Bartlett Tree Experts/DCS/75,000/Quote for Tree Removal and Landscape Bartlett Tree Experts
Department of Community Service:-2016
Appropriation#43-504,00; P.O.#33291
•
Contract Not To Exceed$75,000.00
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AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and.through its Board
of Public Works and Safety ("City"), and Bartlett Tree Experts an entity duly authorized to do
business in the State of Indiana ("Vendor"),
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT;ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-504.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
•
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Seventy Five Thousand Dollars ($75,000.001 (the "Estimate"). Vendor shall
submit an invoice to City no more than once every thirty(30)days detailing the Goods and Services
provided to City within such time period. City shall pay Vendor for such Goods and Services within
sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to
the extent such Goods and Services are not disputed, are in conformance with the specifications set
forth in Exhibit A, are submitted on an invoice that contains the information contained on attached
Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this
Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing,to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
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Bartlett Tree Experts
Department of Community Service-2016
Appropriation#43-504.00; P.O.#33291
Contract Not To Exceed$75,000.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner.Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto.At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond,all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c)fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana,such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury.to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request,with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30)days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement. •
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Bartlett Tree Experts
Department Of Community Service-2016
Appropriation##43-504.00; P.O.#33291
Contract Not To Exceed$75,000.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire,tenure,terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY
Pursuant to I,C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the. Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation Indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement,whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
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Bartlett Tree Experts
Department of Community Service-.2016
Appropriation#43-504.00; P.O.#33291
Contract Not To Exceed$75,000.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions.The parties agree that, in the event a lawsuit is filed hereunder,they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only,and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U,S, certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
One Civic Square Corporation Counsel
Carmel, Indiana 46032 Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Bartlett Tree Experts
P.O. Box 3067
Stanford, CT 06905
ATTENTION:
- i
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor, In the
event of such termination,•Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount,
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof,as appropriate.
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Bartlett Tree Experts
Department of Community Service-2016
Appropriation#43-504.00; P.O.#33291
Contract Not To Exceed$75,000.00
- I
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may,from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing,to provide such additional goods and services,shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove,this Agreement shall be in effect from the Effective Date through December 31,2016 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants,terms,warranties and obligations
set forth in.Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran,
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely,voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
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Bartlett Tree Experts
Department of Community Service-2016
Appropriation#43-504.00; P.Q.#33291
Contract Not To Exceed$75,000.00
IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA * Bartlett Tree Experts
by and through its Board of Public
Works and Safety
Y: By:
I fr- e, ,-
ames Brainard,.Pres'dinl Officer Authorized Signature
Die: i 2r (>
1/L'��!%t�"" ""Ir Matthew Farin
•�_. Printed Name
MaryAnn rke,A m � i
Date: oo�� Vice President
Title
'Lori S. atso►/WMember FID/TIN: 06-0254490
Date: f 3 J i (p
Last Four of SSN if Sole Proprietor:
A S
- Date: 1/25/2016
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lriistine `. P �ee��I� Clerk-Treasurer * BARTLETT TREE EXPERTS IS THE REGISTERED
Date: � 5 �! , TRADE NAME DE THE-EA,BARTLETT IKE
EXPERTCOMPAR A CGNNECTICUT 1Yfcs
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City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
QUOTE FOR TREE REMOVAL AND LANDSCAPE MAINTENANCE CONTRACT NOT TO EXCEED$75,000,00
Quotes are due January 15*,2016 at 9:00 am.Please submit to:
Department of Community Services
ATM:Daren Mindham
One Civic Sq
Carmel,IN 46032
I.SCOPE OF SERVICES
The quote is for tree removal and other landscape maintenance.The Contractor will furnish all labor,materials
(unless notified),equipment and services necessary for tree removal/maintenance and clean-up of debris.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to: Received
0i-19-16 Pa2: 18 IN
Daren Mindham City of Carmel
Urban Forester
One Civic Sq Depertmentof Caw
Carmel,IN 46032
Phone:317-571-2417
Email:dmindham@carmel.ln.gov
Ili.WORK REQUIREMENTS
Applicable Standards:
• Contractor must adhere to American National Standards Institute(ANSI A300)and(ANSI Z133.1)current
editions.
