2014 2010 Coit bond Huntington Successor Trustee pay request 13 111215 1111
® ® 61111.
Sulu Deo u1ul,
ono onn n eOo
CITY 0 ' ARMEL
JAMES BRAINARD, MAYOR
CITY OF CARMEL,INDIANA
LEASE RENTAL REVENUE BONDS OF 2010
CONSTRUCTION FUND DRAW REQUISITION
Disbursement Direction No. 13
The Huntington National Bank Corporate Trust Department
Attn:Maranda LujaJohnson
45 N.Pennsylvania St. INHP22
Indianapolis,IN 46207
312-229-4039
via email:Maranda.LujaJohnson@huntington.com
Date: 10th of November ,2015
RE: City of Carmel(Indiana)Lease Rental Revenue Bonds of 2010—Depository Account
Account#4087001459
Dear Maranda:
You are hereby authorized and directed as the Depositary under the above-referenced Agreement,to pay
the amounts set forth on the attached Register of Claims from the above-referenced Trust account and to
overnight the checks to the individual as set forth on the attached register.
The undersigned certifies that:
(a) The undersigned is an officer of the City of Carmel,Indiana;
(b) The amounts set forth on Schedule A are requested to be paid from the City
of Carmel(Indiana)Lease Rental Revenue Bonds of 2010—Depository
Account(#4087001459)
(c) Each obligation as reflected by the amounts set forth on Schedule A has
been properly incurred, is a proper charge against the City of Carmel •
(Indiana)Lease Rental Revenue Bonds of 2010—Depository Account and
has not been the basis of any previous withdrawal from the Depository
Account;and
(d) Supporting information with respect to each payee designated on Schedule
A as to the amount owing is attached hereto.
CITY OF CARMEL,INDIANA
BY: f
Diana L.Cordray,Clerk-Treasurer 4
Authorized Officer
DEPAIUMENT OF ENGINEERING
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAII, enginecring@carmel.in.gov
REGISTER OF CLAIMS
CITY OF CARMEL,INDIANA
LEASE RENTAL REVENUE BONDS OF 2010
CONSTRUCTION FUND PAYMENT REQUISITION
DISBURSEMENT DIRECTION NO.13
10-Nov-15
AMOUNTS
PAYEE'S NAME&MAILING ADDRESS REQUISITIONED COST ITEMIZATION
American Structurepoint,Inc. $28,018.94 Main St.from Illinois St to Old Meridian St
7260 Shadeland Station Construction Inspection
Indianapolis,IN 46256-3957 Proj. 14-06
P.O.#31847-$25,656.13
P.O.#32637-$2,362.81
Inv.#80775
Sub-Surface of Indiana,In.c $17,843.44 Bridlebourne Drainage Modification
7225 West 700 South Proj. 13-07
Morgantown,IN 46160 P.O.#27496
Inv.#5 FINAL
Rundell Ernstberger Associates,LLC $669.00 Keystone Ave/Main Street RAB
618 E.Market Street Landscape Design&Construction Inspection
Indianapolis,IN 46202 P.O.31846
Inv.#141370-9
Keller Macaluso,LLC $3,294.25 Misc. Legal Invoices related to Main St.Project
760 3rd Avenue SW,Suite 210 Proj.No. 14-06
Carmel,IN 46032 Inv.#2015-2612ߟ-2725
Total $49,825.63
ALL CHECKS LISTED HEREON TO BE MAILED TO:
CrossRoad Engineers,PC
Attn:Jill Newport
3417 Sherman Drive
Beech Grove,IN 46107
A-1
2.e o Gond
Remit to:
El II 7260 Shadeland Station
Indianapolis,IN 46256-3957
AMERICAN TEL 317.547.5580 FAX 317.543.0270
STRUCTUREPOINTwww.structurepoint.com
1 i INC. ORIGINAL Federal Tax ID:35-1127317
uSeptember 18,2015
Invoice No: 80775
0 P.O. 32 (03-4- it 2,3(o2.$I
Mr.Jeremy Kashman
City of Carmel 0 Ra . 3 1531-Ii * 2s, les to . t 3
One Civic Square
Carmel, IN 46032
Total Due This Invoice (see breakdown below): $28,018.94
Project 0002014.00444.0002 Main Street from Illinois Street to Old Meridian Street-CI-Project No. 14-06, PO
