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Installation of New Sewer Meters 1986WATER AND WASTE WATER CARMEL UTILITIES JANE, A. REIMAN MAYOR 1f33p0A 1st AVENUE, ,SS.W. iQ632 JAN 2 3 1986 AvommnivwptFiTy utAttmet4OER January 23, 1986 Memo To: Mayor Reiman From: Jim Dougherty Re: Installing New Sewer Meters at Two Locations for Hamilton Western Utilities Per Our Agreement Attached are some letters which document part of what has taken place relative to the matter. The most recent discussion you and I have had on the matter was on August 23, 1985, at which time you told me the matter was with Steve Andrews, and for me not to take any action until further notice. I have not. On January 14th or 15th, I had a conversation with Don Silvey in which he wanted to know how the project was coming along. My reply was that the last instruction I had was that the ball was in Andrew's court. I asked Silvey who he thought was responsible for getting the project done. His reply was, "I thought you were". The project steps are: 1. Purchase the meters 2. Get easement descriptions to attorney 3. Attorney to draw up easement and get signed 4. Draw up specifications 5. Get quotes for project I have already done steps 111 and 112. So far as I know, I have NOT received any signed easements from Andrews - Step 113. Step 114 I have gone over with Don Silvey in concept. Don tells me that he would recommend that I work directly with the contractors concerning the specifications. If you want me to continue this project, please let me know. The first thing I will require are the easements which, so far as I know, are still with Andrews. Let me know whether or not you want me to deal with Andrews on the easements. HOWARD NEEDLES TAMMEN 8A BERGENDOFF September 12, 1985 Mr. Bill Waddick, Attorney at Law Kunz & Kunz 320 N. Meridian Street Indianapolis, Indiana 46204 Re: Hamilton -Western Meter Installation Dear Bill: Enclosed are two sketches of the proposed location for the Hamilton - Western Utilities meter installation. As you can see by having the same easement for the site as was used for Westfield, the drive in the opposite corner is picked up. If you need anything else, please give me a call. Very truly yours, HOWARD NEEDLES TAMMEN & BERGENDOFF .Donald R. Silvey, P.E. Senior Project Manager DRS/ad Enclosures cc: Mr. Steve Andrews, City. Attorney Mr. James Dougherty Archhsets Engineers Planners P.O. Boa SSW, 3333 Founders Lane, Indlanapoll., Indiana 41261, 3171173-31110 Partners James F. Finn PE, Paul L. Heineman PE, Gerard F. Fox PE. Browning Crow PE. Charles T. Hennigan PE. Edgar B. Johnson PE. Daniel J. Waters PE. Da nielJ. Spigai PE, John L. Colton PE. Francis K. Hall PE. Robed S. Coma PE. Donald A. Dupes PE. William Love AIA, Roben D. Miller PE, James L. Tullle.J., PE. Hugh E. senall PE. Cary O. Goodman AIA. Gordon H. Slaney, Jr. PE Associate* Daniel J. Appel PE, Robert W. Richards PE, Don R. On PE, Frederick H. Sterbene PE. Robert B. Kollmar PE, Kendall T. Lincoln CPA. Jack P. Shedd PE, Roberts W. Smilhem PE, Jack C. Thompson PE. Richard D. Beckman PE. Harry D. Benossa PE. Ralph E. Robison PE. Cecil P. Counts PE. Stephen G. Goddard PE. Harvey K. Hammond, Jr. PE. Stanley I. Masi PE. Robes W. Anzia PE. Wader Sharko PE. James O. Russell PE. Rosa L. Jensen AIA, Frank T. Lamm PE. Alexander F. Slady PE. John W. Wight PE. Thomas K. Dyer PE. Ronald W. Aarons AM. H. Jerome Buller PE, Blaise M. Carriere PE. Michael P. Ingardia PE.Bernard L. Prince PE. Stephen B.Ouinn PE. Saul A. Jacobs PE, James A. Smith. Ronald F. Turner AIA. C. Frank Harscher. III, Ewing H. Miller, FAIA. Douglas C. Myhre PE Offices Alexandria. VA. Atlanta. GA, Auslin, TX, Baton