Hittle's Landscaping/Street/83,238.72/2016 Landscape Maintenance - E of MeridianHittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72 $�t1ON
AGREE �Ao
MENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Hittle's Landscaping, Inc. an entity duly authorized to do
business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE'
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-50.4.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Eighty Three Thousand'Two Hundred Thirty Eight Dollars and Seventy Two
Cents ($83,238.72) (the "Estimate"). Vendor shall submit an invoice to City no more than once every
thirty (30) days detailing the Goods and Services provided to City.within such time period. City shall
pay Vendor for such Goods and Services within sixty (60) days after the date of City's receipt of
Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not
disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an
invoice that contains the information contained on attached Exhibit B, and Vendor has otherwise
performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate; unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by .City and/or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
[S:\ConIrac(s\Prof.Svm & Goods Svcs\Strcct\2016%Hittics Landscaping- 2016 Landscapc E,st of 31 -Good%& Scrviccs FORM.d<x:3/142016 12:54 Ptvn
Hittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
.all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City.from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods. and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
ISAContm 1.%\ProLSvcs & Goods Svcs\Sircct@016Viittic s Landscaputg - 2016 LvWscspc East of 31 -Goods & Scrvi— FORMAoc:3/14/2016 12:54 PM]
Hittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11, NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to. time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in -accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver.of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
[SACo111rnc1slProf.Svcs & Goods Svcs%Slrcc1@016VIi111 s L ndsc.putg- 2016 Lond—pe Est of 31 -Goods & Scrviccs FORMA -311412016 12:54 PK
Hittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt .requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel . AND Douglas C. Haney,
One Civic Square Corporation Counsel
Carmel, Indiana 46032 Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Hittle's Landscaping, Inc.
11778 Sun Park Drive
Westfield, Indiana 46073
ATTENTION: Dave Funkhouser
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five. (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this'Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
jSACont-1s\ProLSva & Goods Svcs\S1=1\2016\Mtt1ds L &d ping - 20161and—pc Fast d 31 -Goals & Saviors FORMA -311412016 12:54 PMI
4
Hittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well. as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2016 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
[SACow'xWF,LS—& Goods Svcs\S1,¢1\2016\ iulcs landscaping -20164 dscnpc East of 31 -Goods & Scrvims FORMdoc:3/14/201612:54 PNU
Hittle's Landscaping, Inc.
Street Department - 2016
Appropriation #43-504.00; P.O. #33493, 33498
Contract Not To Exceed $83,238.72
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
a
— d4i
James rainard, Presiding Officer
ATTEST:
/11
Date:
Hittle's Landscaping, Inc.
By:
ti
Authorized Signature
I)L 4R � v� �rzc��
Printed Na epp n� n ^n
Title
FID/TIN: 3S_
Last Four of SSN if Sole Proprietor:
Date: I �— '36 —C�o /
[S:\Comrncls\ProLSvc & Goods Svcs\S1rccl@016Wiu1cs L nd=ping - 2016 L-dscnpe Ease of 31 -Gaols & Sorviccs FORMA -3/142016 12:54 PK
6
2016 LANDSCAPE MAINTENANCE -
EAST OF MERIDIAN TOTAL
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
EXHIBIT
IFI `(
TOTAL
LANDSCAPE MAINTENANCE -
EAST OF MERIDIAN
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
EXHIBIT
IFI `(
