 317.780.1555 ® Fax 317.780.6525 PROJECT DESCRIPTION This project involves construction of Guilford Road from City Center Drive to Main Street. It is anticipated that Guilford Road will be a mill and overlay section from City Center Drive north to 126th Street. From 126th Street north to the intersection of Main Street, the project is anticipated to be total reconstruction with curb and gutter and associated drainage structures. A two way left turn lane would also be added through this section. In addition, the Main Street intersection would be converted to a roundabout, with total reconstruction on the north, east, and west legs extending approximately 300 feet in length. The existing crossing culvert that carries Guilford Road over the adjacent tributary to Little Cool Creek will be replaced. DESCRIPTION OF ANTICIPATED WORK ELEMENTS Supplemental Topographic and Route Survey — This project was originally surveyed in 2006. That survey data will be checked and all new construction areas will be surveyed and imported into the project so revisions can be made. The survey will be performed in accordance with Indiana Code and the INDOT Design Manual, which will include the addition of a Certified Route Survey Plat (not previously completed for this project). The Route Survey Plat will be prepared in accordance with Section 865 of the Indiana Administrative Code. Environmental Document Preparation — This task includes the services necessary to complete the environmental documentation required by the National Environmental Policy Act (NEPA) and other pertinent and applicable laws and regulations. It is assumed that a Level 2 or 3 Categorical Exclusion document will be required. Included is the early coordination with the various regulatory agencies that is required. In order to satisfy the Section 106 documentation requirements, several analyses will be performed, including an archaeological records check and an historical / architectural records check. No Phase la field reconnaissance nor additional archaeological studies are included. Road Design and Plan Preparation — In general, this task involves the preparation of design plans and bidding documents to allow the proposed improvements to be constructed. All of this work will be performed in accordance with FHWA, INDOT and City of Carmel guidelines and standards. Additionally, INDOT's LPA process will be followed. In an effort to keep the City as informed and involved as possible, and in an effort to receive INDOT approvals as the project develops, submittals will include Stage 1 Submittal and Stage 2 Review, in addition to the required Stage 3 and Tracings submittals. Geotechnical Evaluation & Pavement Design — A geotechnical report was previously completed by Alt & Witzig Engineering, Inc. (A &W). A &W will update the existing tests and report as necessary to comply with current INDOT Standards and Specifications. A &W will supplement its work by performing the borings, subgrade investigation, and laboratory testing necessary for a proposed roundabout at the intersection of Main Street and Guilford Road. Please see the aof attached proposal from A &W for the detailed scope of work and estimated fee. Pavement design, in accordance with current INDOT procedures, will be included and performed by Earth Exploration, Inc. (EEI). Please see the attached proposal from EEI for the detailed scope of work and estimated fee. Utility Coordination — This work will follow the current INDOT process for federally funded projects. Included will be research to confirm all of the utilities located within the project limits. We will coordinate with the representatives from each of those utility companies though the development of the project. We will communicate any relocation of facilities that may be needed and then review the relocation plans that the utility companies prepare. We will prepare the reimbursable agreements for the affected utility companies and review their proposed reimbursable relocation costs. This task does not include work associated with field locating the vertical depth of any utilities. Although not anticipated (since the utilities should perform this work on their own), if any 'potholing' of facilities will be required, this service will be performed separately and is not included. Public Hearing / Public Information Meetings — Although there are federal public involvement requirements that must be met, an official public hearing may not be required. Regardless, we propose holding a total of two (2) public meetings if desired by the City. These meetings will provide a forum for sharing project information between all stakeholders. One public meeting will be held during the design phase and will include satisfying the public involvement requirements, if necessary. The second will be held just prior to the start of construction. The costs that are presented for this effort include preparation for the meetings as well as attendance at the meetings by CrossRoad personnel. It is expected that the City will provide a facility for holding the meetings as well as a transcript of the public hearing proceedings, if one is required. Permit Application — It is anticipated the construction of the project will disturb more than one acre of ground and therefore an Indiana Department of Environmental Management (IDEM) Rule 5 Notice of Intent will be required. Included is the preparation of a Storm Water Pollution Prevention Plan, submittal of public notice, and permit application forms. No other permits are anticipated to be required. Right of Way Engineering —This work will include performing the right of way engineering as well as the preparation of property plats and legal descriptions for those right of way parcels that need to be acquired for the project. This effort also includes a 20 year title research for the permanent right of way to be acquired. Right of Way Acquisition Services — This work includes the management and all of the activities necessary to procure the required parcels of right of way. These activities include the appraisal problem analyses, the appraisals, appraisal reviews, buying of right of way, and right of way management. It also includes a title update and title insurance commensurate with the offer amount. Transfer documents will be prepared and recorded. If requested, the proposed right of way will be field staked. EXHIBIT n 3orII Fee Schedule The work, as outlined in "Description of Anticipated Work Elements ", will be invoiced as work is performed in accordance with the following fee schedule. Note that all fees are lump sum unless otherwise indicated. Supplemental Topographic and Route Survey Environmental Document Preparation — CE Road Design and Plan Preparation Geotechnical Evaluation & Pavement Design (Unit Price, see attached proposals) Utility Coordination Public Hearing / Public Information Meetings (Total of 2 meetings) Permit Application Subtotal Preliminary Engineering Tasks Right of Way Engineering (Unit Price, see attached spreadsheet) Subtotal R/W Engineering (Estimated) R/W Acquisition Services (Unit Price, see attached spreadsheet) Subtotal R/W Acquisition Services (Estimated) TOTAL CONTRACT BUDGET $28,700 $28,800 $158,800 $15,500 $12,000 $8,400 $10,600 $262,800 $17,500 $17,500 $45,200 $45,200 $325,500 1 A portion of this work is subcontracted and the cost shown here is based upon the assumptions listed in the attached fee proposal from Green 3, LLC. 2 This is a subcontracted work element and the amount shown here includes the geotechnical evaluation for the proposed roadway improvements as well as the pavement design. The costs are based upon the assumptions listed in the attached fee proposal from Alt & Witzig, Inc. for geotechnical evaluation and from Earth Exploration, Inc. for pavement design. The final cost will consist of the actual invoiced amounts from the subconsultants. 3 This amount includes an anticipated amount for the payment of fees /costs to procure permits from the variously affected agencies such as Rule 5 permit application fees and NOl Advertisement costs. 1 2 3 EXHIBIT A L,ur y