Rouge. LA, Boston. MA. Casper. WY, Charleston, SC. Charleston. WV. Chicago. IL, Cleveland, DH, Dallas. T%. Denver. CO. Fairfield. NJ. Houston. TX. Indianapolis, IN, Kansas City. MO, Lexington, KY, Lexington. MA. Los Angeles. CA. Miami, FL, Milwaukee, WI. Minneapolis. MN. Newark. DE, New York, NY, Orlando, FL. Overland Park. KS. Philadelphia. PA. Phoenix. AZ. Releph, NC, Seattle, WA, Tampa, FL. Tulsa. OK. Penang. Malaysia. WATER AND WASTE WATER CARMEL UTILITIES 130 1sT AVENUE. S.W. CARMEL. INDIANA 46032 Robert E. Curry & Associates 3346 Avon Road Plainfield, Indiana 46168 JAMES G. DOUGHERTY UTILITIES MANAGER February 15, 1985 Re: Meter Installation Hamilton Western Utilities at 146th Street Dear Mr. Curry: After having reviewed your plans as presented February 6, 1985, with Don Silvey of H.N.T.B., it is our collective opinion that the City of Carmel has no objection to the plan of connection as proposed at that meeting on February 6, 1985. We are looking forward to meeting with you to determine final and specific connection details. Please call me as soon as you are ready to schedule such a meeting. JGD:rc cc: Mayor Reiman Don Silvey Steve Andrews Tom Welch Very truly yours, CARMEL UTILITIES James G. Dougherty Utilities Manager WATER AND WASTE WATER CARMEL UTILITIES 130 Is* AVENUE, S.W. CARMEL, INDIANA 46032 JAMES G. DOUGHERTY U, IIITIFS MANAGER February 12, 1985 Mr. Steve Andrews 2506 Willowbrook Parkway Suite 312 Indianapolis, Indiana 46205 Re: Easement To Install Mt. Carmel Sewer Meter Dear Steve: Attached are: 1. A letter from Dennis Grumpp of Schneider Engineering approving the preparation of an easement on land owned by Tom Schutz. 2. A copy of a legal description for the easement. This should be all you need to prepare an easement for the City. I suppose Mr. Schutz will have to sign it; or something. It might be quickest if you dealt directly with Mr. Schutz in getting the document executed; whatever you think. BE SURE TO INCLUDE working in the easement that specifically allows a hard surface road (black -top or concrete), AND above and below ground appurtenances (structures) to be built in the easement. Very truly yours, CARMEL UTILITIES JGD:rc attach. (2) cc: Mayor. Reiman Tom Welch 61/7.24:‘,_ %.—A::,p-27 James G. Dougherty Utilities Manager WATER AND WASTE WATER CARMEL UTILITIES Mr. Steve Andrews 2506 Willowbrook Parkway Indianapolis, Indiana 46205 130 IST AVENUE, S.W. CARMEL, INDIANA 46032 JAMES G. DOUGHERTY 4]rt1AO MAkAGI! February 6, 1985 Re: The Two Metering Points For Hamilton Western Utilities Dear Steve: As I stated yesterday, I had a meeting scheduled for today's date with Mr. Wilfong's engineer. This meeting discussed the metering point at 146th Street and Cool Creek. Attached you will find a copy of the synopsis of that meeting. The metering point at Mt. Carmel was further discussed today with Mr. Tom Welch. He informed me that he had been in contact with the engineer for Schutz & Thompson. That engineer has agreed to prepare final documents for your approval for issuance of a required easement for installing the meter on the Mt. Carmel interceptor. That information has been promised to be forthcoming within the next few days. As soon as I get it, I will forward it to you. Very truly yours, CARMEL UTILITIES James G. Dougherty Utilities Manager JGD:rc attach. cc: Mayor Reiman Don Silvey, H.N.T.B. Tom Welch, City Engineer WATER AND WASTE WATER CARMEL UTILITIES Robert E. Curry & Associates 3346 Avon Road Plainfield, Indiana 46168 130 Isl AVENUE, S.W. CARMEL, INDIANA 46032 JAMES G. DOUGHERTY V11E111E1 MANAGER February 6, 1985 Attention: Mr. Robert Curry Re: Meter Installation For Hamilton Western Utilities at 146th Street Dear Mr. Curry: The following is an synopsis of the meeting held in my office today pursuant to the installation of a sewer meter in