SOP Engineering Department (Standard Operating Procedures)City of Carmel
Department of Engineering
Standards, Policies and
Procedures Manual
October 30, 2009
Table of Contents
Section 1. City Specific Standards 5
1.1 Stonn Water Technical Standards Manual 5
1.2 Standard Drainage Details 5
1.3 City Standard Details 5
Section 2. Approvals 6
2.1 New Development 7
a. Subdivision Preliminary [Primary] Plat 7
b. Subdivision Final [Secondary] Plat 7
c. Subdivision Construction Plan 7
d. Development Plan and Architectural Design, Exterior Lighting, Landscaping & Signage Plans 7
2.2 Storm Water Pollution Prevention Plans 8
2. 3 Other Approvals 9
a. Improvements on private property 9
b. Work in Right -of -Way 9
Section 3. Permits 10
3.1 Storm Water Management Permit 1 1
3.2 Right -of -Way Permit 12
3.3 Improvement Location Permit 13
3.4 Early Release/Model Home Improvement Location Permit 14
Section 4. Roadway Design and Roadway Construction Contracts 15
4.1 Project Development 16
4.2 State Standards Adopted by Reference 18
a. Indiana Department of Transportation (INDOT) Standard Specifications 18
b. INDOT Standard Drawings 18
c. INDOT Recurring Special Provisions & Plan Details 18
d. Design Memoranda 18
4.3 City Standards and Procedures 19
2
a. City Standard Technical Specifications 19
b. City Special Provisions 19
c. City of Cannel Standard General Conditions of Construction Contracts 19
4.4 Right -of -Way Acquisition 20
a. City of Cannel Right Of Way Acquisition Procedures 2I
b. Keystone Avenue Right Of Way Acquisition Procedures 23
4.5 Other Standards 24
a. Highway Capacity Manual 24
4.6 Roadway Construction 25
a. Project Milestones 25
b. Daily Observation Logs 25
c. Progress Payments 25
d. Change Orders 25
e. Progress Tracking Software 26
5. Written Policies and Procedures 27
5.1 PERFORMANCE GUARANTEE POLICY 28
5.2 MAINTENANCE GUARANTEE REQUIREMENTS 30
5.3 PERFORMANCE/MAINTENANCE GUARANTEE RELEASE PROCEDURE 31
5.4 PROJECT APPROVAL CHECKLIST 33
5.5 ENGINEERING REQUIREMENTS FOR BUILDING PERMIT APPROVAL 36
5.6 RIGHT OF WAY PERMIT 38
5.7 AS BUILT/RECORD DRAWING REQUIREMENTS 39
5.8 SUBDIVISION STREET SIGNAGE 41
5.9 UTILITY JURISDICTIONS AND OTHER MISCELLANEOUS 43
5.10 CLOSURE NOTIFICATIONS 47
5.11 DRAFT DRAINAGE POLICY 49
5.12 Cover and Backfill Requirements 50
5.13 Concrete Curbing Policy 52
5.14 Right -of -Way Paving Policy 57
5.15 Path Closure Policy 62
5.17 Cool Creek Watershed Study 65
5.18 Spill Response 66
Section 6. Other Standards 68
6.1 Traffic Control Devices 68
6.2 Speed Hump Requests 68
6.3 Maintenance Of Traffic For Work In Right -Of -Way Not Associated With A Road Project 68
4
Section 1. City Specific Standards
1.1 Storm Water Technical Standards Manual
The City has developed a technical standards manual for the design and construction of storm water management
facilities. This manual is adopted by City of Carmel Code Section 6-186. The manual is too large to include with
this document but is available on the City's website at the following link:
http://www.ci.carmel. in. us/services/Engineeri ng/engineerine2.htm
1.2 Standard Drainage Details
The Department of Engineering has adopted and incorporated by reference the Hamilton County Surveyor's Office
Standard Details. These details are too numerous to include with this document but are available on the County's
website at the following link:
http://www.co.hamilton.in.us/upload/images/survey/docs/HCSO Design Standard Details.pdf
1.3 City Standard Details
These details are too numerous to include with this document but are available on the City's website at the following
link: http://www.ci.carmel.in. us/services/Engineering/engineering2.hnnl
5
Section 2. Approvals
The Department of Engineering approves or is involved in the approval of the following:
Tab 1. 2.1 New Development
a. Subdivision Preliminary Plat
b. Subdivision Final (Secondary) Plat
c. Subdivision Construction Plan
d. Development Plan and Architectural Design, Exterior Lighting, Landscaping and Signage Plans
Tab 2. Storm Water Prevention Plans
Tab 3. 2.3 Other Approvals
a. Improvements on Private Property
b. Work in Right -of -Way
6
2.1 New Development
a. Subdivision Preliminary [Primary, Plat
As a member of the Technical Advisory Committee the Department of Engineering reviews and advises Plan
Commission on approval. The preliminary plat is reviewed for conformance to City Standards outlined in the
Subdivision Control Ordinance, Storm Water Technical Standards Manual and City Standard details. Checklists
that have been developed by the Department of Engineering to assist in these reviews have been attached for
reference. These documents are in addition to other checklists included in the Subdivision Control Ordinance
and Storm Water Technical Standards Manual.
b. Subdivision Final [Secondary] Plat
The Department of Engineering reviews and advises the Board of Public Works and Safety on approval. The
final plat is reviewed for confonnance to City Standards outlined in the Subdivision Control Ordinance, Storm
Water Technical Standards Manual and City Standard details. Checklists that have been developed by the
Department of Engineering to assist in these reviews have been attached for reference. These documents are in
addition to other checklists included in the Subdivision Control Ordinance and Storm Water Technical
Standards Manual.
c. Subdivision Construction Plan
As a member of the Technical Advisory Committee the Department of Engineering reviews the construction
plan for the subdivision. The construction plans are reviewed for consistency with the preliminary plat and for
conformance to City Standards outlined in the Subdivision Control Ordinance, Storm Water Technical
Standards Manual and City Standard details. Along with the Utility Department, the Department of Engineering
releases the plans for construction. Checklists that have been developed by the Department of Engineering to
assist in these reviews have been attached for reference. These documents are in addition to other checklists
included in the Subdivision Control Ordinance and Storm Water Technical Standards Manual
d. Development Plan and Architectural Design, Exterior Lighting, Landscaping & Signage Plans
As a member of the Technical Advisory Committee the Depamnent of Engineering reviews and advises Plan
Commission on approval of the Development Plan associated with a DP/ADLS submittal. The Development
Plan is reviewed for conformance to City Standards outlined in the Development Plan and Architectural Design,
Exterior Lighting, Landscaping & Signage Plans Ordinance, Storm Water Technical Standards Manual and City
Standard details. Along with the Utility Department, the Department of Engineering releases the plans for
construction. Checklists that have been developed by the Department of Engineering to assist in these reviews
have been attached for reference. These documents are in addition to other checklists included in the
Development Plan and Architectural Design, Exterior Lighting, Landscaping & Signage Plans Ordinance and
Stonn Water Technical Standards Manual.
7
0/29/2009
City of Carmel Engineering Department
Pre -Submittal Check List
1. Engineering
a. Access
i. Show all desired access points
b. Right of Way
Review thoroughfare plan requirements
c. Required Road Improvements to existing streets
i. Widening
ii. Milling
iii. Resurfacing
iv. Gravel Shoulders (where permissible)
d. Thoroughfare Plan
i. Required Centerline Re -alignments
ii. Standard Road Sections
iii. Required Right of Ways
iv. Required Paths
v. Required Street Trees
vi. On Street Parking Permissible
e. Commitments:
i. Must construct half of the improvements as prescribed by half of adjoining Right of
Way. It is normal for this to be a financial commitment in lieu of physical
improvement. Total financial commitment is reduced by the value of the
improvements physically installed by the Developer.
f Alternative Transportation Plan
i. Commitment for exiting paths installed by City
ii. installation of required paths
g. Round -A -Bouts
i. As required
h. Drainage
i. Compliance with new ordinance and release rates (available on-line)
ii. Confirm compliance with County requirements
i. Stone Water Quality
i. Require minimum of two BMP's
j. Curbing
i. Parking areas are required to be curbed to City Standards (no extruded curbs)
k. Paving
i. All paving within the Right of Way must be to City Standards
I. Utility Relocation
i. All relocations within the Right of Way are the Developers responsibility, no
assistance from the City of Carmel
m. Auxiliary Lanes
i. Plan/Budget that each public road approach and commercial entrance should
have auxiliary lanes. Each location will be reviewed on a case by case basis.
No credits for auxiliary lanes are allowed against the Commitments.
n. Bike Parking
i. As required by ordinance
o. Existing Lane Modifications
i. Additional turn lanes at raised or striped medians
ii. Breaks of raised or striped medians
iii. Connection to existing auxiliary lanes
p. Structural Soil
i. City specific planting mix for all planting beds and parking lot islands
q. On Street Parking
(0/29/2009
i. Where permissible, Developer to construct and may be applied as credit to
Camnitments
2. Bonding and Fees
a. Perfonnance Bond
i. 100% of all proposed improvements within the Right of Way
ii. 100% of all Erosion and Sediment Control Measures for construction including
installation of the BMP's
b. Maintenance Bond
i. When released, 3 year Maintenance Bond will be required valued at 10% of the
Performance Bond Value.
c. Water and Sewer Fees
i. Availability Fee (based on acreage), to be paid up front
ii. Connection Fee (based on EDU's), to be paid when Building Permit is pulled
d. Clay Regional Waste Fees (only if area is not served by The City of Cannel)
3. BPW Approvals
a. Right of Way Dedication
i. Metes and Bounds if not by plat
b. Water & Sewer Availability
i. Evidence of conformation
c. Curb Cut Approval
d. Temporary Construction Entrance
i. If not at proposed permanent entrance location
e. Open Pavement Cuts
f. Improvements within Right of Way
i. Including: fences, irrigation lines, signs, seating, bike parking, etc
g. Consent to Encroach
h. Easements as required
4. Permits
a. Right of Way Pennit
i. To be secured prior to commencing with work, not required as part of plan
approval
b. Storm Water Management Permit
i. To be secured prior to any earth disturbing activity
ii. Will not be issued until drawings are approved and the Stonn Water Protection
Plan is approved
c. Notice of Intent (NOI) to IDEM
i. Can not move dirt for 48 Hours
d. Improvement Location Pennit (ILP)
i. Will be issued after Final Construction drawings are approved and all other
approvals are obtained
5. Requirements Prior to Plan Approval
a. Payment of Commitments (as defined through the final agreement)
b. All Bonds in place
c. All Technical Advisory Committee (TAC) issues resolved
d. Drainage approval by Crossroads and/or County
e. All Board of Public Works and Safety approvals
f. Establishment of' any off-site easements
Specifications and Guidelines for Plan Design
October 29, 2009
PLAN CERTIFICATION
Department of Engineering
City of Carmel
Mike McBride. City Engineer
Project Name:
Site Address:
Applicant:
Telephone:
Cover Sheet
YES
NO
N/A
Project name or title, site location map, soils map, and index.
Engineering firm's name, address, phone, fax, and e-mail address. Project Manager, Architect, and
Surveyor. Developer's name, address, phone, fax, and e-mail address.
Legal description of site, zone district, setback distances, list units and number of bedrooms per unit.
Calculated building coverage ratio.
Professional Engineer's or Registered Land Surveyor's stamp.
Design speed included on cover sheet.
Plat Design
YES
N0
N/A
Engineering drawings are drawn at a scale of no less than 1" = 50'.
Right-of-way lines and dimensions noted. Street widths and building pad elevations noted.
Internal easement conflicts with the plat are eliminated.
Common areas do not exist within the right-of-way.
Markings placed indicating monuments at the external corners of the subdivision.
Tree preservation and landscaping easements do not overlap or are overlapped by other easements.
Proposed easements do not overlap existing easements that cross the proposed development or encumber
the property being developed.
Private streets are labeled.
North arrow, scale, topographic information, lot numbers, lot dimensions, and street and road names are all
included.
Location of existing utilities with top of curb and invert elevations, pipe sizes, and direction noted.
Subsurface drains shown on development plan.
Location of existing easements and proposed easements shown. Proposed easements satisfy Subdivision
Control Ordinance and Storm Water Technical Standards.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Design
2
All sanitary and storm structures numbered.
All technical information required by Section 100 of the Storm Water Technical Standards is indicated on the
primary plat and the construction drawings.
At existing culverts, pipes, and bridges on existing drives under the roadway are shown indicating size, type,
and invert elevations.
Adjacent Landowners and the location of any Section Corners are noted on the plan.
Plans are Stamped "Approval Pending- Not for Construction"
Registered Land Surveyor's stamp is on secondary plat.
Legal description, north arrow, and scale are on secondary plat.
Lot dimensions, easements, and the point of beginning are on secondary plat.
Location of drainage detention/retention is shown.
Development Plan
YES
NO
N/A
Platted lots do not have access to mainline roads.
There are no common areas within the right-of-way.
Exact location and principal dimensions for all buildings, set backs from all property lines, and internal
property lines are dimensioned.
All buildings with basements, that are to be occupied, have 25 -foot separation from the limits of the 100 -year
elevation of the detention facility.
Detention facilities are separated by 50 -feet from all rights-of-way
The widths of all internal drives, drive aisles, alleys, and streets are labeled.
The rights-of-way of all existing and proposed interior and exterior streets are labeled.
All turning radii are appropriate and adequate for fire trucks and moving vans.
Detention facilities are not located in the limits of the floodplain.
No fill is proposed within the floodplain.
Proposed off-site easements have been labeled.
All unnecessary easements have been vacated.
The secondary plat entrance matches that from the primary plat.
There is street, asphalt path, and sidewalk continuity between sections.
Any new drives crossing existing sidewalks or asphalt paths have been made compliant with ADA
specifications.
Private streets have been designed to the City of Carmel standards.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Design
3
Sidewalks are shown on both sides of all interior streets.
All interior streets intersect at 75 -degree or greater angles. Entrances intersect perimeter roads at 90 -
degree angles.
There are commercial type drive entrances for amenity areas.
There are no direct discharge areas.
All swales have a subsurface drain.
Subsurface drain shown under all curbs.
All Proposed Access Points Shown
City Standard Curbing indicated for all parking areas
Bicycle parking is indicated
MFPG and MLAG elevations are noted and definitions of each is indicated
On -street parking, if required, is indicated
Street Standards
YES
NO
N/A
Right-of-way width of each interior street is a minimum of 50 feet.
Pavement width of each interior street is 30 feet.
Complete horizontal curve data for all horizontal curves has been included.
The radius of each horizontal curve is a minimum of 150 feet.
The corner intersection sight distance is a minimum of 300 feet. (350 feet for local street intersections with
collector streets and 400 feet for local street intersections with all other street classifications).
Curb return radius of each interior street is a minimum of 20 feet. (30 feet for collector streets and 40 feet for
all other street classifications).
There is no cul-de-sac greater than 600 feet in length.
The diameter of the cul-de-sac terminal end pavement is a minimum of 76 feet.
The radius of each cul-de-sac terminal end right-of-way is a minimum of 50 feet.
Intersections of interior streets are a minimum of 150 feet apart.
Sanitary and storm sewer frames and castings are not present in the pavement, curbs, or sidewalks. This
does not pertain storm sewer curb inlets.
All sanitary, water, and storm sewer runs cross streets perpendicularly.
Subsurface drains are included under all curbs.
Streets are not too wide for subsurface drains to be effective.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Design
4
Proposed commercial curb cuts are at existing locations, or approval for new or modified curb has been
requested of the Board of Public Works and Safety.
Street cuts have been delineated on the plan for saw cut, removal, and replacement.
City standard curb is indicated for all roadways.
All lots adjacent to side yard easements are wide enough to accommodate the anticipated house and any
planned driveways such that there is no encroachment into the easements.
Size and location of all existing and proposed fire hydrants within the development or within 300 feet of the
proposed development are shown.
The locations of all electrical power vaults, transformers, power lines, gas lines, television cable, and
telephone lines are shown.
Construction limits are clearly marked on all plans.
Entrance Alignment YES
NO
N/A
There is a minimum separation of 500 feet between entrances and existing or proposed intersections.
Entrance is a maximum of 30 feet wide. Entrances with a proposed median are a maximum of 46 feet wide.
Travel lane on each side of median is a minimum of 16 feet wide. What about maxima for median and
travel lane width?
A separate Entrance Plan is included.
Entrance is at a location that adequate sight distance per Indiana Department of Transportation from the
traveled roadway is provided.
Alignment is aligned with existing opposite entrance and left turn movements are aligned.
Mainline Right-of-way YES
NO
N/A
Any additional right-of-way required by the Department of Community Services has been provided.
The rights-of-way of all interior and exterior streets have been shown.
Right-of-way width required by 20 -Year Thoroughfare Plan has been provided.
If the development is at a perimeter road intersection, angled right-of-way chamfer based on a line
perpendicular to a 120 -foot radius circle drawn from the existing centerline intersection of the perimeter
roadways has been provided for roundabout where such a roundabout is indicated on the 20 -Year
Thoroughfare Plan.
Internal Street Profiles YES
NO
N/A
Street grades do not exceed maximums set forth in the City Subdivision Ordinance (6.03.17) Arterial streets
do not exceed 6%, feeder or residential streets do not exceed 8%, and cul-de-sacs do not exceed 3%.
Vertical curves and complete vertical curve data are provided.
Complete elevations are shown on Plan -Profile Sheets.
Subsurface drains at street crossings are shown on all profiles.
City of Carmel standard minimum cover requirements are on each Plan -Profile Sheet.
City of Cannel
Department of Engineering
Specifications and Guidelines for Plan Design
5
There are no general notes related to backfill on Internal Street Plan -Profile Sheets. This information is
included on Details and Utility Profiles.
Water main, sanitary sewer, and storm sewer crossings are included on all profiles. Information shall include
pipe size, material, and invert.
Entrance Plan YES
NO
N/A
Auxiliary lanes (acceleration and deceleration) as required per Section 6.03.22 of the Subdivision Control
Ordinance or as required by the City for commercial entrances are provided.
Entrance is located such that full length auxiliary lanes are able to be installed within existing or proposed
right-of-way, including existing right-of-way of adjacent developments.
Dimensions of auxiliary lanes are correct based upon City standards and functional classification of road.
Commercial entrances are concrete within the right-of-way.
Left turn bypass lane provided per Section 6.03.22 of the Subdivision Control Ordinance or as required by
the City for commercial entrances.
Dimensions of left turn bypass lane are correct based upon City standards and functional classification of
road.
Proposed additional turn lanes or median openings in raised or striped medians is indicated
Modification of existing auxiliary lanes to meet current standards is indicated.
Connection to existing auxiliary lanes is indicated if proposed auxiliary lanes are within distances stipulated
on standard detail.
Existing curb removal is indicated to the nearest joint past the required limits of curb removal for the
proposed entrance. Sawcut at each of these joints is indicated.
Widening as directed by the Department of Engineering has been provided.
Road cross-section shows the correct widening distance.
1 inch milling and 1.5 inch resurfacing of entire width of the existing roadway mainline across frontage or to
limits of auxiliary lanes (whichever is greater) are indicated on the plans.
Alternative transportation plan path or walk is provided across all frontages and follows the guidelines of
being one foot inside the right-of-way line and parallel to the road.
Saw cut existing pavement edge for auxiliary lanes and widening is noted.
Detention volume for the fully developed Thoroughfare Plan right-of-way for the perimeter road frontage is
provided. Adequately sized pipes to carry water from the road to the proposed ponds are provided.
All pavement markings (center lines, edge lines, and lane lines) are shown.
There is a separate pavement marking plan and there is a note on the plans stating that all pavement
markings are to be thermoplastic.
New pavement construction and widening are shown with hatching.
For any paving or widening on perimeter roads, the pavement section is the following: 1.5 inches HMA #11
surface on 2 inches HMA #8 binder on 3 inches HMA #5D base on 7 inches #53 stone on 4 inches #2 stone.
This cross-section is shown on the plans.
City standard curbs, sidewalks, and pavements are delineated on right-of-way installations.
All existing main road improvements (curbs, sidewalks, pavements, etc.) are indicated on the plans.
Saw cut and removal of mainline pavement for new entrance are shown.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Design
6
Depressed curb is shown for proposed commercial entrances with existing chair back curb.
Depressed curb for existing drives is shown where new curb is installed in right-of-way
n cases without curbs, a 3 -foot #73 stone shoulder is provided along the auxiliary lanes and along any
pavement widening. The stone is a minimum depth of 6 inches.
Subsurface drains are shown under the 3 -foot wide #73 stone shoulder.
Curb return radius at each proposed commercial entrance is 40 feet.
Utility relocations required by the project shall be the responsibility of the developer. Utility line relocations
required for road projects that result in a conflict with proposed development shall be the responsibility of the
developer to resolve with the utility. Existing pole lines required to be relocated shall be relocated to within
one foot of proposed right-of-way line.
All existing perimeter road drainage structures and bridges across the frontage of this development are
indicated on the plans. Provisions have been made to improve or replace any drainage structures and
bridges as necessary or as requested by the City to accommodate the pavement widening, auxiliary lanes,
multi -use path, and any other required improvements to the property or the roadway. The cost to improve or
replace any drainage structures and bridges will be borne by the developer.
Maintenance of Traffic Plan YES
NO
N/A
Maintenance of Traffic Plan meeting all requirements of the Indiana Department of Transportation Work
Zone Safety Manual current edition is provided.
Traffic Control Plan YES
NO
N/A
The following note is on the traffic control plan: "ALL SIGNS ARE INSTALLED BY THE CITY AND
REQUIRE AN ORDINANCE."
Details YES
NO
N/A
The local street pavement section is the following: 1.5 inches HMA #11 surface on 2 inches HMA #8 binder
on 3 inches HMA #5D base on 7 inches #53 stone. This cross-section is shown on the plans.
The following note is on the plans in the vicinity of the local street pavement section: "ALL PAVING IS TO
BE COMPLETED IN ONE PAVING SEASON."
The asphalt path section is the following: 1 inch HMA #11 surface on 2 inches #8 binder on 5 inches #53
stone. This cross-section is shown on the plans.
Typical Cross Section (including the subsurface drain, the asphalt path shown 1 foot inside the right-of-way
line, etc.) is included in the plans.
City of Carmel standard chair back curb detail is provided. (if applicable)
City of Carmel standard roll curb detail is provided. (if applicable)
City of Carmel standard sidewalk detail is provided. (if applicable)
City of Carmel standard subsurface drain detail is provided. (if applicable)
All subsurface drain is double wall Hancor Hi -Q or equivalent. (if applicable)
For all proposed ADA ramps located in existing or proposed right-of-way, City standard ADA ramp details
are provided.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Design
7
The foffowing City of Carmel standard sidewalk notes are provided: The standard width of the sidewalk is 5
feet. The spacing of transverse control joints is to be no greater that 1.25 times the width (6.25 feet). The
minimum thickness of the sidewalk is 4 inches. Joints are tooled or sawed joints one-fourth the thickness of
the sidewalk. Sidewalk built with driveways shall have a minimum thickness of 6 inches or thickness of
driveway, whichever is greater.
The standard City of Carmel cover and final backfill requirements are incorporated into the Sanitary Trench
Detail and any sanitary sewer general notes.
City standard reinforced concrete pipe installation detail is provided. (if applicable)
The standard City of Carmel cover and final backfill requirements are incorporated into the Water Main
Trench Detail and any water main general notes.
City of Carmel standard Street Cut Patch Detail is included for street cuts.
Depressed Curb Detail is provided. (if applicable)
Maximum spacing of concrete curb control joints is 10 feet on tangents and 5 feet on radii. Maximum
spacing of concrete curb expansion joints is 50 feet.
General YES
NO
N/A
Drainage report and calculations have been submitted.
If required, a flood hazard area study has been included.
Plan and profile drawings for the storm sewer system are included in the plans.
Note required by Storm Water Manual for construction of storm sewer system is included on the plan and
profile sheets.
It has been communicated to the developer that compliance with the City's Thoroughfare Plan includes
construction of half of the improvements prescribed by the Thoroughfare Plan across the frontage. Typically,
developers provide the money equal to the value of constructing these improvements to the City for deposit
in the City's non -reverting Thoroughfare Plan fund.
Erosion control plan is included in the plans.
Plans are provided on 24" by 36" sheets.
There are no graphic scales on any of the plan sheets.
Traffic study to be conducted if in congested area or if high traffic volume is expected from site, or if required
by ordinance.
Curbing policy included on sheet in set.
Paving policy included on sheet in set.
A note has been added to all appropriate sheets that states " NO EARTH DISTURBING ACTIVITY MAY
COMMENCE WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT."
The following note has been added to all appropriate sheets: "ALL PAVING WITHIN THE EXISTING AND
PROPOSED CITY RIGHT-OF-WAY SHALL CONFORM TO THE REQUIREMENTS OF THE
DEPARTMENT OF ENGINEERING. THE CONTRACTOR SHALL CONTACT THE DEPARTMENT OF
ENGINEERING TO SCHEDULE A PRE -CONSTRUCTION MEETING TO REVIEW THE DEPARTMENT'S
CONSTRUCTION REQUIREMENTS, STAFF NOTIFICATION REQUIREMENTS, REQUIRED
INSPECTIONS FOR CERTAIN STAGES OF THE WORK AND TO REVIEW THE AUTHORITY OF THE
DEPARTMENT AS IT RELATES TO WORK WITHIN THE EXISTING AND PROPOSED RIGHT-OF-WAY.
Utility profiles: All existing and proposed utilities are indicated on all profiles. Size, pipe material, and inverts
are indicated.
City of Carmel
Department of Engineering
Specifications and Guidelines for Plan Desien
8
Off-site easement agreements have been provided to the City.
The comment letter indicates that the storm water management ordinance is applicable to the project (if this
is the case) and that the project must conform to the Storm Water Technical Standards Manual and is
required to have a minimum of 2-BMPS.
Details Of Traffic Study
Projected number of motor vehicle trips to enter and leave the site estimated for daily peak hour traffic
levels.
The projected traffic flow pattern including vehicular movements at all major intersections likely to be
affected by the proposed use of the site.
The impact of this traffic upon existing abutting public and private ways in relation to existing road capacities.
Existing and proposed daily and peak hour traffic levels, as well as road capacity levels also shall be given.
By affixing my seal below, I, the applicant and duly appointed representative of the owner, hereafter refer ed to as the
petitioner, indicate that all the above requirements listed on the preceding six pages have been met, or, in the case of
a non -applicable response or in the case of answering "no" to any of the above statements have attached a letter and
proper documentation stating the reason for not complying with the above said requirements. Submitting
plans along
by the
in the event of
those
that changes be
are not
return the plans
on their
and
Crossroad
upon approval
not in turn
with this stamped and signed document obligates me, the petitioner, to agree to the following requests
Department of Engineering hereafter referred to as the reviewer. The petitioner will notify the reviewer
any changes to the submitted plans and is required to submit revised drawings for approval that highlight
changes from the petitioner's previously submitted plans. The reviewer reserves the right to request
made to the plans at any point in the petitioner's design process. In the event that any of the requirements
found fulfilled by the petitioner as guaranteed by this agreement, the reviewer reserves the right to
and delay reviewing and approval until all requirements are met, or are eliminated by the reviewer depending
applicability to the project. The reviewer also stipulates that the petitioner wait to submit revised drawings
responses to the reviewer's comments until they have included revisions based on comments from
Engineers' review of the drainage report and calculations. It is also understood with the submittal, that
by the reviewer, the Board of Public Works and Safety and the other approval entities that exist will
automatically approve the petitioner's plans.
