A&F Engineering/ENG/95,200/116th & Gray RAB design A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917 , Q F�
Contract Not To Exceed$95,200.00 �1�`
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"),and A&F Engineering(hereinafter"Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure;and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities;
and
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1, INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A, incorporated herein by this reference.
•
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide
additional or modified Services to City. When City desires additional Services from Professional, the City
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after City has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy
of the City's authorization documents for the purchase of additional Services shall be numbered and attached
hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
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A&F•Engineering
Engineering Department- 2015
Appropriation#202-4350900: P.0 #32917
Contract Not To Exceed $95.200.00
SECTION 3. CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 202-4350900 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters
regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Ninety-Five Thousand Two Hundred Dollars ($95,200.00) (the "Estimate"). Professional shall submit an
invoice to City no more than once every thirty (30) days for Services provided City during the time period
encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that
contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this
reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within
thirty five (35) days from the date of City's receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City's prior written consent.
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1
AST.Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2015, and shall,
on the first day of each January thereafter, automatically renew for a period of one(1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional,without cause, upon thirty(30) days'notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional's receipt of City's"Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents,partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement.This indemnification obligation shall survive the termination of this Agreement.
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of City and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty(30)days'prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification.
Professional shall indemnify and hold harmless City and its officers,officials, employees and agents from all
losses, liabilities,claims,judgments and liens, including, but not limited to,all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E-Verify
Pursuant to I.C. § 22-5.1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement, Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that:(i) Professional is enrolled and is participating in the E-verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens, This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program.This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven(7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty(30)days("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
7.13 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel Douglas C.Haney
Department of Carmel City Attorney
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
ATTENTION:
PROFESSIONAL:
A&F Engineering
8365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
ATTENTION:William J. Fehribach, P.E.
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana, The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P O.#32917
Contract Not To Exceed$95,200.00
7.17 Non-Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's
prior written consent.
7.18 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent,as the case may be.
7.20 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3)years after the expiration or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from,and to inspect all program data,documents,proceedings and activities.
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City's organization.
7.26 IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
7.27 ACCESS TO PUBLIC RECORDS ACT ,
Professional understands and agrees that any"public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
(remainder of page intentionally left blank)
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A&F Engineering
Engineering Department-2015
Appropriation#202-4350900; P.O.#32917
Contract Not To Exceed$95,200.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA A&F Engineering
by and through its Board of Public
Works and Safety
BY: BY:
NDT 7:22421 /)/71 } c�v��
James Brainard, Presiding Officer thorid Signature
Date: /V7-7!
Printed Name: Renye I
Title: V,ce Pxesrde4+
May Ann ur e, emb r
Date: O FIDrrIN: 3S 2093/fit
Last Four of SSN if Sole Proprietor:
LorilS.Wa , Mem er Date:
Date:/ ���7/ 6"
ATTEST:
iana Cordray, IAMC, Cr -Treasurer
Date: /0 — 7 7S
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A&F ENGINEERING T HT R9ON ENG INMERINO 11UDIETH•TP APPFI CE INGMPIWNTEEARNINLG
YSES
PARKING LOT DESIGN
•TRANSPORTATION PLANNING
STUDIES
Transportation & Site Engineering CONSTRICTION OBSERVATION•SITE ENGINEERING
Creating Order Since 1966 REGISTRATION
WILLIAM J.FEHRIBACH,P.E. INDIANA
OF COUNCIL ILLINOIS
STEVEN J.FEHRIBACH,P.E. IOWA
PRESIDENT KENTUCKY
R.MATTHEW BROWN,P.E. MICHIGAN
VICE PRESIDENT OHIO
MRSOVR
JOSEPH T.RENGEL,P.E. FLORIDA
VICE PRESIDENT
August 10, 2015
Mr.Jeremy Kashman, P.E.
City Engineer
City of Cannel
One Civic Square
Carmel, Indiana 46032
Re: Supplemental Request for Roundabout Design
116th Street&Gray Road CMAQ Funding
Dear Mr. Kashman,
As we have discussed, there have been two significant unforeseen circumstances that have required
significant preliminary design work that' has required additional manhours by A&F's staff and its
subconsultants for this project.
The first circumstance involves the addition of Duke Energy steel poles, and its authorized easements
within the project limits. These Duke structures did not exist while the topographic survey was being
performed, and Duke was in the process of recording these easements during that time period. Therefore,
at this time,relocation of that steel pole in the southeast corner of the intersection would be very costly due
to the easement. As a result,A&F, upon direction of the City has revised its design to minimize the impact
to Duke's infrastructure within this easement.
The second circumstance involves the property to the northeast corner of the intersection. Through the
process of completing the environmental study, one of the interested parties, the Department of Natural
Resources,determined that this parcel was Federally protected land as a result of a Federal grant that was
received by the City several decades ago to improve this property. As a Federally protected land, any
disruption of this land would need to be mitigated to get the environmental study approved for this project.
