DLZ Indiana/Eng/840,500/Gray Road Roundabout Design at 126th Street, Main Street at 136thStreet/Smokey Row, Multi-Use Path Gray RoadDLZ Indiana; LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
01:���
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"), and DLZ Indiana, LLC (hereinafter "Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure; and
and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; .
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1
INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A, incorporated herein by this reference. Professional will not perform any of the Services detailed in
Exhibit A, prior to obtaining a written Notice to Proceed from the City. Upon receiving a Notice to Proceed,
the Professional shall perform only those Services specifically detailed in the Notice. If the Professional
desires clarification of the scope of any Notice to Proceed, the Professional shall obtain such clarification
from the City in writing, prior to performing the service set forth in the Notice to Proceed. Any services
performed without the City's prior express written authorization will not be compensated.
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide
additional or modified Services to City. When City desires additional Services from Professional, the City
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after City has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
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DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COTT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy
of the City's authorization documents for the purchase of additional Services shall be numbered and attached
hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
SECTION 3. CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 2016 COIT Bond funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters
regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Eight Hundred Forty Thousand Five Hundred Dollars ($840,500.00) (the "Estimate"). Professional shall
submit an invoice to City no more than once every thirty (30) days for Services provided City during the time
period encompassed by such invoice. Invoices shall be submitted on a form containing the same information
as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by
this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice
within thirty five (35) days from the date of City's receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City's prior written consent.
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DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2016, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services.
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such .payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Bindinq Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
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DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COLT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of City and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty (30) days' prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
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4
DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E -Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly -hired employees using the E -Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E -verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E -verify program.; Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor. of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
7.12 Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
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DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
7.13 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
ATTENTION: Jeremy Kashman
PROFESSIONAL:
DLZ Indiana, LLC
157 East Maryland Street
Indianapolis, IN 46204
ATTENTION: Gary K. Fisk, P.E.
Douglas C. Haney
Corporation Counsel
One Civic Square
Carmel, Indiana 46032
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
IS:1ConIrnc1s\PrOLSv s & Goods SwsTnginmring\20161Profc ionnl Si DLZ huliona, LLC.d..:4n2016 12:32 PMI
DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
7.17 Non -Assignment.
Professional shall not assign or pledge.this Agreement nor delegate its obligations hereunder without City's
prior written consent.
7.18 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose.. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent, as the case may be.
7.20 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
1SACOn1t,\P.f.S_ & Goals Svcs\Enginccring\2016\Nofcssional Savicm DLZ Indi:ma, LLCA—AM2016 12:32 PMI
DLZ Indiana, LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500.00
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City's organization.
7.26 IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that,. in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
7.27 ACCESS TO PUBLIC RECORDS ACT
Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et sec., as
amended.
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DLZ Indiana. LLC
Engineering - 2016
Appropriation # 2016 COIT Bond; P.O. # 33688
Contract Not To Exceed $840,500:00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA DLZ Indiana, LLC
by and through its Board of Public
Works and Safety
dames Brainard, P es' ing Offic A*C tKrized f ignature
Date: '0
Printed Name: GARY K. FISK, P.E.
Title: VICE PRESIDENT
MaryAnn urke, Me er
Date: y2n /�� FID/TIN: 31-1741713
Lori S.at , M tuber
Date: ao
Last Four of SSN if SoleProprietor
Date: APRIL 13, 2016
IS•!Lmi1.0"Prvrs—'&Si UV'.Iwhi , LLCAV.,.4A2o16123: PDq
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EXHIBIT A
SERVICES TO BE FURNISHED BY THE CONSULTANT
Gray Road Roundabouts at 126th Street, Main Street and 136th Street/Smokev Row Road
AND
Multiuse Path design along Gray Road from 116th Street to 136th Street/Smokev Row Road
DLZ Indiana, LLC (CONSULTANT) shall prepare Design Plans and Bid Documents for the following,
thereby constituting the "Project":
1. Dual Lane Roundabout Design at the intersections of Gray Road at 126th Street, Main Street and
136th Street.
2. Multiuse path on the west side of Gray Road from north of 116th Street (north of the Bridge over
Cool Creek) to 136th Street/Smokey Row Road.