AFFIX SEAL HERE
Engineer Date
City of Cannel
Department of Engineering
2.2 Storm Water Pollution Prevention Plans
These plans are reviewed as a part of the subdivision preliminary plat, subdivision construction plan, DP/ADLS
submittals and improvements on individual properties. Typically a Storm Water Management Permit is issued
subsequent to approval of this plan.
Requirements for these plans are attached for reference and are also available on the City's Website at the following
link:
http://www. c i. carmel. in. us/services/Engineering/pdfs2007/S W PPP°/u20P lan%20Requirements.pd f
8
CITY OF CARMEL
STORMWATER POLLUTION PREVENTION PLAN (SWPPP) REQUIREMENTS
SWPPP for Construction Sites:
1. 14 Digit Watershed Hydrologic Unit Code
2. Name of all receiving waters
If the discharge is to a municipal separate storm sewer, identify the ultimate receiving water
3. Estimate of peak discharge for post construction conditions (10 -year)
4. Locations of specific points where stormwater discharge will leave the site.
5. Locations where stormwater may be directly discharged into groundwater, such as abandoned
wells or sinkholes
6. Soils map of the predominant soil types including:
a. Soil legend with descriptions of each soil type
b. Brief description of how the site has accommodated the existing soil limitations
7. Description of potential pollutant sources associated with the construction activities
8. Temporary and permanent stormwater quality measures:
a. Location
b. Dimensions
c. Detailed specifications
d. Construction details
e. Monitoring and maintenance guidelines
9. General construction sequence
Each plan should contain multiple stormwater pollution prevention measures. All measures will not be
installed at the same time. Various measures will be installed at different times throughout the
construction process. Some will be installed prior to land disturbance, and others may not be installed
until work at the site progresses to an area where they are necessary. Each proposed measure should be
identified in the sequence as to when it is to be installed in relation to the land disturbing activities.
10. Location of proposed soil stockpiles, borrow, and/or disposal areas
These areas shall be included as part of the plans whether they occur on or off site.
11. Temporary and Permanent surface stabilization methods appropriate for each season
Provide application rates for soil amendments and seed mixtures, as well as, the type and application rate
for mulch.
12. Erosion and sediment control specifications for individual building lots
13. Material handling, storage, and spill prevention plan
a. List of expected materials that may be present on the site during construction operations
b. Written description of how these materials will be handled to minimize the potential of entering
the storm sewer system
c. Procedures for the contractor to take if any spills occur during construction.
14. Contact information for the trained individual responsible for stormwater pollution prevention for
the project site
a. Name
b. Address
c. Telephone number
d. E-mail address
e. List of qualifications
15. Current revision date on all sheets
Revised 3/5/07
CITY OF CARMEL
STORMWATER POLLUTION PREVENTION PLAN (SWPPP) REQUIREMENTS
SWPPP for Post -Construction:
1. Description of potential pollutant sources associated with the proposed land use.
2. Post -construction stormwater quality measures:
a. Location
b. Dimensions
c. Sizing calculations
d. Detailed specifications
e. Construction details
3. Sequence describing stormwater quality measure implementation
Description of when the proposed post construction stormwater quality measures will be installed in
relation to the general construction sequence.
4. Stormwater quality measures to be implemented to prevent or minimize adverse impacts to stream
and riparian habitats
5. An operation and maintenance manual for all post -construction stormwater quality measures:
a. A brief description of what a water quality BMP is and does.
b. Contact information for the BMP owner
i. Name
ii. Address
iii. Telephone number
iv. E-mail address
c. A statement that the BMP owner is responsible for all maintenance and costs associated with the
BMPs
d. A right -of -entry statement allowing the City of Cannel to inspect and maintain the BMP as
necessary
e. A description of each BMP
f Specific actions to be taken regarding routine maintenance, remedial maintenance, and
sediment/pollutant removal:
i. Sediment/pollutant removal procedures should be explained in both narrative and
graphical forms.
ii. Guidance on routine maintenance, such as mowing, litter removal, woody growth
removal, etc.
iii. Guidance on remedial maintenance, such as inlet replacement, outlet work, etc.
iv. A tabular schedule should be provided listing all maintenance activities and dates for
performing the these required activities
v. Who will actually be charged with maintaining the BMPs (maintenance staff, waste
disposal company, etc.)
g. Site drawings showing:
i. Locations of the BMPs
ii. Locations of the access easements to maintain the BMPs
iii. Locations of the points of discharge for stonnwater treated by the BMPs
iv. Cross sections of BMP features
h. Requirements regarding the submittal of annual inspection reports to the City of Carmel
Engineering Department. The first report is due one year after construction is completed, with
subsequent reports due each year within the same month of the initial report. If there are any
deficiencies found during the inspection, these should be addressed. if the inspection report is
not received within the month it is due, if there are deficiencies which were not included in the
report, or if any deficiencies included in the report are not addressed in a timely manner, the
BMP owner faces enforcement action from the City.
Revised 3/5/07
2. 3 Other Approvals
a. Improvements on private property
Per the City's Property Maintenance Code, the Department of Engineering reviews proposed improvements on
private property for conformance to City Standards and the provisions of the Property Maintenance Code. The
City's Property Maintenance Code is included in Article 8 of Chapter 6 of the City of Carmel Code of Ordinances.
b. Work in Right -of -Way
The Department of Engineering reviews all proposed work in the City rights-of-way as a part of the right-of-way
permit approval process and Board of Public Works and Safety approval process. All such work is reviewed for
conformance to applicable City Standards.
9
Section 3. Permits
The Department of Engineering issues the following permits.
Tab 1. 3.1 Storm Water Management Permit
Tab 2. 3.2 Right -of -Way Permit
Tab 3. 3.3 improvement Location Permit
Tab 4. 3. 4 Early Release/Model Home Improvement Location Pennit
10
3.1 Storm Water Management Permit
Pennit application is available on the City's Website at the following link:
http://www.c i.carmel. in. us/services/En Qineerin g/pdfs2007/S W %20Manaflement%20Pennit041607. pd f
This permit is required for land disturbance activities greater than 0.25 -acres and is typically associated with an
approved stone water pollution prevention plan. A copy of the permit application is attached for reference.
City of Carmel
STORMWATER MANAGEMENT PERMIT APPLICATION
Permit #:
omission of this application constitutes notice that the project site owner is applying for coverage under the Carmel City Code §6-180
through §6-209 for stormwater discharges associated with construction activity disturbing 'Vs acre or more of land. Permitted project site
owners are required to comply with all terms and conditions of the Carmel City Code.
Project Name:
Project Location:
Quarter: Section:
Township:
Range:
Project Site Owner Name:
Title/Position:
Company:
Address:
City:
State:
Zip:
Phone:
Fax:
E-mail Address:
SWPPP Contact Person:
Company Name:
Affiliation to Project Site Owner:
_.ddress (If different from above):
City:
State:
Zip:
Phone:
Fax:
E-mail Address:
Estimated Project Duration:
By signing this application, I certify the following:
A. The storm water quality measures included in the Storm Water Pollution Prevention Plan (SWPPP) comply with the requirements of
§6-180 through §6-209 of the Carmel City Code, the City of Carmel Stormwater Technical Standards Manual, and all applicable
federal, state, and local stormwater requirements;
B. The measures required by the Stormwater Pollution Prevention Plan (SWPPP) shall be implemented:
C. Stormwater quality measures beyond those specified in the Stormwater Pollution Prevention Plan (SWPPP) will be implemented
during the life of the permit if necessary to comply with the Carmel City Code; and
D. Implementation of stormwater quality measures will be inspected by trained individuals;
E. Pursuant to Carmel City Code § 6-205, the City reserves the right to inspect and/or implement the stormwater quality measures
outlined in the Stormwater Pollution Prevention Plan (SWPPP) or provide maintenance thereto, at my expense, if not performed.
Signature of Project Owner
Printed Name
Permit Approved: Engineering Department
Date
Date
Approval of this application constitutes acceptance of the Storm Water Pollution Prevention Plan (SWPPP) by the City of Carmel.
3.2 Right-of-Way Permit
Permit application is available on the City's Website at the following link:
http://www.c i.cannel. i n. us/services/Engineerin e/pd fs2008/ri ehtofwayPenn it 102008. pd f
This pennit is required for all work in City rights-of-way. A copy of the permit application is attached for reference.
The Department of Engineering has a written policy regarding Right-Of-Way Permits which is included in the
"Written Policies" section of this docu nent.
12
RIGHT-OF-WAY PERMIT
PERMIT NO:
Note: Open cuts in pavement require Board of Public Works (BPW) Approval
ADDRESS OF WORK:
DESCRIPTION OF WORK (check all that apply): Road Bore Construction Entrance
Street Cut Driveway Replacement Lane Closure Road Closure Other
USE OF HEAVY EQUIPMENT (yes or no): IF YES, TYPE OF HEAVY EQUIPMENT (Bobcat or
larger) TO BE USED:
TODAY'S DATE: ESTIMATED DATE OF WORK:
TYPE OF SURFACE TO BE CUT (if applicable):
APPLICANT'S NAME (Person doing the work): Phone:
Address:
WHO IS APPLICANT DOING WORK FOR: Name:
Address: Phone:
DRAWING ATTACHED (yes or no)
NOTE: ON REVERSE SIDE OF THIS PERMIT, PROVIDE NAMES AND CONTACTS OF ALL SUB-
CONTRACTORS TO BE INVOLVED IN ON-SITE WORK ON THIS PROJECT.
SURETY BOND: Please see Item #1 of the Right of Way Conditions
BONDING COMPANY: BONDING #
As applicant for this right-of-way permit, I understand and agree to all the specifications and conditions
listed on the attached sheet.
(Applicant's Signature)
PERMIT GRANTED BY:
(City Official) (Date Issued)
REPAIR WORK INSPECTED AND APPROVED
I have inspected the repair of the above right-of-way and find it to be completely satisfactory.
(City Inspector) (Date Released)
CONDITIONS OF RIGHT-OF-WAY/STREET CUT PERMIT
1. The applicant is required to post an open bond (License and Permit type) to the City of Cannel. The
amount will be determined by the Right -of -Way Inspector based upon possible damage values.
2. Asphalt pavements shall be saw cut. Plowable fill with 12" of concrete and 1 Y asphalt. All seams shall
be tack coated and shall be ironed as necessary to provide a perfect joining of the patch with the
surrounding pavement. No cold mix asphalt is to be used except as temporary patches.
3. Concrete pavements shall be saw cut. The new concrete patch shall be placed using at least 4000#
concrete. The edges of the adjoining pavement shall be coated with an epoxy adhesive intended for
concrete patching. The patched area shall be properly barricaded for at least seven days and the patch
shall be treated with two coats of a curing compound or a curing membrane.
4. All ditches disturbed by excavation shall be properly graded and sodded. All excavations within 5' of
edge of pavement shall be filled with a granular fill material with 12" of top soil.
5. All grassed areas shall be provided with 12" to 16" of good topsoil and sodded with high-quality
bluegrass sod equal to other existing grass.
6. Upon completion of all repairs, the applicant shall request inspection from the City Engineer's office.
Upon inspection, if all repairs are satisfactory, including sod, if required, being maintained and watered
for 14 days, the inspector shall sign the release at the bottom of this pennit.
7. If the workmanship is deemed, by the City Engineer and/or his Inspector, to be questionable, the City
shall reserve the right to withhold the release for up to one year from the date of repair.
8. The City of Carmel will hold the applicant directly responsible for all work done.
9. The City Engineer's office is to be notified upon start of pavement repair so that an inspector may
observe the placement of patch materials. Failure to notify may result in removing and replacing repair.
A minimum of one-hour notice is required.
Ci of Carmel
Fred Glaser
Right -of -Way Inspector
Department of Engineering
(317) 571-2677 Fax (317) 571-2439 Cell: (317) 714-8908
One Civic Square Carmel, Indiana 46032
3.3 Improvement Location Permit
The Department of Engineering works with the Department of Community Services and Building and Code Services
for release of all residential and commercial Improvement Location Permits. The Department of Engineering advises
Building and Code Services as to the status of the Department of Engineering requirements prior to such release.
These requirements are included in the "Written Policies" section of this document. Although the Department of
Engineering does not issue this permit, the permit application has been attached for reference. The permit
application is available on the City's website at the following links:
htm://www.ci. carmel i n.us/services/DOCS/docsbui Id i ngcodeservi ces2008/Residentia1%20 Sample%20App lication.n
df
haul/www.c i.carmel. in. us/services/DOCS/docsbui I d i ngcodeservi ces2008/Commercial%20Sample%20A ppl lead on.
pdf
13
City of Carmel/Clay 'Township
Permit S:
RESIDENTIAL IMPROVEMENT LOCATION PERMIT APPLICATION
For Single Family, Town Home, & Two Family: New Structures, Additions, Remodels, & Accessory Structures
IILDER
r
RECORD:
NAME:
STREET AO
Orag:inad Forrn is three -port
& is r vaiilable at of r offices
PHONE:
PROPERTY
OWNER:
LOCATION
& PROJECT
INFO:
BUILDERS EMAIL ADDRESS:
NAME:
STREET ADDRESS:
LOT 9:
ADDRESS OF CONSTRUCTION:
cm
\ • FAX:
STATE:
ZIP:
METHOD OF CONTACT:
SECTION:
FAX:
STATE: ZIP:
ZONING:
SQUARE
FOOTAGE:
SEWER UTILITY
PROVIDER:
WATER UTILITY
PROVIDER:
ESTIMATED COST Of CONSTRUCTION.
(EXCLUDING LAND VALUE)
NAME OF UTILITY EXCAVATION CONTRACTOR; PLAN COMMISSION / BTA / BPW DOCKET
NUMBERS; TAC DATE(S); AND/OR COUNTY WELL AND/OR SEPTIC PERMIT 95 (IF APPLICABLE):
FLOOD ZONE AREA DESIGNATION(S)
FOR THIS PROPERTY:
TAX MAP PARCEL It:
TYPE OF CONSTRUCTION:
D SINGLE FAMILY
❑ TOWN HOME
TWO FAMILY
# of units being
J
TYPE OF IMPRQVEMENT:
D NEW STRUCTURE
O ROOM ADDITIONS)
O PORCH ADDITION(S)
O . DECK ADDITION(S)
PLUMBING CONTRACTOR:
Plumber's Indiana State License #:
constructed at this
time:
RESIDENTIAL (For
Additions. Remodels, Etc.)
PROJECT INFORMATION:
Early Release
Permit:
Lot Split:
Y N
Y N
O REMODEL
_ Basement Finish only
D ACCESSORY BUILDING
O DETACHED GARAGE
O ATTACHED GARAGE
❑ DEMOLITION
Manufactured
Trusses:
Sump Pump:
Y N
Y N
Which plumbing codes will be applied to the construction:
O International Residential Code w/Indiana Amendments
O Uniform Plumbing Code w/Indiana Amendments
FOUNDATION TYPE: (Check all that apply for the new
constriction area)
O CRAWLSPACE 0 POST & _ BEAM PIER
O SLAB 0 BASEMENT (WALKOUT:_Y_N )
For Single Family and Two Family dwellings, additions, remodels, and/or accessory structures, this permit is valid only if construction commences within 180
days of the date of issuance of the building permit, and must be completed (Certificate of Occupancy issued) within 18 months of the issuance date Class I
structure permits are subject to the General .Administrative Rules of the State of Indiana (See 675 LAC 12) regarding expiration time frames for beginning and
completing construction.
I, the undersigned. agree that any construction. reconstruction. enlargement. relocation, or alteration of structure. or any change in the use of land or structures
requested by this application will comply with, and conform to, all applicable laws of the State of Indiana, and the -Zoning Ordinance of Carmel Indiana - 1993' (Z -
289)
Z289) and amendments. adopted under authority of IC. 36-7 et seq, General Assembly of the State of Indiana, and all Acts amendatory thereto. I further certify that only
kitchen, bath, and floor drains are connected to the sanitary sewer 1 further certify that the construction will not be used or occupied until a Certificate of
Occupanq'has been issued by the Department of Community Services, Carmel, Indiana.
Signature of Owner or Authorized Agent
Print Date
OFFICE USE ONLY:****t******•*****x****************************s****r**s***********x**************
Filing Fees:
Base Inspections:
Cert. of Occupancy:
P.R.I.F.:
INSPECTIONS REQUIRED:
Upper Footing Lower Footing Under Slab
Rough In Meter Base Final Site
Reviewed/Approved: Dept. of Community Services (Date)
S:PemJn/website Background/PDF FormVH.P Residential Sampe
TOTAL:
9 Charged Re -
Reviews
Additional Fees
Fee Received by: Date
City of Carmel/Clay Township Fo04s �JA I LAac ZN UM* secIt #:
COMMERCIAL/INSTITUTIONAL/MULTI-FAMILY IMPROVEMENT LOCATION PERMIT
APPLICATION (For New Structures, Additions, Remodels, Tenant Finishes, & Accessory Buildings)
BUILDER
OF
RECORD:
NAME: PHONE: FAX:
STREET ADDRESS: CITY: STATE:
ZIP:
BUILDERS EMAIL ADDRESS: BEST METHOD Of CONTACT:
PROPERTY
OWNER:,,�
NAME: FAX:
STREET ADDRESS: '��'r STATE:
ZIP:
LOCATION
& PROJECT
INFO:
ADDRESS OF CONSTRUCTION: SUITE b: (If Applicable)
Address of Shell Building: (If different than Address of Construction)
Lot # and Subdivision: (If Applicable)
BUILDING, PROJECT, OR TENANT NAME:
ZONING:
TAX MAP PARCEL #:
STATE COMMERCIAL
DESIGN RELEASE #:
SCOPE(S) Of ': FDN C SIR 11 ARO
RELEASE: i ELEC :_ SPXLR OTHER(S):
-1 7 MECH 7 PLUM
SQUARE
FOOTAGE:
WATER UTILITY
PROVIDER:
SEWER UTILITY
PROVIDER:
ESTIMATED COST OF CONSTRUCTION:
(EXCLUDING LAND VALUE)
PLAN COMMISSION / BZA / DPW DOCKET NUMBERS; AND/OR
COUNTY WELL AND/OR SEPTIC PERMIT #5 (If Applicable):
# of Floors:
Elevator or Lift: p YES Q NO
BLDG. CONSTRUCTION TYPE:
OCCUPANCY CLASSIFICATION:
TYPE OF CONSTRUCTION: TYPE
- 0 COMMERCIAL D
(Privately owned hospitals and medical 0
offices/centers are commercial)
O INSTTRJTIONAL
O Municipal/Public Bldg
O School
O Church
❑ MULTI -FAMILY
Number of units:
FOUNDATION TYPE: (Check all which
apply for the new construction area)
0 SLAB 0 CRAWL SPACE
OF IMPROVEMENT:
NEW STRUCRJRC
ADDITION
D Room(s)
O Porch
O Mezzanine or
REMODEL
NEW TENANT
ACCESSORY
DETACHED GARA
ATTACHED GARAGE
CELL TOWER (New)
CELL TOWER CO -LOCATE
DEMOLITION
pROJECTINFORMATION:
Eeily s�' lease
0 POST & _BEAM _PIER 0 BASEMENT (WALKOUT:_Y_N)
Y N
Sp l : _Y N
MAanufauln ed
Trusses: Y N
Sump Pump: _Y _N
LOOD ZONE AREA DESIGNATIONS) FOR THIS PROPERTY:
PLUMBING CONTRACTOR:
Plumber's Indiana State License #:
Class I structure permits are subject to the General Administrative Rules of the State of Indiana (See 675 IAC 12) regarding expiration time frames for beginning and
completing construction.
I, the undersigned, agree that any construction, reconstruction, enlatgrmem, relocation, or alteration of a structure. or any change in the use of land or structures requested by
this application will comply with and conform to. all applicable laws of the State of Indiana, and the 'Zoning Ordinance of Carmel Indiana -1993 (Z-289) and amendments,
adopted under authority of I.C. 36.7 et seq. General Assembly of the Stare of Indiana, and all Acts amendatory thereto. 1 further certify that only kitchen, bath, and Boor drains are
connected to the sanitary sewer. !further certify that the construction will not be used or occupied until a Crrtifiarr of Occupancy or Substantial Completion has been
issued by the Department of Cammuniry Services, Cannel, Indiana.
Signature of Owner or Authorized Agent Print
Date
OFFICE USE ONLY:************************************************************************
INSPECTIONS REOUIRED•
O Upper Footing 0 Lower Footing
O Under -Slab 0 Rough -In
❑ Meter Base 0 Final Building
D Final Forestry D Final Fire Dept.
*NOTE: Above ceiling/grid inspection requirements will be
indicated on your permit placard.
Filing Fees:
Base Inspections:
Cert. of Occupancy:
TOTAL:
# Charged Re -
Reviews
Additional Fees
Reviewed/Approved: Dept. of Community Services (Date) Fee Received by:
S:Perni WFonnoppkabw Only Orq-PDF/ILP COMMERCIAL Aup.7007
Date
3.4 Early Release/Model Home Improvement Location Permit
The Department of Engineering works with the Department of Community Services and Building and Code Services
for release of ILP prior to approval of the Final [Secondary] plat. Certain infrastructure within the subdivision is
required to be installed prior to such release. The requirements are outlined in the application for Early Release
Improvement Location Permit (ILP) for Model Homes. Although the Department of Engineering does not issue this
pennit, the permit application has been attached for reference.
14
iOluff
y(i0u Go
CITY OF CARMEL / CLAY TOWNSHIP
HAMILTON COUNTY, INDIANA
Division of Building & Code Enforcement
APPLICATION PROCEDURE:
EARLY RELEASE IMPROVEMENT LOCATION PERMIT (ILP) FOR MODEL HOMES
This checklist is to be followed in filing an application for an Early Release Improvement Location
Permit (ILP), for a Model Home located in a Subdivision (or Section of a Subdivision) requiring the
construction of public improvements, which has received Primary Plat approval, but has not yet
received Secondary Plat approval. The Department will review each item to ensure it is complete. The
application will not be considered filed with the Department until all items are complete. This
Checklist must accompany the standard ILP application form and required construction
documents.
1. Address. Provide the permanent lot address for the property, as assigned from the Carmel/Clay
Communications Center (911ComCtr). A temporary parcel address may be required, if the
infrastructure of the subdivision is not complete to the extent that the Operations Supervisor feels it is a
health/safety issue to use the permanent lot address prior to construction and signage completion for
the subdivision and its roadways. Contact Operations Supervisor William Akers of the Department of
Communications. William (Bill) can be reached at (317) 571-2577 or at wakers d carmel.in.gov.
2. Plot Plan. Copy of a plot plan showing the footprint of the home on the platted lot and all other
required information (see attachment to the ILP titled "Building Permit Information").
3. Secondary Plat. Provide a copy of the proposed Secondary Plat for the Subdivision.
4. Water." Provide one of the following:
a. A connection permit from the water utility serving the site, (Carmel Utilities (317) 571-2443 or
IndianapolisNeolia Water (317) 639-1501) or
b. A well permit from the Hamilton County Health Department: (317) 776-8500; in addition to:
c. Confirmation from the Utility that service has been/will be provided to the subdivision, and that
they are aware of and give consent to this early release.
5. Sewer." Provide one of the following:
a. A connection permit from the sewer utility serving the site (Carmel Utilities: (317) 571-2443. Clay
Township Regional Waste District: (317) 844-9200), or
b. A septic permit from the Hamilton County Health Department: (317) 776-8500; in addition to:
c. Confirmation from the Utility that service has been/will be provided to the subdivision, and that they
are aware of and give consent to this early release.
6. Documentation of approval for an early release ILP is required from the following Hamilton
County agencies:
Page 1
Department of Community Services - Division of Building & Code Enforcement
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2444
Residential Right -of -Way or drive permit. For properties outside the corporate limits of the
City of Carmel, Clay Township, application for residential drive permit should be made with the
Hamilton County Highway Department (317) 773-7770. For properties within the corporate limits of the
City of Carmel, application for residential right-of-way permit should be made with the City's
Department of Engineering (317) 571-2441.
--Hamilton County Soil & Water Conservation Office for erosion control (317) 773-1406
--Hamilton County Surveyor's Office if subdivision is outside of the corporate limits of
the City of Carmel (317) 776-8495
7. Is this a Residential Open Space (ROSO) subdivision? Yes ❑ No 0
8. Paving. The following items shall be submitted:
a. A Plan indicating the extents of the paving and curbing that will be completed under the conditions
of this permit.
b. The extents of the paving and curbing must include the construction of auxiliary lanes (if indicated
on the approved construction drawings), all other improvements within the perimeter road right-of-
way in accordance with the approved construction drawings and paving from the entrance to the
farthest lot line as indicated on the approved Primary Plat of the lot on which the model is to be
constructed.
c. The plan must indicate the erection of a barrier at the paving limits to indicate to motorists and
pedestrians that the roadway ends.
9. Drainage. The following items shall be submitted:
a. A plan for the provision of proper drainage if the drainage system for the model home lot is not in
accordance with the permanent drainage system per the approved construction drawings for the
subdivision or the section.
b. A plan for temporary erosion and sediment control and storm water quality measures of the
drainage system per (a) above.
10. Additional Requirements. The following must be completed or complied with prior to issuance of this
permit:
a. All proposed underground infrastructure (Sanitary, Water, Storm and other utilities that cross the
pavement) indicated on the approved construction drawings for the subdivision or the section must
be installed within the limits of the paving completed under the conditions of this permit.
b. The proposed model, in addition to other existing or previously constructed models in the
subdivision or section does not exceed the total number allowed by City Ordinance based on the
number of lots in the subdivision or section.
c. All paving indicated on the paving plan must be installed up to the binder course of the pavement
section outlined on the approved construction drawings.
d. All curbing indicated on the paving plan must be installed.
e. The petitioner must obtain final approval of the construction drawings for the subdivision or the
section from the Department of Engineering.
f. All Board of Public Works and Safety approvals must be obtained with the exception of Secondary
Plat approval.
g. All Performance Surety's and Certified Engineer's Estimates for the public infrastructure of the
Page 2
Department of Community Services - Division of Building & Code Enforcement
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2444
subdivision or section must be provided to the City.
h. All construction phase erosion and sediment control and storm water quality measures for the
subdivision or section must be installed.
I hereby acknowledge that the Department of Community Services, Division of Building & Code
Enforcement, has informed me that the Early Release ILP procedure does not entitle any entity
to utilize the structure as either a Model Home or Temporary Sales Office.
Applicant's Signature Date
Printed
NOTE: If the information provided herein proves inaccurate, and it is found that the home has been
improperly located on the lot, it will be the responsibility of the applicant to remove and replace
the structure in accordance with all applicable zoning regulations.
*NOTE: Neither a Temporary Certificate of Occupancy, or the full Certificate of Occupancy will be
issued until both water and sewer service have been established to the home and until the
Secondary Plat has been recorded.
**NOTE: If the building is to be used as a Model Home (with or without a Temporary Sales Office), a
separate Temporary Use application must be obtained from the Building & Code Enforcement
office. It must be completed and submitted, along with the full Certificate of Occupancy, for
review and approval.
S:Permits/forms/Early Release Application4
Page 3
Department of Community Services - Division of Building & Code Enforcement
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2444
Section 4. Roadway Design and Roadway Construction Contracts
The Engineering Department utilizes the following standards and procedures to develop. design and administer
roadway improvement project design and construction contracts.
