CSO/CRC/22,700/Palladium Landscape ProjectCSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed S 22,700.00
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by
and between the Carmel Redevelopment Commission (hereinafter "CRC"), and CSO Architects (hereinafter
"Professional").
RECITALS
WHEREAS CRC owns and is responsible for the operation and maintenance of its property, personnel,
public works and infrastructure; and
WHEREAS, from time to time, CRC needs professional assistance in fulfilling its foregoing responsibilities;
and
WHEREAS, Professional is experienced in providing and desires to provide to CRC the professional services
("Services") referenced herein; and
WHEREAS, CRC desires to engage Professional as an independent contractor for the purpose of providing
to City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, CRC and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The foregoing Recitals are hereby Incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 CRC desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A incorporated herein by this reference.
2.2 Professional understands and agrees that CRC may, from time to time, request Professional to provide
additional or modified Services to CRC. When CRC desires additional Services from Professional, the CRC
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after CRC has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
writing, to provide such additional Services, shall such Services be provided by Professional to CRC. A copy
of the CRC's authorization documents for the purchase of additional Services shall be numbered and
attached hereto in the order in which they are approved by CRC.
2.3 Time is of the essence of this Agreement.
[CLI, ppDatatpcalt w,., is l::.vr.
hind lilt mem Dud. 18VPMO W NC50 Aldi,w, CRC POL
Co,4adJu_V21/_1 I5 3:14 3.
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22,700.00
SECTION 3. CRC'S RESPONSIBILITIES
3.1 CRC shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 CRC shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. CRC shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services..
3.4 CRC shall designate payment of the Services from City budget appropriation number 902-4460807 funds.
3.5 CRC shall designate the Executive Director or her duly authorized representative to act on CRC's behalf on
all matters regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with CRC its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to CRC hereunder shall be no more
than Twenty Two Thousand Seven Hundred Dollars ($22, 700.00) (the "Estimate"). Professional shall submit
an invoice to CRC no more than once every thirty (30) days for Services provided CRC during the time
period encompassed by such invoice. Invoices shall be submitted on a form containing the same information
as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by
this reference. CRC shall pay Professional for all undisputed Services rendered and stated on such invoice
within thirty five (35) days from the date of CRC receipt of same.
5.2 Professional agrees not to provide any Services to CRC that would cause the total cost of same to exceed
the Estimate, without CRC's prior written consent.
PCRUxvAppDAR! V0010, ran Iot,n'n }:]] \(nii LQ.013 .MOJlVl11CSO Nidal+ CRC Noic.mo ial5w ��Cno ��.,I, 5I'11211151, I.I PRI)
7
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22,700.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2015, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7,1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by CRC or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by CRC, for cause, immediately upon Professional's receipt of CRC's "Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect.
CRC and Professional, and their respective officers, officials, agents, partners and successors in interest
are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are CRC employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies CRC for and
from any and all costs, fees, expenses and/or damages incurred by CRC as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
1(1 Usti,' 4\I`PDa,a\LMal\Niarnanq\\C MI( an In\an
I.wlFINTMOJW1.11C50A\d\i,ws CRC PrafsalunaIC LLr Cul tla11cJ?IYSVI53:14 PVI
3
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22,700.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of CRC and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty (30) days' prior written notice to CRC.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of CRC's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, CRC shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from CRC specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, CRC shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless CRC from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification.
Professional shall indemnify and hold harmless CRC and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
I4�U uein,.binnm Wm MliaomOgCl Iowa\laryxmp In una FI..d non Anlm1BP]IOIK UCSD Aiwit ac CRC Rofr, l Strvit,en„r ¢U,m /Jrzn,3lu Fn,
4
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22,700.00
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E -Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly -hired employees using the E -Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E -verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the CRC's authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E -verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the CRC within
seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
7.12 Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
ICAkmatml.AA DalLLm161iow.tl:M:.aI,: \T.mrywry Imam,l PtlolCnni,,,OuiloopBCP,IOIW LACSO ArcE:::,k CNC. flof¢riooal Svvlem CmnrkWrc5/11/1011 3:411]
5
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22.700.00
7.13 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CRC:
Carmel Redevelopment Commission
30 W. Main Street, Suite 220
Carmel, Indiana 46032
ATTENTION: Corrie Meyer
PROFESSIONAL:
CSO Architects
8831 Keystone Crossing
Indianapolis, Indiana 46240
ATTENTION: Brandon Bogan, AIA, LEED A.P.