#31847
PO 31847
Services from August 01.2015 through August 31.2015
Phase 00100 Construction Inspection
Professional Services
Hours Rate Amount
Project Engineer
Machala, David 103.00 95.00 9,785.00
Project Engineer(Overtime)
Machala,David 44.75 109.25 4,888.94
Construction Inspector
Grimstad,Heather 157.00 85.00 13,345.00
Totals 304.75 28,018.94
Professional Services Total 28,018.94
Billing Limits Current Previous Total
Total Billings 28,018.94 327,142.88 355,161.82
Maximum 355,226.61
Under Maximum 64.79
TOTAL THIS PHASE $28,018.94
TOTAL DUE THIS INVOICE $28,018.94
Outstanding Invoices:
0,2p2122
Number Date Balance �^,.. ' �
79984 8/19/2015 59,079.00 �N?' `$;
cn RECE1V D �N
I
cel SEP 2015 i
CARMEL (
‹,e, CITY ENGINEER �w
o
Qe� V
�/
Full payment of this invoice is due within 30 days from invoice date. 4 9 g,7 v 2
Interest at the rate of 1.5%per month($25.00/month minimum)plus any/all collection
co sts/attorney costs may be charged if payment is not received within 60 days from the invoice date.
Project 0002014.00444.0002 Invoice 80775
Very truly yours,
Todd Rutledge
Full payment of this invoice is clue within 30 days from invoice date.
Interest at the rate of 1.5%per month($25.00/month minimum)plus any/all collection
costs/attorney costs may be charged if payment is not received within 60 days from the invoice date.
Page 2
TimeSheet for the Period Ending 8/15/2015 Monday,August 31,2015
10:53:15 AM
American Structurepoint, Inc.
f
Employee DMACHALA Machala, David
Signed
Machala, David
Posted
0sted
Approved
Snyder,Charles
Project Phase Task Labor Total Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
Code Hr 8/1 8/2 8/3 8/4 8/5 8/6 8/7 8/8 8/9 8/10 8/11 8/12 8/13 8/14 8/15
0000000.00000.0010 00301 00 Reg 1.00 1.00
Labor Category: OVT 0.00
0002014.00444.0002 00100 IN090 00 Reg 62.00 8.00 8.00 8.00 8.00 8.00 5.00 5.00 4.00_ 3.00 5.00
Labor Category: Project Engineer OVT 31.75 8.50 2.00 3.00 2.50 2.25 2.50 6.50 1.00 2.00 0.50 1.00
0002014.01736.0001 00700 IN090 00 Reg 17.00 3.00 3.00, 3.00 5.00 3.00
Labor Category: Resident Project Representative OVT 0.00
Daily Totals Reg 80.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
OVT 31.75 8.50 2.00 3.00 2.50 2.25 2.50 6.50 1.00 2.00 0.50 1.00
ber 03,2015Timesheet for the Period Ending 8/31/2015 Thursday,Septem10:12:38 AM
American Structurepoint, Inc.
Employee DMACHALA Machala, David
Signed
Machala,David
Footed
Approved
Snyder,Charles
Project Phase Task Labor Total Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon
Code •Hr 8/16 8/17 8/18 8/19 8/20 8/21 8/22 8/23 8/24 8/25 8/26 8/27 8/28 8/29 8/30 8/31
0002012.00579.0004 00100 IN090 00 Reg 5.00 3.00 2.00
Labor Category:Resident Project Representative OVT 0.00
0002014.00263.0001 00200 00210 00 Reg 2.50 1.00 1.50
Labor Category: Resident Project Representative OVT 0.00
0002014.00444.0002 00100 IN090 00 Reg 41.00 4.00 4.00 4.00 4.00 3.00 4.00 3.00 3.00 4.00 4.00 4.00
Labor Category:Project Engineer OVT 13.00 1.00 1.00 1.00 1.00 1.50 2.00 5.50
0002014.01736.0005 00100 IN090 00 Reg 39.50 4.00 4.00 4.00 4.00 2.00 4.00 2.00 3.50 4.00 4.00 4.00
Labor Category:Resident Project Representative OVT 0.00
Daily Totals Reg 88.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
OVT r 13.00 1.00 1.00 1.00 1.00 1.50 2.00 5.50
TimeSheet for the Period Ending 8/15/2015 Monday,August 31,2015
10:53:15 AM
American Structurepoint, Inc.
