Meg & Associates/CommRel/2600/event planningMeg & Associates
Community Relations Department - 2015
Appropriation #1 203-4341999; P.O. #32596
Contract Not To Exceed $2,600.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Meg & Associates (the "Vendor"), as City Contract dated March 19, 2014 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B". as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C. Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, R does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
k&ainard, Presiding Officer
ate:
ATTEST:
iana Cordray, IAMC, blerk-Treasurer
- Date: /Y—/(o-!S
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Meg & Associates
Auth
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Print
ed Name
Title
FID/TIN:
Last Four of SSN if Sole Proprietor: 1,2/?
Date: /t?l3 '7 r -/)IS
MEG & Associates
Events • Promotions • Marketing • Fundraising
"Soaring to all limits for your promotional success!"
EXHIBIT A
MEG & Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule
Event Planning Services — Coordination of Fall and Winter Holiday Events in the City of Carmel
Additional Services #2 — Purchase Order #32596 - $2,600.00
Scope of Services:
1. Developing Sponsorships and partnerships for events where needed.
2. Event coordination and set up.
3. Helping with solidifying volunteers and other needs.
4. Helping with any media or promotional needs.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
December 2, 2015
MEG and Associates Date
Date
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-60000972
RCHASE ORDER DATE
PAGE
PURCHASE ORDER NUMBER
32 5R(0
THIS NUMBER MUST APPEAR ON INVOICES, M
VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENCE
DATE REQUIRED
REQUISITION NO.
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PLEASE INVOICE IN DUPLICATE
UNIT PRICE
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DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
)CUMENT CONTROL NO 3 2 5 9 6
ORDERED BY
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CLERK -TREASURER
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PAYMENT
• AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
• I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION •UFFI IENT TO PAY FOR THE ABOVE ORDER.
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end Invoice To:
1201/L-f3f jO cfq
Trnm-
PLEASE INVOICE IN DUPLICATE
UNIT PRICE
EXTENSION
4.4 07, `co
2((o op
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
SHIP REPAID.
C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
)CUMENT CONTROL NO 3 2 5 9 6
ORDERED BY
TITLEik)171-
CLERK -TREASURER
V Nf1nP l`nov
PAYMENT
• AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
• I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION •UFFI IENT TO PAY FOR THE ABOVE ORDER.
December 2, 2015
Meg Osborne
Meg & Associates
9875 Lakewood Drive East
Indianapolis, IN 46280
ul
CITY O;F CARMEL
JAMES BRAINARD, MAYOR
Re: Additional Services #2 — Purchase Order #32596
Per Contract: Mcg & Associates 03-19-14
Dear Meg:
As we discussed, the City of Cannel has a need for additional professional services and
pursuant to our current contract with Meg & Associates, dated March 19, 2014, we have
requested and received from you the proposed scope of services and fee estimates for the
following work tasks:
Additional Services #2 — Purchase Order #32596
Event Planning Services — Coordination of Fall and Winter Holiday Events in the City of
Carmel separate from Holiday on the Square and Holiday in the Arts District.
FEE TOTAL for Additional Services #2 is not to exceed $2,600.00
Please be advised that "Additional Services" performed on City contracts must be billed
separately from the original contract and other additional services. More importantly, the
invoice must reference the appropriate Additional Services # and P.O. # shown
above. Invoices received without the Additional Service # referenced will be returned for
proper identification.
Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
km') ge.g
Nancy S. Heck
Director of Community Relations
ONE CIVIC SQUARE, CARMEL, IN 46032 / OFFICE 317-571-240I / FAX: 317-844-3498 / WWW.CARMEL.IN.GOV