Work Requirements:
• All work shall be completed within 5O days after received work order from Carmel Representative.
• The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.Monday
through Saturday,only,unless authorized by the Carmel Representative in advance.Contractor shall not
work on any city holidays.
• Contractor shall require authorization from the Carmel Representative for any sub-contracted work.
Otherwise,all work shall be completed by employees of the Contractor.
• Contractor shall call 1-800-382-5544 to have all underground utility locations marked.
ONE CHIC SQUARE CARMEL,INDIANA 46032 317-571-2417
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•
• Contractor shall supply all needed labor,trucks,equipment,supplies,materials,safety devices and other
equipment necessary to complete the work.
• Traffic control is the sole responsibility of Contractor a,nd shall be coordinated in advance with the proper
department(s)of the city. The blocking of public streets shall not be permitted unless prior approvals have •
been made with the appropriate city departments and the Carmel Representative has been notified. Traffic
control shall be accomplished in conformance with state,county and local highway construction codes and
all other applicable law.A traffic maintenance plan is required by the Carmel Engineering Department for
the blocking of any lane.The handbook to use unless,otherwise directed,will be the CONCISE HANDBOOK
FOR TEMPORARY TRAFFIC CONTROL,Construction,Maintenance,and Utility Operations,2014,SP-2.
.
• The staging of vehicles or other equipment on any public sidewalk or path is prohibited.
• Any injuries,damages,expenses or loss to any person or property,public or private,as a result of or related
to the project are the sole responsibility of the Contractor and shall be repaired or compensated by the •
Contractor to the satisfaction of both the injured party and the Owner,at no cost to the Owner.
• Any alteration or modification of the work performed under the contract shall be made only by written
agreement between the Contractor and Carmel Representative and shall be made prior to commencement
of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by
such a written agreement executed by all parties hereto.
• All tree debris,excess soil and mulch,metal baskets,wrapping material or other debris resulting from any •
tree work shall be promptly cleaned up and removed from site.The work area shall be kept safe and neat at
all times until the cleanup operation Is completed.Under no circumstance shall the accumulation of soil, •
branches,or other debris be allowed overnight upon a public or private property in such a manner as to •
result in a hazard.This cost shall be included in the individual pricing under'Layout of Quote'.
• Stump removal shall be completed by a stump grinding machine,unless authorized by the Carmel
Representative.
• Contractor shall be certified and hold all required applicator's licenses from the state of Indiana.Contractor
shall possess any city right-of-way permits,as necessary.Contractor must comply with all applicable
environmental,chemical,and other laws when performing its obligations.
• Contractor shall submit product labels of all proposed pesticides and chemicals for Carmel Representative
approval prior to use.
• Contractor shall contact Carmel Representative prior to the start of any pest control applications.This
notification is meant to determine the time frame in which the pest control application work is to be
•
completed. •
EXHIBIT A . .
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417
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City of Carmel
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•
IV.LAYOUT OF QUOTE(to the nearest fifth dollar)
•
TREE REMOVAL: •
Tree removals shall be assigned by the Carmel Representative.Please provide a cost quote for removing a tree.
within the corresponding range.This is not based on each inch,but per range:Example:>6-12"=$200
Price per tree within 0-6" $ L S >18-24" $ 4q 5 >36-42" $ 12-S 0
DBH range >6-12" $ 1 S 5 >24-30" $ r'15 5 >42" $ 114 g 0'
>12-18"$ 33 0 >30-36" $ to'
STUMP REMOVAL:
Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3"ball and
burlap tree,unless noted by the Carmel Representative.Ground stump areas shall be leveled to grade with a
minimum addition of 6"of topsoil and seeded with a lawn grass mix.Please provide a cost quote for a stump
removal within the corresponding range.This is not based on each Inch,but per range. Example:0-12"=$50
Price per stump within 0-12" $ SS >24-30" $ '1 5 >36-42" $ I'I G
range measured at 3"ht >12-24" $ ''1,5 >30-36" $ 12-0 >42" $
•
TREE PRUNING(Crown raising):
Pruning shall be assigned by the Carmel Representative.Please provide a cost quote for pruning a tree within
the corresponding range.This is not based on each inch,but per range.Example:0-12"=$80
•
•
Price per tree within 0.12" $ 140 >24-30" $ 3 av - >36.42" $ L1
DBH ranee >12-24" $ a.l 0 >30-36" $ 5 0 >42" $ 5 00
CHEMICAL APPLICATION:(to the nearest dollar)
Chemical applications,product and methods shall be approved per the Urban Forester.Quote should be based
on achieved bagworm and scale control,but may include other types of applications.
•
•
Scale—Early May:First application apply bifenthrin to the canopy and trunk of the tree until runoff.
Early to Mid-June(when catalpa trees bloom): Second application apply bifenthrin to suppress spider mite
outbreak from occurring as well as kill scale crawlers that were not affected by the first application.
*also targeting for bagworms in early to mid June when catalpa trees bloom
•
Bagworms—Early to mid June:apply bifenthrin to the canopy.(when catalpa trees bloom)
Emerald Ash Borer—Mid May:perform a systemic root flare injection treatment to the following trees to help
suppress emerald ash borer with the product Tree-age at appropriate time and rate for insect control.
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 EXb I B IT
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City
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DEPARTMENT OF COMMUNITY SERVICES
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price per inch at DBH applied
bagworm control $ I.5o '
scale control $ I.SO
EAB treatment $ '3, $p
SOIL MANAGEMENT PROGRAM:(to the nearest dollar) .
Perform soil analysis to determine tree health needs for specific areas.One collective sample may be sufficient
for areas near to one another.Employ various prescription fertilization treatments(custom mix of elements
(macro and micro)that are lacking in the soil)as determined by soil analysis.
Address alkaline soils and prescribe measured amounts of sulfur In frequent applications when pH is above the
ideal range for the plant.Note:Only apply a maximum of about 151bs per 1000 sq.ft.to avoid significant turf
burn. For example,if 40 lbs.per 1000 sq.ft,is recommended,then schedule three separate applications at a
minimum of 6-week intervals,
Soil analysis per test site $ 85.00
Soil Management/Fertilizer application per tree diameter range
Prescription-based fertilization-Organic fertilizer
Deep-root(grid)/ Broadcasting
Price per trge.within 0-6" $ LO "" / I
DBH ranee >6-12" $ 20 " / 12.
>12-18" $ 4o — / v.S
>24" $ (OO~ / '4 0
Prescription-based fertilization-Synthetic fertilizer
Price per tree within 0-6" $ 15 - / - fita
DBH ranee >6-12" $ 26 - / -- 11/1+ -
>12-18" $ 5o / - NfA -
>24" $ 16' / - i i/! -
pH Modification Application
Sulfur application 15Ibs per 1Q00 sq.ft. $ 75 r
Company Name: brltiT Tr*. P°A Signature: Date: "1'14'
ONE CIVIC SQUARE CARMEL INDIANA 46032 317-571-2417 EXH- 0 m fl A
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Expected work order{however,may not be limited to:
Scale—Early May:First application apply bifenthrin to the canopy ipnd trunk of the tree until runoff.
Early to Mid-June(when catalpa trees bloom): Second application apply bifenthrin to suppress spider mite
outbreak from occurring as well as kill scale crawlers that were not affected by the first application.
*also targeting for bagworms in early to mid June when catalpa trees bloom
Quantity Genus DBH Mao Pg.Location 1
20 Oak 3-5" 1 126t St;Towne Rd to Shelburne Rd,median
16 . Oak 3-5" 1 126th St;Shelborne Rd to Tu fcan/Blvd,south side
64 Oak 2-3" . 2 Towne Rd;W 116th St to W 1.46'St,median '
33 Maple 3-6" 2 Towne Rd;W 126th St to W Alain St
1 Oak 8" 2 Towne Rd;W Main St,round about
1 Oak 6" 2 Towne Rd;W 126th St,round about
33 Oak 3-5" 3 W 141 St;Inglenook Ln westi to Magic Stallion Dr,south side
27 Oak 3-5" 4 Illinois St;south of W CarmeI Dr to E116 St,median
5 Honeylocust 2-3" 5 Rangeline Rd and W Main St;NW,SW and SE corners,tree pits
10 Honeylocust 4-6" 6 W Main St;west of 3rd Ave'JW to East of Knoll Ct,north side,tree pits
5* Honeylocust 3.5" 7 S.Rangeline Rd;south of W City Center Dr,on-street parlcing.bump-
outs,west side
4 Oak 2-6" 8 E 126th St;5 Rangeline Rd east to Pawnee Rd,median
11 Oak 2-6" 8 W City Center Dr;Rangeline Rd west to 3`d Ave SW,median
24 Oak 3-7" 9 W City Center Dr;3rd Ave SW west to S Guilford Rd,median
5 Oak&Hackberry 3-5" 10 W City Center Dr;S Guilford1Rd southwest to W Carmel Dr,median
12 Honeylocust 6-8" 11 E Carmel Dr;east of S Rangeline Rd,north and south sides
16 Oak 5-9" 12 E Carmel Dr;Medical Dr east to Aaa Way,north and south sides
17* Honeylocust 3-4" 13 E 116th St;east of S Rangeline Rd to Keystone Pkwy,median only
25* Honeylocust 4-5" 14 E 116th St;west of S Rangeli`e Rd to College Ave,median only
22 Amur maple M/S 15 Civic Sq;fountain roundabot only,multi-stem trees(M/S)
24* Honeylocust 3-4" 16 Westfield Blvd;E 96th St to EI 99`h St,median only
40 Honeylocust 6-13" 17 Hazel Dell Pkwy;south of E Main St to E 126th St,east and west sides
Baeworms—Early to mid-June:apply bifenthrin to the canopy.(vJhen catalpa trees bloom)
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Quantity Genus DBFI/area Mao Ps. Location _
1 Cherry/juniper 400ft2 1 Hazel Dell Pkwy an J E Main St;roundabout only,center bed
1 Cherry/juniper 400ft2 2 Hazel Dell Pkwy and E 126th St;roundabout only,center bed
26 Juniper clumps 200ft2 3 E 116th St;College Ave to Keystone Pkwy,median only
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Emerald Ash Borer—Mid May:perform a systemic root flare injection treatment to the following trees to
suppress emerald ash borer with the product Tree-age at appropriate time and rate for insect control.
Quantity total Inches Genus DBH Map Pg,Location •
35 454" Ash 5-20" 1 N Rangeline Rd;north of Main St to Sth St NE,east and west sides
11 128" Ash 8-19" 2 E Main St;1st Ave SE to 4th Ave SE,north and south sides
ONE CIVIC SQUARE CARMEL INDIANA 46032 EXHIBIT A
, ,
Q 317-571-2417
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CityCannel i` DEPARTMENT OF COMMUNITY SERVICES
`•.NOIANP�%
5 72" Ash 11-17" 3 S Rangeline Rd;south of Main St to 3td St SE,east side
28 340" Ash 6-17" 4 E Carmel Dr;5 Rangeline Rd-to Medical Dr,north and south sides
16 190" Ash 8-14" 5 Hazel Dell Pkwy;E 146t"south to Avian Way,median only
SOIL MANAGEMENT PROGRAM: Perform soil analysis to determine tree health needs for specific areas.One
collective sample may be sufficient for areas near to one another.Employ various prescription fertilization
treatments(custom mix of elements(macro and micro)that are lacking In the soil)as determined by soil
analysis.
• Address alkaline soils and prescribe measured amounts of sulfur in frequent applications when pH Is above the
Ideal range for the plant.Note:Only apply a maximum of about 1Sibs per 1000 sq.ft.to avoid significant turf
burn. For example,If 40 lbs.per 1000 sq.ft.Is recommended,then schedule three separate applications at a •
minimum of 6-week intervals. •
(Individual DBH will be provided on maps for the areas with more thana 4"range between trees)
Quantity Genus DIM Map Pe.Location '
16 Oak 5-18" 1 N Rangeline Rd;E Maln St north to 8 St Ne,west and east sides
11 Oak 3-15" 2 E Main St;N Rangeline Rd east to 4th Ave,north and south sides
4 Oak 2-6" 3 E 126th St;S Rangeline Rd east to Pawnee Rd,median
11 Oak 2-6" 3 W City Center Dr;Rangeline Rd west to 3`d Ave SW,median
24 Oak 3-7" 4 W City Center Dr;3rd Ave SW west to S Guilford Rd,median
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S Oak&Hackberry 3-5" 5 W City Center Dr;S Guilford Rd southwest to W Carmel Dr,median
16 Oak 5-9" 6 E Carmel Dr;Medical Dr east to Aaa Way,north and south-sides
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ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 s-"
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EXHIBIT B
Invoice
- Date:
Nanie of Coiiipu ny: •
Address &Zip:
Telephone No.:
Tax No,:
Project Name:
•
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date. Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES .
Worker's Compensation&Disability Statutory Limits
Employer's Liability:
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Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
• General Aggregate Limit(other than
Products/Com leted Operations):
P $500,0.00
Products/Completed Operations: $500,000
Personal&Advertising Injuuy
Policy Limit: $500,000 •
Each Occurrence Limit: $250,000
Fire Damage(any one fire): $250,000
Medical.Expense Limit(any one person):. $ 50,000
Comprehensive Auto Liability(owned,hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000 .
Maximum deductible: $ 10,000
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EXHIBIT D •
AFFIDAVIT
Victor B. Fleck
,being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter,could testify as follows: .
1. I am over eighteen(18)years of age and am competent to testify to the facts contained
herein.
2. lam now and at all times relevant herein have been employed by
The F.A. Bartlett Tree Expert Company (the"Employer")
in the position of Vice President Human Resources
3. I am familiar with the employment policies, practices,and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program.Documentation
of this enrollment and participation is.attached and incorporated herein.
5. The Employer does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief, the Employer does not currently employ any
unauthorized aliens.
7. . FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 25th day of January '20 16.! .__---- --------
Printed:
Victor B. Fleck
V.P. Human Resouces
I certify under the penalties for perjury under the laws of the United.States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: Victor B. Fleck •
V.P. Human Resouces
1
Company ID Number::91 07
INFORIYIATION 11 QUIRED
VAR THE E-VERIFY PROGRAM
Information relating to your Company:
Company Name: TITER F,A.BARTLETT TREE EXPERT CO.
Company Facility Address: 1290 EAST MAIN STREET
STAMFORD,CT 06902
Company Alternate Address: P.O,BOX 3067
STAMFORD,CT 06905
County or Parish: FA RFI.ELD
Employer Identification Number 60254490
North American Industry
Classification Systems Codo: 561
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Parent Coinpany:
1,000 to
Number of Einpleyees: 2,499 Number.of Sites Verified for: 81
Are.you verifying for more than 1 site? If yes,please provide the number of sites verified for in each State.
• DELAWARE I site(s)
• SOUTH CAROLINA 2 site(s)
• FLORIDA 1 site(s)
• CONNECTICUT 6 site(s)
• MICHIGAN 1 site(s)
• ARIZONA 2 site(s)
• OHIO 2 site(s)
• MARYLAND 7 Site(s)
• NEW HAMPSHIRE 2 site(s)
• 1vIAINE 1 site(s)
• NEW YORK 6 sites
• NEW JERSEY 7 site(s)
• INDIANA 1 site(s)
• TENNESSEE 1 site(s)
• MASSACHUSETTS 8 site(s)
• PENNSYLVANIA '8 site(s)
• CALIFORNIA 7 site(s)
• VERMONT 2 site(s)
• GEORGIA 2 slte(s)
VIRGINIA 6 site(s)
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Company ID Number: 9163.7
• NORTH CAROLINA 4 site(s)
• TEXAS . 4 site(s)
Information relating to the Program Achniiiistrator(s)for your Company on policy questions or operational problems:
Name: Mamie L bttPree Ncisoit
Telephone Number: (203)323-1131 cxt.0832 Fax Number: (203)323-3031
E-mail Address: nine'son@bartlett.com
Name: Carmen Berries
Telephone Number: (203)323-1131 ext.0836 Fax Number: (2(13)323-3631
E-mail Address: cherries@bartletkemu
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