Employee HGRIMSTAD Grimstad, Heather
Signed
Grimstad, Heather
Posted
Approved
Snyder,Charles
Project Phase Task Labor Total Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
Code Hr 8/1 8/2 8/3 8/4 8/5 8/6 8/7 8/8 8/9 8/10 8/11 8/12 8/13 8/14 8/15
0002014.00444.0002 00100 IN090 00 Reg 80.00 8.50 6.50 8.50 8.00 8.50 8.00 8.00 8.00 8.00 8.00
Labor Category:Construction Inspector OVT 0.00
0002014.00444.0002 00100 IN090 00 Reg 0.00
Labor Category:Construction Inspector(Ovt) OVT 10.00 7.00 0.75 0.75 1.25 0.25
Daily Totals Reg 80.00 8.50 6.50 8.50 8.00 8.50 8.00 8.00 8.00 8.00 8.00
OVT 10.00 7.00 0.75 0.75 1.25 0.25
TimeSheet for the Period Ending 8/31/2015 Thursday,September
10:121 2015
10:12:38 AM
American Structurepoint,Inc.
Employee HGRIMSTAD Grimstad, Heather
Signed
Grimstad,Heather
Posted
Approved
Snyder,Charles
Project Phase Task Labor Total Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon
Code _ Hr 8/16 8/17 8/18 8/19 8/20 8/21 8/22 8/23 8/24 8/25 8/26 8/27 8/28 8/29 8/30 8/31
0002014.00263.0001 00200 00210 00 Reg 1.00 1.00
Labor Category:Construction Inspector OVT 0.00
0002014.00444.0002 00100 IN090 00 Reg 8.00 I 8.00
Labor Category:Construction Inspector(Ovt) OVT 2.00 1.00 1.00
0002014.00444.0002 00100 IN090 00 Reg 77.00 8.00 7.00 7.00 8.00 8.00 8.00 8.00 8.00 8.00 7.00
Labor Category:Construction Inspector OVT 0.00
0002014.01736.0001 00700 IN090 00 Reg 2.00 1.00, 1.00
Labor Category:Construction Inspector OVT 0.00
Daily Totals Reg 88.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
OVT 2.00 1.00 1.00
CONSTRUCTION PROJECT INVOICE
DATE: November 3, 2015
COMPANY NAME: Sub-Surface of Indiana, Inc.
AND ADDRESS 7225 West 700 South
Morgantown, Indiana 46160
ORIGINAL
TELEPHONE NO.: (812)-597-4195
FAX NO.: (812)-597-4196
PROJECT NAME: Bridlebourne Drainage Modifications
PROJECT NO.: 13-07
INVOICE NO.: 5 (Final)
TOTAL EARNINGS TO DATE: $ 357,517.08
RETAINAGE: (-) 0.00
TOTAL EARNED: $ 357,517.08
MINUS PREVIOUS PAYMENTS: (-) 339,673.64
TOTAL AMOUNT DUE: $ 17,843.44
Van fil/t9
Dan Greskamp
Construction Manager
City of Carmel
CUSTOMER-City of Carmel
PROJECT-Bridlebourne Drainage Modifications,Project No. 13-07
CONTRACTOR-Sub-Surface of Indiana, Inc.