the vicinity of 146th Street and Cool Creek. The meeting was attended by yourself, Don Silvey of H.N.T.B., and myself. At this meeting you presented a drawing indicating a schematic of your proposal for interconnection of Hamilton Western's sewage lift station, holding tank, and sewer interceptor to be metered through the metering vault to be installed by Carmel. Earlier today we understand that you had presented the same proposal to Mr. Ralph Wilfong, who currentlyhas the proposal under consideration. We understand that you anticipate Mr. Wilfong's agreement or revisions within the next two to three weeks. It is further my understanding that you have solicited Carmel's agreement or revisions within that same time period or sooner if possible. The following is a list of ideas that were either discussed and/or agreed upon: 1. Mr. Curry will immediately request his aerial photo sub -contractor, (LOBO), to prepare detailed site plans of existing facilities, property lines, easements, and right-aways. Also an overlay to this site plan that would indicate the proposed facilities as discussed today. 2. Carmel will address Mr. Curry a letter agreeing, or revising, the proposal as presented today. Page -2- To: Mr. Robert Curry February 6, 1985 3. Mr. Curry will notify Carmel as to Mr. Wilfong's agreement of re- visions to the proposal as soon as they are made. 4. Once 171, 2, and 3 above are complete, Mr. Curry will send Carmel NEW set of "sepia" prints so we can super -impose our metering structure on those prints. 5. Hamilton Western Utilities, per prior agreement, will obtain and prepare all required easement, land, permits, permanent access road- way for the metering vault. 6. I believe Mr. Silvey was to check on any effects a 100 -year flood might have on the metering facility. 7. Mr. Silvey is also to prepare drawings showing dimensions, piping, location, and other pertinent engineering data as he shall seem appropriate to Jim Dougherty within the next few days. It was a pleasure meeting you, and I appreciate the opportunity for us to work together. JGD:rc cc: Mayor Reiman Don Silvey, HNTB Steve Andrews, City Attorney Tom Welch, City Engineer Very truly yours, CARMEL UTILITIES James G. Dougherty Utilities Manager WATER AND WASTE WATER CARMEL. UTILITIES Mr. Steve Andrews 2506 Willowbrook Parkway Indianapolis, Indiana 46205 130 IST AVENUE, S.W. CARMEL, INDIANA 46032 JAMES G. DOUGNERTY 11,ILIT11f MI.MAGI• February 5, 1985 Re: Hamilton Western Utilities Sewer Meters Your Letter Dated February 4, 1985 Dear Steve: The current status of both Hamilton Western Meters are as follows: a. Easement for meter to be installed on the Mount Carmel interceptor at the eastern edge of Mount Carmel is currently in the hands of Tom Welch. I had given Mr. Welch a copy of legal description that I had Weihe Engineers prepare. I sent you a copy of the same docu— ment on December 14, 1984. Since that time Mr. Welch has been in contact with Mr. Schutz of Schutz and Thompson to discuss their getting Carmel an easement for the meter. The land described in the legal description is currently owned and proposed for development by Schutz and Thompson. I have been in contact with Mr. Welch pursuant to progress of this easement almost weekly. Perhaps it would be useful if you could contact Tom and encourage having a more rapid culmination of the proceedings. b. Meter location just North of 146th Street is also the same place where Westfield will have their meter located. I have met with representative from Westfield and have an appointment for tomorrow at 10:00 with Mr. Curry, who is an engineer for Hamilton Western Utilities. Since Hamilton Western owns the land where both Westfield and Hamilton Western will have their meters, I am