Christopher B. Burke Engineering/Eng/Adl Serv 6/37,200/Highway Run Stream Assessment - StonehedgeChristopher B., Burke Engineering, LLC
Engineering Department - 2016
Appropriation #250-R4350900; P.O. #33687 e
Contract Not To Exceed. $37,200.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF *GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and
between the City of Carmel and Christopher B. Burke Engineering, LLC (the "Vendor'), as City Contract dated May
15, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A'. Furthermore, the terms of
the Agreement shall be. amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq.,
which is attached hereto and 'incorporated. herein as Exhibit `'B', as well as the required E verify Affidavit, attached
hereto and incorporated herein as Exhibit "G`.,Also,. pursuant to I.C. §.5-22-16.5, Vendor shall certify that in signing
this document, it does not engage in investment activities within the Country of. Iran. The terms. and conditions of the
Agreement shall not otherwse.be-affected. by this Additional Services.Amendment and shalt. remain in full'force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and :executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainar. , Presiding Officer
Date: - -2- c> ' _ % .
Mary An urk ; Me1 ber
Date: - - - &ZO
S.
Date: t4l :�-® / 16 .
Christopher B. Burke Engineering, LLC .
By:
Au� Signature
-�T60 D
Printed Name
1 lctnvc tN-c, Uizr Y 115Jej
Title U "j.
FID/TIN: 4A; --.374)5a6--.
Last Four of SSN if Sole Proprietor.
Date:
�sennv�n•vat.s•.:.tc.�t+s+� sa«,u,,uou. uc,ijku"urlePiginnic Lt.CA.LnS- Ao"I 12;1F %11
March 17, 2016
Chris Ogg, PE
Carmel Engineering Department
One Civic Square
Carmel IN, 46032
Christopher B. Burke Engineering, LLC
115 W. Washington St. Suite 1368 South Indianapolis, IN 46204 317.266.8000 cbbel-in.com
Subject: Highway Run Stream Assessment
Professional Services Proposal
Dear Mr. Ogg,
Christopher B. Burke Engineering, LLC (CBBEL) is pleased to provide this proposal for professional
engineering and planning services related to the Highway Run stream assessment in Carmel, Hamilton
County, Ind. The following is our understanding of the assignment, scope of services and estimated fee in
support of the project.
UNDERSTANDING OF THE ASSIGNMENT
Highway Run is a small headwater stream that passes through the Stonehedge residential subdivision in
Carmel. The stream originates to the west of Stonehedge and travels in a southeasterly course before it
ultimately passes under U.S. 31 before its confluence with Cool Creek. It is our understanding that Highway
Run causes relatively frequent flooding of roads and property presumably due to undersized culvert crossings
at multiple locations (specifically at Thornberry Drive, Walter Street, a private drive and Walter Court).
Problems with the undersized culverts have been exacerbated by increasing runoff due to watershed
urbanization and shifting rainfall patterns as well as sedimentation and debris blockage at the culverts.
In addition to the flooding problems noted above, we understand that Highway Run passes through the
backyards of several residences within the subdivision and has caused significant erosion to the streambanks
within those properties. Attempts by individual property owners to control this erosion have been largely
unsuccessful. In addition to the nuisance that this erosion must be to these property owners, an often
overlooked problem that such erosion causes is the impact on water quality to the receiving stream. This is a
common problem throughout central Indiana and this project could serve as a pilot project to demonstrate
best practices for managing small headwater streams to improve water quality of the receiving streams.
It is our understanding that you would like CBBEL to investigate the source of the problems noted above
and develop conceptual solutions for reducing both erosion and flooding along Highway Run in such a
manner that would also reduce adverse impacts to water quality in both Highway Run and Cool Creek. To
aid in these efforts, CBBEL will retain Robert C. Barr, a highly -regarded research scientist at the Center for
Earth and Environmental Science (CEES) at Indiana University — Purdue University at Indianapolis (IUPUI).
Mr. Barr will provide a geomorphologist's perspective on the area of concern. CBBEL proposes to complete
a desktop and field investigation of Highway Run. We will provide a summary report that details our
findings, including an initial opinion on the factors that may be contributing to the noted problems and
conceptual solutions for mitigating the problems.
E3Chi9BIT _A, -
f T�'
Highway Run Stream Assessment March 17, 2016
19.8160134.00000 Page 1
SCOPE OF SERVICES
Services to be provided by CBBEL for this work have been identified as follows:
Task 1— Field Investigation: CBBEL staff, along with Mr. Barr, will perform a channel reconnaissance in
the area of concern. During the site visit, we will perform channel measurements at key locations to
characterize the entrenchment, bed material, bank stability, local slope and tributary influences. The CBBEL
team will document their investigation photographically.
Task 2 — Topographic Survey: CBBEL will enter into a subcontract with a licensed surveyor to obtain a
topographic ground survey of the project area. The ground survey will provide one -foot contours and
planilnetric features in areas where culvert replacements are being considered. Outside of these areas, the
survey will be limited to hydraulic cross sections and key stream crossing features that can be used to generate
a hydraulic model.
Task 3 — Hydrologic and Hydraulic Analysis: Using the best available modeling and topographic
information, CBBEL will develop updated models for Highway Run. We will use HEC -HMS for the
hydrologic model of the watershed as well as HEC -RAS for the hydraulic model of the actual stream.
CBBEL will develop these existing condition models so they can be used to develop solutions to the erosion
problems as well as the culvert replacements that may be needed.
Task 4 — Geomorphic Assessment: CBBEL's subconsultant, Robert C. Barr, will assess the reach of
Highway Run through Stonehedge subdivision. This assessment will include review of the existing
watershed, aerial photos, DEMs, and LiDAR along with a streambed characterization of the study reach.
Documentation of observed erosion, previous stabilization efforts, and channel blockages will also be made.
Sediment transport, channel stability, and sediment loss analyses will be performed, the results of which will
be included in the summary report.
Task 5 — Conceptual Solutions: CBBEL will evaluate the required sizes for culvert replacements at
Thornberry Drive, Walter Street, a private drive and Walter Court. Opinions of probable cost for the
recommended erosion control and culvert improvements will also be developed as part of this task. As part
of the conceptual design, CBBEL will also develop conceptual -level solutions for addressing the localized
erosion problems. A systematic approach to addressing the existing erosion will also be evaluated to
determine if it is more applicable than isolated measures.
Task 6 — Summary Report: CBBEL staff will produce a brief report that documents the data collection,
analysis and conclusions generated during the previous phases of the project. The report will include a
discussion of the hydraulic model development along with supporting documentation of the hydrologic
conditions used in the analysis. A schematic layout for the recommended improvements will also be
provided. A draft copy of the report will be issued for review, with necessary revisions being made prior to
submittal of the final report. CBBEL will meet with you to discuss the draft report before issuing the final
version.
ESTIMATED FEE
We have estimated the total fee for completing this project should not exceed $37,200. We will bill you
monthly, on a time and material basis, for assigned tasks in accordance with our attached standard charges for
professional services.
In addition, our contract will be established in accordance with the attached general terms and conditions,
which are expressly incorporated into and are an integral part of this contract for professional services. It
Highway Run Stream Assessment "� March 17, 2016
19.R160134.00000 tf 9,, { �� R i Page 2
should be emphasized that any requested additional meetings or additional services that are not included in
the preceding fee will be billed at the attached hourly rates.
If this proposal meets with your approval, please sign where indicated and return an executed original to us as
our notice to proceed. The executed proposal, along with the estimated fee, and the attached standard
charges for professional services and general terms and conditions constitute the whole of our agreement.
Any modification to any part of this agreement without prior acknowledgement and consent by CBBEL will
make null and void this agreement. Any time commitment made by CBBEL as part of the agreement does
not begin until CBBEL has received an executed original.
We appreciate the opportunity to submit this proposal and look forward to working with you on this project.
Please contact me or Brian McKenna, PE at the number listed above if you have any questions.
Sincerely,
5b
Jon D. Stolz, PE
Managing Vice Pres dent
THIS PROPOSAL, ESTIMATED FEE, STANDARD CHARGES FOR PROFESSIONAL
SERVICES AND GENERAL TERMS AND CONDITIONS ARE ACCEPTED BY THE CITY OF
CARMEL:
Signature:
Name (Printed):
Title:
Date:
Enclosures: Standard Charges for Professional Services
General Terms and Conditions
Highway Run Stream Assessment R !::f F "- M.h 17, 2016
19.RI60134.00000 9`0� i u Page 3
30
KE
r-
CHRISTOPHERG , LCOST PROPOSAL FOR PROFESSIONAL SERVICES
PROJECT INFORMATION
Project Name: Highway Run Stream Assessment Proposal Date 17 -Mar -16
Project Location: Carmel, IN
Prepared for: City of Carmel
Contact: Chris Ogg ;
$ 11,220 S
Tel: Office
Fax:. .
...
Email:
Prepared by: Christopher B. Burke Engineering, LLC
Contact: Brian McKenna
PNC Center, Suite 1368 South
Tel: 317-266 8000-
115 West Washington Street
Fax:
Indianapolis, Indiana 46204
Email: bmckenna(aCbbeHn.com
,FEE SUMMARY (See folloanng pages for Phase. and Task details }
25,592
$ 11,220 S
388 $
Subconsultant Support Summary
CBBEL Labor
Subconsultant
Direct
Total
Phase
Description
Fees
Percentage of
Fees
Costs
Cost
1
Site Visit
$
1,881
$
$ 119
$ 2,000
2
Topographic Survey
$
627
$ 8,520
$ 53
$ 9,200
3
Hydrologic and Hydraulic Analysis
$
8,569
$
$ 31
$ 8,600
4
Geomorphic Assessment.,
$
906
$ 2,700
$ 94
$ 3,700
5
Conceptual.Design
$
6,626
$
$ 74
$ 6,700
6
Summary Report,
$
6,983
S
$ 17
$ 7,000
7
-
$
$
8
$
$
$
$
S
$
S
$
$
S
S
11,220.00
S
S
$
Project Total $
25,592
$ 11,220 S
388 $
37,200.
Subconsultant Support Summary
Subconsultant
Direct
Percentage of
Total
Firm Work Description
Fees
Costs
Total Fees
Cost
-Robert C. Barr ' � . Geomorphic A'ssessmept ' S
2,700.00
$
7.3%
$
2,700.00
SJCA Topographic Survey $
8,520.00
$
22.9%
$
8,520.00
$
$
$
-
'�$
$
$
S
Total Subconsultant Fees $
11,220.00
$
30.2%1'$'
,,11,220,'
Included in Project Total Above
EIBMT_
COST PROPOSAL FOR PROFESSIONAL SERVICES
g Highway Run Stream Assessment
nnn:3tntEitetru. uuarufl
txeirvnr:r;:r;t;, rr.c Carmel, IN
PROTECT SUMMARY
t,nnsto ner ts. Ifurlce JL=gmeermg I.L.I.
2
12 2
5 I?9
$ = ' 25,592'.
.-OIG BILLING RATE. 1. -$?16 90.
- $1` $168 `$139
$111 �:; $151 '.
$137 5125<
$105:-
.5745 $130:; 5705 '$121. '$]07 1 5130' $95
$15P $139 $125 1 _$105 $99; S60 369,' "
Date:
17 -Mar -16
STAFF FEES:
STAFF FEES:
M
t
_
i
2
ip
1
a."
TOTAL STAFF FEES:
$25,592
SUBCONSULTANTS:
}p
W
O
M
RO7.FIDECSRIPTION CLASS EEE
DIRECT
TOTAi.FF.F.
IIZ DESCRilrl'iON
AMOUNT UNITS RATE
1 Robert C. Barr
P.
2,700 S
- S
2,700
1 '.Meals
days @ : $25
2SJCA
Topographic Survey S
8,520 $
- S
8,520
2!Mi16ge `
.'.:-.` 140 --'Miles @: <$0.55
$76.30
3
$
- $
- S
3 'I.odging,(inel phone)
TOTAL
TOTAL FEE
p+
U
v'
W
a
a
4 iSurvey Equipment
- days @. $350;
a
a
- $
V
'
10;
each @ ,'.; $6.00:1
HOURS
S
- S
- $
-
6 Photocopy.
"each @
7
$
- $
- $
7 :Supplies, (binders, tabs, etc)
sets @: -- $25
8
W
C
- $
-
8' Laboratory.Testing' .
`lot@�
9
$
- $
- $
-
9 ;Equipment Usage 1?m
..days @ •. ,:'$200
10
$
- $
- $
-
1
Site Visit
$311.70
5
6
11 :Mikellaneous 2'
:. Lot @ $1
j
"
12 Miscellaneous3 �:�,.:
' ":' -" .Lot@ is-. _$I:
3 i 14
2
Topographic Survey
Lot@ `:: ,$i
2
:
2
11,220
TOTAL DIRECT COST:
$388.00
I
'
TOTAL PROJECT COST:
"" $37,200;00
1 5
S627
3
I Iydrologic and Hydraulic Analysis
1
2
2
56 i
i
i
1 �. 61
$8,569:
4
Geomorphic Assessment
2
2
i
2
6
$906
5
Conceptual Design
8
38
j
(=.., 46
$6,626;
6
Summary Report
4
6
25 i
l 12
47
56,483;
7
8
f
I
TOTAL HOURS 8 25 125
2
12 2
5 I?9
$ = ' 25,592'.
.-OIG BILLING RATE. 1. -$?16 90.
- $1` $168 `$139
$111 �:; $151 '.
$137 5125<
$105:-
.5745 $130:; 5705 '$121. '$]07 1 5130' $95
$15P $139 $125 1 _$105 $99; S60 369,' "
STAFF FEES:
(
M
t
_
i
TOTAL STAFF FEES:
$25,592
SUBCONSULTANTS:
IDIRECT
COSTS:
M
RO7.FIDECSRIPTION CLASS EEE
DIRECT
TOTAi.FF.F.
IIZ DESCRilrl'iON
AMOUNT UNITS RATE
1 Robert C. Barr
Geomorphic Assessment $
2,700 S
- S
2,700
1 '.Meals
days @ : $25
2SJCA
Topographic Survey S
8,520 $
- S
8,520
2!Mi16ge `
.'.:-.` 140 --'Miles @: <$0.55
$76.30
3
$
- $
- S
3 'I.odging,(inel phone)
days @ $80
4
S
- $
- 5
-
4 iSurvey Equipment
- days @. $350;
5
S
- $
- $
'
5 :Plotting
�:
each @ ,'.; $6.00:1
6
S
- S
- $
-
6 Photocopy.
"each @
7
$
- $
- $
7 :Supplies, (binders, tabs, etc)
sets @: -- $25
8
$
- $
- $
-
8' Laboratory.Testing' .
`lot@�
9
$
- $
- $
-
9 ;Equipment Usage 1?m
..days @ •. ,:'$200
10
$
- $
- $
-
10 Wiseellaneous 1'
312 Lot @ $1
$311.70
11 :Mikellaneous 2'
:. Lot @ $1
"
12 Miscellaneous3 �:�,.:
' ":' -" .Lot@ is-. _$I:
13 Miscellaneous4;
Lot@ `:: ,$i
17G
TOTAL SUBCONSULTANT FEE:
$
11,220
TOTAL DIRECT COST:
$388.00
TOTAL PROJECT COST:
"" $37,200;00
Christopher B. Burke Engineering, LLC
Engineering Department - 2016
Appropriation #250-R4350900; P.O. #33687
Contract Not To Exceed $37,200.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
ISACn11V IAP.f.S— & Goals Svcs\Eughmcring\2016\Christophcr Burke Enghmcfing, LLC Add? Sv Amend 3-27.2012 with ENcrify Imtgungc.do An/2016 12:16 PMI
Christopher B. Burke Engineering, LLC
:Engineering Department - 2016
Appropriation ##250-R4350900; P.O. 433687
ContractNot To Exceed $37,200.00
Exhibit "C'
��ma E Verify Affidavit
-"ob • �� `z , being first -duly sworn, deposes and says that.
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could,testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
C� v i 5JG 6 Lr 8, S 11 r k�- F, t,4 -c- (the "Company") in the position
3. 1. am familiar with the employment policies; practices, and, procedures of the. Company and
have the authority to act,on behalf of'the Company.
4. The Employer is enrolled and participates in the federal E -Verify .program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does notknowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the I 3'' day of n r A ; 20 1 J111
Printed: JT6'.b' S-1Lt—
I.certify under the penalties for perjury under the laws of the United States of Ameitica and the State of
Indiana that; theforegoing factual. statements and representations are true and correct.
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Received
04-0 4-16P03:26 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: April 1, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: Christopher B. Burke Engineering, LLC Additional Services Amendment
An Additional Services Amendment is needed for Christopher B. Burke Engineering, LLC for the April
201h BPW meeting, please.
Attached please find Christopher B. Burke's scope. of work and purchase order.
Contract Information:
Project Name
Highway Run Stream Assessment
Vendor:
Christopher B. Burke
Amount:
$37,200.00
Appropriation:
P.O. 33687; 250-R4350900
Signature:
Jon D. Stolz, P.E.
Address:
115 West Washington Street
Suite 1368 South
Indianapolis, IN 46204
Phone:
317/266-8000
Fax:
317/632-3306
Email:
jstolz@cbbel-in.com
C
April 1, 2016
Mr. Jon D. Stolz, P.E.
Christopher B. Burke Engineering, LLC
115 West Washington Street
Suite 1368 South
Indianapolis, IN 46204
.JAMES BRAINARD, MAYOR
RE: Additional Services Amendment #6, PO #33687
Dear Mr. Stolz:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Christopher B. Burke Engineering, LLC, dated May 15, 2013, I have requested and received from you
the proposed scope of services and fee estimates for the following work task:
Additional Services Amendment #6 — Highway Run Assessment — Professional Services Proposal
Not to Exceed: $37,200.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Jere an, P. .
City Engineer
R31viewed and approv d by:
S. C. Enge ' g
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov
((� Carme
C®,r �
INDIANA RETAIL TAX EXEMPT
i CERTIFICATE NO. 0031201550020
Page 1 of 1
PURCHASE ORDER NUMBER
J�J� J�
FEDERAL EXCISE TAX EXEMPT
33687
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AN
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
4/1/2016
356865
Project 16-SW-17; Use 2015 Enc. P.O. 33467
CHRISTOPHER BURKE ENGINEERING LLC
Engineering
VENDOR DEPT 20-7045
SHIP 1 Civic Square
PO BOX 5997
TO Carmel, IN 46032-
CAROL STREAM, IL 60197--5997
Kate Lustig
CONFIRMATION
BLANKET I CONTRACT
PAYMENT TERMS FREIGHT
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200
1 Each
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square,
Carmel, IN 46032 -
Account., 43-509.00 Fund: 250 Storm Water
ASA #6 - Highway Run Stream Assessment $37,200.00
Sub Total
PLEASE INVOICE IN DUPLICATE
$37,200.00
$37,200.00
DEPARTMENT I ACCOUNT
i PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $37,200.00
SHIPPING INSTRUCTIONS
'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33687 CLERK -TREASURER