Tab I. 4.1 Project Development
Tab 2. 4.2 State Standards Adopted by Reference
a. Indiana Department of Transportation (INDOT) Standard Specifications
b. INDOT Standard Drawings
c. INDOT Recurring Special Provisions and Plan Details
d. Design Memoranda
Tab 3. 4.3 City Standards and Procedures
a. City Standard Technical Specifications
b. City Special Provisions
c. City of Carmel Standard General Conditions of Construction Contracts
Tab 4. 4.4 Right -of -Way Acquisition
a. City of Carmel Right Of Way Acquisition Procedures
b. Keystone Avenue Right Of Way Acquisition Procedures
Tab 5. 4.5 Other Standards
a. Highway Capacity Manual
Tab 6. 4.6 Roadway Construction
a. Project Milestones
b. Daily Observation Logs
c. Progress Payments
d. Change Orders
e. Progress Tracking Software
15
4.1 Project Development
For plan development management of consultant designed road projects and for improvements developed by the
Department of Engineering and implemented or constructed by the City's own forces, the Department of
Engineering has adopted and incorporated by reference the Indiana Department of Transportation Design Manual.
The document is too large to include with this document but is available on the INDOT website at the following
link:
http://www.in.goviclot/divicontracts/standards/dm.hunl
This manual establishes standards for the design of all aspects of roadway improvements. This manual also
establishes a process for design development of roadway improvement projects. Chapter 14 of the manual
establishes milestones for plan development depending on the type of project. In general, the City is involved with
new construction or reconstruction projects. The Department of Engineering utilizes outside design consultants to
develop the construction plans for these projects.
Prior to entering into a Contract for Design Services with a particular consultant, the Department of Engineering
develops a design concept for the desired road improvement project and establishes a conceptual cost estimate. This
conceptual cost estimate is used for project programming in establishing the annual capital improvement budget as
well as special funding mechanisms.
When apparent that design services will be required, the Department of Engineering conducts a preliminary
engineering investigation. This investigation is intended to be used for definition of project scope for development
of consultant contract proposals. This investigation establishes the scope of the project and includes a cost estimate.
After a consultant is hired, the Depanment of Engineering manages the design of the project in accordance with the
following process for plan development for new construction or reconstruction projects included in the INDOT
Desien Manual:
I. Grade -Review Meeting
2. Stage 1 Review Submission. Plans should be approximately 25% complete at this stage. Cost estimate is
provided at this stage.
3. Geotechnical Investigation Request Submittal
4. Preliminary Field Check Meeting
5. Preliminary Right -of -Way Plans Preparation
6. Stage 2 Review Submission. Plans should be approximately 55% complete at this stage. Cost estimate is
provided at this stage. Right -of -Way needs are generally established at this point and the Department
begins purchasing efforts.
7. Right -of -Way Plans Preparation
8. Hearing Plans Preparation, if required
9. Final Plans Right -of -Way Plans Preparation
10. Final Field Check Meeting. To hold the Final Field Check meeting, plans should be approximately 80%
complete.
11. Stage 3 Review Submission. Plans should be approximately 95% complete at this stage. Cost estimate is
provided at this stage. This cost estimate is considered the budgetary confirmation estimate.
16
12. Final Tracings Submission. These plans are 100% complete and are considered ready for bidding. A cost
estimate is provided at this stage and is considered the Engineer's Opinion of Probable Cost. This cost
estimate is used to evaluate the bids when they are received.
At this point, the Department of Engineering establishes the Construction Operating Budget. This budget includes
the construction contract amount based on the value of the construction contract, a construction contingency,
construction inspection services contract amount and costs for incidentals (including, but not limited to, utility
relocation costs).
17
4.2 State Standards Adopted by Reference
a. Indiana Department of Transportation (INDOT) Standard Specifications
For road project contracts, the Department of Engineering has adopted and incorporated by reference the INDOT
Standard Specifications. This document establishes material, production and fabrication, delivery, installation and
other standards for materials and equipment typically associated with these projects. The document is too large to
include with this document but is available on the INDOT website at the following link:
httn://www.imeovidot/divicontractsistandards/booldindex.html
b. INDOT Standard Drawings
For road project contracts and improvements developed by the Department of Engineering and implemented or
constructed by the City's own forces, the Department of Eneineering has adopted and incorporated by reference the
INDOT Standard Drawings. These drawings typically detail installation requirements. Utilizing these details
eliminates the need for the City to develop such drawings and details. The details are too numerous to include with
this document but is available on the INDOT website at the following link:
http://www. in. eov/dot/div/contracts/standards/drawi n bs/i ndex.httm I
c. INDOT Recurring Special Provisions & Plan Details
While the latest versions of the INDOT Standard Specifications and Standard Drawings are available on the INDOT
Website, the INDOT maintains special provisions that modify the standard documents. These special provisions are
sometimes applicable to the City's projects and must be utilized. The special provisions are too numerous to include
with this document but is available on the INDOT website at the following link:
littp://www.in.eovidot/div/contracts/standardsksWindex.html
d. Design Memoranda
While the latest versions of the INDOT Design Manual is available on the INDOT Website, the INDOT issues
updates and modifications to the standard documents so designers are aware of the specific changes. These
modifications to the design manual are sometimes applicable to the City's projects and must be utilized. The Design
Memoranda are too numerous to include with this document but is available on the INDOT website at the following
link: http://www.in.gov/dot/div/contracts/standards/memos/memos.html
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4.3 City Standards and Procedures
a. City Standard Technical Specifications
The City maintains standard technical specifications that are specific to local projects and serve to modify the
INDOT standard specifications or include specifications that are not maintained by the INDOT. A copy of these
standard technical specifications is attached for reference.
b. City Special Provisions
Certain construction contracts require modifications to the City's Standard General Conditions of Construction
Contracts. In these cases, the Department of Engineering drafts Special Provisions that are included in the
Construction Documents for the project. These Special Provisions are reviewed by the Department of Law prior to
being included in the Construction Documents.
c. City of Carmel Standard General Conditions of Construction Contracts
Each construction contract is bound by the City's Standard General Conditions of Construction Contracts. This
document is too large to be included with this document but is available from the Department of Engineering or the
Department of Law.
19
TECHNICAL SPECIFICATIONS TS-1
TSI GOVERNING DOCUMENTS 2
TS 2 COMPLETION DATES AND LIQUIDATED DAMAGES 2
TS 3 HOLIDAYS WHEN WORK IS NOT PERMITTED 3
TS 4 WORK SCHEDULE SUBMITTAL 3
TS 5 CONSTRUCTION WORK HOURS 3
TS 6 COOPERATION WITH UTILITIES 3
TS 7 EROSION CONTROL SUBMITTAL 4
TS 8 WEEKLY PAYROLL OR OTHER REQUIRED REPORTS 5
TS 9 LIMITATIONS OF OPERATIONS 5
TS 10 EXISTING CONDITIONS 5
TS 11 PROTECTION OF EXISTING STRUCTURES, PIPE, AND YARD TILE 6
TS 12 RIGHT-OF-WAY CLEARING 6
TS 13 MAINTAINING TRAFFIC 6
TS 14 ROAD CLOSURE 7
TS 15 ROAD CLOSURE NOTIFICATION 7
TS 16 MATERIAL TESTING 8
TS 17 UNDISTRIBUTED ITEMS 8
TS 18 OPEN BURNING OF NATURAL GROWTH 8
TS 19 STREET CLEANING 8
TS 20 TRANSPORTATION OF SALVAGEABLE ITEMS 8
TS 21 PROJECT CONTRACT DOCUMENTS 9
TS 22 EQUIVALENT TO SURFACE IN PLACE 9
TS 23 SAW CUTTING 9
TS 24 HMA - HOT MIX ASPHALT 9
TS 25 PAVEMENT SMOOTHNESS 10
TS 26 TOP SOIL 10
TS 27 COORDINATION WITH OTHER PROJECTS 12
TS 28 CONCRETE COLORING AND JOINTING 12
TS 29 STONE BASE FOR COLORED CONCRETE AREAS 15
TS 30 CONCRETE SIDEWALK, 4" 15
TS 31 ADJUSTING RINGS 15
TS 32 STRUCTURE CASTINGS AND HOODS 16
TS 33 EXISTING STRUCTURE ADJUSTMENT 16
TS 34 ADJUST VALVE BOX TO GRADE 16
TS 35 RELOCATE FIRE HYDRANT 17
TS 36 WATER UTILITY STANDARD DETAILS & REQUIREMENTS 17
TS 37 SECTION CORNER MONUMENT 17
TS 38 BENCH MARK POST 18
TS 39 MAILBOX ASSEMBLY 18
TS 40 LIGHTING POWER DISTRIBUTION PANEL 19
TS41 CABLE INTERDUCT 20
TS 42 PAYMENT FOR DRIVES 20
TS 43 MATERIAL THICKNESS AND CONFORMANCE 21
TS 44 GRADING BEHIND WALK 22
TS 45 MATERIAL ACCEPTANCE '2
TS 46 FINAL CLEANUP 22
TS 47 STANDARD DRAWINGS 22
TS FIELD OFFICE 22
TS 48 FIELD OFFICE AND EQUIPMENT ONLY AS DIRECTED 24
TS 49 SUBGRADE TREATMENT (UNDISTRIBUTED) 25
TS 50 CONSTRUCTION NOISE 25
TS 51 HMA SURFACE COURSE 25
TS 52 SUBGRADE TREATMENT 26
TS 53 FLASHING BEACON ASSEMBLY RELOCATION 26
TS 54 EROSION CONTROL GUARANTEE 26
TS 55 SOD AND LANDSCAPE MAINTENANCE AND WARRANTY PERIOD 26
TS 56 ROUNDABOUT ISLAND CONDUIT 27
TS 57 GEOGRID 28
TS 58 HANDRAIL 28
TS 59 RIGHT OF ENTRY 29
TS 60 PLAN MEASURED QUANTITIES 29
TS 61 EXCESS MATERIAL - DISPOSAL 29
TS 62 RESTORATION OF DISTURBED AREAS 29
TS 63 BITUMINOUS SURFACE COURSE 29
TS 64 PIPE REMOVAL 30
TS 65 MANHOLES - EXISTING 30
TS 66 REMOVED AND RESET CASTING TO GRADE 30
TS 67 RESETTING STREET SIGNS 30
TS 68 GRADING BEHIND WALK 31
TECHNICAL SPECIFICATIONS
TS 1 GOVERNING DOCUMENTS
The applicable sections of the following documents shall apply except as modified
elsewhere herein:
1) Indiana Department of Transportation (INDOT) Standard Drawings and Standard
Specifications - 2008
2) INDOT Supplemental Specifications
3) City of Carmel - Standards for Construction of Required Improvements
Unless otherwise specified within the Contract Documents, whenever any specification,
standard, reference material, manual or other similar document is incorporated by
reference into any of the contract documents, it shall be deemed to be the latest edition of
said item including any and all supplemental addendum, which was in effect on the date
of the bid opening for this project.
TS 2 COMPLETION DATES AND LIQUIDATED DAMAGES
Substantial Completion: Provide Substantial Completion Date
Final Project Completion: Provide Final Project Completion Date
The Substantial Project Completion Date for Phase is based on a Notice to Proceed by the
OWNER given on or before DATE for the construction of Specified work . All road
closures must meet the requirements of TS 14.
Substantial Completion is defined as set forth in Article 1 of the Standard General
Conditions. Substantial Completion is further defined to include the completion of the HMA
Surface and permanent pavement markings.
TS 3 HOLIDAYS WHEN WORK IS NOT PERMITTED
The CONTRACTOR may not perform work on the following days:
Sundays (unless otherwise approved by City Engineer)
New Years Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
TS 4 WORK SCHEDULE SUBMITTAL
The CONTRACTOR shall provide a critical path work schedule for the entire project
with the Post -Bid documents. This schedule shall be submitted to and approved by the
ENGINEER prior to the start of construction and shall be updated as necessary. No work
will be allowed until this schedule is submitted and approved; however, the
CONTRACTOR will not be granted any time extension due to this delay.
TS 5 CONSTRUCTION WORK HOURS
The CONTRACTOR shall perform all construction activities between the hours of 7:00
am and 7:00 pm unless receiving prior approval from the ENGINEER.
TS 6 COOPERATION WITH UTILITIES
It shall be the CONTRACTOR'S responsibility to have all utilities located before
construction in a particular area. The CONTRACTOR shall coordinate with all utilities
in the adjustment of these facilities and in order to avoid damage to any facilities.
Damage to any of the existing public utility facilities during the project caused by the
CONTRACTORS operations or equipment, shall be repaired by the CONTRACTOR at
no expense to the Contract. This includes sewer, water, gas, electric, telephone, cable,
etc. and includes facilities within proposed storm sewer trenches. However, if any
utilities are exposed and must be relocated for construction to continue, this work shall be
performed by the utility, or the CONTRACTOR shall be reimbursed at an agreed upon
price to perform such work. If the utility performs the work, the CONTRACTOR shall
coordinate with the utility in order to expedite said work.
Include the following with descriptions or status reports as necessary or add any missing:
The facilities of Clay Township Regional Waste District exist within the project limits.
Adjustments to existing sanitary manholes are proposed within the plans. Coordination
to perform rhe work is required, as this work must be performed with a representative
from Clay Township Regional Waste District present If questions arise, Ryan Hartman
of the utility may be contacted at (317)-844-9200.
The facilities of City of Carmel Water Utility exist within the project limits. The utility
shall be contacted regarding any necessary adjustments that are not identified in the
technical specifications or plans. If questions arise, John Duffy of the utility may be
contacted at (317)-571-2443.
The facilities of Vectren Energy Delivery exist within the project limits. If questions
arise, Don Perdue of the utility may be contacted at (317)-776-5534.
The facilities of Brighthouse Network exist within the project limits. If questions arise,
Joe Evans of the utility may be contacted at (317)-339-9075.
The facilities of AT&T exist within the project limits. If questions arise, Greg Cammack
of the utility may be contacted at (317)-252-5134.
The facilities of Duke Energy exist within the project limits. If questions arise, Mike
Koontz of the utility may be contacted at (317)-776-5347.
TS 7 EROSION CONTROL SUBMITTAL
(modify to be project specific as needed or necessary or required by SWCD)
Prior to commencing work, the Contractor shall prepare and submit to the Engineer for
approval an erosion control plan that includes, at a minimum, the following items:
L Locations of all proposed soil stockpiles, borrow areas, or disposal areas.
2. Locations of all proposed vehicle and equipment parking areas, vehicle and equipment
fueling locations, placement of the site construction trailers, location of all on-site batch
plants, and designated concrete truck washout areas.
3. Proposed construction sequence and phasing of erosion control measures.
4. Location of all construction entrances where vehicles and equipment will enter and exit the
site.
5. Material handling and spill prevention plan, which shall include a list of expected materials
that may be present on the site during construction operations, as well as a written
description of how these materials will be handled to minimize the potential that the
materials may enter storm water runoff from the site.
6. Statement that the erosion control measures for the project will be inspected, at a minimum,
on a weekly basis and within 24 hours of every''/ inch rain event.
The Engineer will submit the Erosion Control Plan to:
John South, District Manager
Hamilton County SWCD
1 108 South 9"' Street
Noblesville IN 46060-3745
317-773-2181 ext. 101
Ground disturbing activities shall not commence until the Hamilton County Soil and Water
Conservation District (SWCD) has reviewed and approved the Erosion Control Plan.
Method of Measurement. This work will not be measured for payment.
Basis of Payment.
This item includes all costs required to prepare the Erosion Control Plan as described. Preparation of
the Erosion Control Plan will not be paid for directly, but such cost shall be included in the cost of
the other pay items.
Temporary erosion control measures will be paid for with the pay items included in the
itemized bid. No direct payment will be made for notifications or preparation of
amendments to the SWPPP, but such cost shall be included in the cost of other pay items.
TS 8 WEEKLY PAYROLL OR OTHER REQUIRED REPORTS
Weekly payrolls and specified EEO forms shall be submitted to the ENGINEER prior to
the processing of the progress estimates. Should the specified forms and/or reports not be
provided, the ENGINEER may withhold progress payments until such time as the
specified materials are submitted.
TS 9 LIMITATIONS OF OPERATIONS
When in the judgment of the OWNER, the CONTRACTOR has obstructed or closed a
greater portion of the work than is necessary for proper construction, or is carrying on
operations to the prejudice of the work already started, the OWNER may require the
CONTRACTOR to finish that portion of the work which is in progress before any
additional portions are started. Work shall be conducted with minimum inconvenience to
traffic.
Except as hereafter specified, no loads of material for any construction shall be
dispatched from cars or plants so late in the day that it cannot be placed. finished and
protected within the Specification limits and provisions in the daylight hours of that same
day.
TS 10 EXISTING CONDITIONS
The CONTRACTOR shall verify the elevations and measurements of all points where
new construction is to match existing conditions prior to the commencement of any
construction activities. No direct payment shall be made for this work but the cost
thereof shall be included in the costs of the other items of the contract.
TS 11 PROTECTION OF EXISTING STRUCTURES, PIPE, AND YARD TILE
On this project there are existing storm drainage and sanitary sewer structures that are to
remain in place. The CONTRACTOR shall take care that these structures are not
damaged. If any of these structures are damaged, the CONTRACTOR shall be required
to repair them at his own expense.
Yard tile encountered and affected by the scope of work specified within the Contract
Documents shall be given a positive outlet. Any tile damaged by the CONTRACTOR's
operations shall be replaced by the CONTRACTOR at his own expense.
Yard tile encountered and affected by the scope of work specified within the Contract
Documents shall be given a positive outlet. The CONTRACTOR at his own expense
shall replace any tile damaged by the CONTRACTOR'S operations.
TS 12 RIGHT-OF-WAY CLEARING
Clearing Right -of -Way shall be in accordance with the requirements of Section 201.
Cavities formed by the removal of shrubs, trees and/or stumps and located outside of
proposed pavement areas shall be backfilled and compacted with approved material.
Such compaction shall comply with Section 211.04. The top six (6) inches of the
backfilled area shall be topsoil in accordance with TS 26. No direct payment shall be
made for this work, but the cost thereof shall be included in the costs of the other items.
The cost of tree and stump removal, trimming, removal of fences, curbs, sidewalks,
drainage structures, pipes, signs, and other items within the right-of-way or as directed by
the ENGINEER will not be paid for, but shall be included in the lump sum price for
Clearing of Right -of -Way.
TS 13 MAINTAINING TRAFFIC
Maintenance of traffic shall be the sole responsibility of the CONTRACTOR. Access and
traffic to all businesses, residences, for all postal deliveries and all emergency traffic such
as police, fire, medical, etc. within the project limits, shall be maintained at all times.
Unless otherwise directed. or permitted, the work specified shall be arranged and
prosecuted in accordance with all applicable provisions of Sections 104.04, 107, 801 and
as set out in INDOT Standard Specifications.
The names and telephone numbers of the CONTRACTOR'S superintendent and one
other responsible employee shall be furnished at the pre -construction conference. These
employees shall be on call and available at nights, weekends, or during other non-
working periods to repair or replace all traffic control devices, which may become
damaged or inoperative.
In the event the CONTRACTOR desires not to perfonn traffic maintenance in
accordance with the sequence of operations as called for within the Contract Documents,
CONTRACTOR shall submit his alternate plan in writing to the ENGINEER and obtain
acceptance at least 1 week prior to the commencement of any construction activities.
Open trenches, if permitted by the ENGINEER, shall be spanned per current OSHA
requirements and with the concurrence of the ENGINEER.
Any trenching areas adjacent to a sidewalk shall be barricaded
The CONTRACTOR shall be prepared to have all construction signs erected for the
project as specified by the ENGINEER.
All temporary traffic control devices not listed separately or adjustments, labor, materials,
etc., necessary for the maintenance of traffic as called for within the Contract Documents,
or as permitted by the ENGINEER shall be included in the lump sum price for
`Maintenance of Traffic', as set out in the itemized proposal.
TS 14 ROAD CLOSURE
It will be necessary to close the road to traffic for the construction of the project. The
CONTRACTOR shall minimize the duration of road closure by constructing as many off-
road items as reasonable while the mainline remains open. The CONTRACTOR may use
lane reductions with flagger control during work activities in order to install the storm
sewer system. Road and driveway cuts may be plated or topped with Compacted
Aggregate Base No. 53 and opened to local traffic. The cost of this work will not be paid
for directly but shall be included in the cost of Maintaining Traffic.
Include discussion of any phased work and conditions, locations and calendar days.
TS 15 ROAD CLOSURE NOTIFICATION
The CONTRACTOR shall post an advance closure construction sign that notifies the
traveling public of a road closure and the duration of the closure at least 14 days in advance
of the road closure, unless otherwise approved by the ENGINEER. The advance closure
construction sign legend shall generally state that the named road or street will be closed on
or after a specific date for a number of days. The signs shall be placed as shown on the plans
or as directed by the ENGINEER.
The advance closure construction signs shall be in accordance with Section 801 of the
INDOT Standard Specifications and paid for at the contract unit price per each for
Construction Sign, A.
TS 16 MATERIAL TESTING
The ENGINEER will be responsible for compaction testing and concrete testing for the
project. The CONTRACTOR shall be responsible for lime stabilization proctor testing.
The cost of material testing shall be included in the cost of other pay items. Asphalt
materials shall be provided as shown on the plans; certifications and acceptance shall be
in accordance with Section 402 of the INDOT Standard Specifications.
TS 17 UNDISTRIBUTED ITEMS
Quantities of undistributed items needed in addition to those shown on the itemized
proposal and approved by the ENGINEER will be paid for at the contract unit price for
the quantity used on the project. There shall be no adjustment in the contract unit price if
quantities are less than those shown on the itemized proposal and the item can be deleted
entirely without impact to the contract amount. All work involving undistributed items
shall be performed only at the direction of the ENGINEER.
TS 18 OPEN BURNING OF NATURAL GROWTH
Open buming of natural growth is not permitted on this contract.
TS 19 STREET CLEANING
The CONTRACTOR shall provide effective dust control throughout the project. Loader -
mounted pick-up, power sweepers, or other types of pull type models shall be used for
street cleaning. Street cleaning shall also be performed prior to the pre -final meeting as
directed by the ENGINEER.
Street cleaning will not be paid directly, but shall be included in the cost of various items
of the contract regardless of the amount of times this operation is reasonably requested.
Naturally occurring conditions, out of the control of the owner, that cause more dust
control than normal shall not be a valid reason for request of payment for dust control.
TS 20 TRANSPORTATION OF SALVAGEABLE ITEMS
Existing traffic control devices, signs, pipe, end sections, castings and manhole covers,
etc. specified to be removed will be salvaged and stockpiled at the job site by the
CONTRACTOR. The CONTRACTOR shall deliver those items designated by the
ENGINEER, to the City of Carmel or appropriate owner. The remainder of the items
shall become the property of the CONTRACTOR.
TS 21 PROJECT CONTRACT DOCUMENTS
The documents related to the proposed improvements of this project include: LIST.
TS 22 EQUIVALENT TO SURFACE IN PLACE
This work shall consist of the work necessary to install drive approach materials to match
the grades of the proposed drive approaches with the existing drive when necessary
beyond the right-of-way or as shown on the plans. For existing gravel drives, the
specified areas shall be constructed with 8" of compacted aggregate No. 53. For asphalt
drives and as a minimum, the section shall include 1.5" of HMA Surface Type A on 3.5"
of HMA Intermediate Type A on 6" of compacted aggregate No. 53. Otherwise, match
the asphalt section in place with like materials.
The costs for necessary excavations have been included in the earthwork balance and
shall be paid for with the item Common Excavation.
The costs for material, delivery, placement, and compaction of the compacted aggregate
shall be paid for with the item Compacted Aggregate Base, No. 53 per ton of material.
The costs for material, delivery, placement, and compaction of HMA Surface, Type A
and HMA Intermediate. Type A shall be paid for with the item HMA for Drive
Approaches per ton of material.
TS 23 SAW CUTTING
In all areas where proposed construction matches existing conditions, full depth saw
cutting shall be required.
No direct payment will be made for saw cutting but the cost thereof shall be included in
the costs of the other items.
TS 24 HMA — HOT MIX ASPHALT
This work shall consist of courses of HMA at the locations shown in accordance with
Section 402 of the INDOT Standard Specifications.
The HMA course of HMA, Intermediate. Type C, OG, 19.0 mm shall be in accordance
with Section 401 of the INDOT Standard Specifications, with the exception of the quality
assurance measures referenced. No samples or density cores will be obtained unless
directed to by the ENGINEER. Type C is a minimum only.
HMA paving operations in street approach areas shall utilize the mainline HMA pay
items.
An asphalt tack coat shall be applied between each course of HMA material or as
directed by the ENGINEER. Asphalt tack coat shall also be applied in areas of surface
milling and asphalt overlay.
No direct payment will be made for Asphalt for Tack Coat but the cost shall be included
in the costs of the HMA items.
TS 25 PAVEMENT SMOOTHNESS
Description
The pavement smoothness will be accepted by means of a 16 ft long straightedge.
The 16 ft long straightedge shall be used on all full width pavement lanes, overlays that
are preceded by milling, all full width pavement lanes shorter than 250 ft, on tapers,
within 50 ft of bridge ends, and within 50 ft of an existing pavement, which is being
joined. The 16 ft long straightedge will be furnished and operated by the
CONTRACTOR in the presence of the ENGINEER for the City of Carmel.
All wavelike irregularities and abrupt changes in profile caused by paving operations
shall be corrected.
Each finished course of base and intermediate shall be subject to approval. The pavement
smoothness shall be checked on any new intermediate course located immediately below
a surface course and the surface course as directed by the ENGINEER.
If grinding of the intermediate course is used for pavement smoothness corrections, the
grinding shall not precede the surface placement by more than 30 calendar days if open to
traffic.
When the 16 ft straightedge is used on a surface course, the pavement variations will be
corrected by grinding with a grooved type cutter, or removal, and surface replacement.
The ENGINEER and the City of Carmel shall determine the limits of the correction area.
In no case shall the width of correction be less than the original paved lane width in that
area.
When the 16 ft straightedge is being used on an intermediate course, all areas having a
high or low point deviation in excess of 1/4 in. shall be corrected by means of grinding
with a grooved type cutter or an approved alternate method.
Corrections for pavement smoothness shall not be paid for but will be at the cost of the
CONTRACTOR.
TS 26 TOP SOIL
Description
This work shall consist of the testing, placement, and installation of topsoil in accordance
with these requirements, the INDOT Standard Specifications, and as indicated on the
plans.
Materials
A. Materials shall be in accordance with Section 914.01 of the INDOT Standard
Specifications as follows:
1. 914.01 Special Topsoil for Roadside Development — This topsoil shall consist of
loose friable soil, free of refuse, stumps, large roots, rocks over 2 in (50mm) in
diameter, brush, weeds, or other material which would be detrimental to the
proper development of vegetative growth. It shall be capable of supporting
normal vegetation as demonstrated by the growth of healthy vegetation on it. It
shall not be taken from a source known to contain any noxious weeds defined as
such in the Indiana State Seed Law, IC 15-4-1.
Topsoil shall have a pH value of 6.2 to 7.4. Testing for pH value shall be
performed in the field in accordance with the procedure set out in the Purdue
University Agriculture Experiment Station Bulletin No. 635 or in a qualified
laboratory in accordance with the procedure set out in the Cornell Experiment
Station Bulletin 960, using a one to one Soil -Water Suspension. Agriculture
limestone may be added to topsoil, as directed by ENGINEER, in order to raise
the pH to meet specification requirements. Topsoil shall not be incorporated into
the work until it is approved.