Douglas C. Haney
Carmel City Attorney
One Civic Square
Carmel, Indiana 46032
Notwithstanding the above, CRC may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
7.17 Non -Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without CRC's
prior written consent.
IC111.u.nl.t{AlrylOa,aW,:nit\tosoll\N'idnni\t oupora,-lultniu filo\ Conilori.OulloolAB\'P\IOIN' ICSO Aran., CRC P,,
6
I/2III 2.IJ 11.11
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed $ 22,700.00
7.18 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent, as the case may be.
7.20 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright.
CRC acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. CRC agrees that all ownership rights and
copyrights thereto lie with Professional, and CRC will use them solely for and on behalf of its own operations.
CRC agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with CRC. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this Agreement. CRC shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
[UAUnM1.vAPRDaAL/IVitnn:ROCnlnpToryvan'Rhine Pl3moil.Oml,nkIBVPMIOIWIJICSOA.4Jm, CRC Prolt,ionalS ,. ( inaraci doc.SRE1211, 14 PMI
7
CSO Architects
CRC - 2015
Appropriation # 4460807; P.O. # 32951
Contract Not To Exceed S 22.700.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within CRC's organization.
7.26 IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran,
7.27 ACCESS TO PUBLIC RECORDS ACT
Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the CRC, shall be subject to release under and pursuant to the
provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
IC:U:a:au k0,AprDa IF IN14mw,fincli Imam
(remainder of page intentionally left blank)
Flu'Cnmo:I DLit P1,MO1W1.1( AmM1hap CRC {telt ul5avlcaG
8
1201£5:14 PAID
CSO Architects
CRC - 2015
Appropriation tt 4460807; P.O. ti 32951
Contract Not To Exceed S 22,700.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
Carmel Redevelopment Commission
CSO Architects
BY: BY:
/
Come Mr, Execptiv ctor Auth ed Signature
Date: 29 !/ aZ
Printed Name: ✓ri*'1¢S a. SGF}e. ,u4eIC..
Title: 14) 04194.. / Geo
Williama mer,'' sident
Date: _5`-�`--��~ FID/TIN:
Last Four of SSN 1 So Proprietor.
Date: r l ai IS
tC.•y,erawuw taeciatlowl,wmlw,ITepe.s San ElloCaltaillalatMEIVFMCIPANCE0 ANIeu cu to io,,il ssviv conracutarsmots 2:N nq
9
CSO Architects
March 18, 2015
Mrs. Corrie Meyer
Executive Directors
Carmel Redevelopment Commission
30 West Main Street, Suite 220
Carmel, Indiana 46032
RE: Palladium Landscaping
Dear Mrs. Meyer,
CSO Architects is very pleased to have been given the opportunity to provide this proposal to assist you
with services relating to the completion of the landscaping at the Palladium. We truly enjoyed the
experience of partnering together on the Palladium with the Carmel Redevelopment Commission and
look forward to the opportunity of completing the final piece of this work.
The following is an outline of our understanding of the current scope and our proposed services for the
project.
1. PROJECT SCOPE:
1.1 The project will entail the completion of the landscaping, hardscaping and associated
lighting around the existing Palladium at the Center for the Performing Arts as initially
envisioned by David M. Schwarz Architects and Kiku Obata Associates.
1.2 Portions of the project were previously bid as Bid Packages 13, 14, and 15 (re -bid as
package 16 and No. 17) by Redevelopment Commission; however the only package
actually awarded/completed was Bid Package 13 which included the fabrication of the
limestone utilized for the stone planters within the landscape. The scope of this project
will include the review and re -compilation of all the documentation into one cohesive set
which can be bid to complete the following scopes of work:
1.2.1 Installation of limestone (previously purchased as part of Bid Package No. 13) for
planter walls and piers
1.2.2 Landscaping around the Palladium
1.2.3 Low voltage lighting and electrical infrastructure throughout the landscaping
1.2.4 Irrigation throughout landscaping
1.3 The landscape plant materials as previously developed will need to be re-evaluated with
the City of Carmel and Carmel Redevelopment Commission staff to ensure selections
align with appropriate design vision and maintenance standards.