Therefore, upon direction of the City, A&F has revised its design, and its subconsultants have revised the
documentation for the environmental study to show no impacts to the aforementioned parcel in the
northeast corner of the intersection.
EXHIBIT A
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240
TELEPHONE (317) 202-0864 — FACSIMILE (317)202-0908
Attached is a detailed manhour justification to accommodate these two significant unforeseen
circumstances. The summary of fees is as follows:
A&F Engineering-Design Fees $88,000.00
Subconsultants-Environmental Fees $7,200.00
Total Request for Supplemental $95,200.00
If you have any questions or concerns regarding this request, please feel free to contact me.
Sincerely,
A&F Engineering Co.,LLC
�hlit/I/seph T. Rengel, P.E., P„AlOE
Vice President
•
EXHIBIT A
Z of6
A&F ENGINEERING CO.,LLC.
MANHOUR JUSTIFICATION
PROJECT:ROUNDABOUT ON 1161h STREET AND GRAY ROAD
PROJA:
DES.A:
CLIENT: CITY OF CARMEL
TASK: SUPPLEMENTAL%1-ROUNDABOUT REDESIGN DUE TO FEDERALLY PROTECTED PARK AND DUKE ENERGY POLE
08/10/15
ESTIMATED TIME IN HOURS
Project CADD Admin
WORK CLASSIFICATION Principal II Manager Engineer VIII Tech III Assistant
PROJECT ADMINISTRATION 4.00 800 8.00
PRELIMINARY FIELD CHECK PLANS(STAGE I)
PRELIM PLAN&PROFILE 3.00 20.00 20.00
REVISED CORRIDOR&LABELING 2.00 20.00 30.00
PREUM TYPICAL%SECTIONS 1.00 10.00 15.00
ROUNDABOUT LAYOUT 6.00 20.00 20.00
ROUNDABOUT LAYOUT CALCULATIONS 2.00 12.00
INLET SPACING 15.00
. PREUM TRUNKLINE DESIGN 10.00 60.00 30.00
PREUM APPROACH&DRIVE DETAILS 0.50 6.00 8.00
PREUM STRUCTURE DATA&PIPE MATERIAL 0.50 8.00 8.00
PREUM%SECTIONS 1.00 30.00 40.00
PRELIM PLAT NO 6.00 8,00
PRELIM DETAIL SHEETS 2.00 40.00 40.00
PRELIM CONSTRUCTION LIMITS j 3.00 10.00
PRELIM RIGHT-OF-WAY DESIGN 1,00 15.00 15.00
PREUM EROSION CONTROL PLAN 6.00 10.00 '
OUALTTY ASSURANCE 20.00 5,00
LEVEL I CALCULATIONS 15.00 5.00
SCHEDULE PREUMINARY FIELD CHECK 1.00 5.00 4.00 '
PRELIMINARY FIELD CHECK 4.00 4.00
PREUMIARY RIGHT-OF-WAY PLANS(STAGE 2)
REVIEW&ANSWER PREVIOUS REVIEWS 1.00 5.00
FINAL RIGHT OF WAY DESIGN 1.00 8.00 10.00
MODIFY FOR RIGHT OF WAY PLANS 3,00 12.00 14.00
UPDATE PLAN&PROFILE 2.00 25.00 20.00
FINAL PUT NO.I 2.00 4.00
UPDATE TYPICAL K-SECTIONS 4.00 8.00
UPDATEX-SECTIONS 1.00 20.00 30.00
FINAL APPROACH&DRIVE DETAILS 4.00 6.00
FINAL STRUCTURE DATE&PIPE MATERLAL 2.00 4.00
PRELIM PAVEMENT MARKINGS&TRAFFIC SIGN DETAIL 8.00 8.00
OUALITYASSURANCE 14.00 3.00
LEVEL I CALCULATIONS 2.00
COORDINATE DESIGN ELEMENT WITh UTIUIY 8.00 800
SUPERVISION&SCHEDULING 6.00 8.00
MISCELLANEOUS COORDINATION MEETINGS 10.00
TOTAL HOURS 10.00 112.00 403.00 363,00 12.00 900.00
BILLING RATE(WEIGHTED) 159.00 142.50 10200 78.00 48.00 0.00
TOTAL DIRECT LABOR 1590.00 15960.00 41106.00 28314.00 578.00 87,546.00
DIRECT COST 552.00
TOTAL 88,098.00
USE NOT TO EXCEED FEE 88,000.00
DIRECT COST SUMMARY
SITE 2 TRIPS @ 20.00 MILES @ 040 PER MILE 16.00
DISTRICT TRIPS @ MILES @ 0.40 OM
INDY OFFR 3 TRIPS @ 3000 MILES @ 0.40 PER MILE 36.00
MISCELLANEOUS,PAPER&PRINTING 500.00
552.00
EXHIBIT ,1
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UNITED
Consulting=
ids[ May 9, 2014
ENGINEERING %r; Joseph T. Rengel, P.E., PTOE
ENVIRONMENTAL 'S, Project Manager
INSPECTION' I1' A&F Engineering Co., LLC
8365 Keystone Crossing,Suite 201
LAND SURVEVWO :,;�•{ Indianapolis, In 46240
LAND ACQUISITION
PLANNING , `. RE: Supplemental Environmental Services Proposal
WATER& ,- 116th Street at Gray Road
WASTEWATER 'p• Carmel, Indiana
SINCE 1965 �,`I
Dear Mr. Rengel:
OFFICERS :'•) Officials with Carmel have re-scoped the 116th Street at Gray Road Intersection
Mum FE 'I.i Improvement Project. The; new project scope will involve realigning the intersection
Dave Pother.PE.PLS ;: southwest to avoid Impacts to the Flowing Well Park.