B. Topsoil Source: Import topsoil or manufactured topsoil from off-site sources as
necessary. Obtain topsoil displaced from naturally well -drained construction or
mining sites where topsoil occurs at least 4 inches deep; do not obtain from bogs
or marshes. On site soil may be used, provided it complies with the requirements
for topsoil listed herein.
C. Topsoil Analysis: Furnish soil analysis by a qualified soil -testing laboratory
stating percentages of organic matter; gradation of sand, silt, and clay content;
cation exchange capacity; sodium absorption ratio; deleterious material; pH; and
mineral and plant -nutrient content of topsoil.
1. Report suitability of topsoil for lawn and specified planting growth. State
recommended quantities of nitrogen, phosphorus, and potash nutrients and soil
amendments to be added to produce satisfactory topsoil.
2. Soil -Testing Laboratory Qualifications: An independent laboratory, recognized by
the State Department of Agriculture, with the experience and capability to
conduct the testing indicated and that specializes in types of tests to be performed
(such as A&L Great Lakes Laboratories, Inc., 3505 Conestoga Drive, Ft. Wayne,
IN 46808, 260.483.4759).
3. Topsoil test results shall be supplied to the ENGINEER including applicable
copies of supplemental documentation as follows:
a. Indiana State Seed Law, IC 15-4-1.
b. Purdue University Agriculture Experiment Station Bulletin No. 635
c. Cornell Experiment Station Bulletin 960
D. Materials that do not meet these requirements shall not be incorporated into the work
as topsoil.
Construction Requirements
A. If existing soil suitable for amendment, as determined by the ENGINEER, is not
available in sufficient quantities onsite, Topsoil shall be furnished at the contract unit
price for Topsoil.
B. Topsoil is to be placed on all plant beds, disturbed areas, and seeded or sod areas to a
minimum depth of three (3) inches or as directed by the ENGINEER. The
ENGINEER may authorize an additional excavation in areas designated to be seeded,
sodded, or landscaped. Payment for additional cut, beyond the finished grade,
required to place topsoil at the ENGINEERS direction will be made at the contract
unit price for Common Excavation
C. In addition to B. above, topsoil is to be placed in medians and roundabout islands at a
minimum depth of one (1) foot or as directed by the ENGINEER.
Method of Measurement
Topsoil will be measured by the cubic yard in accordance with Article 211.09.
Basis of Payment
The accepted quantities of topsoil will be paid for at the contract unit price per cubic
yard.
Payment will be made under:
Pay Item
Topsoil
Pay Unit Symbol
CYS
TS 27 COORDINATION WITH OTHER PROJECTS
The CONTRACTOR shall coordinate construction with the activities of other projects in
the area. List projects here with any minor scheduling details: City of Carmel Project
No., will be under construction concurrently with this project. Adjacent activities and
maintenance of traffic shall be coordinated with the other projects. The referenced
projects will be under the jurisdiction of the City of Carmel.
TS 28 CONCRETE COLORING AND JOINTING
Description
This work shall consist of the coloring and jointing of concrete for curb ramps, concrete
medians, and roundabout truck aprons.
Submittals
A. Samples for Color Verification
1. Submit sample chips of specified colors indicating color additive numbers
and required dosage rates. Samples indicate general color and may vary
from concrete finished in field according to Specifications.
B. Product Data: For each type of manufactured material and product indicated.
C. Colored Concrete Mock -Up:
1. At location on Project selected by ENGINEER, place and finish 4 x 4 feet
Area for each type of finish specified. Demonstrate methods of obtaining
consistent visual appearance, including materials, workmanship, and
curing method to be used throughout Project.
2. Retain samples of cements, sands, aggregates and color additives used in
mock-up for comparison with materials used in remaining Work.
3. Accepted mock-up provides visual standard for work of Section.
4. Mock-up may remain as part of Work, as directed by ENGINEER.
Remove when no longer required for comparison with finished work.
Materials
A. Concrete shall be in accordance with the plans and Section 500 of INDOT Standard
Specifications.
B. The concrete color shall be per City of Carmel: Example "GREEN SLATE" as
manufactured by DAVIS COLORS; phone 800-356-4848, e-mail
info • daviscolors.com. or internet www.daviscolors.com or an approved equal.
C. Colored concrete will be an integral coloring application, with coloring additives
mixed in accordance with manufacturer's instructions. Mix until color additives
are uniformly dispersed throughout mixture.
D. Curing Compound for Colored Concrete: Curing compound shall comply with
ASTM C309 and be approved by color additive manufacturer for use with colored
concrete. Provide JS Crystal Clear cure and seal, or an approved equal.
E. Admixtures: Do not use calcium chloride admixtures.
Construction Requirements
A. Prepare subgrade and install colored concrete in accordance with the plans and
Section 500 of the INDOT Standard Specifications, except as noted herein.
B. Joints shall be tooled in patterns indicated on plans, or as noted herein.
Roundabout truck aprons shall be scored radial to the center point of the
roundabout in a 24" grid pattern for the minimum 4' wide apron. Larger aprons
shall be a grid pattern at direction of the City or 30" for 5' wide aprons and 24"
for 6' and 8' wide aprons. Median pavements and curb ramps shall be scored in a
12" square grid pattern perpendicular to the roadway (parallelograms or diamonds
shall not be acceptable).
C. Tooled Joints: Form joints after initial floating by grooving and finishing each
edge of joint with grooving tool to a'A inch radius. Repeat grooving of
contraction joints after applying surface finishes. Eliminate tool marks on
concrete surfaces. Edges of colored concrete not contained by standard concrete
shall be tooled in the same manner.
D. Finish: Colored concrete shall have a broomed finish. Pull broom across freshly
floated concrete to produce texture indicated in straight lines perpendicular to
main line of traffic. Do not dampen brooms. Roundabout truck aprons shall have
a light broom finish. Medians and curb ramps shall have a medium broom finish.
Curing: Apply curing compound for colored concrete in accordance with
manufacturer's instructions. Apply curing compound at consistent time for each
pour to maintain close color consistency.
F. Protect adjacent finished surfaces from splatters.
G. Do not add water to concrete at job site or within concrete truck during delivery.
Do not fog or spray surface with water, or put into pumps or onto tools or brooms.
The only finishing product that will be permitted, as a substitute for water, will be
Fritz -Pak Control Finish, or approved equal. Mixing and application shall be
performed per the manufacturer's recommendations.
H. Do not apply color additives meant for integral coloring to surface of concrete.
METHOD OF MEASUREMENT
Colored Concrete will be measured by the square yard.
BASIS OF PAYMENT
The accepted quantities of Decorative Concrete will be paid for at the contract unit price
per square yard.
Payment will be made under:
PAY ITEM UNIT
Colored and Jointed Concrete, 7" SYS
Colored and Jointed Concrete, 4"
Curb Ramp, Concrete (All Types)
TS 29 STONE BASE FOR COLORED CONCRETE AREAS
SYS
SYS
Curb ramps shall be constructed in accordance with TS 29 and Section 604 of the INDOT
Standard Specifications. Roundabout truck aprons and concrete medians shall be
constructed in accordance with TS 29 and Carmel Standard Drawings. A compacted
aggregated #53 stone base shall be provided for these items in accordance with Section
604.
The cost of providing a 6" base of compacted aggregate with #53 stone for all proposed
curb ramps and a 12" base of compacted aggregate with #53 stone for all proposed
roundabout truck aprons and concrete medians shall be included in the pay item for
Compacted Aggregate Base, No. 53. The pay item shall include the quantities for these
areas. All stone, grading, hauling, compaction and labor in placing the stone shall be
included in the pay item.
TS 30 CONCRETE SIDEWALK, 4"
This work shall consist of the installation of concrete sidewalk at the proposed locations
or as directed by the ENGINEER in accordance with Section 604 of the INDOT Standard
Specifications and Carmel Standard Drawing 10-14. All concrete sidewalks shall be
placed on prepared compacted material in accordance with INDOT Specification 207.02.
The costs for concrete, excavations, labor, equipment, backfill material, joint placement,
any bed course material used for leveling, preparation of a compacted subgrade, and any
necessary incidentals with concrete sidewalk installation shall be included in the cost of
`Sidewalk. Concrete. 4 in.'.
When unsuitable material prevents achieving the desired compaction, these areas shall be
excavated and replaced with Compacted Aggregate Base, No. 53 to the desired
compaction at the direction of the ENGINEER. The costs for excavation, material,
placement, and compaction shall be included in the pay item Compacted Aggregate Base,
No. 53.
The costs for removal and disposal of existing sidewalk shall be included in the pay item
Clearing of Right of Way unless a specific pay item is included in the itemized proposal.
TS 31 ADJUSTING RINGS
No brick or block shall be used in the construction of a manhole or when adjusting the
elevation of the frame and cover.
When one solid riser or barrel section cannot be used, the final adjustments in elevation
of the frame and cover shall only be accomplished by the use of precast concrete
adjusting rings as shown in the Plans, and conforming to ASTM C-478. Not more than
twelve (12) inches of total adjusting rings shall be allowed per structure.
Joints between adjusting rings and casting shall be sealed utilizing one of the following
elements:
1. An approve rubber gasket manufactured and installed in accordance with
ASTM C443, latest edition
2. Trowelable grade butyl rubber
3. A .5 inch diameter non -asphaltic mastic (Kent Se& or approved equal)
conforming to AASHTO M-198 and Federal Specification SS -521-A.
TS 32 STRUCTURE CASTINGS AND HOODS
Any manhole lids that will be within any portion of the bituminous recreational path shall
be Neenah Casting Catalog #R-1714, Special "C" Cope Lid 1714-0004A, drill four holes,
or approved equal.
All catch basins and modified structures with a sump present shall have catch basin hoods
per INDOT Standard Drawing E 720-CBST-09.
No direct payment will be made for the castings and catch basin hoods but the cost
thereof shall be included in the costs of the other items or the structure item.
TS 33 EXISTING STRUCTURE ADJUSTMENT
Adjustments to existing structures shall be performed as shown on the plans in
accordance with Section 720.04 of INDOT Standard Specifications. Adjustments to
sanitary structures shall be made in accordance with the Specifications of Clay Township
Regional Waste District.
Payment for the adjustments shall be made in accordance with Section 720.06.
TS 34 ADJUST VALVE BOX TO GRADE
This item shall include a]1 labor, material, equipment, and services necessary to adjust
existing valve boxes to grade. if new valve boxes are required, all new valve boxes shall
be American made by either TYLER/UNION or EAST JORDAN IRON WORKS. All
valve boxes shall be installed plumb and clear of debris.
This work is necessary at Stations: List. The cost for this work shall be included in the
pay item Adjust to Grade, Valve Box.
TS 35 RELOCATE FIRE HYDRANT
This item shall include all labor, material, equipment, and services necessary to relocate
and reinstall to grade an existing fire hydrant as shown on the drawings and meeting the
specifications in the Utility Standard Details for the City of Carmel. This item shall also
include removal of existing hydrant & plugging at the valve assembly if required. This
item shall also include all hydrant valves, tap valves, tapping sleeves, valve boxes,
piping, fittings, reducers, restraints, excavation, backfill, and pipe bedding, blocking from
the water main to and including the fire hydrant.
All fire hydrants shall be MUELLER, open left (Safety Yellow, M.A.B. # 0433291,
Sherwin Williams # F75YP2) (Carmel Clay Spec. hydrants shall be open right and will
have a safety blue stripe around hydrant bonnet from the factory). The hydrant pumper
nozzle shall be of one-piece design, compatible with the 5" Storz hose coupling. The
nozzle shall be an integral part of the fire hydrant and must be furnished by the
manufacturer or authorized distributor designated by the manufacturer, Mueller model
290220 for casting and 290221 for cap. Storz adapters will not be accepted.
The base of the hydrant shall be set on two 4" x 8" x 16" solid concrete block. or 6" x 8-
x 16" poured base of class B concrete on undisturbed earth. The hydrant barrel shall be
set plumb. One cubic yard of No. 8 stone shall be placed around the barrel of the hydrant
between the end of the trench and the valve. The stone shall not be placed closer than 2'
to the ground surface. Anchoring glands shall be used on the tee and the tee side of the
valve. Restraining glands shall be used on all other fittings.
TS 36 WATER UTILITY STANDARD DETAILS & REQUIREMENTS
Water utility standards for installation & relocations can be found at:
http://www.carmel.in.gov/services/wateroperations/waterops.html
TS 37 SECTION CORNER MONUMENT
Description
The section corner work shall consist of the placement of or replacement of section
corners and monuments at the location as shown on the Plans or as directed.
Procedure
In addition to the requirements of the INDOT Standard Specifications for Monuments,
Section 615 and Carmel s Standard Drawing 10-36, the Hamilton County Surveyor's
Office also requires that all section corners and/or monuments disturbed during this
contract shall be documented, offset prior to the beginning of construction, and reset after
completion of construction by the CONTRACTOR. It is completely the
CONTRACTOR's responsibility to make sure that this occurs prior to the beginning of
construction. The CONTRACTOR must notify the Hamilton County Surveyor's Office
30 days prior to construction per Indiana Code to coordinate replacement of the
monuments. Section corner monuments will be supplied by the Hamilton County
Surveyor's Office. Concrete monuments shall be cast with Class A Concrete in
Accordance with Section 615.04 of INDOT Standard Specifications. Contact Mr. Steve
Fesmire at the Hamilton County Surveyors Office at (317)-408-7755 for notification,
coordination, and approval.
Measurement and Payment
Section Corner Monument placement will be measured and paid per each at the bid unit
price. The items Section Corner Monument shall include all coordination, labor, material
and incidental work to place or reset the Monument and all other work required to
complete the work as shown or as directed. Removal of Section Corners and/or
Monuments will not be measured or paid separately, but shall be included in the cost of
clearing and other items. If it is determined that a Section Corner or Monument needs
placed or replaced and for which there is no pay item in the itemized proposal, a pay item
will be created.
TS 38 BENCH MARK POST
Description
Bench mark work shall consist of the placement of bench marks at the location as shown
on the Plans or as directed,
Procedure
This work shall meet the requirements of the INDOT Standard Specifications for
Monuments, Section 615, with the exception of no concrete cores required. Tablets will
be supplied by the Hamilton County Surveyor's Office. Contact Mr. Steve Fesmire at the
Hamilton County Surveyors Office at (317)-408-7755 for notification, coordination, and
approval.
Measurement and Payment
Bench Mark placement will be measured and paid per each at the bid unit price. The item
Bench Mark Post shall include all coordination, labor, material and incidental work to
place the Bench Mark and all other work required to complete the work as shown or as
directed.
TS 39 MAILBOX ASSEMBLY
Description
The mailbox work shall consist of the placement of mailbox assemblies, or the relocation
of mailbox assemblies at the location as shown on the Plans or as directed.
Procedure
Existing mailboxes shall be removed as discussed herein. Mailboxes that are to be
relocated shall be removed and reset as shown on the Plans or as directed. Mailboxes that
are to be salvaged and delivered to the apparent owner shall be removed and stored until
such time as they are delivered to the apparent owner. If the apparent owner of the
mailbox assembly refuses to take possession, the existing mailbox and assemblies shall be
removed. Mailboxes, which must remain in service between removal and erection of the
new assembly. shall be securely mounted in a temporary manner. All mailbox assemblies
that are to be relocated or salvaged shall be carefully handled. Any such materials
damaged by the Contractor or allowed to be damaged while in storage shall be repaired or
replaced by the Contractor at no additional cost.
Mailbox assemblies shall be of the type and size and shall be placed as shown on the
Plans or as directed in accordance with 1NDOT Section 611. Coordinate with the local
postmaster to installation requirements.
Measurement and Payment
Mailbox Assemblies will be measured and paid per each at the bid unit price. The item
mailbox assembly shall include: wood or pipe posts, support hardware, mailbox, removal
of existing mailbox and its assembly, and any other material required to complete the
work as shown or as directed.
Removal of mailboxes will not be measured or paid separately, but shall be included in
the cost of clearing and other items.
Project Specification Information
Mailbox assembly shall be an all -in -one mailbox, newspaper compartment, and post
assembly. Mailbox shall be constructed of durable heavy-duty plastic and of a neutral
color. Mailbox shall have front and back doors for mail retrieval. Two inch address
numbers will be installed on both sides of mailbox. Mailbox assembly shall be a
Mailmaster Plus, manufactured by The Step 2 Company or approved equal.
TS 40 LIGHTING POWER DISTRIBUTION PANEL
The CONTRACTOR shall provide a NEMA -4X, weather tight, aluminum or stainless
steel P-1 cabinet or approved equal. This cabinet shall be furnished with a standard
Corbin #2 Lock and two keys or approved equal.
A service entrance rated panelboard with a minimum of twelve circuit breakers shall be
provided with any unused circuits labeled spare. The photocell for lighting only shall be
provided and placed on top of the control cabinet and shall have an internal, manual -off -
auto selector switch.
The distribution panel cabinet shall have a powder coated black finish that is to match the
light poles and mast arms. A Type P-1 foundation will be required and shall be installed
such that the exposed portion of the concrete foundation is within 6" of finish grade with
foot pad flush to finish grade unless directed otherwise by the Owner or Owner
Representative.
In addition to the conduit required for lighting circuits, 2 additional 4" conduits shall be
installed. One of these shall be installed from the foundation directly to the roundabout.
The second shall be from the roundabout island toward the foundation along side the first
4" conduit but not connected to the foundation. The second shall be placed near the
foundation such that it is marked and able to be located and intercepted outside the
cabinet. In addition, a 1 —3/4" conduit will be required from the foundation to the nearest
Tight pole foundation. These shall have pull strings installed for future use.
The cost of the P-1 Controller Cabinet shall be paid for as "Controller Cabinet, P1,
Modified" per each unit installed and shall include all labor and equipment required for
installation, including but not limited to the modified cabinet, service panelboard,
photocell, internal wiring and accessories, and all other related items.
The cost of the P-1 Controller Cabinet foundation shall be paid for as "Controller Cabinet
Foundation, P1, Modified" per each unit installed and shall include all labor and
equipment required for installation, including any excavation, grading, and all necessary
conduits within the foundation.
The service point shall be provided per the details provided in the contract documents. If
a separate pay item is not provided in the proposal, the cost of the service point and all
associated incidental items will not be paid separately, but shall be included in the cost of
the other electrical pay items provided.
The CONTRACTOR shall be responsible for coordinating with the power company to
determine the nearest power pedestal. The cost of such coordination will not be paid for
directly, but will be included in the cost of other items.
TS 41 CABLE INTERDUCT
This work shall consist of the installation of the cable interduct per the Cable Interduct
Detail, Carmel Standard Drawing 10-48.
Handholes shall terminate the cable interduct at each end of the project.
The costs for installation, labor, materials, excavation, backfill. polyethylene
identification tape, and #10 copper tracing wire and all other incidentals for both 4"
diameter empty conduit and 4" diameter conduit with interduct, shall be included in the
pay item Cable Interduct and paid per linear foot of the single 4" diameter empty conduit
installed. Therefore, the length of the conduit paid will be as if both conduits are one and
if an addition of either type of conduit is added making one conduit length greater than
the other, this length shall be paid at half of the unit price of the Cable Interduct pay item.
Handholes shall be paid per each installed. The conduit trench shall be backfilled with #8
stone under any pavement with the cost of the stone shall not be paid separately but shall
be included within the other items.
TS 42 PAYMENT FOR DRIVES
When the existing drive is concrete or asphalt, the existing drive shall be sawed at the
line where the new construction shall match the existing materia]. No direct payment
shall be made for the sawing or removal of any type of drive, but the cost thereof shall be
included in the price bid for either 6" Cement Concrete Pavement for Private Drives or
Bituminous Mixture for Approaches or Compacted Aggregate for Driveways.
TS 43 MATERIAL THICKNESS AND CONFORMANCE
All pavement thickness and miscellaneous item(s) thickness shall be constructed to
reasonably close conformance to the specified thickness. Payment will be made
according to exact thickness provided, but not in excess of the specified thickness as
shown in the plans.
Bituminous Materials
a.) Adjustments
A Job Mix Formula is defined as a single percentage for each specified
sieve size for aggregate gradations and a, specified asphalt content
expressed to the nearest 0.1 percent. An approved Job Mix Formula within
the specified composition limits of Section 403 for each mixture is
required. The Job Mix Formula shall be submitted by the
CONTRACTOR for approval, prior to starting work.
Acceptance Tolerance (+): Gradation
Sieve Size 1-1/2" 1" 3/4" 1/2" No.4 No.30 No. 200
Base C.L. C.L. C.L. 10.0 10.0 6.0 2.0
Intermediate C.L. C.L. C.L. 10.0 10.0 6.0 2.0
Surface C.L. C.L. C.L. 8.0 8.0 4.0 1.0
C.L. = Composition Limits
Acceptance Tolerance (-4-) % Bitumen
Bituminous Base Binder Surface
Content % 0.7 0.7 0.7
The above permissible tolerances from the Job Mix Formula shall not permit the use of
any surface mixture. which will be outside the specified composition limits. Once
the Job Mix Formula has been accepted, it will remain in effect until changed in
writing.
The ENGINEER may require removal of all material, which substantially fails. Such
failure may be considered for any cumulative point total in excess of twenty
percent.
The CONTRACTOR may appeal the test results only if conflicting evidence is
provided from samples taken at the same time as those taken by the ENGINEER.
The ENGINEER's decision shall be final in all cases.
b.) Thickness
The total asphalt pavement thickness shall be constructed to reasonably close
conformance as specified in Contract Documents. Thickness shall be controlled by
controlling the rate of application of the bituminous mixture. The mixture shall be placed
at the weight per square yard designated by the plans. The rate application shall not
exceed the designated rate by more than five (5) percent. No payment will be made for
any material placed in excess of this five (5) percent tolerance. Additionally, the
OWNER may core the overlay to verify yields.
TS 44 GRADING BEHIND WALK
All grading behind walks and curbs is to be completed as shown on the plans and cross
sections or as directed by the ENGINEER. Quantities of earth placement or removal in
these areas are included within section volumes; therefore, this work shall not be paid for
separately, but the cost shall be included within the item Common Excavation.
TS 45 MATERIAL ACCEPTANCE
All aggregate, concrete, and bituminous materials used for the project shall be produced
from an approved source. The Contractor shall submit the names and addresses of the
suppliers of these materials for the project to the ENGINEER at the pre -construction
conference. Prior to delivery the Contractor shall submit to the ENGINEER a copy of the
certification for each material supplier.
TS 46 FINAL CLEANUP
The Contractor shall clean up all areas, including inlets, storm pipes, and streets, within
the construction area as well as areas disturbed outside the construction areas at the
completion of the project. This work shall be done at the satisfaction of the City of
Carmel. The areas disturbed outside of the construction area shall be seeded at no cost to
this project.
TS 47 STANDARD DRAWINGS
See City of Carmel Standards/Details. These can be accessed at www.carmel.in.gov at
the Carmel Standard Drawing link on the Engineering Main Page.
TS FIELD OFFICE
The CONTRACTOR shall supply the following items and install them for the duration of the
contract for use by the OWNER's representative. The temporary field office sha11 be located on or
near the project site and shall be for use by only the Owner's representative.
Field office shall comply with 2008 INDOT standard specification 105.17; Type B field office and
shall include any additional items or substituted items listed herein.
Trailer field office with a minimum of 550 SF and shall be supplied with a minimum of the
following:
• Electric Pencil sharpener
• Broom and dust pan
• 6 hook coat rack
• Toilet facilities
• Drinking water
• Fire extinguishers (2)
• First aid kit
• Blood borne pathogen kit
• Smoke detector
• Doors (2)
• Windows (8)
• Lockable storage area
• Shelving 20 /f
• 2 multi -line telephones
• Voice mail service
• 4 telephone lines (1 for internet access, 1 for fax and 2 voice lines)
• 8 file drawers
• 4 desks
• 2 once folding tab/es
• 8 chairs
• 1 drafting table
• 1 drafting stool
• Trailer tie -down system
• Electrical outlets
• Trash disposal
• Waste paper baskets (4)
• Calculators (2)
• 1 network combination copier/fax/printer/scanner
• Electrical service 100 amp
• Parking spaces
• Microwave oven
• Refrigerator •
• Coffee maker
One (1) fully operational multimedia computer system with the following minimum requirements:
I . Intel/AMD dual core or quad core microprocessor
2. Minimum 1024 MB (1 Gigabyte) RAM
3. Minimum one 80 GB fixed disk (hard drive)
4. DVD±RW/CD-RW Drive and supply of a minimum of 100 writeable compact discs
5. Multimedia sound system with amplified audio speakers
6. A DirectX 10 compatible graphics card with a minimum of 128 MB RAM
7. Minimum 19" Flat Panel Color monitor
8. 2 -button USB mouse and mouse pad
9. A standard 103 key USB keyboard
10. Ethernet (LAN) port
11 Windows operating system, most current version
12. MS Excel and MS Word software for Windows, most current version
13. One (1) adding machine with tape and a constant supply of roll of tape as requested.
14. Compatible Ink Jet Color printer with a constant supply of appropriate paper and replacement black and color
ink cartridges as requested by Engineer.
Method of Measurement
Field office will be measured by the month. Partial months will be rounded up to the next half or
whole month.
Basis of Payment
Field Office will be paid for at the contract unit price per Month, complete in place until released.
Payment will be made under:
Pay Item
Field Office
Pay Unit Symbol
MO
TS 48 FIELD OFFICE AND EQUIPMENT ONLY AS DIRECTED
Paragraph 16.20 of the General Conditions is hereby deleted. The CONTRACTOR shall
supply the following items and install them for the duration of the contract at the OWNER's
Project Office located at LOCATION TO BE DETERMINED.
One (1) fully operational multimedia computer system with the following minimum
requirements:
1. Intel/AMD dual core or quad core microprocessor
2. Minimum 1024 MB (1 Gigabyte) RAM
3. Minimum one 80 GB fixed disk (hard drive)
4. DVD±RW/CD-RW Drive and supply of a minimum of 100 writeable compact discs
5. Multimedia sound system with amplified audio speakers
6. A DirectX 10 compatible graphics card with a minimum of 128 MB RAM
7. Minimum 19" Flat Panel Color monitor
8. 2 -button USB mouse and mouse pad
9. A standard 103 key USB keyboard
10. Ethernet (LAN) port
11. Windows operating system, most current version
12. MS Excel and MS Word software for Windows, most current version
13. One (1) adding machine with tape and a constant supply of roll of tape as requested.
14. Compatible Ink Jet Color printer with a constant supply of appropriate paper and replacement black and color
ink cartridges as requested by Engineer.
Method of Measurement
No measurement of this work will be made.
Basis of Payment
Office Equipment will be paid for at the contract lump sum price. Payment will be made
under:
Pay Item Pay Unit Symbol
Office Equipment LS
TS 49 SUBGRADE TREATMENT (Undistributed)
This work shall consist of subgrade treatment that includes excavation of unsuitable
material and replacement with #53 compacted aggregate in accordance with Section 207
in areas and depths to be determined by the ENGINEER. This will only be for areas
requiring repair above and beyond the lime stabilization or specified subgrade treatment;
however, this item is not a compensable repair for failed lime stabilization or any other
subgrade treatment. Failures in the specified subgrade treatment item shall be repaired at
no expense to the contract. The quantity for the required type "0" 53 aggregate will be
included in the CYS measured and agreed upon and will not be paid separately in any
aggregate pay items within the project. There shall be no adjustment in the contract unit
price if quantities are less than those shown on the itemized proposal and the item can be
deleted entirely without impact to the contract amount. All work involving undistributed
items shall be performed only at the direction of the ENGINEER.
