Mutual Aid Fire Departments - UNEXECUTEDMEMORANDUM OF UNDERSTAI
BETWEEN
THE CARMEL FIRE DEPARTMEI
wei bsteAv
o„ -4s
My
�a$
OF THE CITY OF CARMEL INDIAN—
AND
NDIAN'AND
THE NOBLESVILLE FIRE DEPARTMENT
OF THE CITY OF NOBLESVILLE INDIANA
AND
THE WESTFIELD FIRE DEPARTMENT
OF THE CITY OF WESTFIELD INDIANA
AND
FISHERS DEPARTMENT OF FIRE & EMERGENCY SERVICES
OF THE TOWN OF FISHERS INDIANA
AND
JACKSON FIRE TERRITORY
OF HAMILTON COUNTY
FOR
THE COORDINATION AND IMPLEMENTATION OF A JOINT HIRING INITIATIVE
The Carmel Fire Department (CFD), Noblesville Fire Department (NFD), Westfield Fire
Department (WFD), Fishers Department of Fire & Emergency Services (FFES), and Jackson
Fire Territory (JFT) hereinafter, referred to as "the Parties";
Desire to collaboratively conduct new applicant testing per Indiana Merit Statute, I.C. §
36-8-3.5-1 et seq. as amended and supplemented by the Commission from time -to -time.
ARTICLE 1- Period of Agreement
Section 1- Duration
This agreement shall take effect no later than October 15, 2014, or upon approval of each
parties' approving authority. This agreement shall remain in full force and effect until the
expiration of this "hiring list", which shall be two (2) years from the effective date of the hiring
list.
Section 2 — Modification of Agreement.
This agreement may be amended by the parties but only if the amended agreement is in
writing and approved by all parties to the agreement in the same manner that the original was
approved,.
Section 3- Termination
This agreement may be terminated by any party at any time by providing written notice
of the intent to terminate to each party's Fire Chief.
ARTICLE 11- Recognition
Section 1- Recognition
This agreement recognizes that each party has particular rules, policies, and other
governing articles that may dictate their response to a situation. In those instances, all parties
will strive to resolve those differences to the best of their ability. It is recognized that all parties
engaged in this agreement are striving to reduce the duplication of effort and generally reduce
the fiscal and administrative impact of conducting this process independently.
Section 2 — Problem Resolution
In the event a problem or disagreement arises between the parties to this agreement, the
problem shall be submitted for resolution to a joint board of the parties consisting of the Fire
Chiefs of each party or the Fire Chief's designee.
ARTICLE III- Terms and Conditions
Section 1- Application
Carmel Fire Department utilizes NeoGov which is a software product used to automate
the hiring and performance evaluation process. Other parties utilize either a software product or
rely on paper and pen information submission.
As a part of streamlining the hiring list process all parties shall utilize the CFD NeoGov
software through the establishment of the joint hiring list, in essence the CFD site will serve as
the central repository of all candidates who apply.
The current CFD NeoGov site will be updated to reflect all pertinent information as it
relates to the all other parties including but not limited to; relevant job description, benefits,
salary, etc.
All current pre -applications, applications or other "hard copy" documents submitted by
individuals will be used to make notification to those individuals of the new NeoGov site and
they will be directed to that site for all future correspondence.
Section 2- The Institute for Public Safety Personnel, Inc. (IPSP)
Each party currently utilizes the services of IPSP to conduct their respective new
applicant testing. Under this agreement, IPSP will continue to serve as the testing coordinating
entity.
All pre -testing meetings with IPSP should be attended by a representative of each
department.
All parties shall agree to dates and times of testing and work collaboratively to provide
support personnel as necessary to facilitate the written testing process.
All parties shall agree to provide equal numbers of personnel to serve on the various oral
interview boards as required by IPSP.
Charges billed by IPSP shall be shared equally by all parties.
Section 3- Joint hiring list establishment
Historically, upon completion of all testing components, as established by Merit Law IC
36-8-3.5-1, IPSP remits a rank ordered list of new applicants to the sponsoring Fire Department.
The outcome of this agreement will produce a rank ordered list of 200 new applicants and
shall distribute this list to each party. Each party will then apply any "additional or bonus"
points as dictated by their particular Merit Commission.
Section 4- Joint hiring list maintenance
All parties recognize that communication between parties is paramount to the efficient
and effective processing of potential new hires from the list. Therefore, at any time any party
starts to move forward into new hire processing (i.e. background checks, polygraph, etc.) they
should make notification, by name, of those applicants who are being considered, to the other
parties. This notification does not mean that another party cannot start their own new hire
processing on that applicant, but it should be done with full disclosure to the other parties.
Procedurally it may be impractical and against Merit Commission Rules for one party to skip or
go past a candidate on the list simply because another party has started new hire processing on
that applicant. it should, therefore, be understood that if a conditional offer is extended and
accepted by a candidate, that candidate is ineligible for employment by any other department
until the candidate is either returned to the list because the conditional offer has been revoked or
removed from the list because the candidate was hired.
Section 5- Authority
This Memorandum of Understanding (MOU) shall enter in force upon signature by at
least two (2) of the Parties and remain in force for the duration of the life of the hiring list, unless
terminated earlier by a Party, at which time that party will be removed from the agreement.
The termination of this MOU shall not affect the validity or duration of projects under
this MOU that are initiated prior to such termination.
IN WITNESS WHEREOF, the undersigned being duly authorized by the respective
Governments, have signed this MOU.
SO AGREED this day of , 2014 by the Noblesville Board of Public Works
and Safety, acting on behalf of the City of Noblesville, Indiana.
John Ditslear, Mayor
Lawrence Stork, Member
Jack Martin, Member
ATTEST:
Janet S. Jaros, Clerk -Treasurer
Approved and Adopted this
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
II�nY :Pao &21)±
James Brainard, Presiding Officer
Date:
Mary A
Date:
i
Lori S. Wadon, Member
Date:
f
ATTEST:
iana Cordray, IMC , ' er -T easurer
ate: l O i /
IN WITNESS WHEREOF, the undersigned being duly authorized by the respective
Governments, have signed this MOU.
SO AGREED this 13 day ofS , 2014 by the Fishers Department of Fire &
Emergency Services.
ATTEST:
itha Gillespi , Notary
c'�P; Y1, 45.6%s
e ; a
L My Go s0,
j march so, 202t
No. 64215/ ;
s
‘I,
, • PUBO, • Ott' sr
ttq uunuunod'
Steven Orusa, Fire Chief
INSERT CITY OF CARMEL SIGNATURE PAGE
FOR THE CARMEL FIRE DEPARTMENT
Printed
Signed Date
INSERT CITY OF WESTFIELD SIGNATURE PAGE
FOR THE WESTFIELD FIRE DEPARTMENT
Printed 56S q'N E. t_ Yo wS Signed
INSERT JACKSON FIRE TERRITORY SIGNATURE PAGE
FOR THE JACKSON FIRE TERRITORY
Date 7-15t1 7
Printed Signed Date
INSERT CITY OF CARMEL SIGNATURE PAGE
FOR THE CARMEL FIRE DEPARTMENT
Printed Signed Date.
INSERT CITY OF WESTFIELD SIGNATURE PAGE
FOR THE WESTFIELD FIRE DEPARTMENT
Printed Signed Date
INSERT JACKSON FIRE TERRITORY SIGNATURE PAGE
FOR THE JACKSON FIRE TERRITORY
Printed_}te—t/c WA+! Signed J! /4' Date/ 5�
t'd 99L91796LL£
eetsnil diysuMoi uos)jgep d9C'Z0 P 907x0