working through Mr. Curry in order to affect a mutually satisfactory meter install— ation location that will satisfy the need of all three entities. As soon as significant progress is made to that end, I will notify you. JGD:rc Very truly yours, CARMEL UTILITIE James G. Dougherty cc: Mayor Reiman Utilities Manager Tom Welch RESOLUTION # /1/4 /-69'/ FURCFIASE OF METERS TO MONITOR HAMILTON WESTERN SEWAGE WHEREAS, an agreement between J-hrnilton Western Utilities and Camel Utilities requires Carmel Utilities to measure the Hamilton Western sewage sent to Carvel for processing and; WHEREAS, the cost of the sewage meters necessary to accomplish this require- ment is $15,000.00 NOW THEREFORE be it resolved by the Ca l Board of Public Fbrks that the Carnel Sewer Utility increase its Account #321.5 "Other General Wastewater System Equipment" by $15,000.00 from Revenue Account #601.1 "Metered Sales" Adopted this 02/ day of Q (J• of Public Works, Hamilton Counfy, Indiana. , 1984, by the Carmel Board BOARD OF PUBLIC WORKS OF CARMEL �izng Officer Approved by the Mayor of the City of .mei, this 2/ day of 1984. ATTEST; Dorothy J. levr (A. Reiman r of the City of Cannel cock, Clerk -Treasurer BLEECKER, BRODEY & ANDREWS ATTORNEYS AT LAW 2506 WILLOWBROOK PARKWAY, SUITE 312 INDIANAPOLIS, INDIANA 46205 MARC A. BLEECKER, R C. RONALD B. BRODEY, P.C. STEPHEN K. ANDREWS Mr. James G. Dougherty Utilities Manager Carmel Utilities 130 First Avenue, S.W. Carmel, Indiana 46032 February 4, 1985 RE: Hamilton -Western Sewer Meters Dear Jim: 259-7751 AREA CODE 3I According to my calendar, we should be in a position to either have installed or be installing the sewer meters for the Hamilton -Western connections. According to my notes, the easements have been obtained and recorded and there should be nothing to prevent (absence this beautiful weather we are having) the connection. If there is a problem, please advise. I do have some concerns inasmuch as Wilfong is in the midst of hot, heavy and ferocious negotiations with Westfield and I feel we need to get our meters in the ground, and the connections made to avoid further hassles should things blow up with the Westfield/Hamilton-Western nego- tiations. Please update me at your earliest convenience. Very truly yours, BLEECKER, B'ODEY & ANDREWS Stephen K. Andrews SKA/pd cc: Mr. Don Silvey WATER AND WASTE WATER CARMEL -UTILITIES • JANE A RE !MAN MAY0F Mr. Steve Andrews 2506 Willowbrook Pkwy. Suite 312 Indianapolis, Indiana 46205 Re: Easements For Road For New Mt. Carmel Meter Dear Steve: 130 Isl AVENUE. S W. CARMEL. INDIANA 46032 PHONE: (31 7) 846-7316 JAMES G. DOUGHERTY U➢UI If S MANAGI R September 12, 1984 Per our discussion today at tldTB, I am enclosing partial copies of }:hunters Creek South preliminary plat to indicate location of needed roadway. Lon Silvey stated that Hamilton G.@stern Utilities was responsible for obtaining and supplying to the City of Carel all necessary easements for the construe= tion and operation of the meters. Mr. Silvey further suggested that you would be the appropriate City contact with Mr. Willis Kunz, attorney for Hamilton Western. Pursuant to your request, the attached Hunters Creek Plat is marked for the location of the needed road. It is important to understand that what we need,in addition to an access easement, is an agreement from the land • owners to construct and maintain a permanent roal.ay to the rear of Lot 57 on Hunters Creek South. Also, there will be a permanent building approx- imately 10' by 10' square located above ground over a below -ground meter vault. Easements probably should be obtained as follows: }calf from,Mt. Carmel, Section 9 and half from Hunters Cra.ek South, Lot 57: Each easement should be approximately 10 ft. by 145 