FINAL RETAINAGE PAY ESTIMATE NO.5
For work done during the period of: 6/21/2015 through 10/16/2015
Quantity Quantity
Bid Unit Scheduled Installed in Total Quantity Total Pay to Total Pay this
m Description Bid Quantity Price Amount Previous Pay Installed this To Date Date Estimate
0
Estimates Pay Estiamte
1 Construction Engineering 1 LS $ 9,000.00 $9,000.00 1.00 LS LS 1.00 LS $9,000.00 $ -
2 Mobilization&Demobilization 1 LS $ 25,000.00 $25,000.00 1.00 LS LS 1.00 LS $25,000.00 $ -
3 Clearing of Right of Way 1 LS $ 17,000.00 $17,000.00 1.00 LS LS 1.00 LS $17,000.00 $ -
4 Common Excavation 17,975 CYS $ 7.00 $125,825.00 17975.00 CYS CYS 17975.00 CYS $125,825.00 $ -
5 Tree,Remove and Replace 7 EA $ 785.00 $5,495.00 7.00 EA EA 7.00 EA $5,495.00 $ -
6 Fence,Remove and Restore 54 LFT $ 60.00 $3,240.00 54.00 LFT LFT 54.00 LFT $3,240.00 $ -
7 Stone Paver,Salvage and Replace 55 SYD $ 185.00 $10,175.00 55.00 SYD SYD 55.00 SYD $10,175.00 $ -
8 Storm Structure,Remove 6 EA $ 600.00 $3,600.00 6.00 EA EA 6.00 EA $3,600.00 $ -
9 Pipe,12"RCP,Remove 120 LET $ 20.00 $2,400.00 120.00 LET LFT 120.00 LFT $2,400.00 $ -
10 Pipe,15"RCP,Remove 232 LFT $ 10.00 $2,320.00 232.00 LFT LFT 232.00 LFT $2,320.00 $ -
11 Pipe,18"RCP,Remove 232 LFT $ 10.00 $2,320.00 246.00 LFT LET 246.00 LFT $2,460.00 $ -
12 Pipe,24"RCP,Remove 151 LFT $ 15.00 $2,265.00 144.87 LFT LFT 144.87 LET $2,173.05 $ -
13 Curb,Concrete,Remove 44 LFT $ 18.00 $792.00 54.00 LFT LFT 54.00 LFT $972.00 $ -
14 Curb,Concrete 44 LFT $ 57.00 $2,508.00 54.00 LFT LFT 54.00 LFT $3,078.00 $ -
15 Coarse Aggregate,#2 Stone 210 TON $ 20.00 $4,200.00 210.70 TON TON 210.70 TON $4,214.00 $ -
16 Structural Backfill 34 CYS $ 40.00 $1,360.00 34.00 CYS CYS 34.00 CYS $1,360.00 $ -
17 Pipe,Circular,RCP,18 IN 140 LFT $ 43.00 $6,020.00 140.00 LFT LET 140.00 LFT $6,020.00 $ -
18 Pipe,Circular,RCP,30 IN 151 LFT $ 57.00 $8,607.00 144.00 LFT LFT 144.00 LFT $8,208.00 $ -
19 Pipe,Circular,RCP,36 IN 586 LFT $ 57.00 $33,402.00 586.00 LFT LFT 586.00 LFT $33,402.00 $ -
20 Manhole,Type J 5 EA $ 4,100.00 $20,500.00 5.00 EA EA 5.00 EA $20,500.00 $ -
21 Concrete End Section,18 IN 2 EA $ 400.00 $800.00 2.00 EA EA 2.00 EA $800.00 $ -
22 Concrete End Section,30 IN 1 EA $ 600.00 $600.00 1.00 EA EA 1.00 EA $600.00 $ -
23 Concrete End Section,36 IN 2 EA $ 850.00 $1,700.00 2.00 EA EA 2.00 EA $1,700.00 $ -
24 Compacted Agreggate,No.8 129 TON $ 18.00 $2,322.00 197.72 TON TON 197.72 TON $3,558.96 $ -
25 Maintenance of Traffic 1 LS $ 1,700.00 $1,700.00 1.00 LS LS 1.00 LS $1,700.00 $ -
26 Mobilization&Demobilization for Seeding 2 EA $ 500.00 $1,000.00 2.00 EA EA 2.00 EA $1,000.00 $ -
27 Catch-All Inlet Protection 4 EA $ 250.00 $1,000.00 4.00 EA EA 4.00 EA $1,000.00 $ -