The cost of all work and materials, including excavation, placement, compaction, and
proof rolling shall be included in the pay item.
Payment will be made under:
Pay Item Pay Unit
Subgrade Treatment (Undistributed) CYS
TS 50 CONSTRUCTION NOISE
The CONTRACTOR shall be required to limit construction noise by maintaining his
equipment in proper working order, thereby minimizing the effect of construction noise
in the project area.
TS 51 HMA SURFACE COURSE
Prevailing Specifications: INDOT 401, 402
Additions:
The HMA surface course shall not be placed until all new pavement areas within the
project limits, including mainline, approaches and areas of incidental construction,
have been completed and are ready, in the opinion of the ENGINEER, for the HMA
surface course.
TS 52 SUBGRADE TREATMENT
Subgrade Treatment shall be Type I and shall be in accordance with Section 207 of the
INDOT specifications, with the exception that lime stabilization shall be utilized. In
addition, the Job Mix Design for the project shall be submitted to the ENGINEER prior
to any lime stabilization operations. Dry lime shall be spread in such a manner to
minimize dusting. The dry lime shall not be applied when wind conditions, in the
opinion of the ENGINEER, are such that blowing lime becomes objectionable to traffic
or adjacent property owners.
TS 53 FLASHING BEACON ASSEMBLY RELOCATION
This work shall consist of the relocation and installation of the existing School Flasher
Assembly as indicated in the plan sheets.
Basis of Payment
School Flasher Assembly, Relocate will be paid for at the contract price each, complete in
place.
All work involved with relocating and installing School Flasher Assembly including
foundation, pole; base, sign, all hardware and incidentals including wiring and conduit for
service, as coordinated with power company, shall be included in the cost of the "School
Flasher Assembly, Relocate" pay item.
TS 54 EROSION CONTROL GUARANTEE
Prevailing Specifications: INDOT 621
Additions:
The Contractor shall guarantee a stand of grass; and if through the actions of the
elements, the seasons, animals, or man the seed does not grow; shall reseed, re -
fertilize, and do that which is required to produce an abundant and uniform growth of
grass on the areas requiring seeding in this contract. Final acceptance of the project
will not be made until the requirements of this special provision have been attained.
TS 55 SOD AND LANDSCAPE MAINTENANCE AND WARRANTY PERIOD
Prevailing Specifications: INDOT 621
Section 621.10 Watering Sod
Delete the following: Sod shall be maintained for a minimum of four weeks from the time
it is laid before being accepted.
And replace with: Sod that is not irrigated permanently shall be watered and
maintained for a minimum of 90 days from the time the sod placement for the entire
project is complete before being accepted. Any sod that is not accepted at the end of
the 90 day watering and maintenance period shall be replaced at no additional cost
to the contract and maintained for another 90 day maintenance period and this
maintenance period and replacement shall continue until all sod has been accepted.
The 90 day water and maintenance period shall exclude the winter months of
December through March. Therefore, any maintenance days that overlap the
winter months as defined herein shall be applied to the following year and beginning
on April 1. Irrigated sod shall have the same requirements for the sod only and the
actual irrigation system will be covered under the project Maintenance Bond for
any deficiencies in the materials or craftsmanship.
Additions to INDOT Section 621:
Any and all supplemental specifications or technical specifications herein or as part
of the landscape plans.
Warranty Bond: Upon completion of the installation and initial inspection of any living
landscape material, a properly executed Warranty Bond with a surety shall be supplied in
the amount of the material being warranted. The intent of the Warranty Bond shall be to
permit the final acceptance of the contract and payment of the retainage.
TS 56 ROUNDABOUT ISLAND CONDUIT
This work shall consist of installing conduit from any open and lawned or landscaped
roundabout approach splitter islands to the roundabout circular island. From each splitter
island, there shall be 2 - 4 INCH PVC conduits placed from 5' inside the splitter island to
5' inside of the inner circular island and under the pavement. The ends shall be marked
with angle iron flush with finish grade for metal detection. The ends shall be capped for
future use. If trenched, the trench shall be backfilled with suitable, approved and
compactable structure backfill compacted to maximum density. General location of these
conduits will be represented in the plans and appropriate pay items included in the
itemized proposal.
Basis of Payment
All work involved with installing Roundabout Island Conduit including conduit, angle
iron, compacted backfill, and incidentals including capped ends. shall be included in
the cost of the pay item provided.
TS 57 GEOGRID
This work shall consist of furnishing and installing Tensar BX 1300 Geogrid, or an
approved equal, in accordance with Section 214 of the latest version of the Indiana
Department of Transportation Standard Specifications. The geogrid shall be placed on
compacted subgrade and installed in accordance with manufacturer's recommendations
and specifications. The subgrade shall be compacted to 95% modified proctor prior to
placement of geogrid.
Basis of Payment
The cost of all work and materials, including grading, subgrade compaction, placement
of geogrid, proof rolling, and any and all necessary incidentals shall be included in the
cost of Geogrid or the associated pay item(s).
TS 58 HANDRAIL
Handrail shall be constructed as shown on the plans. The Contractor shall submit five sets of
shop drawings to the engineer for approval prior to ordering parts and fabrication of the steel
tube handrail. The plans shall include elevations, details, and sections; indicate materials,
methods, finishes, and types of joinery, fasteners, anchorages, and accessory items; and provide
setting diagrams and templates for anchorages, sleeves, and bolts installed by others. All
handrail materials shall be ungalvanized steel with the following primer and powder coating
materials applied per manufacturers recommendations:
1. Tiger Drylac® zinc rich primer, 69/90350 Dryzinc
2. Tiger Drylac® Super Durable Series 38, Drylac 49/80550, RAL 9017 Smooth Glossy
(black).
ERECTION DRAWINGS DEPICTING PANEL LENGTHS, SPLICE LOCATIONS, RAIL
POST SPACING, AND ANCHOR BOLT SETTING. SHALL BE SUBMITTED TO PROJECT
ENGINEER FOR APPROVAL. SEE SPECIAL PROVISIONS.
THE RAILING SYSTEM SHALL BE DESIGNED TO WITHSTAND THE FOLLOWING
LOADS:
- UNIFORM 50 LBS/FT APPLIED AT THE TOP IN ANY DIRECTION.
- CONCENTRATED 200 LBS APPLIED AT THE TOP IN ANY DIRECTION.
THESE LOADS NEED NOT BE APPLIED SIMULTANEOUSLY.
Handrail shall meet AASHTO Standard Specifications for Highway Bridges and ADA / Building
Code requirements.
Handrail will be paid for at the contract unit price per linear foot for Handrail. The cost of the
railing, posts, fittings, concrete, grout, sleeves, posts, tees, flanges, field drilled holes,
anchorages, hardware. and all necessary incidentals required for a complete installation shall be
included in the cost of the handrail.
TS 59 RIGHT OF ENTRY
The CONTRACTOR shall receive permission from property owners prior to constructing drives
or yard grading. Copies of signed Right of Entry forms shall be supplied to the ENGINEER. A
copy of the Right of Entry form is included within the ADDITIONAL REQUIREMENTS on
page AR -7.
TS 60 PLAN MEASURED QUANTITIES
Item "Common Excavation" shall be measured per the plan cross-section sheets. The total
removal depth shall be field checked and shall be constructed to reasonably close conformance
as specified in Contract Documents.
TS 61 EXCESS MATERIAL - DISPOSAL
All excess material (waste) shall be removed from the project site. Whether a private or
public waste site is utilized, such disposal shall comply with all Federal. State and local
ordinances and permit requirements. A copy of all permits obtained or applied for shall
be submitted to the ENGINEER prior to the commencement of any construction
activities.
TS 62 RESTORATION OF DISTURBED AREAS
Cavities formed by the removal of shrubs, trees and/or stumps and located outside of
proposed pavement areas shall be backfilled and compacted with "B" Borrow. Such
compaction shall comply with Section 211.04. The top six (6) inches of the backfilled
area shall be top soil in accordance with Section 914.01.
Any roots remaining after all the removal of any designated item shall be removed to a
depth of 6 inches below the surface of the surrounding ground area.
Backfilled areas and the surrounding ground areas are to be raked to the satisfaction of
the ENGINEER and sodded. All work shall be in accordance with Section 621.
No direct payment shall be made for this work, but the cost thereof shall be included in
the costs of the other items.
TS 63 BITUMINOUS SURFACE COURSE
The bituminous surface course shall not be placed until all new pavement areas within the
project limits, including mainline, approaches and areas of incidental construction, have
been completed and are ready. in the opinion of the ENGINEER, for the bituminous
surface course.
The placement of the bituminous surface course may be completed under traffic and/or as
directed by the ENGINEER.
The cost thereof shall he included in the unit for Bituminous Surface as set out in the
Itemized Proposal.
TS 64 PIPE REMOVAL
Pipe removal, as indicated on the plans, will not be paid for directly, but shall be included
in the cost of the Structure Remove line item or other items. If pipe removal, not
indicated on the plans, is required to make the proposed improvements, then it shall be
considered as a part of Clearing of Right -of -Way.
TS 65 MANHOLES - EXISTING
The breaking of manhole walls shall be done so as to insure no damage to existing pipes.
The Contractor, at no cost to the OWNER, shall make any necessary repairs to manholes
or pipes if damage is caused.
All existing concrete manholes shall be core drilled as specified by the ENGINEER. All
breaking into manhole, pipe, concrete, etc. required for construction of the sewer shall be
included in the cost of other items.
TS 66 REMOVED AND RESET CASTING TO GRADE
All work shall be done in accordance with all applicable provisions of Section 720.04 and
amended as follows:
Castings shall be removed and the manholes shall be plated with material approved by
the ENGINEER and shall then be paved over with the binder and/or wedge courses. The
CONTRACTOR shall be responsible for referencing structure locations. After rolling
procedures are completed, the structures shall be uncovered by necessary means so that
the castings can be replaced and adjusted to grade for the subsequent surface course.
Only after the binder and/or wedge courses have been applied shall the castings be
adjusted. The material used to set the adjusted castings in place shall be Class "A"
Calcium Chloride (I to 2 quarts/100 lbs. of cement) concrete. Asphalt will not be
allowed. Concrete shall be covered during cure time.
TS 67 RESETTING STREET SIGNS
The resetting of street signs as shown in the plans will not be paid for directly but the cost
shall be included in the cost of other items. The CONTRACTOR shall be responsible for
maintaining and storing all signs that are removed from their respective places during
construction. Any sign, post, hardware, etc. damaged after the sign has been removed
shall be replaced and paid for by the CONTRACTOR before being reset at the end of the
project.
TS 68 GRADING BEHIND WALK
All grading behind walks and curbs is to be completed as shown on the plans and cross
sections or as directed by the ENGINEER. Quantities of earth placement or removal in
these areas are included within section volumes; therefore, this work shall not be paid for
separately, but the cost shall be included within the item Common Excavation.
4.4 Right-of-Way Acquisition
The Department of' Engineering follows the INDOT Right Of Way Acquisition Procedure Manual For Local Public
Agencies. This document is too large to include with this document but is available on the INDOT website at the
following link: hitp://www.in.gov/indot/files/LPARightOfWavManual.pdf
The Department of Engineering has also developed a supplemental right-of-way acquisition procedure for local
projects. Procedures for local projects may differ in some ways from the INDOT procedure as required by Indiana
Code defined differences between State and City/Local acquisitions. The Department of Engineering Right-of-Way
acquisition procedure is attached for reference. The Department has also attached the right-of-way acquisition
process for the Keystone Avenue project. The Departinent is in the process of developing a new document that
merges each of these acquisition procedures for local projects.
20
a. City of Carmel Right Of Way Acquisition Procedures
/ 1/24/04 document created
05/05/06 document revised
08/30/06 document revised
This document shall be the Standard for all parties providing Right Of Way Management Services, Appraising
and/or Buying services in conjunction with any City of Carmel project in which additional right of way, easement,
or other real-estate will be acquired. The following steps should be followed unless otherwise directed by the City
of Carmel.
I. The Engineering Firm responsible for the survey and/or design will provide the Right of Way Plats and
Descriptions. These plats and descriptions will be provided to the Right Of Way Management Company so
that Title Work and Appraisals can be obtained.
2. Once Title Work has been completed, an appraiser named on the "INDOT Division of Land Acquisition
Approved Appraiser/Review Appraisers" list shall complete an appraisal. If the appraised value of the
right of way required from a given parcel exceeds $25,000, the City Engineer shall be notified and a second
appraisal will then be obtained. If Federal Aid is being used for the project, INDOT's land acquisition
requirement for the use of an Appraiser and Review Appraiser rather than two appraisals shall be followed.
3. The Right Of Way Management Company shall prepare a Statement of Basis for Just Compensation, based
on the completed Appraisal, and deliver two copies with a copy of the appraisal to the City Engineer in a
legal sized manila folder. The tab on the folder shall be labeled with the Project Name, Project Number,
the Parcel Number, and the Parcel Owner Name. The City Engineer will review the appraisal and, if found
to be acceptable, will forward the two copies of the Statement of Basis for Just Compensation to the City's
Director of Administration for signature. In the case where two appraisals are required (in instances where
value exceeds $25,000), the Statement of Basis for Just Compensation shall be prepared based on the lesser
of the two appraisals. (Copies of Appraisals and Statements of Basis for Just Compensation may also be
required by the Design Engineer or Engineering Management Firm)
4. One original of the signed Statement of Basis for just Compensation shall be given to the City of Cannel's
Clerk Treasurer's Office and the other original will be returned to the Right Of Way Management
Company, with a copy going to the City Engineer's File. Receipt of the signed Statement of Basis for Just
Compensation shall serve as the Notice to Proceed with buying on that parcel. It is recommended that a
Right of Entry also be pursued during the negotiating period.
5. Twenty days after the offer is made; the Right Of Way Management Company shall send the property
owner a "Ten Day Letter" notifying the owner that they must respond to the offer within 10 days. If a
settlement is not reached by day 30 and a request for a time extension has not been submitted to and
approved by the City Engineer, the parcel file shall be turned over the City's chosen legal counsel for
condemnation.
6. When a settlement is reached or the offer is accepted, the R/W Management Company shall verify that
mortgage releases have been acquired (if valued at $10,000 or more; if less than $10,000 the mortgage
releases shall be waived) and shall submit for payment to the property owner by providing the following
documentation to the City Engineer:
a) Signed Acceptance Offer
b) Signed Right -of -Entry Form (Foran provided by City)
c) Statement of Basis for Just Compensation (signed by the City of Carmel) and any documents
which reflect adjustments to appraisal amount (administrative settlements).
d) Sales Disclosure Form (signed by seller).
21
e) W -9's (for 1099 preparation)
f) Signed Conveyance documents (i.e. Deed; including plat and legal)
g) Cover letter explaining payment distribution (i.e., banks requiring partial/total proceed).
7. The Right Of Way Management Company shall pick up the check for payment to the property owner as
well as the signed Sales Disclosure Form from the City Engineers Office.
8. The Right Of Way Management Co. or designee shall personally deliver the check to property owner and
obtain a signed receipt from property owner acknowledging receipt of payment (Receipt form provided by
City). The original signed receipt of payment shall be delivered to the Clerk Treasurers Office with a copy
of the check. This information shall also be copied to the City Engineer.
9. The Right Of Way Management Co. shall then be responsible for recording all necessary documents to
complete the conveyance. The following items shall be taken to the County Recorders Office for
recording*:
a) The Original Documents for recording. On the back of the last page of the Original Documents,
place a label that reads:
City of Carmel
Office of the Clerk Treasurer
One Civic Square
Carmel Indiana 46032
b) At least two copies of the original documents to be date stamped "Received for Recording" by the
County Recorders Office.
c) A legal sized stamped envelope addressed to the City of Carmel Clerk Treasurer to ensure that the
Original Documents are returned to the City by the County Recorder when recording is
complete.
10. The Original Documents and the Envelope shall be left at the County Recorder's office and the two copies
shall be stamped "Received for Recording". One copy of the stamped "Received for Recording" document
shall be delivered to the City Engineer and the other shall be delivered to the Clerk Treasurer. This
stamped copy of the recorded documents will be kept in the Clerk Treasurer's "pending file" until originals
are received from the County Recorder.
11 All original documents must be delivered to the Clerk Treasurer immediately upon completion of the
acquisition of each parcel (not project completion) IC -36-4-10-4 (2). Certified copies of all documents are
available upon request from the Clerk Treasurer's office.
12. Please review Ordinance D-1680-04, Fixed Asset Capitalization Policy, for further information.
13. *NOTE: County Recorder's Requirements:
a) Margins:
i. First and last pages - minimum of 2" blank margins on both top and bottom; minimum
1/2" margins on sides.
ii. Interior pages - minimum 1/2" margins on all four sides.
b) Social Security Number Redaction:
i. Search for and black out any social security numbers that appear in the document.
ii. Statements required at the conclusion of each document (handwrite or attach preprinted
label):
iii. "1 affirm, under the penalties for perjury, that I have taken reasonable care to redact each
Social Security Number in this document, unless required by law" (signed
c) "This instrument was prepared by (name) of
(company or affiliation)."
7J
b. Keystone Avenue Right Of Way Acquisition Procedures
This separate right-of-way acquisition procedure was developed by the Clerk/Treasurer and required for
acquisitions associated with the Keystone Avenue project by the Clerk/Treasurer.
March 20. 2008 document created
I. Property is identified by American Structurepoint and Engineering Department for Keystone
improvements.
2. Property is then appraised by two (2) appraisers to determine the fair market value of the land or structure.
The appraisers must meet the standards set forth in IC -25-34.1. Copies of these appraisals are sent to the
Clerk Treasurer's office within one week of completion.
3. Basis for Just Compensation is presented to the Department of Administration for signature. Compensation
for a total parcel acquisition cannot be greater than the average of the two appraisals (IC 36-1-10.5).
4. City's right of way representative begins negotiations with property owner.
5. Agreement reached between the City and property owner. Copy of the executed agreement shall be
forwarded to Clerk Treasurer's office within 72 hours of execution. If a closing is not required, the
compensation will follow the normal claims schedule.
6. All documents required to be recorded will be submitted to the Hamilton County Recorder's office within
72 hours of the execution of the settlement agreement by American Structurepoint or it's representative.
These documents will contain the statement that they are to be returned to:
Diana L. Cordray, Clerk Treasurer
City of Cannel
One Civic Square
Carmel IN 46032
7. If a closing is required for the property, the following steps must be taken:
a, HUD Statement must be received by the Clerk Treasurer's office at least 48 hours prior to the
closing date/time. (Sandy Johnson — sinjohnson@carmel.in.gov and Cindy Sheeks
csheeks@carmel.in.gov )
b. Wire transfer information must be received by the Clerk Treasurer's office at least 48 hours prior
to the closing date/time Sandy Johnson — smjohnson@carmel.in.gov and Cindy Sheeks
csheeks@carmel.in.gov )
c. Clerk Treasurer's office will review documents and notify all parties of any concerns the same day
as received (if possible). An email will be sent by the Clerk Treasurer's office confirming their
review of the transaction.
8. The title company shall email all closing documents to Clerk Treasurer's office at
sinjohnson@carmeljn.gov carmel.in.gov within 24 hours of closing.
9. American Structurepoint or it's representatives will be responsible for issuing all 1099-S and providing the
Clerk Treasurer's office with a copy of this form at the end of each calendar year.
10. The Clerk Treasurer will file a Property Tax Exemption Form with the County Assessor for each parcel.
I I. All original documents will be maintained in the Clerk Treasurer's office (IC 36-4-10-4).
12. During the course of the Keystone Avenue Project a weekly report will be submitted to the Clerk
Treasurer's office with summary of the status of all Right of Way properties. This report will list every
parcel identified in Resolution CC -03-17-08-04.
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4.5 Other Standards
a. Highway Capacity Manual
The Department of Engineering has adopted and incorporated by reference the Highway Capacity Manual
developed by the National Cooperative Highway Research Program, Federal Highway Administration, Transit
Cooperative Research Program, and Transportation Research Board for traffic signal timing design and for roadway
capacity analysis.
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4.6 Roadway Construction
The Department of Engineering administers roadway improvement contracts as well as other capital improvement
projects. The Department of Engineering typically utilizes outside consultants to manage, inspect and observe the
daily progress of these projects.
The management process adheres to the City's Standard General Conditions of Construction Contracts and the
INDOT Standard Specifications (to the extent that the INDOT Specifications are not in conflict with the teens of the
City's Standard General Conditions per Section 16.7 thereof).
a. Project Milestones
There are specific milestones outlined in the Standard General Conditions. Per Section 2.8, the Contractor tnust
attend a Pre -Construction Meeting with the City. The Contractor must also attend regular progress meetings
throughout the duration of the project. The frequency of these meetings is stipulated in each contract. Per Section
13.10 of the Standard General Conditions, at such time as the Contractor considers the entire Work ready for its
intended use, the Contractor inust request a Substantial Completion inspection by the City. The Department of
Engineering will schedule an inspection of the project with the Contractor and identify any deficiencies in the Work.
A list of such deficiencies is developed and provided to the Contractor who must correct these deficiencies prior to
Final Payment. Per Section 13.13 of the Standard General Conditions, when the Contractor has corrected the items
identified during the Substantial Completion inspection as being deficient, the City will make a final inspection with
the Contractor. At this time, the Construction Inspector completes a Certificate of Completion and provides to the
Department of Engineering. The Department of Engineering then snakes a recommendation to the Board of Public
Works and Safety for acceptance of the project.
b. Daily Observation Logs
As the Work progresses, the Construction Inspector measures and logs the quantities of materials delivered and
installed each day. On Unit Price Contracts, these daily quantities may vary from the estimated quantities utilized as
the basis for bidding and award of the Contract.
c. Progress Payments
When the Contractor submits a Progress Payment Request per Section 13.6 of the Standard General Conditions, this
request is reviewed by the Construction Inspector against the cumulative quantities installed from the daily quantity
tracking. The Construction Inspector will make recommendation for payment to the Department of Engineering. If
the Department of Engineering agrees with the recommendation, the Department will submit the Progress Payment
Request to the Clerk/Treasurers Office for payment.
d. Change Orders
Per Section 8.5 of the Standard General Conditions, the Department of Engineering, or the Construction Inspector
following consultation with and approval by the Department of Engineering, may authorize minor variations in the
Work which do not involve an adjustment in the Contract Price or the Contract Time and are consistent with the
overall intent of the Contract Documents. These may be accomplished by a Field Order or other form of written
directive and will be binding on the City, and also on the Contractor who shall perform the Work involved
promptly. If the Contractor believes that a Field Order or other written directive issued pursuant to this Section
justifies an increase in the Contract Price or an extension of the contract time, the Contractor shall make such a
claim to the Department of Engineering.
Per Section 10.2 of the Standard General Conditions, The Contract Price may only be changed by a Change Order or
by a Written Agreement. Any claim for an increase or decrease in the Contract Price shall be based on written
25
notice delivered by the party making the claim to the other party and Construction Inspector promptly. When
deemed necessary under the conditions of Section 9.4 of the Standard General Conditions, Change Orders are
prepared by the Construction Inspector and provided to the Department of Engineering for approval. The
Deparnnent of Engineering then forwards the Change Order to the Board of Public Works and Safety for approval.
e. Progress Tracking Software
Most construction inspection firms utilize the INDOT "Site Manager" software to track projects. The INDOT
requires the use of this software on Local Public Agency Projects. The Departinent of Engineering requires the use
of a companion software, "Field Manager", for progress tracking of larger local projects based on the size and scope
of the project; this software is not typically utilized on smaller local projects.
26
5. Written Policies and Procedures
The Department of Engineering maintains the following written policies and procedures. Each has been attached for
reference.
Tab I. 5.1 Performance Guarantee Policy
Tab 2. 5.2 Maintenance Guarantee Policy
Tab 3. 5.3 Performance/maintenance guarantee release procedure
Tab 4. 5.4 Project approval checklist
Tab 5. 5.5 Engineering requirements for building permit approval
Tab 6. 5.6 Right-of-Way Permit
Tab 7. 5.7 Subdivision as-built/record drawing requirements
Tab 8. 5.8 Subdivision Street Signage
a. This policy is for private party installation of street signage in the right-of-way.
Tab 9. 5.9 Utility Jurisdictions And Other Miscellaneous
Tab 10. 5. 10 Closure notifications
Tab II. 5.11 Drainage Policy
Tab 12. 5.12 Backfill Policy
a. This policy is for private party installation of public infrastructure and for private infrastructure
installations within the right-of-way.
Tab 13. 5.13 Curbing Policy
a. This policy is for private party installation of public infrastructure, for installation of curbing on
private property and for installations within the right-of-way.
Tab 14. 5.14 Paving Policy
a. This policy is for private party installation of public infrastructure and for installations within the
right-of-way.
Tab 15. 5.15 Path Closure Policy
Tab 16. 5.16 Availability Fee Calculations
Tab 17. 5.17 Cool Creek Watershed Study
Tab 18. 5.18 Spill Response
27
5.1 PERFORMANCE GUARANTEE POLICY
The Department of Engineering is required by the City of Cannel Subdivision Control Ordinance to obtain
Performance Guarantees and Maintenance Guarantees as required for new residential/subdivision or commercial
developments within their jurisdiction, said jurisdiction being within the corporate limits of the City of Carmel. The
criteria for a Performance Guarantee is as follows:
1. Performance Guarantees may be Subdivision Bonds, Performance Bonds, Irrevocable Letters of Credit or
Cashier's Checks/Official Checks. Personal or company checks are not acceptable as Performance
Guarantees.
a. Subdivision Bonds Performance Bonds and Letters of Credit should list the City of Carmel as
Obligee. The Developer/Owner and/or the Developer/Owner's contractor may post the Performance
and be listed as Principal.
Cashier's Checks/Official Checks posted as Performance Guarantees must be in the
Developer/Owner's name alone.
c. Irrevocable Letters of Credit shall have an expiration date of not less than one year from date of issue.
The Department of Engineering requests that Letters of Credit posted as Performance Guarantees
include a statement that the letter will be automatically extended on the expiration date until the letter
is either released by the City of Carmel Board of Public Works and Safety or until the Surety, upon
proper notification, determines that they will not extend the expiration date of the letter. If the latter,
the Developer/Owner must either complete construction and request release of the Performance Letter
of Credit or post acceptable altemative Performance Guarantees prior to the final expiration date of the
Letter of Credit. An example of the wording requested is as follows: This Letter of Credit is effective
as of date and shall expire on date , but such expiration date shall be
automatically extended for a period of one year on date . and on each successive expiration date
unless a release is obtained from the City of Carmel or we notify the City of Carmel by certified
mail, at least ninety (90) days before the current expiration date, that we have decided not to extend
this Letter of Credit beyond the current expiration dale. In the event of such notification by us, the
credit established by the Letter shall be available to the City of Carmel upon its sight draft or
demand for payment for ninety (90) days after receipt of such notice by the City of Carmel, as shown
on the signed return receipt.
2. Performance Guarantee amounts are established by the submission of a Certified Engineer's Estimate
prepared by the Design Engineer for the project. The estimates are to be based on 100% of the cost of
labor and materials for the construction of the individual improvement. The Certified Engineer's Estimate
trust include all pertinent detail including Units, Quantities, Unit Price and Total Cost for the various
components, which might include material type, sizes, etc.