Slwan'N.Jcres
arstciMrR.Pope.FE - We are pleased to present our proposal to provide Supplemental Environmental
B,RaNBme PE `_` Services to cover changes,in the project scope. This proposal is necessaryto recoup hirhaellWve.PE expenses needed to redo or revise environmental tasks that were complted for the
original project scope. The proposal was prepared per your request and reflects
PROFESSIONAL STAFF. '='.;) changes as'shown in the project plans received on April 21, 2014.
Pow I_Wata.PEI is
DevIn L.&am MCP a We look forward to assisting you on this important project. If you have any questions
Dany4P wa:elree,PE . or comments regarding this proposal, please contact our office at your convenience.
AdamC.PosL FE ,Iv.
muss Caphar{AIO+
Sincerely,
E.Wick PemeJb PE' ' 9 UNITED CONSULTING
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SUPPLEMENTAL CATEGORICAL EXCLUSION LEVEL 4 FEES
Categorical Exclusion Level 4:
Officials with Carmel have re-scoped the 116`h Street and Gray Road Intersection Improvement
Project. The new project scope will involve realigning the intersection southwest to avoid
impacts to the Flowing Well Park.
This project will require the completion of an environmental document to qualify for federal
funding. A Categorical Exclusion as falling within the guidelines of the National List of
Categorical Exclusions will be provided for this project. The Categorical Exclusion will be
prepared in a manner consistent with the"INDOT Categorical Exclusion Manual"dated 2013. It
is anticipated that this project will be completed as a Categorical Exclusion Level 4. The
completion of this documentation will be coordinated with the Indiana Department of
Transportation's Greenfield District.
The following previously completed Items will need to be redone or revised because of changes
to the project scope and account for our supplemental environmental fees:
1) Early Coordination — We will prepare an Early Coordination packet that describes the
new scope for the project that will be sent to Federal, State, and Local environmental
resource agencies. The Early Coordination packet is a request to resource agencies
and public officials to provide information concerning anticipated Impacts of proposed
project. Its goal is to give resource agencies and public officials an opportunity to
comment on this project's anticipated Impacts early in the process and Identify potential
pitfalls or fatal flaws in a project or alternative before significant resources have been
committed.
2) Red Flag Investigation — The previously completed Red Flag Investigation will be
amended to reflect the revised project area. The purpose is to screen the project area
for potential environmental, constructabillty, and engineering issues or concerns.
3) U.S. Waters Identification - The National Wetlands Inventory Map shows no wetlands
near the additional project limits. A field visit will be conducted to verify the absence or
presence of jurisdictional waters which include streams, ditches, waterways, or
wetlands.
4) Phase la Archaeological Reconnaissance—The revised project footprint extends outside
the original Area of Potential Effect (APE). Additionally, the construction limits extend
beyond the footprint of the Phase la Archaeological Reconnaissance. An amendment to
the Phase la Archaeological Reconnaissance will be required to evaluate areas not
included within the previous report.
The following is a summary of the requested fees for this item.
Item Description Fee
Supplemental Categorical Exclusion Level 4 Fees $ 5,500.00
Phase la Archaeological Reconnaissance $ 1,700.00
EXHIBIT 4
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Archaeological Consultants of Ossian
May 5,2014
Mr. Devin Stettler
United Consulting Engineers, Inc.
1625 N.Post Rd.
Indianapolis, IN 46219-1995
Dear Mr. Stettler:
Enclosed is the archaeological estimate for the proposed additional area for the
roundabout at 106th Street and Eller Road, Hamilton County,Indiana. It is estimated that
less than 2.8 acres of new right-of-way will be required for the project.Weather
providing, fieldwork can be instigated at the request from your office,
Salary:
Principal Investigator 16 hours @$60.00/hour $ 960.00
Crew(2) 16 hours @$40.00/hour $ 640.00
Non-salary direct expenses:
Travel expenses(mileage 200 @.50/mile) $ 100.00
-includes trip to Indy to check records
Per diem and lodging(0 days @$78.00/day) $ .00
DNR fee for records review $ .00
Total cost $ 1,700.00
Thank you very much for the opportunity to work with you. If there is anything more I
can do for you, please do not hesitate to call me at 765 281-0969 or 765 730-0524.
Sincerely,
Larry N. Stillwell
Archaeologist
EXHIBIT A