This scope of services entails detailed design of the Project. Design plans will be in accordance with
INDOT Design Manuals for the reconstruction (311 Non -Freeway) of an urban arterial street in effect at
time of notice to proceed of the design contract. INDOT geometric design table 55-3F will be used. The
CONSULTANT will verify that dimensions, lane widths, tapers, intersection radii, and other design
requirements shall meet INDOT requirements and shall also be in accordance with American Association
of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and
Streets, 2011; NCHRP Report 672, Roundabouts: An informational Guide, Second Edition; Indiana
Manual on Uniform Traffic Control Devices (IMUTCD) 2011; AASHTO Guide for the Development of
Bicycle Facilities; and other design criteria as specified by the CITY (such as CITY's standards and
specifications) in effect at time of notice to proceed of the design contract. The specifications for this
project shall conform to the latest version of the INDOT Standard Specifications, Supplemental
Specifications, Reoccurring Special Provisions, Standard Drawings and updates. The design will consist
of asphalt pavement for Roundabouts and Trail. The project is 100% locally funded.
A. PROJECT MANAGEMENT
The CONSULTANT shall provide Project Management services including the following:
1. The CONSULTANT shall manage the activities described in this Scope of Work among the project
team members. The CONSULTANT's project manager (PM) will be in charge of overall project
management in addition to being the CITY's direct link to the design team for issues concerning
administration and technical execution. The PM will be responsible for coordinating the activities
of all SUBCONSULTANTS and acting as liaison between professional and any outside agencies
and/or groups. The PM will also be responsible for maintaining schedule and budget.
2. The CONSULTANT shall coordinate and attend meetings with the CITY, as required, to facilitate the
management of the project design elements. Meetings will be held to discuss technical issues
requiring action by the CITY and other third parties. Meetings will be held with the CITY on an as -
needed basis. The CONSULTANT will prepare minutes of all such meetings and distribute them to
all participants. This scope of work includes a maximum of six (6) project progress meetings.
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B. ROUNDABOUT DESIGN AND PLANS
The CONSULTANT will prepare a roundabout concept prior to starting the detailed design of the
roundabout. The concept will be prepared utilizing the most recent traffic data collected by the
CONSULTANT as a part of this scope of services. Morning (AM) and Evening (PM) peak hour intersection
turning movement counts will be collected by the CONSULTANT for the subject intersection. A linear
traffic growth rate of 2% per year will be utilized and traffic projections for the 20 -year design horizon
(year 2037) will be made accordingly. The CONSULTANT shall utilize RODEL roundabout capacity
analysis software for evaluating the design year roundabout capacity and for determining the lane
requirements. CONSULTANT will present the concept with the design year lane requirements to the
CITY and upon approval will proceed with the detailed design. If required and as requested by the CITY,
the CONSULTANT will perform roundabout metering analyses utilizing VISSIM software.
The proposed roundabouts will be designed with sidewalks and/or multi -use paths, as specified by the
CITY. Crosswalks and ADA compliant ramps will be designed for each leg (at entry and exit locations).
The design shall feature concrete curbs with an enclosed storm sewer network to provide drainage from
the pavement areas. The CONSULTANT will analyze the existing contours and flow patterns to
determine the appropriate outlets for the storm sewer system.
It is assumed that the intersection will be closed during construction and the CONSULTANT shall prepare
a detour route sheet for each of the three proposed roundabout intersections.
Drainage:
Based upon the evaluation of the existing conditions, the following drainage design is included for this
project:
126th Street and Gray Road:
The proposed drainage design will follow the existing drainage patterns. Existing drainage on this
intersection flows towards east to a dry detention drainage basin located approximately 800' east of the
intersection and on the north Side of 126th street. The proposed drainage will outfall to the existing
roadside ditch located on the north side of 126th Street. This existing ditch connects to the dry basin
through pipe culverts. Since the proposed project will increase the impervious drainage area, in-line
detention may be required before the storm water can outlet into the existing ditch. The CONSULTANT
shall evaluate in-line pipe detention requirements. Upsizing or expansion of the existing dry drainage
basin is not included in scope of work for this Project.
Main Street and Gray Road.
The existing drainage from the Project site flows towards the two wet drainage basins located on the
Northeast and Northwest of the intersection. Since the proposed project will increase the impervious
drainage area, in-line pipe detention may be required before the storm water can outlet into the
existing drainage basins. The CONSULTANT shall evaluate in-line pipe detention requirements. Upsizing
or expansion of the drainage basins is not included in scope of work for this project.
136th Street/Smoker Row Road and Gray Road:
The proposed drainage will outlet to the downstream end of the stream crossing located approximately
450' south of the intersection. Existing pipe culvert under Gray road will be replaced with a new culvert
and headwall on the east side of Gray Road will be removed.
EX I H
In addition, the design shall utilize Best Management Practices (BMP) and include water quality units, as
approved by the Hamilton County Soil and Water District.
C. MULTIUSE PATH DESIGN
The typical multiuse path section will consist of minimum of 8 foot or 10 foot (as Per CITY's direction) in
width, with a 2 foot shoulder. The trail will replace the existing sidewalk, where present. Offset of the
multiuse path from the existing roadway will depend on various factors, such as Right of Way
constraints, embankment slopes, utility conflicts and presence of curb and gutter section along Gray
Road. The following design options will be considered:
1. 8 foot or 10 foot multiuse path with 10 foot buffer from the existing edge of the travel lane. Since
speed limit on Gray Road is less than 45 mph, a minimum of 10 feet of separation from the existing
edge of the travel lane can be provided, as per the IDM Design Figure 51-7D. This option will be
utilized at locations where existing right of way (r/w) limits are wide enough to accommodate
minimum 10 feet of separation.
2. At locations where existing r/w is limited or existing curb and gutter exists, multiuse path with 5 foot
buffer can be provided as per IDM Figure 51-7F. If needed, new curb and gutter section along the
existing edge of the travel lane can be implemented. A 2 foot wide pavement patch will be placed in
front of the proposed concrete curb and gutter section. It is the CITY's intent to minimize and avoid
r/w impacts as much possible.
3. Maintenance of traffic during construction will be included, as needed, and as per the INDOT
standard Drawings and specifications.
4. Drainage design shall perpetuate existing drainage and utilizing existing yard drains where feasible.
D. DESIGN SUBMITTALS
The CONSULTANT will submit the design plans to the CITY for review at the following stages:
1. Conceptual layouts for approval (Roundabouts Only).
2. Preliminary Plans Submittal (Approx. 60% plans).
3. Final Plans Plan Submittal (Approx. 95% plans).
4. Final Tracings Submittal.
E. PAVEMENT DESIGN
The pavement design for the Roundabouts will be performed using AASHTOWare Pavement ME
software. Pavement design will need to be performed for HMA Pavement only.
There will be no pavement design conducted for the Trail. The pavement section for the trail will be in
accordance with INDOT's Standard Drawing E 604-NVUF-01.
F. UTILITY COORDINATION
The CONSULTANT shall perform the utility coordination as follows:
Distribute plans, after design approval, with tentative project schedule to utility company
requesting submittal of relocation plans with estimated relocation schedule.
Arrange for and attend One (1) Utility coordination meeting at the CITY's office.
3�f�l
3. Coordinate with the utilities, as necessary, to obtain reimbursable utility agreements where
applicable.
4. Process Work Plans and review relocation plans to verify that all conflicts are resolved. Written
documentation is required for all utilities whether relocations are required or not.
5. Distribute written "notice to proceed" with approved utility relocation plans to the appropriate
district office.
6. Prepare the Utility Coordination Certification. The Utility Coordination Certificate shall state the
included relocation plans address the relocation of all facilities known to be in conflict with the
project.
G. ROUNDABOUT LIGHTING DESIGN
The CONSULTANT will perform the lighting design calculations to cover the crosswalk areas. This task
does not include any landscape lighting. The following constitutes the scope of lighting services:
1. Perform lighting design calculations for one type of lighting fixture. The light fixture specification,
types and standard to be provided by the CITY.
2. The CONSULTANT will develop a set of lighting plans for the Roundabouts included in the Project.
The lighting plans shall include lighting general notes, quantity sheets, plan sheets, details and
circuit diagrams.
3. Perform lighting design and voltage drop calculations.
4. Coordinate with the electric company to determine proposed power service location(s).
H. GEOTECHNICAL INVESTIGATION
The purpose of our services will be to provide an evaluation of the subsurface conditions and assess the
impacts of these conditions on the proposed construction. Based on our review of publicly -available
geologic information and experience in the area, the subsurface conditions within the depth of interest are
anticipated to consist of moderate -plasticity clay overlying glacial till (i.e., low -plasticity cohesive -type soil)
with seams and layers of granular soil. For the anticipated improvements, the scope of our services will
include:
1. Performing five to six exploratory test borings at each intersection to a depth of up to 15 ft each. The
actual location, depth, and number of borings will be dependent on the soil conditions encountered
and forthcoming plans. Standard Penetration Test (SPT) sampling will be performed in the borings at
2% -ft intervals. We anticipate that access to the boring locations can be accomplished with truck- or
ATV -mounted equipment with traffic control (as needed), and the borings will be backfilled at
completion of the field work with bentonite chips (per the CITY requirements) and a concrete patch at
the surface, where necessary. EEI will locate the test borings using measurements from existing site
features shown on plans to be provided. In addition, hand auger soundings will be performed as
deemed necessary. We will also contact Indiana 811 and the CITY to arrange an underground utility line
location check and obtain a permit, respectively;
2. Performing appropriate laboratory tests including visual soil classification, hand penetrometer readings,
moisture content, grain size analysis, Atterberg limit determinations, and unconfined compression; and
3. Preparing a technical report which will include a summary of our findings and recommendations for
geotechnical considerations regarding: 9 Y o-�
EXH- g, �
Yui
a. Subgrade preparation and improvement, as necessary, for support of sewers, embankment fill and
pavement;
b. Pavement design parameters;
c. Embankment fill placement;
d. Placement and compaction of backfill for sewers; and
e. Potential construction problems due to the subsurface conditions encountered (e.g., soft subgrade
difficulties, dewatering, etc.).
I. EROSION CONTROL PLAN & RULE 5 PERMIT
This Project will disturb more than one (1) acre of land, therefore a Rule 5 Permit will be required. The
CONSULTANT will follow the guidelines and processes of Stormwater Pollution Prevention Planning and
Rule 5 (327 -IAC 15-5). The CONSULTANT is now required to analyze additional elements pertaining to
storm water and impacts to Municipal Separate Storm Sewer Systems (MS4's). The CONSULTANT will
analyze the pre -construction of stormwater pollution prevention for the project, and then assess both
the construction component of stormwater pollution prevention and the post -construction component.
In the past, erosion and sediment control was prepared at the time of final plans. Now, the National
Pollutant Discharge Elimination System (NPDES) requirements have become a much more prominent
part of the design and plan preparation process. The CONSULTANT will address the storm water
pollution prevention process earlier in the design and incorporate Stormwater Quality Units, more
commonly known as 'best management practices' (BMP's), into our design. The goal is to make water
quality planning a common and integrated part of this design and construction process, and not a result
of a design. Therefore, the erosion control plans are initiated earlier in the design process and review
meetings are scheduled throughout the design with the reviewing agency to discuss the projects
particulars.
J. NATIONWIDE PERMIT (IDEM and ACOE)
This Permit will be required since the stream south of Gray Road and 136th Street/Smokey Row Road will
be impacted due to the Project construction. The CONSULTANT shall prepare the application and
required back-up documentation for this permit and will submit to the IDEM and ACOE for approval. Any
mitigation or Individual permits are excluded from this task.
K. WATERS OF THE US DETERMINATION REPORT
Waters of the US Determination Report services for surface waters and wetlands will be provided for the
Project. Only one report will be prepared covering the entire Project. The Waters of the US
Determination will be based on the CONSULTANT's best judgment and the guidelines set forth by the US
Army Corps of Engineers (USACE) for determining the jurisdictional status of surface waters and
wetlands. If wetlands are identified, a routine wetland delineation will be performed. The final
determination of jurisdictional waters is ultimately made by the USACE.
The services required for the Waters of the US Determination Report shall include:
• Gather available secondary source data including, but not limited to, topographic and/or USGS
quadrangle maps, National Wetland Inventory Maps, NRCS soil surveys, aerial photographs, and
FEMA flood maps and various documents and maps that may be available from State, county or
local public agencies.
• Perform an on-site reconnaissance to collect supplemental information about the general
characteristics of identified drainage features and wetlands including vegetation, soils and site
hydrology. Review the collected data and determine whether the vegetation, soils and hydrology
characteristics indicate the presence of jurisdictional wetland(s).
• Conduct field flagging of the ordinary high water mark (OHWM) of any potentially jurisdictional the
ditch/surface waters for survey pick-up during the topographical survey.
• Prepare a brief report of the Waters of the US Determination findings including a location map and
study boundary shown on a site drawing or aerial photograph.
• Complete a Preliminary Jurisdictional Determination Form covering the project for inclusion in the
report.
If wetlands are identified during the preparation of the Waters of the US Determination Report, the
CONSULTANT will commence with Routine Wetland Delineation, as follows:
ROUTINE WETLAND DELINEATION (IF REQUIRED)
If wetlands are identified during the preparation of the Waters of the US Determination Report, the
CONSULTANT shall perform Routine Wetland Delineation services for the above referenced project. All
routine wetland delineation services shall be performed in accordance with the Corps of Engineers 1987
Wetland Delineation Manual (Department of the Army Technical Report Y-87-1). The results of the
wetland delineation will be incorporated into the Waters of the US Determination Report described
above.
Routine Wetland Delineation services include:
• Establish observation points for each representative aquatic and upland community by either the
site traverse or transect techniques and collect vegetation, hydrology and soil data from each
observation point for use in determining jurisdictional wetland locations and for delineating the
wetland/upland boundaries. Paired data sheets will be prepared for each wetland identified
describing typical wetland and upland conditions.
• Delineate wetland/upland boundaries and mark boundaries in the field by survey flagging tapes.
The CONSULTANT will notify the CITY when completed and will not be responsible for maintenance
of the temporary flagging.
• Survey the delineated wetland/upland boundary and observation points using Differential Global
Positioning System (DGPS) technology. If the tree canopy is too dense to perform DGPS then the
observation points will be obtained using conventional ground-based survey as an Additional
Service.
• Incorporate the delineation results and findings as well as a wetland delineation drawing/map
showing the surveyed boundary into the Waters of the US Determination Report. An appendix
containing data sheets and photographs of the wetland areas will also be included.
• Review the findings with the CITY.
• Conduct on-site delineation verification meeting with the USACE if needed.
SCHEDULE
Wetland Determination services require making observations of vegetation and soil characteristics that
cannot be performed when the ground is snow covered, frozen, or flooded. The scope of services will
be completed within 60 days from Notice to Proceed, as long as conditions are appropriate for this type
of work. Additionally, the USACE reserves the right to reject wetland field work conducted outside the
600
growing season. Therefore, the proposed services herein are recommended to start after April 15. If
the above schedule cannot be met due to unsuitable site conditions, the outlined tasks will be
completed within 60 days of the conditions being appropriate for this type of work.
L. RIGHT OF WAY ENGINEERING AND SERVICES
The following Right -of -Way Engineering services will be provided to secure the permanent and
temporary right-of-way needed for this Project. A parcel take will be defined as any temporary or
permanent right-of-way being acquired from a single existing property. This means a single existing
property could have several parcel takes based on its configuration.
The CONSULTANT shall:
1. Determine the owners of properties located adjacent to and in the immediate area of the project
alignment, along with the record deed description of those properties (Preliminary Abstracting).
Preliminary Abstracting will include a title search, including a search for all mortgages, easements,
liens, contract sales, judgments, other encumbrances and the current legal owner.
2. Provide legal descriptions for all parcel takings. The descriptions will be prepared and certified by
an Indiana registered land surveyor.
3. Provide a plat reflecting take(s) for each affected property, for permanent takings. Each plat will
include the following:
a. Total area before taking.
b. Existing Right -of -Way.
c. Area(s) of taking.
d. Area(s) of residue.
e. Existing Right -of -Way to be reacquired.
f. Sketch of the parcel take(s), drawn to scale, with the above data indicted thereon.
Provide a one-time field stake -out marking the new Right -of -Way line for the various takings. The
stake -out will be made using wooden hubs located at appropriate property lines and at other
changes in bearing.
The CONSULTANT shall be available for assistance in interpretation of the Right -of -Way documents.
The number of effected parcels (permanent or temporary) is unknown at this time. As the design
progresses, the CONSULTANT shall identify the impacted parcels for R/W Engineering. R/W Engineering
fees presented in this Agreement are an estimate only. R/W fees may be revised after the construction
limits are established and the number of impacted parcels is identified.
M. BIDDING PHASE SERVICES
The CONSULTANT shall attend a pre-bid meeting at the CITY's office. The CONSULTANT will assemble
the Bid Package including all specification, quantities and pay items for the Bid Documents. The CITY
shall provide all upfront specification to be included in the Bid Document. If required, the CONSULTANT
shall also prepare One (1) Addenda and distribute to the known potential bidders.
N. PRE -CONSTRUCTION MEETING
Following the award of the project by the CITY, the CONSULTANT shall attend a Pre -Construction
Meeting, as arranged by the CITY or the Resident Project Engineer.
O. CONSTRUCTION PHASE SERVICES
The CONSULTANT will meet at the project site with the CITY or Resident Project Engineer, as required
and as directed by the CITY, to assist in matters that may arise during the construction of the project for
the duration of construction.
The CONSULTANT will make his services available to the CITY during the construction of the work for the
interpretation of the plans where disagreement may arise, utility coordination during construction and
for consultation during construction in the event unforeseen or unusual conditions arise.
Additionally, the CONSULTANT shall review or take other appropriate action upon the Contractor's
submittals such as Working (shop) Drawings, Product Data and Samples, (up to 100 hours) but only for
the limited purpose of checking for conformance with information given and the design concept
expressed in the Contract Documents. The CONSULTANT's action shall be taken with such reasonable
promptness as to cause no delay in the Work or in the activities of the CITY, Contractor or separate
contractors, while allowing sufficient time in the CONSULTANT's professional judgment to permit
adequate review. Review of such submittals is not conducted for the purpose of determining the
accuracy and completeness of other details such as dimensions and quantities, or for substantiating
instructions for installation or performance of equipment or systems, all of which remain the
responsibility of the Contractor as required by the Contract. The CONSULTANT's review shall not
constitute approval of safety precautions or, of any construction means, methods, techniques,
sequences or procedures. The CONSULTANT's approval of a specific item shall not indicate approval of
an assembly of which the item is a component.
If professional design services or certifications by a design professional related to systems, materials or
equipment are specifically required of the Contractor by the Contract Documents, the CONSULTANT
shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings
and other submittals related to the Work designed or certified by the design professional retained by
the Contractor shall bear such professional's written approval when submitted to the CONSULTANT.
The CONSULTANT shall be entitled to rely upon the adequacy, accuracy and completeness of the
services, certifications or approvals performed by such design professionals.
The construction phase services stated above shall be compensated at an hourly rate schedule in
accordance with the rates presented in Attachment A.
P. ADDITIONAL SERVICES OF THE CONSULTANT
If authorized in writing by the CITY through an executed supplemental agreement, CONSULTANT shall
furnish, or obtain from others, Additional Services of the types listed in the following paragraphs. These
Additional Services will be paid for by the CITY for a mutually agreed additional fee at a later date, as
requested by the CITY or as necessitated by the project. The additional services that may be performed
are included, but not limited to, the following:
U! i
1. Topographic Survey and Location Control Route Survey Plat
2. Landscaping and Irrigation design.
3. Drainage detention and/or expansion of existing detention basins or off-site drainage design.
4. As -built drawings.
5. Any utility relocation design (including water and sanitary) and subsurface utility engineering.
6. Attendance or preparation for any public meeting or presentations.
7. Any bridge and retaining wall design.
8. Maintenance of Traffic plan/scheme other than a detour during construction for Roundabout
intersections.
9. All activities and items associated with Right -of -Way Acquisition including but not limited to,
appraising, review appraising, right-of-way acquisition coordination and management services.
10. Roundabout renderings.
11. Environmental Studies.
12. Preparation for or presentation at any Public Meeting.
13. Pre -application permit scoping with the USACE
14. Stream Mitigation, Wetland permitting and Wetland mitigation design plans
15. Annual mitigation monitoring, if required as a permit condition
16. Floristic quality assessment
17. Threatened and endangered species surveys
18. Any Section 106 (Historic Property) consultation or investigations that may be requested by the
Corps of Engineers during the permit process
19. Other site investigations that may be required as a permit condition
20. QHEI or HHEI stream assessments.
21. Construction Inspection and/or observation.
Q. INFORMATION AND SERVICES TO BE FURNISHED BY THE CITY
The CITY shall furnish the CONSULTANT with the following:
1. Topographic Survey in Civil 3D/AutoCad format, including information on structure inverts, pipe
networks and existing R/W and property owner information.
2. Location Control Route Survey Plat.
3. Additional criteria for design and details for signs, roundabout, highway and structures such as
grades, curves, sight distances, clearance, design loading, etc.
4. CITY specifications and standard drawings applicable to the project.
S. The light fixture type and standards to be used for lighting design.
6. City's utility line depths (water and Sanitary), as requested by the CONSULTANT to aid in performing
the services stated in this scope of services.
7. Guarantee access to enter upon public and private lands as required for the CONSULTANT to
perform work under this scope of services.
8. Right of Way certifications, as needed.
9. CITY's upfront specifications for the contact document/bid book.
R. FEE FOR SERVICES
In consideration for the above, the CONSULTANT will be compensated a Not to Exceed total fee of
$840,500.00, including expenses. A breakdown of fee is presented on the following page:
aye
SUMMARY OF DESIGN FEES
Intersection Counts
$1,500
$1,500
$1,500
Not Included
Design
$136,000
$146,000
$124,000
$65,000
Signing & Pavement Marking Design
$4,500
$4,500
$4,500
Not Included
Erosion Control & Rule 5 Permit
$5,000
$6,500
$5,000
$9,500
Pavement Design (asphalt pavement only)
$4,000
$5,000
$4,000
$0
Utility Coordination
$8,500
$11,500
$8,500
$12,000
Lighting Design
$7,500
$7,500
$6,500
Not Included
Evaluation of the two existing Detention Basin Capacities
(Study provided by the CITY)
Not Included
$5,000
Not Included
Not Included
Roundabout Metering Analysis (If Required)
$8,000
$8,000
$8,000
Not Included
Geotechnical Investigation
$6,0001
$6,0001
$6,0001
Not Included
Waters Report (1 Report covering all Projects)
$0
$0
$6,500
$0
Wetlands Delineation (If Required; covering all Projects))
$0
$0
$3,500
$0
Nationwide Permit (ALOE & IDEM)
Not Included
Not Included
$6,000
Not Included
Bid Phase, including Pre -Bid Meeting and one Addenda
$5,000
$5,000
Included under
126th Street
$5,000
Pre -Construction Meeting
$1,500 -
$1,500
Included under
126th Street
$1,500
CN Phase (Hourly, as needed)
$10,000
$7,000
Included under
126th Street
$10,000
SUBTOTAL PROPOSED FEE:
$197,500
$215,0001
$184,0001
$103,000
SUBTOTAL LUMP SUM FEE
$699,500
RIGHT OF WAY ENGINEERING - Assumed Fee; actual to billed in accordance with the per parcel rates, as shown below
DESCRIPTION .. PROPOSED FEE
T & E Reports;
(Commercial - $550/parcel; Residential - $400/parcel; Temp - $125/parcel)
$8,000
$8,000
$8,000
$12,000
R/W Engineering -
Permanent Parcels include Plats, Description And R/W Calcs.; $1,950/parcel
Temporary Parcels include Description And R/W Calcs.; $1,350/parcel
$15,000
$15,000
$15,000
$35,000
R/W Staking -$500/parcel(One time Staking)
$5,000
$5,000
$5,000
$10,000
SUBTOTAL
$28,000
�. � .x' $28,000
,' = _ $28,000
$57,000
TOTAL FEE
$840,500.00
E"VFfln'TA
161#
DLZ INDIANA, LLC - HOURLY RATES
ENGINEERING/ARCHITECTURAL
Crew Classification
Ernployee.Clm�fflcatf h
'Hourly
Rz.ate R '
e.,,,
1
Principal
$220.00
49/49D
Division Manager/Director
$200.00
50
Department Manager
$175.00
55/4
Registered Land Surveyor/Survey Coordinator
$130.00
80/217
Senior Project Manager/ Project Manager 11
$180.00
21/216
Project Manager 1
$160.00
341/340/556/557
Electrical/Mechanical/Structural Engineer VI
$165.00_
555/565/214
Engineer V/Architect V/Landscape Architect V/Planner V/Scientist V/Geologist V
Surveyor V
$155.00
554/564
Engineer IV/Architect IV/Landscape Architect IV/Planner IV/Scientist IV/Geologist IV
$150.00
53/58
Engineer III/Architect III/Landscape Architect III/Planner III/Scientist III/Geologist 111
$130.00
52/57
Engineer II/Architect II/Landscape Architect II/Planner [I/Scientist II/Geologist 11
$120.00
51/56
Engineer I/Architect I/Landscape Architect I/Planner I/Scientist I/Geologist 1
$95.00
28
Designer 1
$90.00
472
Designer 11
$110.00
473
Designer 111
$125.00
29
Technician
$70.00
147
Construction Observer Manager /Administrator
$120.00
152
Construction Observer
$95.00
43
Clerical
6
Intern
$50.00
IT
L)
/ /6.0
Crew Classification
Hourly hate:
142/99
142/99
2 - person Topographic Survey Crew (straight time)
2 — person Topographic Survey Crew (over time)
$190.00
$250.00
63
1— person Field Crew
$120.00
63
1— person Field Crew (over time)
$160.00
GPS
1— person GPS/RTK Field Crew
$160.00
SCAN
HDS Laser Scanning Crew
$260.00
13/94
Field Survey Technician / Survey -Mapping Assistant
$75.00
IT
L)
/ /6.0
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
$500,000
$500,000
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
GARY K. FISK, P.E. , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have -been employed by
DLZ INDIANA, LLC (the "Employer")
in the position of VICE PRESIDENT
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of -the Employer.,
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETII NOT.
EXECUTED on the 13TH day of APRIL , 2016 .
Printed: LAZY k. Flsk, /0.6,
I certify under the penalties for per jury'under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and repro tations are true and correct.
Printed: GA P-1 K. F l S K , p, b' .
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0 INDIANA RETAIL TAX EXEMPT
City®f CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Page 1 of 1
PURCHASE ORDER NUMBER
33686
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/31/2016
y&�}"1�
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061515
Project 16 -ENG -16
D L Z
VENDOR 157 EAST MARYLAND ST
INDIANAPOLIS, IN 46204 -
Engineering
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
CONFIRMATION
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 COIT Bond Fund
1 Each Gray Road Roundabouts at 126th St., Main St., and 136th $840,500.00 $840,500.00
St./Smokey Row and MultiUse Path Gray Rd.
Sub Total $840,500.00
Send Invoice To:
Skip Tennancour
8425 Wicklow Way
Brownsburg, IN 46112
b
2016 COIT Bond PLEASE INVOICE IN DUPLICATE
DEPARTMENT 0 ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $840,500.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
,,:al`s
4
X
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
y&�}"1�
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4
ty
9
b
2016 COIT Bond PLEASE INVOICE IN DUPLICATE
DEPARTMENT 0 ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $840,500.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
`THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY�
TITLE
CONTROL NO. 33688 CLERK -TREASURER
CITY-, f�� EI,
JAMES BRAINARD, MAYOR
LETTER OF TRANSMITTAL
Date: March 31, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman-J�AW
Department of Engineering
RE: DLZ Indiana, LLC Contract
A Professional Services contract is needed for DLZ Indiana, LLC for the April 201h BPW meeting,
please.
Attached please find DLZ Indiana LLC's scope of work and purchase order.
,,.
Note::Contract is subject to the availability of funds'from 4he 2016 COIT Bontl:
Contract Information:
Project Name Gray'Road Roundabouts at 126th Street, Main Street, 136th Street/Smokey Row Road and
Multi -Use Path Design along Gray Road from 116th Street to 136th Street/Smokey Row Road
Vendor: DLZ Indiana, LLC
Amount: $840,500.00
Appropriation: P.O. 33688; 2016 COIT Bond
Signature: Gary K. Fisk, P.E.
Address: 157 East Maryland Street
Indianapolis, IN 46204
Phone: 317/633-4120
Email: gfisk(ab-diz.com
-DEPARTMENT of ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering@carmel.in.gov