3. Individual Performance Guarantees are to be posted with the Engineering Department for new
developments and may include the following improvements, based upon the requirements of the project as
follows:
b.
a. Streets -The cost of stone base, asphalt binder and asphalt surface must be included in the Guarantee.
Street Performance Guarantees may not be split into stone base/asphalt binder and asphalt surface
b. Curb & Gutters
c. Water Mains
d. Sanitary Sewers -This would only apply for those areas served by Cannel Utilities. There are certain
areas of Clay Township, in and out of corporate limits, that are located in the Clay Township Regional
Waste District (CTRWD) service area.
e. Storm Sewers/Storm Drainage- including subsurface drains. There are certain areas of Clay Township,
within corporate limits, under the dual jurisdiction of the City of Carmel and the Hamilton County
28
Surveyor's Office (HCSO). Generally, these areas are west of U.S. 31. The bonding jurisdiction is
with the Surveyor's Office.
f. Street Signs
g. Perimeter Monuments and Street Centerline Markers-For areas within corporate limits west of U.S. 31
and by mutual agreement, the Hamilton County Surveyor's Office will have jurisdiction. Performance
Guarantees should be posted with the Surveyor's Office.
h. Concrete Sidewalks/Asphalt Paths* may be bonded together or separately under 2-catagories if
desired:
• Interior Concrete Sidewalks within dedicated right of way and adjacent to individual builder's
lots.
• Exterior Concrete Sidewalks/Asphalt Paths include all other sidewalks/paths within dedicated
right of way and adjacent to common areas, perimeter streets, etc.
i. Offsite Water Mains, Sanitary Sewers and Storm Sewers* may be bonded separately or included with
the onsite improvement.
j. Perimeter Street Right of Way Improvements* may be bonded separately or included with the interior
street improvement.
k. Erosion and Sediment Control and Storm Water Quality. Two separate guarantees:
• Stormwater Post-Construction BMPs Installation Guarantee
• Stormwater Construction BMPs Performance Guarantee
Contact the Department of Engineering Stormwater Administrator for details regarding Engineer's
Estimates and Performance Guarantee requirements for this item.
*If these items are bonded as one, both categories must be 100% complete prior to release of the Performance
Guarantee.
29
5.2 MAINTENANCE GUARANTEE REQUIREMENTS
The Department of Engineering is required by the City of Carmel Subdivision Control Ordinance to obtain
Performance Guarantees and Maintenance Guarantees as required for new residential/subdivision or commercial
developments within their jurisdiction, said jurisdiction being within the corporate limits of the City of Cannel.
Maintenance Guarantees are required after release of Performance Guarantees by the City of Cannel Board of
Public Works and Safety. The Department cannot accept Maintenance Guarantees until the Board has officially
released the Perfonnance Guarantee. All improvements require the posting of Maintenance Guarantees, unless the
Board has waived the requirement, based on the following criteria:
I. Maintenance Guarantees may be Maintenance Bonds, Irrevocable Letters of Credit or Cashier's
Checks/Official Checks. Personal or Company Checks are not acceptable as Maintenance Guarantees.
a. Maintenance Bonds and Letters of Credit should list the City of Carmel as Obligee. By
Ordinance, Maintenance Guarantees must include the Developer/Owner as either sole Principal or
Co -Principal with the contractor.
b. Cashier's Checks/Official Checks posted as Maintenance Guarantees must be in the
Developers/Owner's name alone. Checks posted as Maintenance Guarantees should be made
payable to "The City of Carmel or (not and) the Developer (Developer's Name)" to facilitate
the return of the check to the bank after the 3 -year maintenance requirement has been satisfied and
the Guarantee has been released. The check is not cashed when submitted to the Department of
Engineering. It is maintained in the Department of Engineering until released and retumed to the
Principal.
c. Irrevocable Letters of Credit shall have an expiration date no earlier than the expiration date of the
3 -year maintenance requirement.
2. Maintenance Guarantee amounts are established as follows:
a. Streets and Curb & Gutters -15% of the Performance Guarantee amount.
b. All Other Improvements -10% of the Performance Guarantee amount. If the percentage
calculation results in an amount less than $100.00, a Maintenance Guarantee in the minimum
amount of $100.00 will be required.
3. Maintenance Guarantees run for a period of 3 -years from the date of release of the Performance Guarantee
by the City of Carmel Board of Public Works and Safety. The starting date of the 3 -year maintenance
requirement is the date of release of the Performance Guarantee.
30
5.3 PERFORMANCE/MAINTENANCE GUARANTEE RELEASE PROCEDURE
The following information briefly describes the procedure required for the release of Performance Guarantees and
Maintenance Guarantees (does not include Erosion Control):
Performance Guarantee Release
I. All improvements must be 100% complete and the release approved by either Carmel Utilities (Water
Mains and Sanitary Sewers) or by the Department of Engineering (all other) before the release request will
be forwarded to the Office of the City of Carmel Clerk -Treasurer for placement on the City of Carmel
Board of Public Works and Safety meeting agenda.
2. Submission of a written request by the Principal, to the City of Carmel Board of Public Works and Safety
via the Department of Engineering, to release specific infrastructure improvements.
3. Submission of certified as built/record drawings per City of Carmel Standard Requirements for Water
Mains, Sanitary Sewers, Storm Sewers/Storm Drainage and Monuments & Markers as required. The
release of Performance Guarantees for these items will not be initiated until required as built/record
drawings and digital subinission have been received, reviewed and approved by the either Carmel Utilities
or the Department of Engineering. This requirement only applies to infrastructure improvements bonded
with the City of Cannel. Water Main and Sanitary Sewer as built/record drawings and digital submissions
should be directed to the appropriate Carmel Utility Inspector for review and approval. Storm Sewer/Storm
Drainage as built/record drawings and digital submissions should be directed to the Department of
Engineering for review and approval.
4. After appropriate approvals are received, the City Engineer signs -off on the Performance Release Forin.
5. The release is forwarded to the Office of the City of Carmel Clerk -Treasurer for placement on the next
available Board of Public Works and Safety meeting agenda.
6. Upon receipt of appropriate Maintenance Guarantees, the original Performance Guarantees will be returned
to the Principal.
7. The City of Carmel Board of Public Works and Safety regularly meets on the first and third Wednesdays of
each month, unless pre-empted by holidays, spring break, etc. The meetings are scheduled at 10:00 a.m.
and are conducted in City Council chambers on the 2"d floor of Carmel City Hall. The Board of Public
Works and Safety is a three-member agency composed of the Mayor of the City of Cannel and additional
members appointed by the Mayor.
8. All submissions to the Department of Engineering for placement on a Board of Public Works and Safety
agenda, must meet submission deadline requirements as established by City of Carmel Clerk -Treasurer's
Office and by the Department of Engineering. Generally, the Clerk -Treasurer's deadline is 4:00 p.m. on
the Wednesday preceding the Board meeting date. However, the deadline date is subject to revision due to
holidays, spring break, etc. The Department of Engineering Deadline for submissions is a week prior to the
Clerk -Treasurer deadline. The extra week is to allow the Department of Engineering adequate time to
review the request and submit a letter of recommendation to the Board. Submissions that do not meet the
Clerk -Treasurer's deadline will not be placed on the Board's agenda.
Maintenance Guarantee Release
9. Maintenance Guarantees do not require formal release by the City of Carmel Board of Public Works and
Safety. Release of Maintenance Guarantees and of the 3 -year maintenance requirement is through Cannel
Utilities and the Department of Engineering.
10. The Department of Engineering will, at a date one to two months in advance of the expiration date of the 3 -
year maintenance requirement, initiate the inspection of all public facility improvements under
Maintenance Guarantee to determine if said improvements require repairs prior to release. Water Mains
are inspected by the Carmel Utilities Water Distribution Department. Sanitary Sewers are inspected by the
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Cannel Utilities Wastewater Collection Department. The Department of Engineering's Construction
Manager inspects all other improvements.
11 If repairs are deemed necessary, punch lists will be prepared and distributed to appropriate developer
and/or contractor. All repairs must be completed and approved before the Maintenance Guarantee will be
released and the original Maintenance Guarantee returned to the developer and/or contractor.
12. While the Department of Engineering strives to get all improvements inspected, repaired and released by
the improvements 3-year maintenance expiration date, this is not always possible due to weather issues or
other unforeseen issues. Therefore, Maintenance Guarantees are not considered to be released until all
items have been inspected, repairs completed, approved and released, regardless of the expiration date.
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5.4 PROJECT APPROVAL CHECKLIST
The following represents a general checklist of items to be satisfied prior to Department of Engineering approval of
construction of any residential/subdivision or commercial project:
1. City of Carmel Technical Advisory Committee (TAC) review.
2. Plan Commission/Board of Zoning Appeals approvals (if applicable).
3. Provision of a copy of Notice of Intent to Construct a Water Main Extension (from Cannel Utilities)
4. Copy of Capacity Certification/Allocation Letter (from Carmel Utilities if Cannel Utilities sanitary sewer).
5. Copy of IDEM Sewer Pennit, IAC 327 (if Carmel Utilities sanitary sewer).
6. City of Carmel Board of Public Works and Safety required approvals, which could include:
a. Water Availability
b. Sanitary Sewer Availability if Carmel Utilities
c. Commercial Curb Cut Approval (new and modified)
d. Residential Curb Cut Approval (new and modified). Single family lots requesting a second curb
cut or drive width expansion require Board approval
e. Temporary Construction Entrance if at a location other than the site of an approved entrance.
f. Secondary Plat Approval
g. Right of Way Dedications not included in a platted development.
h. Open Pavement Cuts in dedicated street right of way.
i. Road Closures and Lane Restrictions
j. Sidewalk/Asphalt Path Closures and Restrictions
k. Consent to Encroach Agreements for encroachment into dedicated easements or right of way.
Irrigation system encroachments do not require Board of Public Works and Safety approval. The
City of Carmel City Engineer, representing the Board, may approve them.
Any submission to the City of Cannel Board of Public Works requires prior approval of the project by the
Carmel Clay Plan Commission and/or the Board of Zoning Appeals (if applicable) and completion of review by
the City of Cannel Technical Advisory Committee. All written requests to be placed on the Board's agenda
must include the appropriate Docket Number and the date or dates of approval by the Plan Commission and/or
the BZA.
7. Copy of Secondary plat if applicable. Approved and recorded secondary plats are not a requirement for
approval of construction. However, the secondary plat must be approved by the Board and recorded prior
to issuance of building permits. All required Performance Guarantees must be posted with the
Department of Engineering prior to submission of secondary plats to the Board of Public Works and
Safety for approval.
S. All required onsite and offsite easements must be obtained prior to approval of plans and construction.
9. Provision of required Certified and detailed Engineer's Estimates. Please reference the attached Exhibit as
an example of the format desired. Please provide Engineer's Estimates and not actual bids or quotes as it is
unlikely the City would be able to obtain or match competitive bids or quotes obtained by Developers,
should the need arise for the City to call in bonds to complete uncompleted construction.
10. All required Performance Guarantees.
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1 I. Construction Plan approval including satisfaction of all Department of Engineering issues. Carmel Utilities
issues, Crossroad Engineers drainage issues and Hamilton County Surveyor Drainage issues (if applicable).
After approval of construction plans. submitted certified construction drawings will be stamped and signed
by the City Engineer and by the Carmel Utility Director (if applicable). if the project is under the dual
jurisdiction of the City of Cannel and the Hamilton County Surveyor's Office, the City of Carmel
approved/signed drawings must be submitted to the Hamilton County Surveyor's Office for approval.
12. Provision of the required number of sets of approved certified construction drawings:
a. Maximum of 9 -sets if the project includes both Cannel Utilities water and sanitary sewers. The
Developer receives 3 -approved sets.
b. Maximum of 7 -sets if the project includes just Carmel Utilities water. The Developer receives 3 -
approved sets.
c. Maximum of 5 -sets if the project does not include Cannel Utilities. The Developer receives 3 -
sets.
If the project is located in an area under dual jurisdiction of the City of Carmel Engineering
Department and the Hamilton County Surveyor's Office, then:
d. Maximum of 11 -sets if the project includes both Cannel Utilities water and sanitary sewers.
e. Maximum of 9 -sets if the project includes just Carmel Utilities water.
E Maximum of 7 -sets if the project does not include either Cannel utility.
In each case, the Developer, the Developer's Design Engineer and the Developer's Contractor will
each receive 1 -set.
The Department of Engineering requires that all drawings submitted for review and approval be
submitted on 24" x 36" sheets. Additionally, drawings submitted for review and approval should not
include such items as landscaping, electrical/lighting or architectural sheets. The Department of
Engineering does not have approval authority over these items and they should not be included in
certified construction plans submitted to the Department.
The submission of certified construction drawings for approval will also require the simultaneous submission of
certified digital construction drawings per City of Carmel Digital Standards. Please contact the City of Carmel
Information Systems Department for current standards.
13. Approved Stormwater Management Permit.
14. Approved Right of Way Permit and appropriate bonding.
15. Payment of Water and/or Sanitary Sewer Availability (acreage) Fees or Water and/or Sanitary Sewer
Connection Fees if applicable.
a. Generally, if dedicated water mains or sanitary sewer mains are not being constructed as part of
the project (just water and sanitary sewer service line connections to the mains), both Availability
(acreage) Fees and Connection Fees must be paid on application for a pre -submittal
meeting/building permit with Building and Code.
b. If dedicated water mains and sanitary sewer mains are being constructed with the development,
Availability (acreage) Fees must be paid prior to approval of construction activities. Connection
Fees are paid are paid with the application for a pre -submittal meeting/building pennit after the
infrastructure construction is complete, satisfactory test results have been obtained and appropriate
approvals have been obtained from Carmel Utilities and/or Carmel Engineering.
Please note that all requirements of items #1 thru #/3 must be satisfied prior to acceptance of required fees.
Payment of Connection Fees will require the designation of a bonded plumber/excavator. This is the contractor
34
who will make the outside connection of the building service lines to City of Carmel stains. A listing of bonded
plumbers/excavators is available from the Department of Engineering's Engineering Administrator.
35
5.5 ENGINEERING REQUIREMENTS FOR BUILDING PERMIT APPROVAL
The following requirements must be satisfied before the Department of Engineering will provide a favorable
recommendation to the Department of Community Services Building & Code Enforcement (Pennit Services) for
issuance of building permits:
I. Streets
a. Stone base and asphalt binder must be complete throughout the entire subdivision section.
b. Formal release by the Department of Engineering.
2. Curb & Gutters
a. Construction must be complete throughout the entire subdivision section.
b. Formal release by the Department of Engineering.
3. Water Mains
a. Construction must be complete.
b. Satisfactory air pressure test.
c. Chlorination complete with satisfactory 1" and 2"d day test results.
d. Formal release by Carmel Utilities Water Distribution Department.
4. Sanitary Sewers (if Cannel Utilities)
a. Construction must be complete.
b. Satisfactory air pressure test.
c. Satisfactory mandrel test (30 days after construction completion).
d. Formal release by Carmel Utilities Wastewater Collection Department.
5. Storm Sewers/Stonn Drainage
a. Construction must be complete, including inlets, throughout entire subdivision section.
b. Formal release by the Department of Engineering
6. Signage
a. All permanent street name signs and all regulatory signs must be in place throughout the entire
subdivision section.
Please note that regulatory signs require Ordinances to be submitted to and approved by the City of Cannel
Common Council in order to be legal.
b. Formal release by the Department of Engineering.
7. Secondary Plat
a. The secondary plat must be approved by the City of Carmel Board of Public Works and Safety
and recorded with the Hamilton County Recorder's Office before the building permit process can
be initiated.
b. Satisfy the Department of Community Services secondary plat requirements regarding mylars and
paper copies of the recorded plat.
c. Provide the Department of Engineering with 2 -paper copies of the recorded plat. The Department
of Engineering does not require mylar copies of the plat.
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8. Erosion Control
a. All erosion and sediment control must be installed as per plan on the lot, and all preliminary
erosion and sediment control must be installed as per plan, throughout the entire subdivision.
b. Formal release by the Deparnnent of Engineering
Please note that all required Performance Guarantees must be posted with the Department of Engineering
prim to submission of the secondary plat to the Board of Public Works and Safety for approval.
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5.6 RIGHT OF WAY PERMIT
A Right of Way Pennit is required for any work in the dedicated right of way of streets or roads within the City of
Cannel corporate limits. If the work involves open cutting of a road or pavement surface or curb & gutter or
asphalt path; or requires sidewalk or path closures or lane closures or traffic impediments, prior approval
must be obtained from the City of Carmel Board of Public Works and Safety in addition to the requirement
for a Permit.
There is currently no fee for the Pennit. However, a Right of Way Bond is required to be posted with the Pennit.
The bond is a License & Pennit type bond that may be obtained through an insurance provider. The City of Carmel
does not provide a standard bond form. The basis for the bond amount is $2,000.00 per instance of work in the right
of way. If the cut or work in the right of way is parallel to the street or right of way centerline, the bond amount
shall be at a rate of $20.00 per linear foot with a minimum requirement of $2,000.00. The bond shall have an
expiration date of not less than one-year from the effective date of the bond. However, if the right of way work is
included in the scope of work of a Performance Guarantee posted with the Department of Engineering and assuming
the bond principal does not object, the Perfonnance Guarantee may be used to satisfy the bonding requirement of the
Pennit.
Please reference the attached Exhibit.
Contact: Right of Way Manager
City of Cannel
Department of Engineering
One Civic Square
Cannel, IN 46032
(317) 571-2441 Fax (317) 571-2439
City of Carmel Board of Public Works and Safety
This is a three-member board consisting of the Mayor of the City of Cannel and two Mayoral appointees. The
Board normally meets on the first and third Wednesdays of each month, unless pre-empted by holidays, spring
breaks or other unforeseen reasons. The meetings are scheduled at 10:00 a.m. and are conducted in City Council
chambers on the 2nd floor of City Hall. All submissions to the Department of Engineering for placement on a Board
of Public Works and Safety agenda, inust meet submission deadline requirements as established by the City of
Carmel Clerk -Treasurer's Office and by the Department of Engineering. Generally, the Clerk -Treasurer's deadline
is 4:00 p.m. on the Wednesday prior to the Board's meeting date. However, the deadline date is also subject to
revision due to holidays, spring break or other unforeseen reasons. The Department of Engineering deadline for
submissions is a week prior to the Clerk -Treasurer deadline. The extra week is to allow the Department of
Engineering adequate time to review the request and submit a letter of recommendation to the Board. A listing of
meeting dates and agenda deadlines is available upon request. Submissions that do not meet the Clerk -Treasurer's
deadline will not be placed on the Board's agenda.
Requests to the Board for approval of right of way associated construction should be on the petitioner's letterhead
and should contain all pertinent information regarding the request. Additionally, an 8'/2" x 11" exhibit (or exhibits)
should be included that visually identifies the construction approval requested.
Please reference the Closure Notification web page if your project has received Board of Public Works or
Engineering Department approval for street or road closures, lane closures or traffic impediments.
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5.7 AS BUILT/RECORD DRAWING REQUIREMENTS
The Department of Engineering will not initiate the release of Performance Guarantees by the City of Cannel Board
of Public Works and Safety until 2 -paper copies and 1 -digital cd of as built/record drawings certified by the Design
Engineer have been received. The basis for as built/record drawing subinissions shall be 24" x 36" size sheets. The
as built/record drawing submissions to the Department of Engineering will include:
1. Storm Sewers
a. The material and size (diameter) of pipe, pipe length and % of slope.
b. The invert and top of casting elevations.
c. Diinensional location of individual lot sub surface lateral from the nearest downstream structure or
nearest lot line and the size (diameter) and length of sub surface pipe.
2. Stone Drainage
a. Provide spot elevations at each lot corner and at grade breaks on rear and side yard swales.
b. Provide 2 -cross sections, perpendicular to each other, of wet or dry detention areas showing the
best representation of the area of the facility. The dimensions to include:
• Top of bank elevation.
• 100 -year flood elevation.
• Edge of water (normal pool) elevation.
• Bottom elevation.
• Slope ratios.
• Length, top of bank to edge of water.
3. Perimeter Concrete Monuments and Street Centerline Markers
a. Design Engineer's certification that all required perimeter monuments and street centerline
markers, as indicated on the approved secondary plat, have been installed. Nonnally, this
submission would be a copy of the recorded secondary plat, the monuments and markers that were
installed highlighted on the plat with the certification either on the plat on in a separate
certification letter on company letterhead.
Water and sanitary sewer as built/record drawings should be submitted directly to the appropriate person in Carmel
Utilities. The Department of Engineering does not require copies. The Department of Engineering will not initiate
the release of Performance Guarantees by the City of Carmel Board of Public Works and Safety for water mains or
sanitary sewers until notified by Carmel Utilities that 2 -paper copies and I -digital cd of as built/record drawings
certified by the Design Engineer have been received. The basis for as built/record drawing submissions shall be 24"
x 36" size sheets. The as built/record drawing submissions to Carmel Utilities will include:
1. Water Mains
a. The material and size (diameter) of pipe.
b. The location (and size if applicable) of all valves, hydrants and tees, etc. Dimensionally locate all
valves from the nearest permanent structure.
c. Dimensional location of individual lot service lines from the nearest lot line and the size
(diameter) and length of the service line.
2. Sanitary Sewers
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a. The material and size (diameter) of pipe, pipe length and % of slope.
b. The invert and top of casting elevations.
c. Dimension location of individual lot service laterals from the nearest downstream structure and the
size (diameter) and length of service lateral.
It is the responsibility of the Design Engineer to verify and determine as built/record drawing requirements of
Carmel Utilities to ensure they are satisfied with the information provided.
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5.8 SUBDIVISION STREET SIGNAGE
A. Street Name Signs
1. City of Carmel Street Name Sign Standards
The standard for street name signs in covered in City of Cannel Ordinance D-1457-00. Please reference
Exhibits Al, A2 and A3 for details.
a. Performance Guarantees
Certified Engineer's Estimates and Performance Guarantees are required to be posted
for Standard Street Name Signs.
b. Installation -The Developer may order and pay for the blades, posts and brackets, per City of
Carmel Standards, through his or her supplier and have them shipped directly to the Carmel
Street Department. The Street Department will install the street name signs at no charge to the
Developer. The Developer trust assure that the Street Department has a copy of the recorded plat
of the subdivision that contains approved street names to allow them to accurately install the
street name signs.
Carmel Street Department
3400 West 13151 Street
Westfield, IN 46074
c. Maintenance Guarantees
When the street sign installation is complete, the Performance Guarantee may be
requested to be released. Once released, a 3 -year Maintenance Guarantee in the greater
amount of 10% of the performance amount or $100.00 minimum will be required.
2. City of Carmel Decorative Street Name Signs. The City of Carmel will allow decorative type street
name signs to be installed, subject to the conditions as outlined below. Please reference Exhibit B for
details of decorative signs the City of Cannel installs in designated areas of the City. This exhibit in
no way mandates that these specifications be followed to the letter, with one exception. The City
requires that all signposts adhere to the 3" O.D. (outside diameter) and concrete base installation
specifications. Anything less than this specification allows the post and sign blade to be drastically
affected by high winds, which can result in an inaccurate or confusing street name designation.
a. Performance Guarantees
Certified Engineer's Estimates and Performance Guarantees are required to be posted
for Decorative Street Name Signs.
b. Installation -If the decision is made to install decorative street name signs rather than the City of
Cannel standard street name signs, the City will not install the signs. Installation will be the
responsibility of the Developer.
c. Maintenance Guarantees -The City of Cannel will not maintain or replace decorative street name
signs. Therefore, the 3 -year maintenance requirement is waived, Maintenance Guarantees will
not be required to be posted and future maintenance and replacement will be the responsibility of
the Developer and/or the Homeowner's Association (HOA).
d. If the decorative signs or posts are damaged at any point after installation or are in need of
other maintenance and are not replaced or repaired at the Developer's and/or the
Honneowner's Association's expense, the decorative sign or post in need of repair will be
replaced by the City of Carmel Street Department with a standard sign and post in accordance
with City of Carmel Ordinance D-7457-00.
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B. Regulatory Signs
To satisfy legal requirements, all regulatory signs require City Ordinances that are approved by the
Common Council of the City of Carmel. This includes stop (including 4 -way) and yield signs, no
parking or restricted parking signs, speed limit signs to name a few. A regulatory sign plan sheet
should be submitted to the Department of Engineering and the City of Carmel Street Department for
review and approval. Once the plan has either been approved or revised, the Developer may proceed
to order and pay for his or her regulatory sign requirements. Either the Department of Engineering or
the City of Carmel Street Department will initiate and complete the process for appropriate ordinances
to cover the installation.
2. Non Decorative/Standard Regulatory Signs
a. Performance Guarantees
Regulatory signs do not require Performance Guarantees to be posted with the
Department of Engineering.
b. Installation -The Developer will be responsible for the acquisition of all regulatory signs per the
approved regulatory sign plan and per the Manual on Uniform Traffic Control Devices
(MUTCD) by the Indiana Department of Transportation. The Developer may ship the regulatory
signs, accompanied by a copy of the approved sign plan, to the City of Carmel Street Department
at the aforementioned address. The Street Department will install the signs at no cost to the
Developer.
c. Maintenance Guarantees
Regulatory signs do not require Maintenance Guarantees to be posted with the
Department of Engineering. Maintenance and replacement will be the responsibility of
the City of Carmel Street Department.
3. Decorative Regulatory Signs
a. Performance Guarantees
Regulatory signs do not require Performance Guarantees to be posted with the
Department of Engineering.
b. Installation -The Developer will be responsible for the acquisition and installation of all
regulatory signs per the approved regulatory sign plan and per the Manual on Uniform Traffic
Control Devices (MUTCD) by the Indiana Department of Transportation. It is of particular
importance that decorative regulatory signs conform to the specifications as outlined in MUTCD.
c. Maintenance Guarantees
Regulatory signs do not require Maintenance Guarantees to be posted with the
Department of Engineering. Maintenance and replacement of decorative regulatory
signs will be the responsibility of the Developer and/or the Homeowner's Association
(HOA).
d. If the decorative regulatory signs or posts are damaged at any point after installation or are in
need of other maintenance and are not replaced or repaired at the Developer's and/or
Homeowner's Association expense, the decorative sign or post in need of repair or
replacement will be repaired or replaced by the City of Carmel Street Department with non -
decorative type signs if replacement is required.
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5.9 UTILITY JURISDICTIONS AND OTHER MISCELLANEOUS
A. Utilities
I. Water Utility
The City of Cannel and Clay Township are served by Carmel Utilities.
a. Utility Director, Carmel Utilities
City of Carmel
760 3rd Avenue SW
Carmel, IN 46032
(317)571-2443 Fax (317) 571-2265
2. Sanitary Sewer Utilities
There are two separate sanitary sewer utility service areas within the City of Cannel and Clay Township.
The utilities should be contacted directly to determine the appropriate utility serving the area in question.
a. Utility Director, Carmel Utilities
City of Carmel
760 3`d Avenue SW
Carmel, IN 46032
(317) 571-2443 Fax (317) 571-2265
b. Utility Director
Clay Township Regional Waste District
10701 North College Avenue
Indianapolis, IN 46240
(317)844-9200 Fax (317)844-9203
Cannel Utilities subscribes to Indiana Underground Protection Services (known as Holey Moley).
Contact the Clay Township Regional Waste District directly regarding their locate request policy.