1.4 The proposed electrical infrastructure will need to be re evaluated with the existing
conditions to ensure proper lighting levels are being achieved and fixtures as selected
are still available.
1.5 The limestone materials as procured as part of Bid Package no. 13 have been in storage
for the last few years. With this, they will need to be unbundled and assessed for
conditions. It is anticipated that damaged pieces will need to be assessed on an
individual piece by piece basis to determine if they can be used in less visible areas.
1.6 It is anticipated that Shiel Sexton Company will be serving as the Construction Manager
coordinating the bid efforts for the project.
ARCHITECTURE • INTERIOR DESIGN
8831 Keystone Crossing Indianapolis, IN 46240 • Main 317.848.7800 Fax 317.574.0957 • csoinc.nct
(9)
CSO Architects
2 PROFESSIONAL SERVICES:
2.1 Based on the scope of work in article 1, we have organized our design services to
accomplish the design of the project in the following phases:
2.1.1 Construction Documents
2.1.2 Bidding
2.1.3 Construction Administration
2.2 It is anticipated that an AIA contract between the Carmel Redevelopment Commission
and Architect will be executed for the work. CSO Architects will serve as the Architect of
Record and perform the work as noted in articles 3 through 5.
3 CONSTRUCTION DOCUMENTS
3.1 CSO Architects will hold team meetings with the project team. CSO will prepare agendas
and distribute meeting minutes.
3.2 CSO Architects will meet with appropriate City of Carmel and Carmel Redevelopment
Commission staff members as required to review the design and selected plant materials
to verify the intent. Any recommended modifications to the existing plants lists and design
will be incorporated into the documents.
3.3 CSO Architects will complete a thorough field investigation to document all existing
conditions and understand any potential impacts of the existing infrastructure on the
proposed work.
3.4 CSO Architects will prepare one cohesive set of construction documents and detailed
specifications for the project, including the following disciplines:
3.4.1 Landscape
3.4.2 Hardscape
3.4.3 Irrigation
3.4.4 Electrical Engineering
3.5 CSO Architects will coordinate with the Construction Manager to develop the front end
documentation to be included as part of the bid of package for the work.
3.6 CSO Architects will assist the Construction Manager as necessary to prepare a project
cost estimate detailing the anticipated cost for the project.
3.7 CSO Architects will submit the project to the Indiana Department of Homeland Security
for Plan Review, and other required regulatory agencies.
Upon approval of the design and budget by the owner, the project will move into the Bidding
phase with the incorporation of any authorized changes.
CSO Architects
4 BIDDING
4.1 CSO Architects will assist the Construction Manager with the coordination of the bidding
process. This will include electronic distribution through a local print shop of the
Construction Manager and owner's choice.
4.2 CSO Architects will receive and respond to all bidder inquiries via issuance of addenda
and other clarifications.
4.3 CSO Architects will assist the Construction Manager and owner with the review of all bids
and selection of contractors for the project.
5 CONSTRUCTION ADMINISTRATION
5.1 CSO Architects will provide the architecture, landscape and engineering services
necessary to complete the construction administration phase of the project. Specifically,
the CSO Team will perform the following duties during the construction administration
phase:
5.1.1 CSO will assist the Construction Manager in securing the necessary permits and
releases to begin construction.
5.1.2 CSO will participate in a pre -construction conference between the owner and the
selected contractors.
5.1.3 CSO will prepare written documentation regarding clarifications, supplemental
instructions and modifications of work as construction progresses.
5.1.4 CSO will review shop drawings and other submittals for general conformance
with the information contained in the contract documents.
5.1.5 CSO will attend bi-weekly Owner/Architect/Contractor construction progress
meetings.
5.1.6 CSO will make site visits at approximately bi-weekly intervals, but at appropriate
times to verify that, in general, the work is in conformance with the contract
documents. These site visits will be set up to coincide with the construction
progress meetings.
5.1.7 CSO will make one site visit to determine that the work is "Substantially
Complete".
5.1.8 CSO will make one site visit to determine if the work is "Complete".
6 CONSULTANT SERVICES
6.1 The following consultants will be placed under the master AIA contract with CSO. It is
anticipated that each consultant will enter into a Standard AIA agreement between
Architect and Consultant.
