Calumet Civil Contractors/Eng/454,870/ Adl Serv #1/Hazel Dell Parkway - Cherry Creek Boulevard to 146th Street - Construction Caruinet Civil Contractors.Inc.
Engineering Department-2016
Appropriation: ASA.#1;. #94-650.04; P.O.#3375I;COIT Bond
Contract Mt To:Exceed•.$454,870.00 49U�
:)ADDITIONAL SERVICES AMENDMENT TO Jao
AGREEMENT FOR.PURCHASE OF GOODS.AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT("Agreement") entered into by and
between the City of Carmel and'Calumet Civil:Contractors, Inc. (the "Vendor"), as City:Contract dated April 6, 2016
shall amend the terms of the Agreement by adding the additional services to be-provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore,the terms of theAgreement
shall be amended to include the E-verify requirement as stated in Indiana Code.§22-5-1.7 et seq.,.which is attached
hereto and incorporated herein, as Exhibit. "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as :Exhibit "C": Also, pursuant to I.C: "§.5-22-16.5, Vendor shall certify that in signing this
document, it does not .engage in investment activities within the Country:of Iran. The terms and conditions Of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain hi full force and
effect.
•
IN,WITNESS WHEREOF,the.parties heretorhave made:and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Calumet Civil Contractors, Inc.
by and through its Board of Public
Works and Safety
By: By. v..7 zik.. 1. _ __._
_______224
mes Brainard.Presiding Offi r Authori d Signature .
ate: 4
Kevin S. Green
Printed Name
Mary An Burke,.Mer/g_/
Date; President
Title
Lori S'Watson mti r FID/TIN: 35-1151771
Date: ..
Last Four of SSN if Sole Proprietor:
ATT ,/,
5F.,
Date: May 10, 2016
crov.A.;_zE )e-e-e
Date:
ire S. �JyPpreasur
Date: f/
•
IS:Caniwapro6S" ,C:Goods S•oflinginmrii02010C+lunu(Civil CMIIfM1uf0.Jnc.ASA#1 Addi Svcs Amcn13-274012 miilt E-\'mfY Wgn•'+04x:5Ml2016 317['NU
May 5, 2016
--
Mr. Jeremy Kashman,P.E., '
City of Cannel Engineer I•EBg5111®ARD
One Civic Square ErJ(tNEERS,PC
Cannel, IN 46032
Re: Hazel Dell Parkway Improvements
Project No. 16-ENG-10
Mr.Kashman,
We have reviewed all of the bids for the referenced project. We have also reviewed the
low bidders' contract documents and find Calumet Civil Contractors, Inc. to be the most
responsible and lowest bidder for this project. We would recommend that Calumet Civil
Contractors, Inc. be awarded the Bid project and a contract in the amount of$454,870.00
if the City decides to proceed with this project. We have also provided bid tabs and
review documents for your use.
Thank you for the opportunity to provide services to the City of Cannel Engineering
Department. Please feel free to contact us regarding further coordination of this project
as necessary.
Sincerely,
Lance Stahley
CrossRoad Engineers
3417 South Sherman Drive
Beech Grove, IN 46107
cc: Trent Newport,P.E.,L.S., CrossRoad Engineers,P.C.
Mark Beck,P.E., CrossRoad Engineers, P.C.