3. Storm Sewer/Storm Drainage
Storm Sewers/Storm Drainage responsibilities fall within two jurisdictions. Areas within the corporate
limits of the City of Carmel west of U.S. 31 are generally under the jurisdiction of the Hamilton County
Surveyor's Office with dual review responsibilities between the Hamilton County Surveyor's Office and
the City of Carmel Department of Engineering. All other areas within corporate limits are, with a few
exceptions, under the jurisdiction of the City of Carmel Department of Engineering. All areas outside the
corporate limits of the City of Cannel are under the sole jurisdiction of the Hamilton County Surveyor as
are all legal or regulated drains.
a. City of Carmel Department of Engineering
One Civic Square
Carmel, IN 46032
(317) 571-2441 Fax (317) 571-2439
b. Hamilton County Surveyor
One Hamilton County Square, Suite 188
43
Noblesville. IN 46060-2230
(317)776-8495 Fax (317) 776-9628
4. Electric Utilities
Duke Energy provides most City of Carmel and Clay Township residents and businesses with electric
service. Indianapolis Power and Light Company (IPL) also supplies a limited area of the City of Carmel
with service
a. Duke Energy -Indiana
(800) 382-5544 Locates / (800) 521-2232 Customer Service
b. Indianapolis Power and Light
(317) 261-8222 Customer Service
5. Natural Gas Utilities
Vectren Energy (formerly the Indiana Gas Company) provides most City of Carmel and Clay Township
residents and businesses with natural gas service. There is an area in the south right of way of 96ih Street
served by Citizens Gas & Coke Utility
a. Vectren Energy Delivery
(800) 227-1376
b. Citizens Gas & Coke Utility
2020 North Meridian Street
Indianapolis, IN 46204
(317)924-3341
6. Cable Television
Bright House cable provides cable television service to the majority of the City of Cannel and Clay
Township area. Contact Bright House directly for locates or other information.
a. Bright House Cable
(317) 844-8877
7. Fiber Optic
There are many companies with underground fiber optic cable located within City of Carmel public right of
way. It is assumed that these companies subscribe to the Indiana Underground Protection Services (Holey
Moley). The City of Cannel has underground fiber optic lines. For information regarding these lines,
contact:
a. City of Cannel Communications Center
31 I" Avenue NW
Cannel, IN 46032
(317) 571-2586 Fax (317) 571-2585
B. Other Miscellaneous
8. Street Lights
Certain street lighting is the City of Cannel jurisdiction while Duke Energy has jurisdiction over other
street lighting. Contact the following for a determination of jurisdiction and to request locates:
44
a. City of Carmel Street Department
3400 West 131" Street
Westfield, IN 46074
(317) 733-2001 Fax (317) 733-2005
b. Duke Energy -Indiana
(800) 382-5544 Locates / (800) 521-2232 Customer Service
9. Traffic Signals
Traffic signals associated with intersections of dedicated streets within the City of Carmel corporate limits
are the jurisdiction of the City of Carmel Street Department. Traffic signals associated with streets and
roads in Clay Township outside of the City of Carmel corporate limits are the jurisdiction of the Hamilton
County Highway Department. Signals associated with state or federal right of way are the jurisdiction of
the Indiana Department of Transportation (INDOT)
a. City of Cannel Street Department
3400 West 131" Street
Westfield, IN 46074
(3 17) 733-2001 Fax (317) 733-2005
b. Hamilton County Highway Department
1700 South 10ih Street
Noblesville, IN 46060
(317) 773-7770 Fax (317) 776-9814
c. INDOT-Greenfield District
P.O. Box 667
Greenfield, IN 46140
(317) 462-7751
10. Public Streets and Roads
Streets and roads within the City of Cannel corporate limits, with the exception of private streets, are under
the jurisdiction of the City of Carmel Street Department. However, bridges 20 -feet and longer are under
the jurisdiction of the Hamilton County Highway Department. Streets and roads in Clay Township, outside
of the City of Carmel corporate limits, are under the jurisdiction of the Hamilton County Highway
Department. State and Federal Highways are under the jurisdiction of the Indiana Department of
Transportation (INDOT).
a. City of Cannel Street Department
3400 West 131" Street
Westfield. IN 46074
(317) 733-2001 Fax (317) 733-2005
b. Hamilton County Highway Department
1700 South l0'h Street
Noblesville. IN 46060
45
(317) 773-7770 Fax (317) 776-9814
c. INDOT-Greenfield District
P.O. Box 667
Greenfield, IN 46140
(317)462-7751
11. Right of Way Information
Inquiries regarding street right of way within City of Carmel jurisdiction, excluding state and federal
highways, may be directed to the Department of Engineering. The Department may be able to determine
the correct right of way for certain streets or roads. However, the ultimate responsibility for determining
accurate right of way information remains with the person or persons requesting right of way data.
a. Department of Engineering
One Civic Square
Carmel, IN 46032
(317)571-2441 Fax (317)571-2439
12. Wellhead Protection
There are areas within the City of Carmel and Clay Township designated as Wellhead Protection Areas.
Prior to working in these designated areas or to determine the location of these designated areas, contact:
a. Carmel Utilities
City of Carmel
760 3'" Avenue SW
Carmel, IN 46032
(317) 571-2443 Fax (317)571-2265
PLEASE NOTE
Any work in the dedicated right of way of streets and roads within the City of Carmel corporate limits will require a
Right of Way Permit from the City of Carmel prior to commencement of construction activities. Additional/y, open
pavement cuts in dedicated right of way will require prior approval of the City of Carmel Board of Public Works
and Safety in addition to the Right of Way Permit. Please reference the Right of Way Permit category located within
the Department of Engineering portion of the City of Carmel website.
46
5.10 CLOSURE NOTIFICATIONS
Approved street or road closures, lane closures or traffic impediments require notifications at lease one-week in
advance of the work. These notifications may include:
CITY OF CARMEL COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032
(317) 571-2474
CITY OF CARMEL COMMUNICATIONS CENTER
31 1ST Avenue N.W.
Cannel, IN 46032
(317) 571-2586
CITY OF CARMEL ENGINEERING DEPARTMENT
1 Civic Square
Carmel, IN 46032
(317) 571-2441
CITY OF CARMEL FIRE DEPARTMENT
2 Civic Square
Carmel, IN 46032
(317) 571-2600
CITY OF CARMEL POLICE DEPARTMENT
3 Civic Square
Carmel, IN 46032
(317)571-2500
CITY OF CARMEL STREET DEPARTMENT
3400 West 131st Street
Westfield, IN 46074
(317) 733-2001
CARMEL CLAY SCHOOLS
Transportation Center
5144 East 126th Street
Carmel, IN 46033
(317) 844-8207
Information to be given:
Location
Duration Including Date(s)/Time(s)
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Any Other Pertinent Information
48
5.11 DRAFT DRAINAGE POLICY
The City of Carmel accepts maintenance responsibility for all piping in the right-of-way that was not installed by a
property owner or other private entity, for all piped stone drainage systems, located in proper easements, that are 12 -
inches or larger in diameter and made of reinforced concrete pipe. The City does not maintain piping that is part of
a Hamilton County regulated drainage system.
Public stone sewer failures such as a blocked or collapsed pipes, sink holes around an inlet, or missing or broken
inlet grates or end sections will be repaired by the City and should be reported to the Street Department al 733-2001.
The City relies on individual property owners to keep inlets and beehives cleared of debris.
The City will pursue appropriate enforcement of violations of City Code. Issues arising from conditions or
circumstances not related to these are considered a private matter not requiring City involvement.
The City does not maintain surface drainage systems or water courses unless located on City property.
Standing water in the rear and side yard that is caused by silting of the swale, inconsistent grading, and/or poor
construction (high and low spots), installation of a fence, filling performed by a property owner, landscaping within
the drainage easement, or irrigation line leaks, is expected to be resolved by or between property owners. Adjacent
property owners are encouraged to work together or with their Homeowner's Associations to ensure proper
functioning of the surface drainage system.
Pursuant to Cannel City Code §6-222 (a)(9), the City will not act to improve drainage to an area that is poorly
drained.
Pursuant to Carmel City Code 86-222 (g)(10), sump pumps (and other private outlets including roof drains,
periineter drains, foundation drains, footing drains, etc.) are not permitted to discharge closer than 25 -feet from the
property line or easement line. It is preferred that such discharges be directed toward rear yard swales or connected
to storm sewer structures when possible. Connections to storm structures must receive prior approval from the City
Engineer, be performed by a bonded contractor, and inspected by the City before backfill and completion.
Groundwater is beyond the control of the City. The City will not act to address or correct conditions or issues
arising from groundwater levels (i.e. basement flooding).
Regulated drains fall within the jurisdiction of the Hamilton County Surveyor and the Hamilton County Drainage
Board. Please call the Surveyor's Office al 776-8495 with drainage concerns associated with legal drains or
regarding non -annexed properties.
49
5.12 Cover and Backfill Requirements
The following is the standard for installation of all public storm sewers and private storm sewers installed within the
Right -of -Way. The following is also the standard for water and sewer main and lateral installations within the City
right-of-way.
I. Storm Sewers Under Pavement, Sidewalk, Paved areas and within Right -of -Way
a. Bedding and Haunching for all reinforced concrete pipe installations shall be #8 stone meeting the
material requirements of the INDOT. The material shall be approved by the City of Carmel
Department of Engineering at time of installation. Bedding shall be placed in the trench bottom such
that after the pipe is installed to grade and line, there remains a 4 -inch minimum depth of material
below the pipe barrel and a minimum of 3 -inches below the bell. For pipe sizes 66 -inches and larger,
the minimum depth of material below the pipe barrel shall be 6 -inches.
b. Bedding shall be placed to be uniform as possible, but shall be loosely placed uncompacted material
under the middle third of the pipe prior to placement of the pipe. If the underlying soils of the trench
bottom are soft or yielding, the soil shall be undercut to such a depth that when repaired with #2 stone
it will produce a uniform and stable foundation along the entire length of the pipe. Haunching shall be
compacted in 8 -inch maximum lifts to not less than 90% Standard Proctor Density for the entire depth
of the material placed. The backfill shall be brought up evenly on both sides of the pipe for the full
length of the pipe. Haunching shall extend to the springline of the pipe. Minimum trench width shall
be the outside diameter of the pipe plus 18 -inches.
c. Final backfill for all reinforced concrete pipe installations under and within 5 -feet of pavement or
sidewalk or other paved areas and for all installations within City right-of-way shall be B -Borrow for
Structure Backfill meeting the material requirements of the INDOT. The material shall be approved by
the City of Carmel Department of Engineering at time of installation. Final backfill shall be
compacted in 6 -inch maximum lifts to not less than 95% Standard Proctor Density for the entire depth
of the material placed. The backfill for the top 6 -inches of the excavation below the start of the
aggregate sub -base of the pavement shall be No. 53 Stone meeting the material requirements of the
INDOT and shall be compacted to not less than 95% Standard Proctor Density. Final Backfill for all
reinforced concrete pipe installations greater than 5 -feet from pavement, sidewalk, other paved areas or
the limit of City right-of-way shall be clean fill material free of rocks larger than 6 -inches in diameter,
frozen lumps of soil, wood or other extraneous material, compacted in 12 -inch maximum lifts to not
less than 90% Standard Proctor Density for the entire depth of the excavation. The final 6 -inches of
the excavation shall consist of topsoil.
2. Water and Sewer Under Pavement, Sidewalk Paved areas and within Right -of -Way
a. Bedding, haunching and initial backfill materials, placement and compaction for water mains, water
service laterals, sanitary mains and sanitary service laterals shall be in accordance with the standard
practice of the utility that has jurisdiction over the installation.
b. Final backfill for water mains, water service laterals, sanitary mains and sanitary service laterals under
and within 5 -feet of pavement or sidewalk or other paved areas and for all installations within City
right-of-way shall be B -Borrow for Structure Backfill meeting the material requirements of the
INDOT. The material shall be approved by the City of Carmel Department of Engineering at time of
installation. Final backfill shall be compacted in 6 -inch maximum lifts to not less than 95% Standard
Proctor Density for the entire depth of the material placed. The backfill for the top 6 -inches of the
excavation below the start of the aggregate sub -base of the pavement shall be No. 53 Stone meeting the
material requirements of the INDOT and shall be compacted to not less than 95% Standard Proctor
50
Density. If the standard practice of the utility that has jurisdiction over the installation has a more
stringent final backfill requirement, the more stringent requirement shall govern.
3. Minimum Cover for Pipe Crossings within City Right -of -Way
a. For installation of Stonn Mains, Water Mains; Sanitary Mains, Water Service Laterals, Sanitary
Service Laterals under City streets; regardless of the jurisdiction of the utility, the minimum cover
from the top of the installed pavement to the top of the installed pipe shall be the pavement section
thickness (all bituminous and aggregate material above the subgrade) plus 1-0", but under no
circumstances shall the cover along any part of the pipe from the final pavement elevation to the top of
the pipe be less than 2.5 -feet. If the standard practice of the utility that has jurisdiction over the
installation has a more stringent cover requirement, the more stringent requirement shall govern.
b. Cover heights for reinforced concrete pipe storm sewer that are less than those required will be
evaluated on a case by case condition and approved only with written permission by the city engineer.
51
5.13 Concrete Curbing Policy
This policy is for private patty installation of public infrastructure, for installation of curbing on private property and
for installations within the right-of-way.
I. General
a. The work subject to the requirements of this policy shall include the production, hauling/delivery,
excavation for, placing, installation, jointing, curing, finishing, and other work necessary to prepare
foundations and soil subgrades, install aggregate bases and install concrete curbing within property
within the corporate limits of the City of Carmel and existing or proposed right-of-way.
b. This policy shall be the basis for acceptance of the work by the City. Failure to adhere to the
requirements of this policy may result in non-acceptance of the work or other remedies outlined in
this policy.
c. Workmanship, materials and quality of the work completed shall conform to the 2006 Standard
Specifications of the Indiana Department of Transportation (hereinafter referred to as Standard
Specifications), except where deviations are allowed or specified herein, or variances are granted.
d. Where the minimum standards of any other govemmental agency having concurrent jurisdiction
exceed these standards, the higher standards shall apply.
e. If any plan or other note or specification on the approved construction documents exceeds the
minimum standards of this policy, the higher standards shall apply.
f Nothing contained herein shall be construed as prohibiting the design and construction of
improvements meeting higher standards, nor as discouraging petitions to appropriate governing
bodies for variances for alternatives which can be supported by advances in technology and are
approved by other agencies with concurrent jurisdiction.
g. All work shall comply with the requirements of Section 105.03 of the Standard Specifications.
h. For the purposes of this policy, where the term Engineer is used in this policy and the Standard
Specifications, it shall mean:
i. The Carmel City Engineer, staff of the Department of Engineering, other personnel
employed by the City of Carmel, or authorized agent(s) that may be retained to represent
the City of Cannel.
ii. The Hamilton County Highway Engineer, staff of the Hamilton County Highway
Department, other personnel employed by Hamilton County, or authorized agent(s) that
may be retained to represent Hamilton County Highway, depending on the location of the
work.
i. Authority of the Engineer over the work shall be per Section 105.01 of the Standard Specifications.
j. Prior to commencing the work, the Contractor performing the work shall contact the Engineer to
schedule a pre -construction meeting to review the Engineer's construction requirements, staff
notification requirements, required inspections for certain stages of the work and to review the
authority of the Engineer as it relates to the work.
k. Under no circumstances shall work subject to the standards established by this policy commence
without obtaining approved construction drawings by the City of Carmel Department of
Engineering.
I. At the sole discretion of the Engineer, the portions of this policy related to inspections and testing
of work subject to the requirements of this policy outside of the right-of-way shall be determined at
the pre -construction meeting.
in. Dimensional and other standards for concrete curb shall be in accordance with the City of Carmel
Standard Details.
n. Under no circumstances shall material other than Portland Cement Concrete meeting the standards
established by this policy be utilized to construct concrete curbs within the corporate limits of the
City of Cannel.
o. Under no circumstances shall extruded type curb be installed within the corporate limits of the City
of Cannel.
2. Foundation
52
a. General
i. This work shall consist of the construction/preparation of the foundation in accordance
with Section 105.03 of the Standard Specifications.
ii. The foundation shall be prepared in accordance with Section 605.03(a) of the Standard
Specifications and the requirements of this policy.
b. Excavation and Embankment
i. Prior to beginning excavation and embankment operations, all necessary clearing,
grubbing, scalping and topsoil stripping and subsequent backfilling for removed items
within the slope stake limits shall be performed in accordance with Section 201.03 and
201.04 of the Standard Specifications. All topsoil, vegetation, roots, stumps, friable and
deleterious material shall be completely removed within the limits of the slope stakes.
ii. Excavations
1. After excavation operations, all spongy and yielding material that does not
readily compact shall be removed from within the slope stake limits and the
resulting void shall be refilled with suitable material and compacted in
accordance with Section 203 of the Standard Specifications.
2. Any pronounced depressions within the slope stake limits resulting after
excavation operations shall be refilled with suitable material and compacted in
accordance with Section 203 of the Standard Specifications.
iii. Embankments
1. Embankments shall be constructed in accordance with Section 203 of the
Standard Specifications.
2. All spongy and yielding material that does not readily compact shall be removed
from within the slope stake limits prior to embankment operations.
3. Any pronounced depressions within the slope stake limits resulting after clearing,
grubbing, scalping and topsoil removal shall be refilled with suitable material and
compacted in accordance with Section 203 of the Standard Specifications prior to
embankment operations.
4. Prior to the construction of any embankment, the original ground surface within
the limits of the slope stakes shall be leveled and the upper 6 -inches shall be
compacted in accordance with Section 203 of the Standard Specifications.
5. Embankments shall be shaped to be well drained and shall be protected to prevent
erosion.
6. Loose depth of each embankment lift, final compacted depth, compaction method
and compaction requirements shall be in accordance with Section 203 of the
Standard Specifications.
3. Soil Subgrades
a. Subgrades shall be installed on foundations constructed in accordance with Section 2(A) and
Section 2(B) of this policy and only after the installation of all utilities and subsurface drains
indicated on the approved construction documents to be located under the pavement are coinpleted.
Trench backfilling work of these installations shall be in accordance with the City of Carmel
Trench Backfilling specifications.
b. The subgrade shall be shaped to the required grade and sections, free from all ruts, corrugations, or
other irregularities.
c. The subgrade shall be uniformly prepared, compacted and approved in accordance with Sections
207.02, 207.03 and 207.04 of the Standard Specifications.
d. Subgrades shall be inspected and approved by the Engineer before any aggregate base or concrete
curbs are constructed. A proofroll shall be conducted in accordance with Section 203.26 of the
Standard Specifications. Unacceptable areas shall be corrected to the satisfaction of the Engineer
before the placement of any Aggregate Base or concrete curbing.
e. At the discretion of the Engineer, Subgrade that has satisfactorily passed a proofroll, but remains
uncovered for a period of 14 calendar days prior to placing Aggregate Base or concrete curbing or
is subject to a measurable rain event prior to placing Aggregate Base or concrete curbing, shall be
subject to additional proof rolls prior to placement of the Aggregate Base or concrete curbing.
4. Aggregate Bases
a. General
53
i. This work shall consist of placing a compacted Aggregate Base on a prepared soil
subgrade in accordance with Section 105.03 of the Standard Specifications.
ii. Aggregate Base materials shall be in accordance with Section 301.02 of the Standard
Specifications.
iii. The Aggregate Base material shall be obtained from a Certified Aggregate Producer in
accordance with Section 917 of the Standard Specifications.
iv. The Aggregate Base material shall be handled and transported to, and on, the work site in
a manner that minimizes segregation and moisture loss.
v. Aggregate Bases shall be constructed on approved soil subgrades and to thicknesses equal
or greater than those indicated on the approved construction documents.
b. Temperature and Seasonal Limitations
i. The Aggregate Base shall be placed in accordance with the temperature limitations of
Section 301.04 of the Standard Specifications.
ii. Frozen material shall not be placed.
iii. Aggregate Bases must be placed and pass proof roll prior to November 30 in order to
allow paving in accordance with Section 4C(iv) of this policy.
c. Preparation
i. The prepared soil subgrade shall be free from objectionable or foreign materials at the time
of placement.
ii. The subgrade shall be subject to additional proof rolls in accordance with Section 203.26
of the Standard Specifications just prior to placing the Aggregate Base on the subgrade in
accordance with Section 2C(v) of this policy. Unacceptable areas shall be corrected to the
satisfaction of the Engineer before any Aggregate Base is placed.
d. Spreading and Finishing
i. The Aggregate Base shall be spread in accordance with Section 301.05 of the Standard
Specifications.
ii. The Aggregate Base shall be compacted in accordance with Section 301.06 of the
Standard Specifications.
iii. Concrete curb shall be placed over the Aggregate Base within 14 calendar days. Aggregate
Bases that lay exposed for a period of time greater than 14 calendar days or experience a
measurable rain event prior to the placement of concrete curb shall be subject to inspection
and acceptance by the Engineer. At the discretion of the Engineer, additional proof rolls
may be required.
5. Concrete Curb
a. General
i. This work shall consist of placing concrete curbing on prepared soil subgrades or
Aggregate Bases in accordance with Section 105.03 of the Standard Specifications.
ii. Concrete curb shall be constructed on prepared soil subgrades or Aggregate Bases to the
dimensional standards of the applicable City of Carmel Standard Details or in accordance
with the curbing details of the approved construction documents.
iii. Materials used in the production of the concrete for the curbing shall be in accordance
with Section 605.02 of the Standard Specifications. High early strength admixtures may be
utilized but shall not be considered in waiving any requirements of this policy. Freeze
protection admixtures shall not be utilized under any circumstances.
iv. Equipment utilized for concrete curbing installation work, including but not limited to
production, hauling/delivery, placing, installation, jointing, curing, finishing and
miscellaneous/ancillary activity shall be in accordance with Section 508 of the Standard
Specifications.
v. Concrete production, mixing and hauling/delivery shall be in accordance with Section
502.10 of the Standard Specifications.
vi. installation of the concrete curbing indicated on the approved construction documents
shall be completed in the same paving season.
b. Preparation
i. The soil subgrade or Aggregate Base shall be subject to additional proof rolls in
accordance with Section 203.26 of the Standard Specifications just prior to placing the
HMA courses in accordance with Section 2C(v) and 3D(iii) of this policy. Unacceptable
54
areas shall be corrected to the satisfaction of the Engineer before placement of any
concrete curbing.
ii. All displacement or rutting of the soil subgrade or Aggregate Base shall be repaired prior
to placing concrete curbing.
c. Weather and Seasonal Limitations
i. Concrete curbing shall only be placed in accordance with Section 502.11 of the Standard
Specifications with the exception that placement operations shall not begin until the
ambient temperature is 50°F and rising. Placement operations shall be discontinued when
the ambient temperature is descending and is 50°F or below. At the discretion of the
Engineer, concrete may be placed at ambient temperatures less than noted above provided
that placement, jointing, finishing and curing operations conform to Sections 502.11 and
702.11 of the Standard Specifications.
ii. No mixture shall be placed on a frozen subgrade or Aggregate Base.
iii. Under no circumstances shall concrete curb be placed between December 15 and March
30.
iv. If a soil subgrade or Aggregate Base over which concrete curb is to placed, is placed and
approved by the City prior to November 30, placement of the concrete curb will be
allowed up to December 15, provided that the ambient and soil subgrade or Aggregate
Base surface temperature complies with the requirements of Section 4C(i) of this policy
and the paving contractor pay for the services of a full time construction inspector and
who shall act as an authorized agent of the Engineer. The Engineer shall select the
construction inspector.
v. If the ambient and soil subgrade or Aggregate Base surface temperature complies with the
requirements of Section 4C(i) of this policy between April 1 and April 15, concrete curb
shall be allowed to be placed on an approved soil subgrade or Aggregate Base provided
that the paving contractor pay for the services of a full time construction inspector and
who shall act as an authorized agent of the Engineer. The Engineer shall select the
construction inspector.
vi. The Engineer reserves the right to suspend all concrete curb placement operations if, in the
opinion of the Engineer, that prevailing weather conditions and/or the condition of the
Subgrade and/or the Aggregate Base may result in substandard concrete curb placement.
curing and finishing.
d. Placement
i. Concrete curb shall be placed in accordance with Section 502.09, 502.12 and 605.04(c)
and 605.04(d) of the Standard Specifications.
ii. Curb machines may be utilized in accordance with Section 605.04(c) and 605.04(h) of the
Standard Specifications provided that the equipment conforms to the requirements of
Section 508 of the Standard Specifications.
iii. Formwork shall comply with the requirements of Section 605.04(b) of the Standard
Specifications.
iv. Forms shall be removed in accordance with Section 502.16 and 605.04(b) of the Standard
Specifications.
e. Joints
i. Joints shall conform to the requirements of Section 503 and 605.04(e) of the Standard
Specifications.
ii. Joints shall be installed at intervals of 10 -feet or less; 5 -foot or less along radii. Joints in
integral curb and sidewalks shall be located at the same location as the joints in the
adjoining sidewalk. Joints may be sawed or tooled to a minimum depth of 'A -inch.
iii. Preformed expansion joints shall be placed at intervals of 50 -feet or less, at all castings,
the beginning and end of all curb returns, the end of each days work and where abutting
existing construction. In addition to these requirements, expansion joints in integral curb
and sidewalks shall be located at the same location as the expansion joints in the adjoining
sidewalk.
f. Finishing and Curing
i. The concrete curb shall be finished and cured in accordance with Section 502.14, 502.15.
504 and 605.04(f) of the Standard Specifications.
55
g.
ii. Curing compound shall be applied to all exposed surfaces on slip -formed concrete curb.
For formed concrete curb, curing compound shall be applied to all exposed surfaces
including sides after any forms are removed.
The concrete curb shall be allowed to cure for a minimum of 5 -days prior to commencing
backfilling operations adjacent to the concrete curbing.
Backfilling
i. The spaces adjacent to the concrete curb shall be backfilled in accordance with Section
605.04(g) of the Standard Specifications only after the concrete curbing is inspected and
accepted by the Engineer in accordance with Section 5 of this policy.
ii. Backfilling operations shall be completed prior to opening the area to regular construction
traffic.
6. Inspections
a. All materials furnished and each part or detail of the work will be subject to inspection per Section
105.10 of the Standard Specifications for the purpose of ascertaining that the work is in substantial
conformance with this policy and the approved construction documents.
b. The Contractor shall notify the Engineer a minimum of 48 -hours in advance of commencing any
work subject to the standards established by this policy.
c. The Contractor shall schedule proofrolls with the Engineer a minimum of 48 -hours in advance of
such proofrolls.
d. The Contractor and Engineer will conduct an inspection of the new concrete curbing for any
damage, including freezing or random cracks. The inspection and all necessary repairs shall be
completed prior to backfilling operations.
e. Sampling and testing of materials, equipment or construction work may be required at the expense
of the Contractor at the discretion of the Engineer for the purpose of ascertaining that the work is in
substantial conformance with this policy and the approved construction documents. Sampling and
testing shall conform to the requirements of the sections of the Standard Specifications applicable
to the portion of the work suspected to be non-compliant or as directed by the Engineer.
f Where the Engineer determines that is necessary to confirm compliance with standards of quality or
thickness, concrete curb shall be cored and tested at the expense of the Contractor. The average
thicknesses of the curb must equal or exceed the minimum prescribed by the approved construction
documents.
g. Such inspections shall not be construed to relieve the developers' engineers or contractors in any
way from their obligations and responsibilities under their contracts. Specifically, inspection by the
Engineer, or by retained engineers or testing agencies, shall not require thein to assume
responsibilities for the approved construction docuinents, for any misinterpretation of the approved
construction documents by the contractors during construction, or for the means and methods of
construction, nor for safety on the job site.
h. Work identified to not meet the requirements of this policy or the approved construction
documents, unacceptable work, whether the result of poor workmanship, use of defective materials,
damage through carelessness, or any other cause found to exist prior to the final acceptance of the
work, shall be removed immediately and replaced in an acceptable manner at the Contractor's
expense.
i. If the Contractor fails to comply forthwith with any order made under the provisions of this
subsection, the Engineer will have authority to cause unacceptable work to be remedied or removed
and replaced; to cause unauthorized work to be removed; and to deduct the costs from any monies
due or to become due.
j. Work done contrary to instructions provided by the Engineer shall be considered unacceptable and
subject to immediate removal and replacement in accordance with the instructions provided by the
Engineer.
