Crossroad Engineers/ENG/Addl Serv 19/Emerson Drive Storm Water ProjectCross Road I'.(',
l :lcp:utrnent ��iEngineering • 2015
Appropriation: ASA ;:19: #912.623: P.O. 3163S
Cnn1r'act NrO1 To I3ccccl $23.O00.0(1
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS Atv1ENDNIENT TO THE GOODS AND SERVICES :AGREEMENT ("Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers, P.C. (the "Vendee), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", . as well as the required � E- verify .affidavit, attached hereto and
incorporated herein as i,Exhibit "C ". Also, pursuant to I.C. § 5-22-16.5, Vendor shall ;certify that in signing this
document, it does not engage in investment activities within the Country. of Iran. The terms and conditions of the
Agreement shall not otherwise be •affected by this Additional Services lmendnient`and shall remain full force and
effect.
IN WITNESS WHEREOF; the parties hereto have made and executed This Amendment as follows'
CITY OF CARMEL, INDIANA
by,and'ihrough its Board of Public
Works and Safety
By:
1
'mes:Brainard, Presiding Off1
Date. Sp/tic
Mary: A:nr
D�1le .
Lori S. VVatsoi'1 ember
Date
AI=1ES•
aria Cordray,LAM Clark - Treasurer
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CrossRoad Engineers, P.C.
By:
Authorized Sign
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Printed Name
Tere5 tact
Title
FIDmN: 35 x_333
Last Four of SSN if Sete Proprietor
Date: 4 /1C /IC
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LETTER OF TRANSMITTAL
Date: April 7, 2015
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the April 1st BPW meeting,
please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name: ASA #19 — 2015 Plan Review
Vendor: CrossRoad Engineers, P.C.
Amount: $23,000.00
Appropriation: P.O. 32638; 912 -623
Signature: Chip Charles
Address: 3417 South Sherman Drive
Beech Grove, IN 46107
Phone: 317/780 -1555
Fax: 317/780 -6525
Email: ccharles @crossroadengineers.com
April 7, 2015
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
CITY OF CARMEL
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #19, P.O. #32638
Dear Chip and Trent:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope
of services and fee estimates for the following work task:
Additional Service Amendment #19 —
Emerson Drive Neighborhood Storm Sewer Project
Easement and Potholing Services
Not to Exceed: $23,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
J- y M. ashman, P.E.
City Engineer
DEPARTMENT OF ENGINEERING
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering@carmel.in.gov
Revi wed and approved by:
S. C. Engelking
Director of Administration
FAX 317.571.2439
April 3, 2015
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Emerson Drive Neighborhood Storm Sewer Project
Easement and Potholing Services
Fee Proposal
Dear Jeremy:
CR®55ROAD
EN •,@li!EERS, PC
We have prepared this proposal to provide continued professional services for the City of Carmel
associated with the Emerson Drive Neighborhood Storm Sewer Project. This project will reroute
a portion of this neighborhood drainage to the southeast eventually being integrated into a future
old town development project and connecting to the existing drainage network near the Monon
Trail. This project is a result of the Drainage Study perfonned by our office for this area and the
unnamed arm of Little Cool Creek between Guilford Road and Wilson Terrace crossings. Based
on our discussions, we are providing a proposal for the following services Easements and
Potholing:
A. EASEMENTS
CrossRoad Engineers will perfoini the work necessary to prepare documents, provide
title and encumbrance reports, provide value appraisals, provide easement acquisition,
and right of way management services for the 3 required storm sewer easements for this
project. The fees for this work are estimated to be as follows:
• 20 Year T &E Reports 3 @ $350 Each = $1,050
• Easement Plat and Descriptions 3 @ $1200 Each = $3,600
• Easement Appraisals 3 @ $2300 Each = $6,900
• Easement Acquisition 3 @ $1500 Each = $4,500
• Right of Way Management 3 @ $1000 Each = $3,000
TOTAL EASEMENT SERVICES $19,050
Mr. Jeremy Kashman, P.E.
City of Carmel
April 3, 2015
Page 1 of 2
B. POTHOLING
CrossRoad Engineers will work with a utility potholing subcontractor to pothole the
AT &T easement area as requested by AT &T as part of the easement procurement
process. There are several critical buried AT &T facility cables crossing the proposed
easement area so these need to be located so that the design of the storm sewer can be
completed. CrossRoad will manage this work as well as provide the survey work
required to gather the elevation information from the potholing. The fees for this work
are estimated to be as follows:
• Potholing Subcontractor
• Survey Crew
• Management /Coordination
6 hours @ $300 per hour = $1,800
8 hours @ $140 per hour = $1,120
8 hours @ $110 per hour = $ 880
TOTAL POTHOLING SERVICES $3,800
We will provide all of the above on an hourly or unit cost basis. The above totals to $22,850 so
we suggest a Not .To Exceed amount of $23,000 for the above work items.
We value the City's confidence in our ability to provide engineering services and appreciate the
opportunity to continue our involvement in the City's improvements. If you have any questions
or need further assistance, please do not hesitate to call me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice - President
Mr. Jeremy Kashman, P.E.
City of Carmel
April 3, 2015
Page 2 of 2
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032 -2584
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35- 60000972
PAGE
PURCHASE ORDER NUMBER
321038
THIS NUMBER MUST APPEAR ON INVOICES, A
VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENC
RCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
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PAYMENT TERMS
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QUANTITY
UNIT OF MEASURE
DESCRIPTION
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Send Invoice To:
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PROJECT ACCOUNT
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SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 2 ' F 2
ORDERED BY
TITLE
CLERK - TREASURER
VENDOR COPY
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MAD A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HA E PROPER SWORN AFFIDAVIT ATTACHED.
I HEREBY C FYTHAT HERE IS AN U •BeIIGATED BALANCE IN
THIS APPR 1 SUFFICIENT TO '•Y FOR THE ABOVE ORDER.
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