ft. Mr. Kunz should he able to take care of the half supplied by Mt. Carrel himself. He would have to contact and negotiate with Schutz and Thompson Inc. for that portion located on Hunters Creek South Lot 57; and also for agceerrents with Schutz E Thompson for the construction of the permanent road and building. We have just received complete shipment of the new metering equipment for installation at this site and will be able to proceed with installation immediately upon acquisition of these agreements. Sincerely yours, JGD:rc -r7� /. f James G. Dougherty Utilities Manager attach. s—^ The Foxboro Company July 27, 1984 City of Carmel, Utilities - 130 East 1st Avenue SW Carmel, IN 46032 Attention: Purchasing Department Reference: Your Purchase Order No. 8-0831 Foxboro Sales Order No. 84N-90386 Gentlemen: 38 Neponset Avenue Foxboro, MA 02035 Telephone 617-543-8750 Telex 927-602 We are pleased to acknowledge and accept your above -referenced purchase - order dated July 10, 1984 in accordance with the enclosed Conditions of Sale (Form 2547 G/S dated 4/82). F.O.B. shipping point, prepaid freight allowed to destination. Thank you for placing your order with us. We look forward to meeting your requirements. Very truly yours, THE FOXBORO COMPANY G. Lynch (Mrs.) Distribution Contract Specialist GL/smg cc: Robinson & Associates, Inc. 5230 East 65th Street Indianapolis, IN 46220 l OXBORO GRIBED BY STATE BOARD OF ACCOUNTS GENERAL FORM NO. 90 IREV. 19611 E_NO CLAIM WILL RE AVEROV EO ...PAYMENT UNLESS ORIGINAL CO- I Or THIS ORDER OR THE P.O. NUM- BER I5 MADE A PART OF THE CLAIM. TO ADDRESS CITY SHIP TO SHIP VIA PURCHASE ORDER CITY OF CARMEL, UTILITIES 130 EAST 1sr AVENUE S.W. CARMEL, INDIANA 46032 Fcnctoro c/o I Robinson C Associates Inc. 5230 E. 65th St. Indianapolis, Indiana 46220 L J Carmel Wastetater Treatment Plant DEPT. 9609 N. River Rd., Indianapolis, IN 46280 _ Sewer P.O. S-0831 This Number Must be on Invoice,Clalm and Delivery Memos. DATE July 10, 1964 REO. IN ACCORDANCE WITH BID AND CONTRACT DATED If subject to discount please indicate on Invoice Or Claim. CHARGE TO APPROPRIATION FOR APPROPRIATION NUMBER 3//. 2 QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT Following ItemsTer Q.iote #M0-3133 Dated June 4, 1984 1 ea Foxboro 6" Magnetic Flow Meter, Tag FE/FIR-100 Model 2806-SABA-ASA-G-A-U, with grounding rings and Model E96S-IA-E with 30 ft. of cable, and recarder 40 PR-RSEIF/ESA-KR-LPS 7350 00 1 ea Forkoro 8" Magnetic Flow Meter, Tag FE/FIR-101, Model 2808-SABA-ASA-G-4&-U, with grounding rings and Model b96S-IA-E with 30 ft. of cable, and recorder 40 FR-RSEIF/ESA-KR-LPS 7950 00 FOB - Jobsite This order issued in compliance with CHAPTER 99, ACTS 1945 and Acts amendatory ttalent and suppfememal shereto. TOTAL AMOUNT OF ORDER 15,300 00 IEREBY CERTIFY THAT THERE 15 AN UNOBUGATED BALANCE IN TH15 PPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. BILLING ON THIS ORDER -MUS,T BE ACCORDING TOO Utilifies ORDERED SY CES SHOWN ABOVE__ ger TITLE 1 HEREBY CERTIFY THAT THE ABOVE ITEMS HAVE BEEN RECEIVED IN GOOD CONDITION, EXCEPT AS NOTED. DATE FOR THE DEPT FII IDI Ir ATF_ CII Cul C(ln PI IPI Ir Prrnnn WATER AND WASTE WATER CARMEL, UTILITIES �718S.W.2 Memo To: Mayor Reiman From: Jim Dougherty JANE A. REIMAN MAYOR JAN 2 4 1986 OFFICE OF TRE MAYOR JAMBS &FQO.UGHERTY UTILITIES MANAGER January 24, 1986 Re: Clarification of Memo Dated January 23, 1986 "Hamilton Western Sewer Meters" I referred to the need for easements as the next step for continuing the project. Specifically I am referring to an easement for the location at the "Mt. Carmel" meter. I do have a copy of the easement for the "146th St. Metering System". That is the one where Hamilton Western and Westfield connect to the North South Interceptor.