City of Carmel Street Department
Civic Property Landscape Maintenance- EAST
Plant Care Specifications for 2016
96Th St. and Westfield Blvd. Roundabout 9,723 sq. ft. landscape area
Irrigated
Bulbs- Narcissus, Liatris
Perennials- Hemerocallis `Stella D'Oro', Pennisetum a. `Hameln', Sedum spectabile `Autumn Joy'
Filipendula rubra (Meadowsweet), Leucanthemum x superbum `Becky', Liatris spicata
`Kobold'
Ground Cover- Euonymus coloratus
Shrubs- Juniperus chinensis `Kallay's Compact', Taxus x m `Densiformis', Rosa x Drift `Peach'
103rd St. and Pennsylvania St. Roundabout 4,298 sq. ft. landsca a area
Plumbed for Irrigation — Water not Connected Yet
Bulbs- Narcissus `Flyer'
Perennials- Hemerocallis `Stella D'Oro', Lavendula angustifolia `Munstead', Stachys byz. `Hummelo',
Salvia nemerosa `Haeumanarc'
Shrubs- Juniperus chinensis `Sea Green', Rosa `Meivahyn'
Trees Zelkova serrate `Green Vase
106th St. and Gray Rd. Roundabout 4,298 sq. ft. landscape area
Irrigated
Bulbs- Narcissus `Sir Winston Churchill'
Perennials- Belamcanda chinensis, Echinacea x `Twilight', Geranium `Rozanne', Hemerocallis `Happy
Returns', Perovskia atriplicifolia `Little Spire', Liatris spicata, Eremurus stenophyllus,
Rudbeckia fulgida
Grasses- Calamagrostis acutaflora `Karl Foerster' (in urn), Pennisetum alopecuroides `Hameln'
Shrubs- Itea virginica `Sprich', Juniperus sabina `Broadmoor'
Trees - Crateagus viridis `Winter King'
106th St. and Pennsylvania St. Roundabout 4,069 sq. ft. landscape area
Plumbed for Irrigation — Not Connected to Water Yet
Bulbs- Narcissus `Flyer'
Perennials- Hemerocallis `Stella D'Oro', Lavendula angustifolia `Munstead',
Stachys monnieri `Hummelo', Salvia nemerosa `Haeumanarc'
Shrubs- Juniperus chinensis `Sea Green', Rosa `Meivahyn', Berberis t a `Crimson Pygmy'
EXHIBIT
z Fiy
111th St. and Pennsylvania St. Roundabout 5,700 sq. ft. landscape area
Irrigated
Bulbs- Early Sensation, Ice follies, Fortune, Carleton (1,000 total, equal quantities)
Grasses- Calamagrostis x acutiflora `Karl Forester, Sesleria autumnalis — Autumn Moor Grass
Shrubs- Juniperus chinensis `Nick's Compact', Rosa x `Knock Out, Rosa x `Pink Drift', Spirea x
bumalda `Anthony Waterer'
126th St. and Hazel Dell Pkwy Roundabout 2,826 sq. ft. landscape area
Not Irrigated
Bulbs- Narcissus
Perennials- Salvia nemerosa `Mainacht'
Grasses- Miscanthus sinensis `Variegatus'
Shrubs- Juniperus chinensis `Sea Green' Juniperus Sabina `Buffalo', Rosa `Redrazz' (Cherry Knock
Out Rose)
Trees- Prunus virginiana `Canada Red'
NOTES- Junipers are to be pruned by hand. Keep them as individuals.
136th St. (Smokev Row) & Ranue Line Rd. Roundabout 694 so. ft. landscaue area
Irrigated
Bulbs - Narcissus `Ice King'
Shrubs- Buxus koreana `Green Mountain'
4th Ave and Main St. Roundabout 500 sq. ft. landscape area
Irrigated
Perennials- Leucanthemum `Becky'
Carmel Symphony and Repertory Theatre 1,055 sq. ft. landscape area
Not Irrigated
Shrubs- Taxus media `Densiformis'
Children's Smallest Art Gallery 747 sq. ft. landscape area
Irrigated
Bulbs - Narcissus, Tulip `Marshmallow Fields' (100)
Perennials- Hosta `Pilgrim', Aster, Gaura
Shrubs- Buxus x. koreana `Green Velvet', Ilex x meserveae `Blue Princess', Ilex x meserveae `Blue
Prince, Hydrangea arborescens, Rosa `Radrazz' (Cherry Knock Out Rose)
Trees- Acer palmatum dissectum `Tamukeyama', Acer palmatum `Oshia-beni', Acer rubrium
(Red Maple), Tillia cordata (Little Leaf Linden), Malus
EXbI B1T
3djy
City Center - Monon Hillside Stairway & Dog Park 2,435 sq_ ft. landscape area
Irrigated
Bulbs- Hyacinth `Prince of Love (100), Fritillaria Imperialis `Lutea' (60), Leucojum aestivum
`Gravity Giant' (100), Scilla `Spring Beauty' (300), Tulip `West Point' (200)
Shrubs - Buxus `Green Velvet', Buxus `Green Mountain', Juniperus horizontalis `Blue Chip', Rosa
`Radcon' (Pink Knockout), Rosa `Meiswetdom' (Sweet Drift), Spiraea japonica `Little
Princess' Syringa patula `Miss Kim', Taxus media `Hicksii', Rosa (Sweet Drift) ???
Trees- Ginkgo biloba
Citv Center — Landscape Beds 865 so. ft. landscape area
?Irrigated
Bulbs- Narcissus
Perennials- Hemerocalhs `Stello D'oro', Liatris
Shrubs- Buxus (Boxwood)
Groundcover- Euonymous (Purple Wintercreeper)
Trees- Gleditsia
City Hall Area- Civic Square Grounds 45,840 sq. ft. landscape area
Irrigated
City Hall includes:
2 Upper Parking Lot Beds (Adjacent to Range Line Rd)
Hedges going down the lane from the upper parking lot to the Japanese Garden
Japanese Garden
South of City Hall Beds (where the 5 blue urns will be)
Groundcover surrounding City Building
North of City Hall Courtyard (where the 2 concrete urns are)
Two RAISED triangle beds (surrounded by yews, inside containing roses/ daisies)
Gazebo beds
Little Monument bed (on front lawn where "City Hall" sign is)
Fountain includes:
12 Tiered beds
Landscape on the fountain
2 "Corner Beds" just EAST of the fountain (as you are going up the lane to the light at Range Line Rd)
Police Station includes:
All landscape beds surrounding the police station which includes:
Large groundcover bed surrounding brick sign of the Police Department
Entrance beds (spanning from the Bank's Parking lot, heading west to the brick wall adjacent to one of the
previously mentioned "Corner Beds")
BACK of the Police Department (Small courtyard on the North side of the Police Station—contains some
Japanese maples and hostas)
Fire Station includes:
All landscape beds surrounding the fire station which includes:
Two long entrance beds, South of the Fire Station entrance, small shrub beds on North and east sides of
building.
Mulched beds at Fire Station Parking Lot North of the Fire Department (contains boxwoods and trees)
L_^1 91EBIT
City of Carmel Communications Center -1st Ave. NW 390 sq. ft. landscape area
No Irrigation
Shrubs- Euonymus alatus, Taxus x media `Densiformis', Spirea japonica `Little Princess'
Trees - Picea pungens
Downtown Bump -Outs (along Main st) 462 sq. ft. landscape area
No Irrigation
Shrubs- Buxus x. koreana `Green Velvet', Spirea japonica `Little Princess', Rosa `OSO Easy Pink
Groundcover- Hedera helix
Downtown Sidewalk Planters (along Main SO 357 sq. ft. landscape area
No Irrigation
Shrubs- Buxus, Ilex
Perennials- Gaura, Hemerocallis
"First Ride" Sculpture Beds &r Hedge (Main St. and Monon Trail) 780 sq. ft. landscape area
No Irrigation
Bulbs-
Narcissus
Perennials-
Leucanthemum superb `Becky' , Hosta sieboldiana `Francis Williams'
Grasses
Pennisetum alopecuroides `Hameln'
Groundcover-
Vinca minor
Shrubs-
Itea viriginica `Henry's Garnet', Rosa `Popcorn'
Trees-
Acer ginnala
Hazel Dell Pkwy. &z Cherry Tree/Avian Way Roundabout 1,660 sq. ft. La.
Irrigated
Bulbs - Narcissus `Passionale' (1300 behind junipers in planter)
Perennials- Allium senescens
Shrubs- Juniperus horizontalis `Wilton', Rosa x `Pink Drift', Rosa `Radyod' (Pink Knockout),
Trees- Chionanthus virgincus
NOTES - Junipers are to be allowed to grow over and down the wall. Do NOT prune.
Hillside Planting (at 136`h &z Keystone Ave. NE Corner) 1,800 sq. ft. landscape area
Not Irrigated
Shrubs- Viburnum dentatum `Arrowwod', Hydrangea panculata `Grandiflora', Rhus aromatic
`Gro Low' Sumac
DXCI I DIT A '
Indiana Design Center (Range Line Rd.) 4,150 sq. ft. landscape area
No Irrigation
Perennials- Liriope `Big Blue', Rudbeckia goldsturm , Hemerocallis `Stella D'Oro' , Geranium, Hosta
Groundcover- Vinca minor
Grass- Calamagrostis Karl `Foerster', Pennisetum alopecuroides `Hameln'
Shrubs- Taxus , Viburnum, Ilex , Juniperus, Myrica pensylvanica
Trees- Ginkgo biloba , Gleditsia ,Fagus, Cercis canadensis , Acer, Picea omorika , Platanus
occidentalis
Keystone Parkway (Entrance and Exit Ramps) 24,477 sq. ft. landscape area
Not Irrigated
Plantings- None
NOTES Monthly at 126`h and Keystone- Trim back encroaching trees, branches, tall grasses;
remove debris (SPE)
Keystone Pkwy. (RetaininjaWall Plantings-NW&rNE of 126`h)5,760sq. ft. landscape area
Not Irrigated
Vine- Clematis paniculata `Sweet Autumn'
Shrubs- Rhus aromatic `Gro Low'
Trees- Cercis canadensis clump
Old Meridian St. &t Guilford Rd. Roundabout 4,711 sq. ft. landscape area
Irrigated (date of installation TBD)
Bulbs - Narcissus `Goblet' (2000), `Geranium' (1000)
Perennials Liatris spicata `Kobold'
Grass- Calamagrostis acutifolia `Karl Foerster', Pennisetum alepocuroides `Hameln'
Shrubs- Berberis thunbergii `Crimson Pygmy', Juniperus chinensis `Kallays Compact',
Rosa `Radyod (Pink Knockout)
Main St. and Hazel Dell Pkwy. Roundabout 2,826 sq. ft. landscape area
Not Irrigated
Bulbs- Narcissus, Tulip
Perennials- Hemerocallis `Stella D' Oro , Salvia nemerosa `Mainacht'
Grasses- Miscanthus sinensis `Variegatus'
Shrubs- Juniperus chinensis `Sea Green' Juniperus Sabina `Buffalo', Rosa `Redrazz' (Cherry Knock
Out Rose)
Trees- Prunus virginiana `Canada Red'
EX -16-11- F 9
A-
T . - 6 �kIV
Medians -
116 from College Ave. to Rangeline Rd. / and Rangfte Rd. to Keystone 40,088 sq -.ft. area
Irrigated from College Ave. to Rangeline Rd. Only
This includes the R.O.W. in front of the Woodland Shoppes (Greek Tony's restaurant)
Perennials - Hemerocallis `Stella D'Oro', Perovskia a. `Little Spire', Sedum spectabile `Autumn Joy'
Grasses - Calamagrostis a. Karl Foerster', Pennisetum a. `Hameln'
Shrubs- Juniperus chinensis `Kallay's Compact', Rosa `Radcon'(Knock Out Pink),
Spiraea fritschiana `Pink Parasols',
Stephanandra incise `Crispa',
Trees - Gleditsia triacanthos `Skyline', Syringa reticulata
Medians -
Grand Boulevard E. from Old Meridian to Guilford 21,776 sq. ft. landscape area
Not Irrigated
Bulbs- Narcissus (white)
Perennials - Coreopsis verticillata `Rosea', Sedum spectabile `Brilliant', Hosta sieboldiana `Francis
Williams'
Grasses- Pennisetum A. `Hameln', Sporobulus heterolepsis
Groundcover - Vinca minor
Shrubs- Aronia arbutifolia `Brit iantissima', Rosa x `Nearly Wild', Taxus x media `Wardii'
Trees- Quercus bicolor, Amelanchier arborea, Prunus virginiana `Canada Red Select',
Carpinus betulus
Medians —
Pennsylvania St. from 106th St. to South of 103rd St. 13,989 sq. ft. landscape area
Not Irrigated
Perennials- Hemerocallis `Stella D'Oro', Stachys `Hummelo'
Ground Cover- Liriope spicata
Grasses- Pennisetum alopecuroides `Hameln'
Shrubs- Buxus glencoe `Chicagoland Green', Juniperus chinensis `Sea Green', Rosa `Meivahyn'
Trees - Fagus sylvatica `Purpurea Tricolor', Zelkova serrata `Village Green'
Metallic Modern Sculpture Area (1St Ave. SW) 910 sq. ft. landscape area
No Irrigation
Perennials-
Hemerocallis `Stella D'Oro', Echinacea purpurea `Magnus'
Ground Cover-
Euonymus fortunei `Coloratus'
Shrubs-
Taxus x media `Densiformis'
Trees-
Fagus sylvatica
E I MITA
Xrll
Old Town Shops (Southeast Parking Lot Area) 3,900 sq. ft. landscape area
No Irrigation
Perennials — Achillea x. `Moonshine', Hemerocallis `Stella D'Oro'
Grass - Pennisetum alopecuroides `Hameln', Festuca glauca, Pannicum virgatum, Miscanthus
sinensis
Shrubs- Taxus x media `Densiformis' , Buxus x koreana `Green Velvet' , Myrica pensylvanica ,
Spirea frobelli
Trees- Acer griseum, Fagus sylvatica , Picea pungens
Palladium - Green Roof 2.986 so. ft. landscape area
Not Irrigated
Perennials- Flats of mixed succulents.
Mix # 1 Flat (Green)
Sedum acre `Aureum'
Sedum spurium John Creech'
Sedum album `Green Ice'
Sedum album `Chloroticum'
Sedum floriferum
Sedum spurium `Green Mantle'
Allium `Millennium'
Mix ## 2 Flat (Red)
Sedum spurium `Red Carpet'
Sedum spurium `VOODOO'
Sedum spurium `Bronze Carpet'
Sedum spurium `Fuldaglut'
Sempervivum `Ruby Heart'
Sedum album `Red Ice'
Sedum spectabile `Stardust'
Palladium- North Side Beds 3,011 sq. ft. landscape area
Irrigated
Groundcover- Euonymus coloratus
Shrubs- Buxus `Green Velvet', Hydrangea anomala `Petiolaris', Hydrangea macrophylla `Glowing
Embers', Rosa `Radyod', Syringa patula `Miss Kim', Thuja occidentalis `Techny',
Viburnum lantana' Mohican'
Trees- Ginkgo biloba `Autumn Gold', Malus `Red Barron', Quercus rubra
Pedcor - Third Ave. Sign Beds (includes raised beds, trees, sidewalk)
2,379 sq. ft. landscape area
Irrigated
Shrubs— Buxus x koreana `Green Velvet'
Trees — Gleditsia triacanthos
Groundcover — Euonymus fortunei `Coloratus'
ReflectingPand (3rd Ave. SW) 6,120 sq. ft. landscape area
Irrigated
Bulbs- Tulips
Perennials- Dianthus `Baths Pink, Coreopsis `Zagreb', Hemerocallis `Baja Red', Leucanthemum
superba `Becky', Liatris `Kobold', Penstemon rubrum , Echinacea purpurea , Geranium
sanguineum, Sedum spurium `Dragon's Blood'
Groundcover- Vinca minor, Hedera helix, Euonymus fortunei `Coloratus'
Shrubs- Euonymus alatus , Hydrangea `Endless Summer' °F119 LB �T
Trees- Fraxinus pennsylvanica
() ot
R.O.W. - City Center Dr. from Carmel Dr. to 3rd Ave. 18,437 sq. ft. landscape area
Not Irrigated
Perennials- Achillea millefolium `Terra Cotta', Coreopsis verticillata `Creme Brulee', Perovskia
atriplicifolia `Little Spire', Nepeta racemosa `Walker's Low', Salvia nemerosa `May Night',
Sedum spectabile `Autumn Joy'
Grasses- Calamagrostis acutiflora `Karl Foerster', Miscanthus sinensis `Yaku Jima'
Trees- Carpinus betula `Columnaris'
The Green at City Center 392 sq. ft. landscape area
Irrigated
Includes 32 trees — Quercus rubra
The Tarkinp-ton Building at Citv Center (& Parking Garage Ent
1,798 sq. ft. landscape area
Irrigated
Bulbs- Crocus ` Blue Pearl' (500 near entrance), Hyacinth `Crystal Palace' (150 btwn Mums at
entrance)
Perennials- Hemerocallis `Pocket Full of Gold'
Grass - Calamagrostis x acutifolia `Karl Foerster'
Shrubs- Buxus x koreana `Green Velvet', Hydrangea anomala `Petiolaris', Hydrangea macrophylla
`Glowing Embers', Hydrangea macrophylla `Bailmer', Ilex verticillata `Winter Red', Ilex
verticillata `Southern Gentleman', Thuja occidentalis `Emerald', Thuja occidentalis
`Techny
Trees- Acer griseum x nikoense `Ginzam', Amelanchier x Cumulus, Amelanchier x grandiflora
`Autumn Brilliance, Cornus x rutcan `Constellation', Koelreuteria pan `Fastigiata', Malus
`Red Barron', Quercus x warei long `Regal Prince'
Veterans Memorial (3`d Ave. SW — North. South. East and West Edge Beds) 4.922 so. ft. landscape area
(Street Dept. Staff maintains the beds encircling the bronze statue)
Irrigated
Bulbs- Tulips, Narcissus `Exception' (600)
Perennials- Dianthus `Baths Pink', Coreopsis `Zagreb', Hemerocallis `Baja Red', Leucanthemum
superba `Becky', Liatris `Kobold', Penstemon rubrum , Echinacea purpurea , Geranium
sanguineum
Groundcover- Vinca minor, Euonymus fortunei `Coloratus'
Shrubs- Euonymus alatus , Taxus x media `Densiformis'
Trees- Fraxinus pennsylvanica
EXHHO A ,
- g6f(Y
EAST URN LOCATION LIST - 2016
Urn Location
96th & Westfield Blvd
106th & Gray Rd
I.D.C. Building
I.D.C. Building
Sophia Building
Sophia Building
Sophia Building
City Center Complex
City Center Complex
Urn Size & Irrigation Type
4 - 3' Urns with drip
8' with spray and grasses
7 - 3' Urns no irrigation
5 - 6' Urns no irrigation
16 - 2' Planters no irrigation
2 - 2 Y2' Planters no irrigation
3 - 5' Planters no irrigation
21- 5' Planters no irrigation
12 - 3' Planters no irrigation
CONTACT FOR QUESTIONS REGARDING CONTRACT DOCUMENTS
In compliance with the Instructions to Bidders, should any questions arise regarding the
Contract Documents, the following person shall be contacted:
Dave Huffinan
Carmel Street Department
3400 W. 131St Street
Carmel, IN 46074
Tel: (317) 733-2001
Fax: (317) 733-2005
EXHUT
l0 Of L�
Maintenance Required:
Always sterilize pruners before, between,
and after pruning any plant. (SPE)
March
Mulch all landscape beds in each location using "grade A" black dyed bark mulch (No Pallets)
New mulch to be added to beds is to be no less than 1" deep and should not be more than 2" deep
Aug
Trim and shape Ilex, Berberis, Buxus and Syringa BEFORE mulching
3" spade edge to beds, (unless on the do not edge list) beware of drip irrigation lines, and apply black
dyed bark mulch (no pallets)
2" spade edge to tree rings
Apply 2" black dyed bark mulch (no pallets)
Apply no more than 1" black dyed bark mulch (no pallets) after summer annuals have been installed in
the following areas:
-Childrens Smallest Art Gallery (East of Meridian Contract; does not apply for West of Meridian Contract)
-Downtown bump outs (East of Meridian Contract; does not apply for West of Meridian Contract)
Apply 3 month pre -emergent herbicide
Apply 3 month rose food to roses
Apply dormant oil on cotoneaster and Amelanchier, Juniperus, Euonymus groundcover and shrubs
Clean-up litter, dead plant material
Cut back ornamental grasses and ground cover to 6", liriope to 3"
Remove any dead/dying branches from trees (SPE)
Remove any dead/dying branches from shrubs, trim and shape only after blooms are finished (SPE)
Remove browniblack canes and stems from roses, cut back to 2 feet (SPE)
Remove dead/dying branches from (shrubs and trees) junipers and Sambucus, Itea, especially cotoneaster
Remove suckers from base of trees (SPE)
Spot treat/remove weeds, litter on weekly basis
Trim dead/dying branches from junipers, taxus, Syringa and Berberis (SPE)
Trim drift roses to 6" in height after threat of frost is over (SPE)
Remove any dead/dying branches on junipers (SPE)
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
a'`HIQBI A
1f01
May
Spray trees & shrubs for bagworms in late May if bagworms are present*
*At Bazbeaux Restaurant, do NOT spray if restaurant is open; only spray away from tables and chairs
Prune and shape Itea after blooming (cut back any overlong limbs) (SPE)
Remove suckers from base of trees (SPE)
Trim off any dead or brown branches on Juniperus
Spot treat/remove weeds, litter on weekly basis
Trim and shape Viburnum after blooms are faded (SPE)
Trim dead/dying branches from Juniperus, Taxus, Syringa and Berberis (SPE)
Trim Euonymus ground cover to 6-8" (SPE)
Hands prune Juniperus, remove dead/dying branches
Trim/shape Berberis (SPE)
Trim/shape Taxus, Buxus and Euonymus shrubs as needed
Trim/shape roses for uniformity (SPE)
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
June
Re -spray trees & shrubs for bagworms in mid-June if bagworms are present
Prune (to specification) Viburnum shrubs after blooms have turned brown
Remove brown faded blooms and foliage from perennials as needed
Remove dead/dying branches from Juniperus (SPE)
Remove faded/brown blooms and foliage from spring bulbs and perennials as needed.
Remove suckers from base of trees (SPE)
Shape Amelanchier after blooms are finished, remove sprout and sucker growth, dead branches
Spot treat/remove weeds, litter on weekly basis
Trim & shape Berberis, Ilex, Weigela, Buxus and Taxus shrubs. Remove any dead/ dying braches (SPE)
Trim and shape Spirea after first flush of blooms have turned brown (SPE)
Trim and shape Viburnum shrubs after blooms have turned brown (SPE)
Trim Coreopsis back to half its height after blooms have faded
Trim Euonymus ground cover to 6-8" (SPE)
Prune Cercis, removing dead/broken branches
Trim/shape Cotoneaster and Myrica after blooming is finished
Trim/shape roses for uniformity (SPE)
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
;r), �' � G° Up�;r
Iz A _C(
July
Apply 3 month pre -emergent herbicide to beds
Apply 3 month rose food to roses
Watch for poison ivy to emerge from under the shrubs, especially the Euonymus alatus, cut to ground,
spray with appropriate chemical to obtain control
Nepeta should be trimmed after blooming to a consistent height of 8"
Remove faded/ brown blooms and foliage from spring bulbs and perennials as needed.
Remove suckers from base of trees (SPE)
Spot treat/remove weeds, litter on weekly basis
Trim and shape Buxus and Taxus shrubs
Trim Coreopsis back to half its height after blooms have faded
Trim dead/dying branches from Junipers, Taxus, Syringa and Berberis (SPE)
Trim Euonymus ground cover to 6-8" (SPE)
Trim ivy ground cover (Hedera helix) to 8" and prune it back from grass area
Hand prune junipers, taxus, Buxus and euonymus, Berberis, Spirea shrubs as needed
Trim/shape roses for uniformity (SPE)
Cut Leucanthemum by 50 percent after first flush blooms are finished
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
August
Watch for poison ivy to emerge from under the shrubs, especially the Euonymus alatus, cut to ground,
spray with appropriate chemical to obtain control
Remove faded/ brown blooms and foliage from perennials
Remove suckers from base of trees (SPE)
Spot treat/remove weeds, litter on weekly basis
Trim and shape Buxus and Taxus
Trim Euonymus ground cover to 6-8" (SPE)
Trim/shape roses for uniformity (SPE)
Cut Leucanthemum by 50 percent after first flush blooms are finished
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
September
Watch for poison ivy to emerge from under the shrubs, especially the Euonymus alatus, cut to ground,
spray with appropriate chemical to obtain control
Cut back faded Hosta blooms and stems
Remove brown/spent blooms and foliage from perennials as needed
Remove dead/dying branches from Junipers, Sambucus, Itea, Ilex, Buxus and Cotoneaster (SPE)
Remove faded / brown perennial blooms and foliage (SPE), especially Hemerocallis and Echinacea
Remove suckers from base of trees (SPE)
Spot treat/remove weeds, litter on weekly basis
Trim and shape Buxus shrubs, Taxus, Ilex, Berberis, and Itea (SPE)
Trim Euonymus ground cover to 6-8" (SPE)
Trim ivy ground cover (Hedera helix) to 8" and prune it back from grass area
Trim/shape Myrica to a height of 4' (SPE)
Trim/shape roses as needed for uniformity (SPE)
Shear Taxus as needed
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
October
Cut back faded Hosta blooms and stems
Cut Leucanthemum to 2 inches in height
Remove faded/ brown spent blooms and foliage from perennials (SPE), especially Hemerocallis
Remove spent blooms, stems and brown foliage from Hostas
Spot treat/remove weeds, litter on weekly basis
Trim and shape Buxus and Taxus
Trim Euonymus ground cover to 6-8" (SPE)
Trim faded blooms and foliage from Echinacea
Trim roses to no taller than 2 feet (SPE)
Trim/shape shrubs as needed (SPE)
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
Late October/Early November
Cut perennials to 1 ", grasses and stone crop Sedums remain uncut through winter
Fall clean-up of dead plant material
Remove spent / brown Daylily blooms, foliage and stems
Trim back encroaching trees, branches, tall grasses
Spray herbicide on weeds on as needed basis to achieve a weed -free appearance.
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service,
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease:
$100,000 each employee
Bodily Injury by Accident/Disease:
$250,000 each accident
Bodily Injury by Accident/Disease:.
$500,000 policy limit
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
being first duly sworn, deposes and says that
he/she is -familiar with s ersonal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (1 S) years of age and am competent to testify to the facts contained
herein.
2. I no and at all times relevant herein have been employed by
L � L _RP
®v'1 G t\ C_ (the °`Employer")
in the position of zea I
I am familiar with the employment policies, -practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program. Documentation
of this enrollment and participation is attached and incorporated herein.
5. The Employer does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief", the Employer does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT .SAYETH NOT.
EXECUTED on the Ce 6-' day of u�Cz la , 20L L .
All s°
Printed: f -Lk eV1
U
I certify under the penalties for perjury under the laws of the United -States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
r/
Printed: eM- to' et df"`_ ef1
J
rr
EinployerWizard
Page 1 of I
Organization Designation:
Employer Category: None of these categories apply
. . ...... ......
NAICS Code: 238- SPECIALTY TRADE CONTRACTORS
View /Edit
Total Hiring Sites: 1
View/Edit {
Total Points Of Contaot: 3
i
View/Edit 1
Employmdnt Eligibility
Verification
welcome
Made Wallace
U., 10 W login
MWAL2090 02152 PIJ - 03/fO/2014
Log Out
Home
Company Information
mycases
New case
View Cases
Company Name;
Hittle Landscaping, Inc.
search cases
My Profile
Company ID Number:
676909
Doing Business As (DBA)
Edit Profile
Name:
Change password
DUNS Number:
Change Security Questions
Lly CompanyZ
Physical Location:
Mailing Address:
Edit Company Profile
Address 1,
17778 Sun Park Drive
Address 1:
Add New Use'
------- ----i
Address 2:
Address 2:
View E)dsthg Users
City:
Westfield
City:
Close Company Account '
!
1 State-
IN
State:
My Reports
Zip Code:
46074
Zip Code:
View Reports
County:
HAMILTON
My Resources
View Essential Resources
1 Additional Information:
Take Tutorial
i Employer Identification Numbor:352113152
View User Manual
I Total Number of Employees:
100lo499
Share Ideas
1 Parent Organization:
Contact Us
Administrator.
Organization Designation:
Employer Category: None of these categories apply
. . ...... ......
NAICS Code: 238- SPECIALTY TRADE CONTRACTORS
View /Edit
Total Hiring Sites: 1
View/Edit {
Total Points Of Contaot: 3
i
View/Edit 1
U.S. Department of Homeland Secutity- Nvx.v.dhs.qoy U.S. Cifzenshlp and jrnrKqjfat:on SerVems-wwmuscls.gov AccessibIty Download Viewars
littps://e-verify.tiscis.gov/enip/Ei-aployerWizard.aspx 3/10/2014