EXH!B T
l3
PART 3
CONTRACT ITEMS AND UNIT PRICES
CITY OF CARMEL
PROJECT ti09-01 Hazel Dell Parkway
BID TAB
CALUMET CIVIL RIETH-RILEY E&B PAVING MORPHEY
ITEM DESCRIPTION UNIT QUANTITY UNIT AMOUNT UNIT UNITUNIT AMOUNT UNIT AMOUNT
NO. PRICE PRICE PRICE PRICE
1 Construction Engineering LS 1 $8,500.00 $8,500.00 $5,600.00 $5,600.00 $5,500.00 $5,500.00 $10,000.00 $10,000.00
2 Mobilization and Demobilization LS 1 $20,000.00 $20,000.00 $14,024.74 $14,024.74 $27,741.02 $27,741.02 $30,000.00 S30,000.00
3 Clearing Right-of-Way(TS 11) LS 1 $14,897.10 $14,897.10 $24,750.00 $24,750.00 $11,096.41 $11,096.41 $10,000.00 $10,000.00
4 Inlet,Remove EA 2 $245.00 $490.00 $340.00 " $680.00 $425.00 $850.00 $600.00 $1,200.00
5 Sign,Remove EA 2 $310.00 $620.00 $175.00 $350.00 $95.00 $190.00 $100.00 $200.00
6 Sign and Post.Remove EA 2 $390.00 $780.00 $200.00 $400.00 $115.00 _ _ $230.00 $100.00 $200.00
7 Concrete Curb,Remove LFT 1,310 $7.10 $9,301.00 $12.00 $15,720.00 $8.00 $10,480.00 $10.00 $13,100.00
8 Concrete Walk.Ramp,Drive.Remove SYS 150 $12.00 $1,800.00 $19.70 $2,955.00 $13.50 $2,025.00 $20.00 $3,000.00
9 Temporary Drop Inlet Protection Undistributed EA 35 $129.00 $4,515.00 $175.00 $6,125.00 $129.00 $4,515.00 $150.00 $5,250.00
10 Temporary Silt Fence(TS 14)Undistributed LFT 900 $1.78 $1,602.00 $1.80 $1,620.00 $1.15 $1,035.00 $2.00 $1,800.00
11 Erosion Control Blanket SYS 150 $3.26 $489.00 $3.25 $487.50 $3.26 $489.00 $15.00 $2,250.00
12 Excavation.Common(TS 47) CYS 2,065 $19.00 $39,235.00 $28.50 $58,852.50 $28.50 $58,852.50 $33.00 $68,145.00
13 Subgrade Treatment,Type IIIA H(TS 39&42) SYS 2,300 $13.50 $31,050.00 $7.50 $17,250.00 $11.00 $25,300.00 $10.00 $23,000.00
14 Structure Backfill,Type 1 CYS 6 $41.00 $246.00 $50.00 $300.00 $80.00 $480.00 $40.00 $240.00
15 Compacted Aggregate,No.53,Base TON 50 $25.00 $1.250.00 $30.00 $1,500.00 $47.11 $2,355.50 $100.00 $5,000.00
16 Milling,Asphalt,1" SYS 11,710 $1.60 $18,736.00 $1.20 $14,052.00 $1.30 $15,223.00 $1.25 $14,637.50
17 HMA Surface,Type C(TS 20) TON 1,065 $59.00 $62,835.00 $68.60 $73,059.00 $75.00 $79,875.00 $62.00 $66,030.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
tee�as� �� $0.00 $0.00 $0.00 $0.00 $0.00' $0.00 $0.00 $0.00
20 Widening with HMA,Type C(no surface)(TS 20) TON 950 $75.00 $71,250.00 $78.50 $74,575.00 $115.00 $109,250.00 $97.00 $92,150.00
21 Curb Ramps,Concrete SYS 20 $190.00 $3,800.00 $166.00 $3,320.00 $175.00 $3,500.00 $280.00 $5,600.00
22 Sidewalk,Concrete,4 in. TS 24 SYS 130 $52.00 $6,760.00 $56.00 $7,280.00 $40.00 $5,200.00 $60.00 $7,800.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $o.00
25 Combined Concrete Curb and Gutter,Type II LFT 750 $18.50 $13,875.00 $17.15 $12,862.50 $22.00 $16,500.00 $28.00 $21,000.00
26 Combined Concrete Curb and Gutter.Type III LFT 3,510 $16.00 $56,160.00 $16.20 $56,862.00 $20.00 $70,200.00 S26.00 $91.260.00
27 PCCP for Approaches,6" SYS 32 $80.00 $2,560.00 $100.00 $3,200.00 $50.00 $1,600.00 $140.00 $4,480.00
28 Mailbox,Reset(TS 33) EA 1 $250.00 $250.00 $300.00 $300.00 $550.00 $550.00 $125.00 $125.00
29 Sodding,Nursery SYS 1,800 $5.00 $9,000.00 $4.60 $8,280.00 $4.69 $8,442.00 $8.00 $14,400.00
30 Water kGAL 2 $25.00 $50.00 $100.00 $200.00 $25.00 $50.00 $50.00 $100.00
31 Topsoil(Undistributed) CYS 200 $52.00 $10,400.00 $40.00 $8,000.00 $26.50 $5,300.00 $100.00 $20,000.00
32 Pipe,RCP,Circular,12 in. LFT 12 $134.00 $1,608.00 $64.00 $768.00 $55.00 $660.00 $170.00 $2,040.00
33 Pipe,Type 4 Circular 6 IN LFT 735 $12.00 $8,820.00 $15.00 $11,025.00 $11.75 $8,636.25 $10.00 $7,350.00
34 Aggregate for Underdrains CYS 60 $38.00 $2,280.00 $38.50 $2,310.00 $58.00 $3,480.00 $100.00 $6,000.00
35 Geotextiles for Underdrains SYS 510 $0.65 $331.50 $0.70 $357.00 $3.00 $1,530.00 $8.00 $4,080.00
36 Inlet,1-10 EA 2 $2,100.00 $4,200.00 $2,600.00 $5,200.00 $2,400.00 $4,800.00 $4,000.00 $8,000.00
>✓ _ v^� $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
38 Adjust Casting to Grade(TS 25,27&54) EA 7 $410.00 $2,870.00 $600.00 $4,200.00 $450.00 $3,150.00 $1,000.00 $7,000.00
' _161116`..-o '-'/• $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
40 Construction Sign,A EA 6 $165.00 $990.00 $165.00 $990.00 $165.00 $990.00 $165.00 $990.00
'11 41 Maintaining Traffic(TS 12) LS 1 $20,000.00 $20,000.00 $31,000.00 $31,000.00 $37,048.42 $37,048.42 $59,999.60 $59,999.60
a, d 42 Barricade,I1I-B 43 LFT 60 $13.00 $780.00 $13.00 $780.00 $13.00 $780.00 $13.00 $780.00
Sign Post,Square,1,Reinforced Anchor Base,
LFT 12 $30.00 $360.00 $24.50 $294.00 $25.00 $300.00 $20.00 $240.00
m Modified(TS 57)
44 Sign,Sheet,Encapsulated Lens with Legend,0.080 in SET 18 $90.00 $1,620.00 $19.40 $349.20 $25.00 $450.00 $20.00 $360.00
Thickness
Ca 45 Decorative Street Sign Assembly,Reset(TS 58) EA 3 $200.00 $600.00 $185.00 $555.00 $350.00 $1,050.00 $250.00 $750.00
46 Line,Thermoplastic,Broken.White,4 in. LFT 1.243 $0.95 $1,180.85 $1.00 $1,243.00 $0.95 $1,180.85 $0.95 $1,180.85
1 3 47 Line,Thermoplastic,Solid,White.4 in. LET 1,675 $0.95 $1,591.25 $1.00 $1,675.00 $0.95 $1,591.25 $0.95 $1,591.25
-4-Th 1>
PART 3
CONTRACT ITEMS AND UNIT PRICES
CITY OF CARMEL
PROJECT#09-01 Hazel Dell Parkway
BID TAB
CALUMET CIVIL RIETH-RILEY E&B PAVING MORPHEY
ITEM DESCRIPTION UNIT QUANTITY UNIT UNITUNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
NO. PRICE PRICE PRICE PRICE
48 Transverse Markings,Thermoplastic,Stop Line,24 in. LFT 80 $5.15 $412.00 $5.15 $412.00 $5.15 $412.00 $5.15 $412.00
49 Transverse Markings,Thermoplastic,Lane Indication EA 21 $99.00 $2,079.00 $100.00 $2,100.00 $99.00 $2,079.00 $99.00 $2,079.00
_Arrow(TS 55)
50 Transverse Markings,Thermoplastic,Word(ONLY) EA 5 $134.00 $670.00 $135.00 $675.00 $134.00 $670.00 $134.00 $670.00
51 Line,Thermoplastic,Dotted White,12 in.,2'Line,2' LIT 70 $4.30 $301.00 $4.25 $297.50 $4.30 $301.00 $4.30 $301.00
Ga
52 .Transverse Markings,Thermoplastic,White Yield Line, EA 36 $29.80 $1,072.80 $30.00 $1,080.00 $29.80 $1,072.80 $29.80 $1,072.80
27X15 in. _
53 Line,Themroplastic,Solid White,Crosswalk,24 in. LFI' 320 $5.15 $1,648.00 $5.15 $1,648.00 $5.15 $1,648.00 $5.15 $1,648.00
54 Line,Thermoplastic,Solid,Yellow,4 in. LFT 5,200 $0.56 $2,912.00 $0.60 $3,120.00 $0.56 $2,912.00 $0.56 $2,912.00
55 _Line,Remove(TS 56) LFT 320 $0.75 $240.00 $0.75 $240.00 $0.75 $240.00 $0.75 $240.00
56 _Pavement Marking,Remove(TS 56) EA 6 $115.00 $690.00 $115.00 $690.00 $115.00 $690.00 $115.00 $690.0(1
57 Sno lowable Raised Pavement Marker S 53) EA 4 $250.00 $1,000.00 $40.00 $160.00 $375.00 S1,500.00 $200.00 $800.00
Wal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
59 Underdrain Removal(TS 61)Undistributed LFI' 735 $7.50 $5,512.50 $10.50 $7,717.50 $14.50 $10,657.50 $10.00 $7,350.00
60 Relocate Existing Sign and Posts EA 2 $325.00 $650.00 $350.00 $700.00 $100.00 $200.00 $100.00 $200.00
TOTAL BID AMOUNT _ $454,870.00 $492,191.44 $554,858.50 S629,704.00
P1
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9--\-1>
Calumet Civil Contractors,Inc.
Engineering Department-2016
' Appropriation: ASA#1; #94-650.04; P.O.#33751;COLT Bond
Contract Not To Exceed$454,870.00
EXHIBIT"B"
.E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor'shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence. •
The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist.
[S:\ContraclsTrof.Svcs&Goods Svcs\EnginccringV.016\Calumet Civil Contractors,Inc.ASA#1 Add?Svcs Amend 3-27-2012 with E-Verify Iangnagcdoc:5t92016 3:27 PM]
Calumet.Civil.Contractors,Inc.
Engineering.Department 2016
Appropriation: ASA#'1; #94-650.04; P.O.#3375.1;COIT Bond
Contract Not To Exceed.$454,870.00
Exhibit"C"
E-Verify Affidavit
Kevin S. Green , being first duly sworn, deposes and says that
he/she is familiar-with and has personal knowledge Of the facts herein and, if called as a witness in this
matter,could testify as follows:
1. I am over: eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Calumet Civil Contractors, Inc,
(the. "company") iri the position
of President
3. I am fariiliat With the employment policies, practices, and procedures Of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana..
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 0 th day of Ma 1111111
,2016
AW
Printed: Kevin S. Green, President
I certify under the penalties for perjury under the laws of the United States.of America and the.State.of
Indiana that the foregoing factual statements and representations -ue id correct.