6.1.1 Landscape Design Context
6.1.2 Irrigation Design To Be Determined
6.1.3 Electrical and Plumbing Engineering Ross & Baruzzini*
*Note, Ross & Baruzzini has been selected for the project based upon the fact that
several members of the Ross & Baruzzini team worked on the previous iterations of
the design with former employers.
CSO Architects
7 SCHEDULE
7.1 It is understood that the schedule is not locked in; however it will be important to have the
entire project complete prior to December 1, 2015. Based upon this it is believed that the
project will move rapidly through the design phases to allow for a bidding of the project by
late -summer.
8 COMPENSATION:
8.1 CSO Architects proposes to provide the services listed in articles 2 through 5 for a lump
sum fee of twenty three thousand seven hundred dollars plus reimbursable expenses as
listed below:
Breakdown by phase (Architectural, Landscape, Irrigation, and Engineering)
Construction Documents $ 12,760.00 55%
Bidding Services $ 2,320.00 10%
Construction Administration Services $ 8,120.00 35%
$ 22,700.00 100%
8.2 Reimbursable expenses that would be chargeable would include but are not limited to:
printing, travel, code variances and agency filing fees. These expenses will be billed per
the attached rate chart (Exhibit A) with a not to exceed amount of $1,000.00.
9 ADDITIONAL SERVICES:
9.1 The following items are considered additional services over and above the basic services
presented in Articles 1 through 8.
9.1.1 Filing for and fees related to governmental approvals unless noted above.
9.1.2 Computer generated modeling of the building or individual portions thereof by
outside consultants
9.1.3 Boundary or Topographic Survey Services
9.2 Additional services will be required if there is a major change in the scope of the project
subsequent to the approval of this proposal and the execution of the project contract.
CSO would propose to negotiate an additional lump sum fixed fee or could provide these
services on an hourly rate basis. If additional services are required as a result of a
change in the scope of the project, CSO will seek the Owner's approval prior to
proceeding with same.
If any portion of this proposal is inconsistent with your intent, please contact me at your earliest
convenience so that I can address your concerns and amend this proposal accordingly. On behalf
of CSO Architects, I would like to express our gratitude for the opportunity to provide this proposal
to Carmel Redevelopment Commission with the hopes of continuing our successful relationship.
Sinc- ely
Brandon Boga
Principal
ED A.P.
Encl: Exhibit A — Hourly Rates and Reimbursable Chart
cc: Jim Schellinger, Patty Adams, Laura Schellinger and file
EXHIBIT A
CSO Architects
Hourly Rates
Per Hour
Principal
Senior Professional I
Senior Professional II
Senior Professional III
Professional I
Professional II
Professional III
Technician I
Technician II
Administrative Coordinator
Reimbursables
Each Unit
Black & White Copies or Scans
$ 195.00
$ 165.00
$ 135.00
$ 125.00
$ 115.00
$ 105.00
$ 95.00
$ 85.00
$ 75.00
$ 70.00
11x17
Color Copies or Scans
8.5x11
11x17
Large Format Black & White Prints or Scans ($.14/sf)
18x24
24x36
30x42
Large Format Color Prints or Scans ($3.25/sf)
18x24
24x36
30x42
Presentation Boards
24x36
30x42
Consultant Fees, Travel Expenses, Parking Fees,
Long Distance Telephone Charges, Miscellaneous Print Items,
Shipping and Courier Service
$9.75
$19.50
$28.44
Ci
of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-60000972
PAGE
PURCHASE ORDER NUMBER
32.151
THIS NUMBER MUST APPEAR ON INVOICES, NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
VENDOR (So Architect'
8851 Keystone Cro55i19
SHIP L (1(
To 30 w' /1& ff, SUl fe 2Z0
1 ndldnd-1°176,
1/V It VD1U 1-41 rncl,l/r -rout
CONFIRMATION
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
OUANTITY 1 UNIT OF MEASURE
DESCRIPTION
UNIT PRICE
EXTENSION
I
Send Invoice To
CR(
30 4J Nr\ 5+., 5N.1}e 22o
(trFM\,I/r 144032
(on$frudion ddlhi4i5{'rt1ion &nd Confuafiby
serv- ces -for PPileditlm 1WS( spiny
PLEASE INVOICE IN DUPLICATE
22,700.o0
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
902
'i'-kb0td7
SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 3 29 51
ORDERED BY
TITLE
CLERK -TREASURER
VENDOR COPY
PAYMENT
• MP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
czecksiyudo-ozgAa