28 Silt Fence Inlet Protection 3 EA $ 100.00 $300.00 3.00 EA EA 3.00 EA $300.00 $ -
29 Silt Fence 2,860 LFT $ 1.33 $3,803.80 2100.00 LFT LFT 2100.00 LFT $2,793.00 $ -
30 Erosion Control Blanket 3,957 SYS $ 1.52 $6,014.64 3957.00 SYS SYS 3957.00 SYS $6,014.64 $ -
31 Rip Rap,Class 2 305 TON $ 45.00 $13,725.00 184.66 TON TON 184.66 TON $8,309.70 $ -
32 Rock Check Dam 3 EA $ 825.00 $2,475.00 1.00 EA EA 1.00 EA $825.00 $ -
33 Seeding&Restoration 31,417 SYS $ 0.90 $28,275.30 31417.00 SYS SYS 31417.00 SYS $28,275.30 $ -
34 Dewatering 1 LS $ 4,315.26 $4,315.26 1.00 LS LS 1.00 LS $4,315.26 $ -
35 Change Order No.1-Waterline Work 1 LS $ 6,860.62 $6,860.62 1.00 LS LS 1.00 LS $6,860.62 $ -
36 Change Order No.2-Light Pole&Item No.5 Trees 1 LS $ 3,394.90 $3,394.90 1.00 LS LS 1.00 LS $3,394.90 $ -
37 Change Order no.3-Final Reconcile all Units 1 LS $ (6,798.44) $6,798.44 0.00 LS LS 0.00 LS $ (372.35) $ (372.35)
38
39
40
$357,517.08 $357,517.08 $ (372.35)
TOTAL PAY THIS ESTIMATE `$372.35)
TOTAL PAY TO DATE $357,517.08
DEDUCT 10%RETAINAGE, UNTIL 50%COMPLETE THEN 0%RETAINAGE,5%AT END OF PROJECT $17,843.44
DEDUCT PREVIOUS NET PAY ESTIMATE(S)NO. 1 &NO.2&NO.3&NO.4 $339,673.64
RETAINAGE*NET PAY ESTIMATE NO..05*RETAINAGE $17,843.44
City of Carmel Signature Date
OF
. Zi-71°
tr 3/1.
•tty o annelInspec ori gnature Date
Alljb /of/` / lS
Sub- • ace of Indiana Signature Date
Ple. e ake checks payable to Sub-Surface of Indiana,Inc. Payment is expected within 30 days unless other mutually agreeable arrangmtents have been made.
Invoice
Rundell Ernstberger Associates, Inc.
618 E. Market Street DATE INVOICE#
Indianapolis,IN 46202
10/15/2015 141370-9
BILL TO
City of Carmel
Department of Engineering
Attn: Jeremy Kashman
One Civic Square
Carmel,1N 46032
ORIGINAL
PROJECT
Keystone Ave/Main Street RAB
Item Description Prior Billed Total Billed Current Billed
Additional Services Amendment#4
PO#31846
Schematic Design Fee: $16,500.00(hourly)
Construction Documentation Fee: $14,500.00(hourly)
Bidding Fee: $2,500.00(hourly)
Construction Admin Fee: $6,000.00(hourly)
Total Fee: $39,500.00
Plus expenses
REA Time Sept 1,2015 to Sept 30,2015
Schematic Design Schematic Design Fee: $16,500.00(hourly) $16,500.00 $16,500.00 0.00
Construction Docu... Construction Documentation Fee:$14,500.00(hourly) $14,500.00 $14,500.00 0.00
Bidding/Addenda Bidding Fee:$2,500.00(hourly) $2,500.00 $2,500.00 0.00
Construction Admi... Construction Admin Fee: $6,000.00(hourly) $136.50 $805.50 669.00
Chalfant:4.5 hrs @$138.00/hr=$621.00
Bronowski:0.5 hrs @$96.00/hr=$48.00
Enverity:$0(btd$0)
Expenses Reproductions,Printing,Postage and Mileage $231.21 $231.21 0.00
Phone# Fax# Total Due $669.00
317-263-0127 317-263-2080
$4 I'M 11UIIUCI' GIIISUJCIUCI J'1.SStJliudLCS, uuuIi.
