MEG & Associates/ComRel/Addl Serv 1/3,000/Event planningMEG & Associates
Community Relations - 2015
Appropriation #1203-4359003; P.O. #26848
Contract Not To Exceed $3,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and MEG & Associates (the "Vendor"), as City Contract dated March 19, 2014 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B" as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C. Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
2eS¢12rt-
James Brainard, Presiding Officer
ate:
Mary
Date
Burke, Mer/0er
J22/15
Lori S. Watson
Date:
ATTEST:
ana Cordray, IAMC-61erk-Treasurer
Date: /O— 7-1-5
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MEG & Associates
By:
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Date:
.. EG & Associates
Events • Promotions • Marketing • Fundraising
"Soaring to all limits for your promotional success!"
EXHIBIT
MEG & Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule
Coordinate the IU Health North Hospital Holiday in the Arts District — Saturday Dec 5`h, 2015 3-6 pm
Coordinate "Santa" in House each weekend during the month of December prior to Christmas
60 hours (average approximately 5 per week) at 550.00 an hour = 53000
Scope of Services:
I. Developing Sponsorships and partnerships for events where needed.
2. Organizing and facilitating the above event for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping with any media or promotional needs.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
September 18, 2015
MEG and Associates Date
City of Carmel Date
EXHIBIT A
fon
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
1uty of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT ,
35-60000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
IM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PAGE
PURCHASE ORDER NUMBER
33094
THIS NUMBER MUST APPEAR ON INVOICES. NP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
IASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
24/2015
MEG & Associates
MOR 9875 Lakewood Drive East
Indianapolis, IN 46280
SHIP
TO
City of Carmel
Dept. of Community Relations
Economic Development
One Civic Square
Carmel, IN 46032
iLuvl0N
BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
CJANTITY JUNIT OF MEASURE
DESCRIPTION
For Professional Services - Event Planning
Holiday in the Arts District
nd Invoice To:
1203/4341999
PLEASE INVOICE IN DUPLICATE
UNIT PRICE
EXTENSION
$3,000.00
$3,000.00
DEPARTMENT ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
PAYMENT
• AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED,
I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS AP, ROPRIATION S • FICTO PAY FOR THE ABOVE ORDER.
ORDERED BY jj/J/�
TITLE a4
ri IIIiCNT rnNronl non ':3 '' ('1 r•, r' CLERK -TREASURER
T
-TR
A RER