CrossRoad Engineers/Eng/250,000/ASA #4/2016 Storm Water Bond Front End ServicesCrossRoad Enghicers, FI.C.
Engineering Department - 2016*
Appeopriation: ASA #4 :#94-650.04,:20.1 . ,6, Storm Fater Bond; P.0_#33'759
Contract Nbt To'txOeed $2.50,000,00 ROLA
ADDITIONAL; -SERVICES AMENDMENT TO
AGIRIEEIVI�NT FOR PURCHASE OF 13061018AZ.SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered irito, by::and
'between the City of ;Carmel and CrossRoad Engineers, P.C. (the ",Vendor`),'.as;City Contractdatqd March 16, 2016
,shall amend the terms ..,of the: Agr0ement -.by.addilhg the, additional services: to, be provided by Vendor consistent with
the Scope: of Work attached .hereto and incorporated. heroin as Exhibit "A' Furtheri-me,the terms of the Agreohient
shall be amended to include the �E- enify' requirement . as in: Indiana Code � 22-5,d.7et seq.., which is : attached
V
hereto and inco,rpoirated herein as` Exhibit: "U% as Well as the -,required E-vely, Affidavit, attached bereto and
.incorporated herein .as Exhibit, IV'. Also, pursuant to I.C. §5722-1.z6.5, Vbndor shall certify -that in, signing this.
document it does not engagpin investment activities within the. Country of Iran.. The terms: andconditions of the,
Agreement shall not otherwise be, affected by, this Additional Services Amendment and shall remain ih.full force and
effect.
INMITNESS WHEREOF, the parl 1 0& hereto have made and executed this Amendment asJollows:
CITY OF CARMEL, INDIANA
by a .
nd'Ahrouo its Board of Public
Works and Safety
K-19
�Lori S. �Vatsooee_mber
Dat 6'.
0 AGMU�V&J.11�64=m 219161,0iWkib
.. .. . 9N '. .
CrossRoad:Eriginioers,. P.C.
By:
4 �'1/
Authorized Signature
tu
PrintoONOme
?(-CC>%,cr-et,J
Title
PID/TIN: 1� 3 33)
Last Four Of SSN'if S610 Proprietor
Date: 0 S'/ Qfj (2,01 ,P
May 2, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: - 2016 Storm Water Bond
Front End Project Services
Fee Proposal
Dear Jeremy:
As we discussed, we have prepared this proposal to provide Front End Project Services for
projects included in the 2016 Storm Water Bond Program. CrossRoad Engineers will provide
these services as an extension of the City Engineer's staff on an hourly basis in accordance with
the attached schedule of Hourly Billing Rates.
Services to be provided could include preliminary field investigations, survey, development of
alternative solutions with preliminary cost estimates, preliminary design, meetings with affected
property owners, and determination of final project scope. At the City's discretion, further
project development could also include preparation of design plans and contract documents.
Separate proposals would be submitted for this work and administered as extensions of this
contract.
Based upon the number of anticipated projects in which we will be involved, we would suggest
establishing a contract ceiling of $250,000 against which we would invoice for the Front End
Project Services.
We would like to thank you for this opportunity to continue our involvement in enhancing the
City of Carmel and we appreciate the City's trust in our ability to provide these services. We look
forward to working closely with you to make these 2016 Storm Water Bond projects a success!
If you should have any questions or need any further information, please do not hesitate to call
me at (317) 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
A _
Trent E. Newport, P. E.
President
3417 Sherman Drive ■ Beech Grove, Indiana 46107 ■ Tel 317-780-1555 ■ Fax 317.78o•6525
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Principal
$ 150.00
Director
140.00
Senior Project Manager
125.00
Project Manager
115.00
Project Engineer
95.00
Assistant Project Engineer
80:00
CADD Manager
95.00
CADD Technician
85.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 140.00
Resident Project Representative 110.00
Asst Resident Project Representative 100.00
Project Inspector 90.00
Assistant Project Inspector 70.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
80.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2016
EXHIBITA
2 c5c2
CrossRoad Engineers, P.C.
Engineering Department - 2016
Appropriation: ASA #4; #94-650.04; 2016 Storm Water Bond; P.O. #33759
Contract Not To Exceed $250,000.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not. knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with'the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\ContractsTwf.Sv & Goals SvmNEngin=dng@016\C—Rond ASA H4 Add7 Sva Amcnd 3-27-2012 with E -Verify langw gc.doc:5N2016 3:09 PMj
CrossRoad Enginqors, R.C.
Eqgineprin.g Wparftnent -'2016
A�i�opr,i,t'tion,:.,ASA.-4;,#94�=(i5O.O4-,20.16 Storni.Waer B.ond;.P.O.. OV59
.Cohtrief Not ToE-,weed $250I000.,00
Exhibit "C.'
,E -Verify Affidavit.
-0 %- _�
re being first duly swop l deposes, and says. that
,he/she. jsfiaf lailiat w.i . th,ond has personal knowledge of the facts lie rern and.. if called as a witness in this
matter,. could. testify as follows-.
1. 1 air over.eighteen:(18) years of age and am competent,to testify to the -facts contained
herem.,
I , tit herein h4ve,,, beQn. ej ploye by
I am now 'and at, all -times re.e.va in. d
ae>S6R.DO,J _'Evwivieevs. PC (tile "Com
pany') in the position
of. TecesicteAf U
3. 1 din Runiliar with th the embloyment'policies,practices, and proced. resof'the Company and
have the authority to act on iiehalf of the Company.
4. The:Employeris, enrolled and participates in the federal.E=Verify program and. has
provided documentati . On of such. . euro.Ilinent and participation to. the City of Cart.PO.
Indiana.
.5. The. Company does -not. knowi i-.igjyemPloy wyunauthorized- aliens.
FURTHER AFFIANT SAYETH NOT..
.EXECUTEID onthe, day of. t&am '?:01(1o.
I certify under the penalties for pqJury under the "laws of the: United States of America and the State of
hidiana1hat the fbregoi.iig.facival.s'tatei-neiits and representations, are true and correct.
Printed: Y-evt
X SA 94 A41 Sw, Anwud 3�BiwZ612 slid, I:A�a 3:0 P,"'I
/%� iCarmel
l� tof
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
�/
FEDERAL EXCISE TAX EXEMPT
33759
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A!P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/4/2016
068025
Project 16 -SW -55
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
4577
QUANTITY UNIT OF MEASURE F7
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 2016 Storm Water Bond
1 Each ASA #4 2016 Storm Water Bond Front End Services $250,000.00
Sub Total
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
$250,000.00
$250,000.00
2016 SW Bond/G.O. Bond/�"�
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $250,000.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33759 CLERK -TREASURER
M
V
fV.
Company ID Number 440231
To be accepted as a, participant in E -Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E -Verify at 888.464-421&
lEmployer -Cros"sRoad Engineers, PC
Ijill Newport
Name ease Type or Print)
Electronicafly Sioned 0 01 1
Date
Department of Homeland Security — Verification Division
IUSCIS,Verification Division
Name (Please Type or Print) (Title
ElectronlcallyAlg!!ed JO811612011
Signature
Dele
Information Required for the E -Verify Program
Information relating 0 r ompany:
Com an Name CrossRoad Engineers, PC
Company fa Facility Address:iMl? Sherman Drive
_ fa
L Beech Grove, IN 46107
Company Altemate
Address:
P417 Sherman Drive J
'Beech Grove, IN 46107
Pount.y or Parish;
MARION
Employer Identification
-Number _1351963331
------- ---
Page 12 of 131E Verify MOU for Employer I Revision Date 09/01109 www.dhs.gov/E-Verify
Company ID Number: 440231
North American Industry
Classification Systems
Code.
Number of Employees: 120 to 99 —
Number of Sites Verified
for:
Ire you verifying for more than I site? If yes, please provide the number of sites verified for
n each State:
• INDIANA 1 sites)
Information relating to the Program Administrator(s) for your Company on policy
questions or operational problems:
Name:
Jill A Newport
Telephone Number.
(317) 780 -1555 ext. 120
E-mail Address:
jneNporlra crossroadengincers com
Name:
Walter E Charles
Telephone Number.
(317) 780 -1555 ext. I I5
r -mail Address:
echnrles(a crossrondengineers.com
rax Number. (317) 780 - 6.525
Fax Number: (317) 780.6525
Page 13 of 1.3 1 E Verify MQU for Employer I Revision Date 09101/09 www.dhs.gov/E-Verify
Received
05-06-16P01:36 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 4, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the May 180' BPW meeting,
please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name: ASA #4 — 2016 Storm Water Bond Front End Project Services
Vendor:
CrossRoad Engineers, P.C.
Amount:
$250,000.00
Appropriation:
P.O. 33759; 2016 S orm Wdte ^ Bond __
Signature:
Chip Charles
Address:
3417 South Sherman Drive
Beech Grove, IN 46107
Phone:
317/780-1555
Fax:
317/780-6525
Email:
ccharles@crossroadengineers.com
May 4, 2016
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
.JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #4, P.O. #33759
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment #4 — 2016 Storm Water Bond Front End Services
Not to Exceed: $250,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
J�1;
ashman, P.E.
Engineer
Reiewed and approved by:
S. C. E gelking
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov