VS Engineering/ENG/ Addl Serv/20,600/Culvert ReplacementVS Engineering. Inc. •
Engineering Department - 2015
Appropriation ASA #1; #203-I24350900: PD. 33466
Contract Not To Iluced S20.600.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and
between the City of Carmel' and VS Engineering, Inc. (the "Vendor'), as City Contract dated March 20, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C'. Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
r -
James Brainard, Presidin Officer
❑nf— . /— /.-- /q ,
Mary Ai rke, Member'
Date: // / hh
VS Engineering, Inc.
By:
Authorized 6ignalfire
Sanjay B. Patel, P.E.
Printed Name
President
Title
Lori S. Watson, Me r FID/TIN: 35-1494479
Date: r
ATTEST: Last Four of SSN if Sole Proprietor:
Date: December 28, 2015
r- G
y, 19C erk-Tress re �ac�kf
Date: f
Tv#) VS ENGINEERING, INC.
Civil • Structural • Transportation • Environmental
December 18, 2015
Mr. Jeremy Kashman, P.E.
Carmel City Hall, First Floor
One Civic Square
Carmel, Indiana 46032
Re.: Carmel River Road Culvert Replacement
Construction Inspection
Dear Mr. Kashman:
VS Engineering (VS) appreciates the continued work and trust from the City of
Carmel. As you are aware, VS incurred additional construction inspection time
and expense due to the relocation and protection of a Citizens Energy Group
waterline that was in conflict with the new culvert structure. The attached
summary details the additional inspection services our staff provided during the
waterline relocation and protection.
The original VS contract is for $78,600. To date, we have invoiced and received
$75,514.35 which leaves a contract balance of $3,085.65. As detailed in the
attached summary, VS construction inspector(s)' time on site due to the waterline
conflict resulted in additional cost of $31,042.48. Recognizing that some of our
inspector's time during the waterline relocation/protection phase was geared
towards actual culvert construction, a portion of the $31 k was included in our
original project budget. Also recognizing that the City of Carmel will not be
reimbursed by Citizens Energy Group, this Amendment No. 1 request is for
$20,600 in order to cover our actual additional costs (rate + overhead) excluding
profit.
Your favorable consideration for this Amendment No. 1 is appreciated. Please
feel free to call me anytime (317.626.0070) if you should have any questions or
require additional information.
Respectfully,
Sanjay B. Patel, P.E.
President
Attachment
EXHIBIT -L
JT
Indianapolis
Fort Wayne
Evansville
Bloomington
4275 North High School Rd
Indianapolis, IN 46254
10305-A Dawson's Creek Blvd.
915 Main Street, Suite 205
120 W. 7" Street, Suite 306
Phone: 317.293.3542
Fort Wayne, IN 46825
Evansville, IN 47708
Bloomington, IN 47404
Phone: 260.489.6635
Phone: 812.401.0303
Phone: 812.332.5944
www.vsengineering.com
RIVER ROAD CULVERT REPLACEMENT
CITY OF CARMEL
Date
Description
Ted Hours
Labor at
$97.14/Hour
Mileage
Steve Hours
Labor at
$97.14/Hour
Mileage
TOTAL DAILY
COST
7/15/2013
4 Caissons were delivered to jobsite and unloaded to Gerig-Ottenweller
6.5
$ 631.41
$ 27.50
1.0
$ 97.14
$ -
$ 756.05
for the eastside of the twin 36 inch diameter watermains
7/16/2013
Surveyors were on site to locate Caissons. Illini Drilled Foundation
7.5
$ 728.55
$ 25.00
1.0
$ 97.14
$ -
$ 850.69
(IDF) started drilling for the first Caisson on the west side of the water
lines. They had trouble with the hole caving in. They left at 2:30 pm.
7/17/2013
IDF was back to drill for the Caissons. They continued having
8.0
$ 777.12
$ 25.00
2.0
$ 194.28
$ -
$ 996.40
trouble with cave-ins. Gerig-Ottenweller (G -O) assisted them. PSI was
on site for inspecting the Caisson work.
7/18/2013
IDF continued drilling for the Caissons. PSI on site.
6.5
$ 631.41
$ 25.00
5.0
$ 485.70
$ 25.00
$ 1,167.11
7/19/2013
A meeting was held on site to discuss the Brighthouse broken cable
7.0
$ 679.98
$ 25.00
4.0
$ 485.70
$ 24.50
$ 1,215.18
and Caisson troubles encountered with drilling operations. IDF
continued auguring for the Caissons. They started drilling for the
second Caisson on the west side of the water lines. G-0 excavated a
road on the north side of the channel to be able to get the drilling rig
out of the channel in case of rain this weekend.
7/22/2013
IDF thinks they hit limestone in the first Caisson hole at 42 feet. They
8.5
$ 825.69
$ 25.00
0.0
$ -
$ -
$ 850.69
continued drilling for the second Caisson.
7/23/2013
IDF continued drilling at the first Caisson and stopped at 48 feet.
8.0
$ 777.12
$ 25.00
1.0
$ 97.14
$ -
_
$ 899.26
They then started drilling at the second Caisson and drilled to 38 feet.
They quit drilling and pulled their drilling rig out of the channel after
they said they hit rock and couldn't drill any further. North Point said
they didn't hit rock. Justin Broshears stopped by to see why drilling
wasn't proceeding as planned.
7/24/2013
A meeting was held on site to discuss depth of Caissons problems. It
8.0
$ 777.12
$ 25.00
4.0
$ 388.56
$ 28.50
$ 1,219.18
was decided to extend the second Caisson hole from 38 feet to 44 feet.
The Caisson hole diameter was changed from 32 inches to 36 inches.
7/25/2013
IDF moved in a bigger drilling rig this morning and started drilling
8.0
$ 777.12
$ 25.00
5.0
$ 485.70
$ -
$ 1,287.82
for the Caissons on the eastside of the twin 36 inch diameter water
lines. 4 Rebar cages for the Caissons showed up and were unloaded.
7/26/2013
-
IDF continued drilling for the Caissons on the eastside of the water
8.5
$ 777.12
$ 25.00
4.0
$ 388.56
$ -
$ 1,190.68
lines. G-0 poured the vertical closure to the NW wingwall.
7/27/2013
G-0 removed the wooden forms from the concrete pour made
0.0
$ -
$ -
0.0
$ -
$ -
$ -
yeste;d
RIVER ROAD CULVERT REPLACEMENT
CITY OF CARMEL
Date
Description
Ted Hours
Labor at
$97.14/Hour
Mileage
Steve Hours
Labor at
$97.14/Hour
Mileage
TOTAL DAILY
COST
7/29/2013
IDF continued drilling for the Caissons on the eastside of the water
4.0
$ 388.56
$ 27.50
1.0
$ 97.14
$ -
$ 513.20
lines. G-0 had 2 laborers retie the rebars to two of the rebar cages for
the Caissons on the west side of the water lines. The ties made at the
rebar plant were not sufficient enough to withstand the lifting of the
cage into the Caissons.
7/30/2013
IDF continued drilling for the two Caissons on the eastside of the
8.0
$ 777.12
$ 25.00
0.0
$ -
$ -
$ 802.12
water lines. G-0 placed B Borrow and compacted it at the north end
of the NW wingwall. Alt-Witzic was on site to run compaction tests
there.
7/31/2013
IDF continued drilling for the Caissons on the eastside of the water
8.0
$ 777.12
$ 25.00
0.0
$ -
$ -
$ 802.12
lines .. G-0 had laborers retie the rebar cages for the eastside
Caissons.
8/1/2013
IDF poured concrete for the SW and NW Caissons. G-0 had
10.5
$ 1,019.97
$ 25.00
1.0
$ 97.14
$ -
$ 1,142.11
earlier installed the rebar cages down inside the
Caissons. They also had removed muck from around NE and
SE Caissons.
8/2/2013
The owner of IDF was on site and said no more overtime
4.5
$ 437.13
$ 27.50
2.0
$ 194.28
$ -
$ 658.91
work will be allowed. G-0 poured grout between the inner
and outer steel casings at the NE Caisson.
8/5/2013
IDF cleaned the bottoms out to the SE and NE Caissons.
7.0
$ 679.98
$ 25.00
4.0
$ 388.56
$ 28.50
$ 1,122.04
G-0 placed the rebar cages in these Caissons and pumped
concrete into them. PSI and Northpoint inspectors were
on site to observe the pours.
8/6/2013
Wood forms for the grade beams were delivered. G-0
8.0
$ 777.12
$ 25.00
0.0
$ -
$ -
$ 802.12
placed and compacted stone around the 4 Caissons.
8/7/2013
G-0 placed stone and compacted it at the east grade
8.0
$ 777.12
$ 25.00
0.0
$ -
$ -
$ 802.12
beam. Started placing forms for the grade beams.
8/8/2013
G-0 formed up the 2 foot wide vertical closure for the
8.0
$ -
$ 27.50
0.0
$ -
$ -
$ 27.50
SW wingwall and installed rebar at same.
/9/2013
G-0 poured the vertical closure at the SW wingwall.
8.0
$ 777.12
$ 25.00
2.0
$ 194.28
$ -
$ 996.40
Earth Exploration was on site to run tests at all 4
Caissons to look for any voids.
8/10/2013
G-0 reinstalled the concrete drainage pipe and it's end
0.0
$ -
$ -
0.0
section near the NW wingwall that had been removed
earlier. Removed wooden forms from yesterday's concrete
pour.
RIVER ROAD CULVERT REPLACEMENT
CITY OF CARMEL
Date
Description
Ted Hours
Labor at
$97.14/Hour
Mileage
Steve Hours
Labor at
$97.14/Hour
Mileage
TOTAL DAILY
COST
8/12/2013
G -O placed fill for SW wingwall footing. Forming grade beam for caissons.
2.0
$ 194.28
$ 25.00
8.0
$ 777.12
$ 32.50
$ 1,028.90
8/13/2013
G-0 installed rebars and wood forms for the west grade
8.0
$ 777.12
$ 25.00
2.0
$ 194.28
$ 25.50
$ 1,021.90
beam. They placed and compacted stone at the grade
beams.
8/14/2013
G-0 worked on installing rebars and wood forms for the
8.0
$ 777.12
$ 25.00
4.0
$ 388.56
$ 25.50
$ 1,216.18
grade beams on each side of the twin water lines.
8/15/2013
G-0 poured both grade beams today. They also placed a
8.0
$ 777.12
$ 25.00
4.0
$ 388.56
$ 25.50
$ 1,216.18
pre -cast concrete foundation footer at the NW wingwall.
Patriot Pipes was on site fusing plastic pipes together
to fill a retention pond SW of the project that was
loosing water due to our dewatering at the box
structure. G -O blew out water from the 16 pipes inside
the Caissons that were used for Earth Exploration's
testing and poured them with grout. Alt-Witzic was on
site to run compaction and concrete tests.
8/16/2013
G-0 placed a pre -cast concrete footer at the SW
9.0
$ 874.26
$ 25.00
4.0
$ 388.56
$ 25.00
$ 1,312.82
wingwall. They stripped the wood forms from yesterday's
concrete pour. Patriot Pumps finished fusing their
plastic pipes and hooked them up to the well points on
site and had it discharge into an existing curb inlet
s outh of the project site. This was done to refill a
retention pond SW of the project site. But it didn't.
The water pumped down to that curb inlet drained back in to the
ditch that our structure was on. A meeting was held on site to discuss
what to do about this.
8/17/2013
G -O set two pre -cast concrete footers for the 3 sided box on the
2.0
$ -
$ 25.00
0.0
$ -
$ -
$ 25.00
northside of the channel. (Just west of the west grade beam).
8/19/2013
G-0 had 2 laborers working at cleaning up the jobsite today
8.0
$ 777.12
$ 27.50
0.0
$ -
$ -
$ 804.62
rM0/2013
G-0 set pre -cast concrete panels on top of the grade beams over the
8.0
$ 777.12
$ 25.00
2.0
$ 194.28
$ -
$ 996.40
V_
twin 36 inch water lines. A reinforced concrete slab will be poured
over these panels at a later date. Patriot Pumps extended their plastic
pipe further to the south of the project and tied it into another
existing curb inlet to fill up the drained retention pond SW of the
project.
W
r �
RIVER ROAD CULVERT REPLACEMENT
CITY OF CARMEL
Date
Description
Ted Hours
Labor at
$97.14/Hour
Mileage
Steve Hours
Labor at
$97.14/Hour
Mileage
TOTAL DAILY
COST
8/21/2013
G -O grouted the beam lines to the pre -cast concrete panels placed
8.0
$ 777.12
$ 25.00
4.0
$ 388.56
$ 30.50
$ 1,221.18
over the grade beams at the twin 36 inch diameter water lines. Started
placing rebars on these panels for the slab pour to be made later.
8/22/2013
G -O tying rebars over these pre -cast concrete panels. They also
4.0
$ 388.56
$ 25.00
4.0
$ 388.56
$ 25.00
$ 827.12
placed B Borrow and stone for the pre -cast concrete foundations west
of the grade beams.
8/23/2013
G-0 finished tying the bottom mat of rebars and started tying the
2.0
$ 194.28
$ 25.00
4.0
$ 388.56
$ 30.50
$ 638.34
second mat of rebars for the slab over the pre -cast concrete panels
sitting on the grade beams'at the twin water lines.
8/26/2013
G -O continued tying the second mat of rebars for the slab over the
pre -cast concrete panels sitting on the grade beams.
8.0
$ 194.28
$ 25.00
0.0
$ -
$ -
$ 219.28
8/27/2013
G-0 placed wood forms for the above mentioned slab.
8.0
$ 777.12
$ 25.00
0.0
$ -
$ -
$ 802.12
8/28/2013
G -O poured the slab over the pre -cast concrete panels. This concludes
8.0
$ 777.12
$ 25.00
8.0
$ 777.12
$ 31.50
$ 1,610.74
work done at the concrete structure over the twin 36 inch diameter
water lines.
SUBTOTALI
241.5 81.0 $ 31,042.48
VS Engineering, Inc.
Engineering Department - 2015
Appropriation ASA #1; #203-R4350900; P.O. 33466
Contract Not To Exceed $20,600.00
EXHIBIT `B"
E. -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in. the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right_ to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[SACcm1mc1s\ProLsvm & Goads Svcs\Engincering@015 VS Engineering, Inc. Add? Svcs Amend 3-27-2012.dac: 12212015 3:50 PM]
VS Engineering, Inc.
Engineering Department - 2015
Appropriation ASA #1; #203-R4350900; P.O.33466
Contract Not To Exceed $20,600.00
Exhibit "C"
E -Verify Affidavit
Sanjay B. Patel , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
VS Engineering, Inc.. (the "Company") in the position
of President .
I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of die Company.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 28th day of December 20 15
Printed: Sanjay B. Patel
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and -representations are true and correct.
Printed: Richard L. Pierce
JS MV1.1" mfS'aRCmIJn Svu1C•o1lulmhlpL01,51V.S F�Ipfnmin6 Nc AIL1151c..\nrtul)37.2o IZ,e,;.�u: upols�:sn any