/13/15 Time by Job Detail
September 2015
Date Name Duration Notes
City of Carmel:Keystone Ave!Main Street Roundabouts
Construction Administration:General
09/11/2015 Chalfant,Cheryl L 0.50
09/17/2015 Chalfant,Cheryl L 0.50
09/23/2015 Chalfant,Cheryl L 0.25
09/28/2015 Chalfant,Cheryl L 1.00
09/28/2015 Bronowski,Samantha 0.50 response to RFI
Total Construction Administratlon:General 2.75
Construction Administration:Meeting
09/17/2015 Chalfant,Cheryl L 1.75 Pre Construction Meeting and travel time
Total Construction Administration:Meeting 1.75
Construction Administration:Shop drawings/Submittals
09/29/2015 Chalfant,Cheryl L 0.50
Total Construction Administration:Shop drawings/Submittals 0.50
Total City of Carmel:Keystone Ave/Main Street Roundabouts 5.00
TOTAL 5.00
Keller Macaluso LLC Date 9/14/2015
760 3rd Avenue SW, Suite 210 Invoice Invoice# 2612
Carmel, Indiana 46032 Phone# 317-660-3400
(317) 660-3400 Fax# 317-660-3401
www.kellermacaluso.com
Bill To ORIGINAL Federal ID:27-1716316
City of Carmel
Douglas C.Haney Esq.
Department of Law
One Civic Square
Carmel,Indiana 46032
01007-098:Engineering-Exchange with Edward Rose 10-02-15P02 :34( R C V
Professional Fees
Service Date Initials Description of Services Time Amount
08/26/2015 EL Receive,review and save the Final Owner's Title Policy; 0.90 148.50
recorded Limited Warranty Deed and recorded Dedication&
Deeds of Public Right-of-Way; review Owner's policy with the
Proforma;forward original policy and original recorded Deeds to
Steve Engelldng.
Sub-total Fees: $148.50
Total Current Billing: $148.50
Previous Balance Due: $3,030.25
Total Payments: $0.00
Terns:Upon Receipt Total Now Due: $3,178.75
Page 1of1
TK-Too Keller EJN-Eric Neidlinger SO-Shari Owens
MM-MatthewR Macaluso JS-Jennifer Schulz KH-Kaye Howard
TH-Tammy Haney EL-Erica Leath
Keller Macaluso LLC Date 10/8/2015
Invoice# 2725
760 3rd Avenue SW, Suite 210 Invoice
Carmel, Indiana 46032 Phone# 317-660-3400
(317) 660-3400 Fax# 317-660-3401
www.kellermacaluso.com
Bill To Federal ID:27-1716316
City ofCannel U ORIGINAL
Douglas C.Haney Esq.
Departvicnt of w 10-12-15P02 19 RCV
One CiSquare
Carmel,'Indiana 46032
01007-098:Engineering-Exchange with Edward Rose
Professional Fees
Service Date Initials Description of Services Time Amount
09/18/2015 EL Prepare index for Electronic Document Book;create Electronic 0.70 115.50
Document Book and email to Steve for his records.
Sub-total Fees: $115.50
Payments
09/28/2015 Payment Payment received,thank you 3,003.85
09/28/2015 Write-off write off 26.40
Sub-total Payments: $3,030.25
Total Current Billing: $115.50
Previous Balance Due: $3,178.75
Total Payments: $3,030.25
Terms:Upon Receipt Total Now Due: $264.00
Page Iof1
TK-Too Keller EJN-Eric Neidlinger SO-Shari Owens
MM-Matthew R.Macaluso JS-Jennifer Schulz KH-Kaye Howard
TH-Tammy Haney EL-Erica Leath