7. Acceptance
a. Before acceptance of the concrete curb, the Engineer shall determine if the improvements are in
substantial compliance with this policy (except for any variances granted) and the approved
construction docuinents.
b. The Engineer may, at his sole discretion, accept work that is not in conformance with this policy
provided that the work is bonded for a period greater than three years. The Engineer shall establish
the extended bonding requirement.
56
5.14 Right -of -Way Paving Policy
This policy is for private party installation of public infrastructure and for installations within the right-of-way.
I. General
a. The work subject to the requirements of this policy shall include the production, hauling/delivery,
spreading, finishing, compaction and other work necessary to prepare foundations, install
aggregate bases and install one or more courses of base, intermediate, or surface hot mix asphalt
mixtures within existing or proposed right-of-way for roadways, auxiliary lanes and asphalt multi-
use paths.
b. This policy shall be the basis for acceptance of the work by the City. Failure to adhere to the
requirements of this policy may result in non-acceptance of the work or other remedies outlined in
this policy.
c. Workmanship, materials and quality of the work completed shall conform to the 2006 Standard
Specifications of the Indiana Department of Transportation (hereinafter referred to as Standard
Specifications), except where deviations are allowed herein, or variances are granted.
d. Where the minimum standards of any other governmental agency having concurrent jurisdiction
exceed these standards, the higher standards shall apply.
e. if any plan or other note or specification on the approved construction documents exceeds the
minimum standards of this policy, the higher standards shall apply.
f. Nothing contained herein shall be construed as prohibiting the design and construction of
improvements meeting higher standards, nor as discouraging petitions to appropriate governing
bodies for variances for alternatives which can be supported by advances in technology and are
approved by other agencies with concurrent jurisdiction.
g. All work shall comply with the requirements of Section 105.03 of the Standard Specifications.
h. For the purposes of this policy, where the tern Engineer is used in this policy and the Standard
Specifications, it shall mean:
The Cannel City Engineer, staff of the Department of Engineering, other personnel employed by
the City of Carmel, or authorized agent(s) that may be retained to represent the City of Carmel.
j. The Hamilton County Highway Engineer, staff of the Hamilton County Highway Department,
other personnel employed by Hamilton County, or authorized agent(s) that may be retained to
represent Hamilton County Highway, depending on the location of the work.
k. Authority of the Engineer over the work shall be per Section 105.01 of the Standard
Specifications.
I. Prior to commencing the work, the Contractor performing the work shall contact the Engineer to
schedule a pre -construction meeting to review the Engineer's construction requirements, staff
notification requirements, required inspections for certain stages of the work and to review the
authority of the Engineer as it relates to the work.
m. Under no circumstances shall work subject to the standards established by this policy commence
without obtaining approved construction drawings by the City of Carmel Department of
Engineering.
2. Foundation
a. General
i. This work shall consist of the construction/preparation of the foundation in accordance
with Section 105.03 of the Standard Specifications.
b. Excavation and Embankment
i. Prior to beginning excavation and etnbankinent operations, all necessary clearing,
grubbing, scalping and topsoil stripping and subsequent backfilling for removed items
within the slope stake limits shall be performed in accordance with Section 201.03 and
201.04 of the Standard Specifications. All topsoil, vegetation, roots, stumps, friable and
deleterious material shall be completely removed within the limits of the slope stakes.
ii. Excavations
57
I. After excavation operations, all spongy and yielding material that does not
readily compact shall be removed from within the slope stake limits and the
resulting void shall be refilled with suitable material and compacted in
accordance with Section 203 of the Standard Specifications.
2. Any pronounced depressions within the slope stake limits resulting after
excavation operations shall be refilled with suitable material and compacted in
accordance with Section 203 of the Standard Specifications.
iii. Embankments
I. Embankments shall be constructed in accordance with Section 203 of the
Standard Specifications.
2. All spongy and yielding material that does not readily compact shall be removed
from within the slope stake limits prior to embankment operations.
3. Any pronounced depressions within the slope stake limits resulting after
clearing, grubbing, scalping and topsoil removal shall be refilled with suitable
material and compacted in accordance with Section 203 of the Standard
Specifications prior to embankment operations.
4. Prior to the construction of any embankment, the original ground surface within
the limits of the slope stakes shall be leveled and the upper 6 -inches shall be
compacted in accordance with Section 203 of the Standard Specifications.
5. Embankments shall be shaped to be well drained and shall be protected to
prevent erosion.
6. Loose depth of each embankment lift, final compacted depth, compaction
method and compaction requirements shall be in accordance with Section 203 of
the Standard Specifications.
3. Soil Subgrades
a. Subgrades shall be installed on foundations constructed in accordance with Section 2(A) and
Section 2(B) of this policy and only the installation of all utilities and subsurface drains indicated
on the approved construction documents to be located under the pavement are completed. Trench
backfilling work of these installations shall be in accordance with the City of Carmel Trench
Backfilling specifications.
b. The subgrade shall be shaped to the required grade and sections, free from all ruts, corrugations, or
other irregularities.
c. The subgrade shall be uniformly prepared, compacted and approved in accordance with Sections
207.02, 207.03 and 207.04 of the Standard Specifications.
d. Subgrades shall be inspected and approved by the Engineer before any aggregate base or hot mix
asphalt pavements are constructed. A proofroll shall be conducted in accordance with Section
203.26 of the Standard Specifications. Unacceptable areas shall be corrected to the satisfaction of
the Engineer before any aggregate base or hot mix asphalt paving operations commence.
e. At the discretion of the Engineer, Subgrade that has satisfactorily passed a proofroll, but remains
uncovered for a period of 14 calendar days prior to placing stone or is subject to a measurable rain
event prior to placing stone, shall be subject to additional proof rolls prior to placement of the
Aggregate Base.
4. Existing Pavement
a. Milling of existing pavement surfaces shall be in accordance with Section 306.02, 306.03, 306.05,
306.07 and 306.08 of the Standard Specifications.
b. Localized weak areas of the existing pavement section uncovered during the milling process shall
be repaired in accordance with Section 304.02, 304.03, 304.05 or 305 of the Standard
Specifications.
c. Prior to opening inilled areas to traffic, the stilled areas shall be cleaned of all material, debris and
dust resulting from the operation.
d. Milled areas that remain open to traffic longer than those times stipulated in Section 306.05 of the
Standard Specifications shall be subject to liquidated damages outlined in Section 306.05 of the
Standard Specifications. The Contractor shall be responsible for payment of these liquidated
damages.
5. Aggregate Bases
a. General
58
i. This work shall consist of placing a compacted aggregate on a prepared soil subgrade in
accordance with Section 105.03 of the Standard Specifications.
ii. Aggregate Base materials shall be in accordance with Section 301.02 of the Standard
Specifications.
iii. The material shall be obtained from a Certified Aggregate Producer in accordance with
Section 917 of the Standard Specifications.
iv. The Aggregate Base material shall be handled and transported to, and on, the work site in
a manner that minimizes segregation and moisture loss.
v, Aggregate Bases shall be constructed on prepared foundations and to thicknesses equal or
greater than those indicated on the approved construction documents.
b. Temperature and Seasonal Limitations
i, The Aggregate Base shall be placed in accordance with the temperature limitations of
Section 301.04 of the Standard Specifications.
ii. Frozen material shall not be placed.
iii. Aggregate Bases must be placed and pass proof roll prior to November 30 in order to
allow paving in accordance with Section 4C(iv) of this policy.
c. Preparation
i. The prepared foundation shall be free from objectionable or foreign materials at the time
of placement.
ii. The subgrade shall be subject to additional proof rolls in accordance with Section 203.26
of the Standard Specifications just prior to placing the Aggregate Base on the subgrade in
accordance with Section 2C(v) of this policy. Unacceptable areas shall be corrected to the
satisfaction of the Engineer before any Aggregate Base is placed.
d. Spreading and Finishing
i. The Aggregate Base shall be spread in accordance with Section 30L05 of the Standard
Specifications.
ii. The Aggregate Base shall be compacted in accordance with Section 301.06 of the
Standard Specifications.
iii. Subsequent paving courses shall be placed over the Aggregate Base within 14 calendar
days. Aggregate Bases that lay exposed for a period of time greater than 14 calendar days
or experience a measurable rain event prior to the placement of subsequent paving
courses shall be subject to inspection and acceptance by the Engineer. At the discretion of
the Engineer, additional proof rolls may be required.
6. Asphalt Pavement
a. General
i. This work shall consist of placing one or more courses of base, intermediate, or surface
hot mix asphalt (HMA) mixtures on a prepared foundation in accordance with Section
105.03 of the Standard Specifications.
ii. HMA base, intermediate, or surface mixtures shall be constructed on prepared
foundations and to thicknesses equal or greater than those indicated on the approved
construction documents.
iii. Materials used in the production of the HMA mixtures shall be in accordance with
Section 401.03 of the Standard Specifications.
iv. Equipment for HMA operations, including but not limited to production,
hauling/transportation, laydown, compaction and miscellaneous/ancillary activity shall be
in accordance with Section 409 of the Standard Specifications.
v. Installation of the full pavement section indicated on the approved construction
documents for the entire area to be paved must be completed in the same paving season.
vi. Widening operations shall comply with the following:
1. The outside face of the excavated area shall be lefi as nearly vertical as the
nature of the material will permit and not wider than the outside limits of the
widening section.
2. The existing pavement adjacent to the widening area shall be sawcut to a clean
edge.
3. The subgrade in the widened area shall be compacted in accordance with this
policy.
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4. Widening mixtures shall comply with the pavement section indicated on the
approved construction documents.
5. Compaction of the widening shall be in accordance with Section 304.05 of the
Standard Specifications.
b. Preparation
i. The Aggregate Base shall be subject to additional proof rolls in accordance with Section
203.26 of the Standard Specifications just prior to placing the HMA courses in
accordance with Section 3D(iii) of this policy. Unacceptable areas shall be corrected to
the satisfaction of the Engineer before any paving operations coinmence.
ii. All displacement or rutting of the Aggregate Base shall be repaired prior to placing HMA
mixtures.
iii. Milled asphalt surfaces shall be tacked in accordance with Section 406 of the Standard
Specifications.
iv. Asphalt surfaces between courses shall be tacked in accordance with Section 406 of the
Standard Specifications.
v. Contact surfaces of curbing, gutters, manholes, and other structures shall be tacked in
accordance with Section 406 of the Standard Specifications.
vi. Surfaces on which a mixture is placed shall be free from objectionable or foreign
materials at the time of placement.
vii. Tack Coat material shall be distributed with equipment meeting the requirements of
Section 409.03(a) of the Standard Specifications.
c. Weather and Seasonal Limitations
HMA courses shall be placed when the ambient temperature and the temperature of the
surface on which it is to be placed is 45°F (7°C) or above. The Engineer shall determine
the ambient temperature. There shall be no provision for low temperature compaction
allowed by Section 402.16 of the Standard Specifications.
ii. No mixture shall be placed on a frozen subgrade.
iii. Under no circumstances shall HMA mixtures be placed between December 15 and March
30.
iv. If a foundation that is to receive one or more courses of base, intermediate, or surface
HMA mixtures is placed and determined to be an approved foundation by the City prior
to November 30, placement of HMA courses will be allowed up to December 15,
provided that the ambient and foundation surface temperature complies with the
requirements of Section 4C(i) of this policy and the paving contractor pay for the services
of a full time construction inspector and who shall act as an authorized agent of the
Engineer. The Engineer shall select the construction inspector.
v. If the ambient and foundation surface temperature complies with the requirements of
Section 4C(i) of this policy between April 1 and April 15, HMA course shall be allowed
to be placed on an approved foundation provided that the paving contractor pay for the
services of a full time construction inspector and who shall act as an authorized agent of
the Engineer. The Engineer shall select the construction inspector.
vi. The Engineer reserves the right to suspend all paving operations if, in the opinion of the
Engineer, that prevailing weather conditions and/or the condition of the Subgrade and/or
the Aggregate Base may result in substandard HMA placement, spreading and finishing.
d. Spreading and Finishing
HMA courses shall be placed upon an approved foundation or other HMA course by
means of laydown equipment in accordance with Section 409.03(c) of the Standard
Specifications.
ii. Segregation or flushing or bleeding of HMA mixtures will not be permitted. Corrective
action shall be taken to prevent continuation of these conditions. Segregated or flushed or
bleeding HMA mixtures shall be removed if directed.
iii. All areas showing an excess or deficiency of binder shall be removed and replaced.
iv. All HMA mixtures that become loose and broken, mixed with dirt, or is in any way
defective shall be removed and replaced.
v. Joints
e. Joints shall conform to the requirements of Section 401.15 of the Standard Specifications.
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f. Compaction
i. The I -IMA mixture shall be compacted with equipment in accordance with Section
409.03(d) of the Standard Specifications immediately after the mixture has been spread
and finished.
ii. Rollers shall not cause undue displacement, cracking, or shoving.
7. Inspections
a. All materials furnished and each part or detail of the work will be subject to inspection per Section
105.10 of the Standard Specifications for the purpose of ascertaining that the work is in substantial
conformance with this policy and the approved construction documents.
b. The Contractor shall notify the Engineer a minimum of 48 -hours in advance of commencing any
work subject to the standards established by this policy.
c. The Contractor shall schedule proofrolls with the Engineer a minimum of 48 -hours in advance of
such proofrolls.
d. Sampling and testing of materials, equipment or construction work may be required at the expense
of the Contractor at the discretion of the Engineer for the purpose of ascertaining that the work is
in substantial conformance with this policy and the approved construction documents. Sampling
and testing shall conform to the requirements of the sections of the Standard Specifications
applicable to the portion of the work suspected to be non-compliant or as directed by the Engineer.
e. Where the Engineer determines that is necessary to confirm compliance with standards of quality
or thickness, pavements shall be cored and tested al the expense of the Contractor. The average
thicknesses of all courses must equal or exceed the minimum prescribed by the approved
construction documents, and no single core shall show a deficiency greater than one half inch
(1/2") in any course or total thickness from the pavement section indicated on the approved
construction documents.
f Such inspections shall not be construed to relieve the developers' engineers or contractors in any
way from their obligations and responsibilities under their contracts. Specifically, inspection by
the Engineer, or by retained engineers or testing agencies, shall not require them to assmne
responsibilities for the approved construction documents, for any misinterpretation of the
approved construction documents by the contractors during construction, or for the means and
methods of construction, nor for safety on the job site.
g. Work identified to not meet the requirements of this policy or the approved construction
documents, unacceptable work, whether the result of poor workmanship, use of defective
materials, damage through carelessness, or any other cause found to exist prior to the final
acceptance of the work, shall be removed immediately and replaced in an acceptable manner at the
Contractor's expense.
h. If the Contractor fails to comply forthwith with any order made under the provisions of this
subsection, the Engineer will have authority to cause unacceptable work to be remedied or
removed and replaced; to cause unauthorized work to be removed; and to deduct the costs from
any monies due or to become due.
Work done contrary to instructions provided by the Engineer shall be considered unacceptable and
subject to immediate removal and replacement in accordance with the instructions provided by the
Engineer.
8. Acceptance
a. Before acceptance of any phase of construction, the Engineer shall determine if the improvements
are in substantial compliance with this policy (except for any variances granted) and the approved
construction documents
b. The Engineer may, at his sole discretion, accept work that is not in conformance with this policy
provided that the work is bonded for a period greater than three years. The Engineer shall establish
the extended bonding requirement.
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5.15 Path Closure Policy
Pursuant to Cannel City Code § 6-48 and § 6-51 obstruction, damage and/or removal of sidewalks shall be
prohibited. However, in instances which necessitate the temporary closure of a sidewalk or multi -use path, proper
permits shall be obtained pursuant to Carmel City Code § 8-62, § 8-63 and § 8-65.
This policy provides the requirements and guidelines which will be used by the City Engineer and/or Board of
Public Works & Safety when considering approval for the temporary closure of sidewalks and/or multi -use paths in
work zones. Approval may be conditioned upon one or more of the following:
1. General
a. The level of accommodation necessary to provide access for pedestrians and bicyclists through or
around work zones shall be assessed for each project where pedestrian and bicyclist access is to be
maintained.
This assessment shall account for the volume of pedestrian, motor vehicle, bicycle, and
other traffic in and around the work zone. The observed absence of pedestrians and
bicyclists shall not preclude the need for accommodating such traffic if there is an
existing sidewalk, trail or multi -use path, or if there is evidence of existing pedestrian,
bicycle, or other traffic activity.
b. The needs and abilities of a diverse pedestrian and bicycle population shall be considered, evaluated,
and adequately accommodated through or around work zones. This population includes people with
disabilities, infirmities, children, elderly persons, etc.
c. Sidewalks and multi -use paths shall be closed only for the shortest amount of time as required by the
project or for the period of time stipulated by the City or as a condition of approval of the project.
d. For any closures lasting snore than 30 days, sidewalks and multi -use paths shall be reopened for use
where such facilities can be made safe for users. All costs associated with implementing provisions to
safely open these facilities shall solely be the responsibility of the Contractor responsible for the work
in the work zone. A plan shall be submitted for the provisions to open these facilities to the public.
e. Where there are sidewalks or multi -use paths on both sides of a road, work shall be staged so that one
sidewalk or multi -use path remains open and accessible at all times. If one sidewalk or multi -use path
is closed, users shall be directed to the other sidewalk by crosswalks, appropriate signage, and, if
necessary, signals. Users shall be diverted from the closed sidewalk at the first intersection crossing in
advance of the work zone. Mid -block crossings shall not be allowed unless provisions can be made to
do so safely.
f. Walkways under, or adjacent to, elevated work activities such as bridges, retaining walls, exterior
building finish work shall be required to provide a protective roof, protective shielding, etc. at the
discretion of the City.
A sign, measuring at least 18" by 12", shall be posted on all sides of the closure stating the date which
the sidewalk or path will re -open. The sign shall read, "Closed until [date approved by Engineering
permit]. If closed after this date, please call the City Engineer's Office, 571-2441."
g
2. Detours
a. If safe access and passage for pedestrians and bicyclists cannot be maintained continuously through the
work zone, a safe, continuous detour shall be provided and approved as part of the permit.
b. When approved construction activities will close an existing sidewalk or multi -use path, or result in
major disruption to the facility, advance notice to pedestrians shall be provided. Closure or detour
signs shall be erected per the approved plan 7 days in advance of the closure.
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c. Signs and fencing shall be used to direct users away from unsafe areas. Detours shall be the most
direct path possible and shall not be inconvenient or too circuitous.
d. On-site detour routes shall be well marked, safe, efficient, continuous, and easy to traverse, The detour
routes shall be maintained free of obstructions and hazards, including but not limited to tripping
hazards (i.e. lip heights at manholes, etc.), holes, debris, mud, construction equipment, stored
materials, etc. Detours shall, at a minimum, be a stable, firm, and slip resistant all-weather compacted
gravel or stone surface or other material capable of meeting these requirements.
e. Posted signs and other traffic control devices shall not be a hazard to pedestrians or bicyclists.
3. Penalties
a. When obstructions occur in streets, alleys or sidewalks, Carmel City Code § 8-64 enables the Chief of
Police, or his designee, to remove such obstruction. The cost of removing such obstruction may be
recovered from the person causing the obstruction if the City gave such person notice to remove the
obstruction, within 24 hours from the receipt of the notice.
b. All other violations, including failure to obtain proper City approval to close a sidewalk or multi-use
path, may be enforced pursuant to Carmel City Code §1-I1, resulting in a fine of not more than $2,500
for each violation. Each day a violation is committed or permitted to continue shall constitute a
separate offense.
c. Where applicable, further City approvals, pennits or certificates of occupancy on the site may be
withheld pending compliance.
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5.16 Availability Fee Calculations (AS OF MAY 21, 2009)
I. Water:
Availability (acreage) fee = $2,010.00 per acre or portion thereof per secondary plat acreage or per legal
description acreage
Development application review fee -residential & commercial
5150.00 for developments with one customer
5300.00 for developments with more than one customer
This fee is to be paid with the payment of the availability fee
Connection fee = 52,615.00 per 1.0 edu
Tap inspection fee = $ 86.00 per 1.0 edu
Total = $2,701.00 per 1.0 edu per residential lot/unit
For all other retail/commercial developments
Connection fee = 52,615.00 per 1.0 edu
Tap inspection fee = $ 86.00 per water tap
2. Sanitary sewer:
a. Availability (acreage) fee = $1,365.00 per acre or portion thereof per secondary plat acreage or per
legal description acreage
Connection fee =
Inspection fee =
Total =
$ 775.00 per 1.0 edu
$ 20.00 per 1.0 edu
$ 795.00 per 1.0 edu per residential lot/unit
For all other retail/commercial developments
Connection fee = $ 775.00 per 1.0 edu
Inspection fee = $ 20.00 per connection
• Edu = equivalent dwelling unit
• 1.0 edu = 300 gallons/day, 9,000 gallons/month
• Single family residential = 1.0 edu
• Office = 0.5 edu per 1,000 square feet of total office space
• Retail = I.0 edu per 1,000 square feet of total retail space
• Restaurants/bars/cocktail lounges = 0.1 edu per seat
• Apartments = 82.7 gallons per day per apartment unit x total units + 300 gallons/day = edus
See the equivalent user contribution multiplier tables from the city of Carmel utility ordinance for calculation of
edu's for other users.
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5.17 Cool Creek Watershed Study
The Department of Engineering requires developments within the limits of the Cool Creek Watershed to
implement suggestions and recommendations for this study. The Study is available on the Hamilton County
Surveyor's website at the following link: http://www.hamiltoncounty.in.gov/services.asn?id=2314#cool.
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5A8 Spill Response
The Department of Engineering has established a spill response procedure for department staff in the event of a
hazardous material or other spill that could pollute or damage waterways within the City.
****If Engineering Department discovers spill during inspections, call Dispatch.****
* * * * Do not attempt to address. * * * *
****Do not enter any confined spaces.****
****Stand by until the Fire Department arrives.****
The procedure for Emergency Spill and/or Fish Kill is as follows:
Call Procedures:
If Engineering receives call regarding a spill from person other than Dispatch:
I. Ask if person calling is property owner or material handler
a. If caller is Owner or Material Handler, then caller should:
i. Start implementing their own SWPPP (Storm Water Pollution Prevention Plan) if
applicable.
ii. If no SWPPP, try to contain spill as much as possible.
iii. Ca11911.
b. If Not Owner or Material Handler, then Engineering Department should:
i. Call Dispatch — 571-2586
Contact Procedures:
If spill is:
2. >50 gallons
a. Dispatch contacts EMA and Engineering Department
3. < 50 gallons
a. Dispatch contacts Engineering Department. Contact is infonnational only. The Engineering
Department is available, if requested, to respond, go to site, provide inforination and help
investigate, etc.
b. When Dispatch notifies Engineering Department, ask Dispatch:
i. How much was spilled?
ii. Was it contained?
iii. Do they need a representative from the Engineering Department on site?
c. When notified by Dispatch, EMA contacts respective entities:
IDEM
ii. Hamilton County Surveyor's Office
iii. Hamilton County Health Department
Action Procedures (regardless of size of spill):
1. Immediately place barriers, absorbent floc materials, berms, etc. to contain spill
2. Determine if any pollutant material left the site before being contained? If so continue with following
steps.
3. Determine topography
4. Look for stormwater conveyances in the area. Engineering Department may be able to provide stone
drainage information (GIS snap or as -built drawings)
5. If spill reached stormwater conveyance system:
6. Track and detennine extent of travel
7. Contain
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8. if surface water was affected:
a. Assess quantity and extent of surface water contamination
b. Ensure there is no residue in surface water
c. Check for fish kill
d. Ensure IDEM has been contacted (1-888-233-7745)
Documentation:
!regardless of spill, maintain record of:
1. Type of material
2. Amount of material
3. Location
4. Responsible party
5. Owner of material/location if different from responsible party
6. Clean-up method(s)
7. Parties/entities contacted
Calls about hazardous odors:
1. Call Dispatch
Fish Kills (calls or if noticed during inspection or other City business):
1. Call Dispatch and report to site (Engineering should respond to fish kills)
2. The Fire Department (Haz-Mat) will respond
3. Wait for test results from Haz-Mat
4. Evaluate test results and extent of kill
5. If test results are positive; proceed according to spill procedures
6. Call IDEM to report if warranted (low # evident, negative test results, or no apparent/visible containment =
no IDEM response)
7. Document per spill procedures
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Section 6. Other Standards
6.1 Traffic Control Devices
Per Carmel City Code § 8-2 and Indiana Code IC 9-21-4-1 the Department of' Engineering follows the Manual on
Uniform Traffic Control Devices (MUTCD) in designing traffic control devices, pavement markings and other
traffic related signage and striping. This applies to traffic control devices installed by City's own workforce and
traffic controls devices installed with road improvement projects.
Cannel City Code § 8-2 states: "Unless otherwise provided herein, the provisions set forth in I.C., 9-21-1-1 through
9-21-20-3 (Traffic Regulations) are adopted by reference and made a part of this chapter with the same force and
effect as though set forth here verbatim."
Indiana Code IC 9-21-4-1 states: "A governmental agency in Indiana that is responsible for the signing, marking,
and erection of traffic control devices on streets and highways within Indiana shall follow the Indiana Manual 00
Uniform Traffic Control Devices (MUTCD) for Streets and Highways."
The MUTCD is applicable for multi -way stop requests, speed Limit requests, pavement striping requests, advisory
signage requests, other regulatory signage requests, traffic movement restriction requests and parking restriction
requests.
In some instances, further analysis and design is necessary. In such cases, the Department utilizes the 1NDOT
Design Manual and American Association of State Highway Transportation Officials (AASHTO) guidelines.
The manual is too Targe to include with this document but is available on the INDOT website at the following link:
http://www. in. gov/dot/d iv/contracts/des i gnhnutcd/m utcd. htm I.
6.2 Speed Hump Requests
The Department of Engineering follows the procedure listed in Carmel City Code Section 8-38. The Department of
Engineering will typically take traffic volume and speed data and conduct the warrant analysis to evaluate if a speed
hump is warranted prior to the submission of a petition.
6.3 Maintenance Of Traffic For Work In Right -Of -Way Not Associated With A Road Project
The Department of Engineering has adopted and incorporated by reference the INDOT Work Zone Safety Manual
for the development of maintenance of traffic plans associated with road closures or lane restrictions by private
parties. This manual is too large to include with this document but is available on the INDOT website at the
following link: http://www.in.gov/indot/files/WZSFinal 5COMPLETE.ndf
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