'.rioted: evin S. Green P.reside,t
!Mt C,( l:S:AEnbin`etitte2O0Culni4Cl Civil Contra:1m,Inc.ASA dl-Ada I St..Arnold 3-2?•2012 BArevit)Imsgtinp ain+R19R016 Sd7.PMl
Received
05-06-16P01 :37 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 5, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: Calumet Civil Contractors, Inc. Additional Service Amendment
One additional service amendment is needed for Calumet Civil Contractors, Inc. for the May 18th BPW
meeting, please.
Attached please find the work proposal and purchase order.
A vv cuzd
Contract Information:
Project Name: ASA#1 —Hazel Dell Parkway— Cherry Creek Boulevard to 146th Street- Construction
Vendor: Calumet Civil Contractors, Inc.
Amount: $454,870.00
Appropriation: PO #33751;\2016 COIT Bond_
Signature: Kevin S. Green
Address: 4898 Fieldstone Drive
Whitestown, IN 46075
Phone: 317/769-1900
Email: kgreenc calumetcivil.com
Hazel Dell Parkway Project, #16-ENG-10
REQUIRED BID DOCUMENT CHECKLIST
PART REQUIRED DOCUMENTS CALUMET E&B PAVING MORPHEY RIETH-RILEY
BPSP Bid Proposal Summary Page YES
Bidder Information
1 YES
2 Proposal(Bid) YES
Contract Items/Unit Prices
3 YES
4 Contract Documents/Addendums YES
5 Exceptions YES
Financial Statement
6 YES
Additional Declarations
7 YES
Non-Collusion Affidavit
8 YES
9 Signatures YES
Bid Bond
BB YES
EVC E-Verify Certification YES
o INDIANA RETAIL TAX EXEMPT Page 1 of 1
ofI1a]r]1TJrlie1 CERTIFICATE NO.0031201550020 PURCHASE ORDER NUMBER
Iii11tT ( FEDERAL EXCISE TAX EXEMPT 33751
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DEUVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
5/5/2016 034249 Project 16-ENG-10
CALUMET CIVIL CONTRACTORS City Engineering's Office
VENDOR 4898 FIELDSTONE DRIVE SHIP 1 Civic Square
TO Carmel, IN 46032-
WHITESTOWN, IN 46075- Kate Lustig
PURCHASE ID I BLANKET I CONTRACT I PAYMENT TERMS FREIGHT
4629
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 COIT Bond Fund
1 Each Hazel Dell Parkway-Cherry Creek Boulevard to 146th $454,870.00 $454,870.00
Street-Construction
Sub Total $454,870.00
' 1>; d Y \
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I' , '` �'` - 4", �`*\
i
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v ti¢ 4 A
g 'qt �5 V { _{t`c t �4 Yi
Send Invoice To: t ,,,.,
111
Skip Tennancour 1 �js . " f,f; r
8425 Wicklow Way • "`" �£�
Brownsburg, IN 46112 11, 1: s ', r '_'' .
2016 COIT Bond "� 2g.
'"'"
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $454,870.00
SHIPPING INSTRUCTIONS *A!P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON AU.SHIPPING LABEL ,
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 �L� 1
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33751 CLERK-TREASURER
111in In
_em -
May 5,2016 CITY= ° EL O °
JAMES BRAINARD, MAYOR
Mr. Kevin S. Green
Calumet Civil Contractors,Inc.
4898 Fieldstone Drive
Whitestown,IN 46075
RE: Additional Service Amendment#1,PO#33751
Dear Mr. Green:
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current
contract with Calumet Civil Contractors,Inc., dated April 6,2016,I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#1— Hazel Dell Parkway—Cherry Creek Boulevard to 146th Street
Not to Exceed: $454,870.00
Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O.#shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services.If you should have any questions,please give me a call.
Sincerely,
f
Jere ashm ,P.E.
City Engineer
Reviewed and approved by:
S. C.óflgjflg
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov