CrossRoad Engineers/Eng/Addl Serv/21/25,000/On-Call plan ReviewCrossRoad Engineers. P.C.
Department of Engineering - 2015
Appropriation: ASA #21; P.O. 33413; P.O. 31915 $531.82 2200-R4340100;1'.0. 32627 $186.56 2200-R4350900.$6,278.21
2200-4340100; P.O. 26577 $7,415.37 2200-84340100; P.O. 27493 $4,344.43 211-R4350900, P.O. 32932 $1,000.00 2200-
R4340100;$5;243.61 211-4350900
Contract Not To Exceed $25,000.00
e
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers, P.C. (the "Vendor"), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E -verify requirement as stated in ,Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreementshall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
Ames Brainar , Presiding'Officer
Date: 4 / - � — /
Mari+ AnnB�irtie, Mer�ber
Date: / d '
Lori S. Watson, r ber
Date:
CrossRoad Engineers, P.C.
Chip Charles
Printed Name
President
Title
FID/TIN: 35-1963331
Last Four of SSN if Sole Proprietor:
Date: 12/15/15
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Date: � g 1
is c.,,, x,an. rs,.r& Gx.l+Sr..,Lnpnur�irydalSfunddul6,c m<n o?I .\&\ AdJl5+1a ArtswLdw:I✓r�lY11S i.y) p>f�
December 9, 2015
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: 2014 On -Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional services for the City
of Carmel. CrossRoad Engineers will provide these services as an extension of the City
Engineer's staff on an hourly basis.
The specific service we shall provide per this scope includes the technical drainage review of
developer -prepared plans as your office requests in conjunction with private developer related
projects.
Attached are our 2015. Hourly Billing Rates that we will be using for work performed through
December 31, 2015. Our November invoice of $7,116.00 has depleted all but $1.68 of the
remaining balance of PO #32636. In order to continue work through the final months of 2015
and first.quarter of 2016, based on the workload already performed and projected by our office, I
formally request the additional amount of $25,000 be added as the contract ceiling against which
we would invoice. We will continue to work as efficiently as possible to minimize the City's
expenditures on these developer driven projects. Should at any time during this calendar year,
the supplemental amount be depleted, we shall contact you immediately to request additional
funds for these services.
We appreciate the City's trust in our ability to provide these services and look forward to
continue working closely with your staff and helping you keep the ever-growing list of projects
moving through your office. If you should have any questions or need any further information.
Please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, P.C.
Y111)
4GreggoryqU .E.
Vice President
Enc.
EXl;@B8l' 14 '
/ o -f Z
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Principal
$ 150.00
Director
140.00
Senior Project Manager
125.00
Project Manager
110.00
Project Engineer
95.00
Assistant Project Engineer
80.00
R/W Manager
90.00
CADD Manager
95.00
CADD Technician
80.00
INSPECTION
Director $ 140.00
Resident Project Representative 110.00
Asst Resident Project Representative 100.00
Project Inspector 90.00
Assistant Project Inspector 70.00
SURVEY
Survey Manager
$ 115.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
80.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
Cross -Road Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2015
EXHIBIT 6�
2 a4'2
CrossRoad Engineers, P.C.
Department of Engineering - 2015
Appropriation: ASA #21; P.O. 33413; P.O. 31915 $531.82 2200-R4340100; P.O. 32627 186.56 2200-R4350900; $6,278.21
2200-4340100; P.O. 26577 $7,415.37 2200-R4340100; P.O. 27493 $4,344.43 211-R4350900; P.O. 32932 $1,000.00 2200-
R4340100; $5,243.61211-4350900
Contract Not To Exceed $25;000.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if 'it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of. the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for.the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the'effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an -employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\Contrncts\Pmf.SV & GoWs Svcs\Enginmring\2015\CromROnd Enginccrs k21 ASA Add? Svcs Amcnd.doc:12/142015 2:10 PK
CrossRoad Engineers, P.C.
Department of Engineering - 2015
Appropriation; ASA #2l; P.O. 33413; P.O. 31915 $531.82 2200-R4340.100; P.O. 32627 186.56 2200-R4350900; $6,278.21
2200-4340100; P.O. 26577 $7,415.37 2200-R4340100; P.O. 27493 $4,344.43 21 I -R4350900; P.O. 32932 $1,000.00 2200-
24340100; $5,243.61 211-4350900
Contract Not To Excced $25,000.00
Exhibit T"
E -Verify Affidavit
Chip Charles , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now acid at all times relevant 'herein have been employed by
CrossRoad Engineers, PC (the "Company") in the position
of President
I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E -Verity program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 15th clay of December _, 2015
O'A
Printed: Chip Ides
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing_factual statements and represeAtations are e atulxortect.
Printed: Chip
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