Parsons Cunningham & Shartle Engineers (PCS)/Eng/121,600/Adl Serv #1/116th Street Path from Michigan Road to Shelborne Road - DesignParsons Cunningham& Shartle Engineers, -Inc:
Engineering Dephrtment - 2616
Appropriation ASA #1; 494-650.04; 2016 COLT Bond Fund; P.0.03954
Contract
Contract Not To -Exceed $121,600.00 q
ADDITIONAL SERVICES AMENDMENT TO 1qO
AGREEMENT, FOR PROFESSIONAL SERVICES.
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City. of. Carmel and Parsons Cunningham & Shartle Engineers, Inc. (the "Professional"), as City.
Contract .dated June 1,-201.6 shall amend the terms .of the Agreement by adding -the additional services to be
provided by -Professional consistent with the_ Scope of Work .attached- hereto. and incorporated .herein as Exhibit
Furthermore; the terms. of the Agreement shall be amended to include the E -verify. requirement, as stated in Indiana
Code § 22-54.7 et seq.,:-which is aitached:hereto and in herein as'Exhibit "B",:as well as the: required E
verify Affidavit, -attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall certify that in signing -this document, it.does not. engage. in investment activities within the Country.
of Iran. -The terms and conditions of the Agreement shall not. otherwise be, affected. by this Additional Services
Amendment.and shallremain.in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:.
CITY OF CARMEL, INDIANA - Parsons Cunningham & Shartle Engineers, -Inc.
by and through its Board of Public
Works and Safety
61
rmes Brainar Presidin Office
Mary A Burke,. Member/' j�
Date: (�
Lori S. Watson, Member_.
Date,
Christine-Pauley, �ietk-Treasurer
FID/TIN: /
Last -Four -of SSN-if-Sole
1 Proprietor:
Date:
IS:1C�v,trne ftf.s_&Go jJ S7,,gikdag11016\PGS DWfi mfi:ASA 0I A=S'—A.,ml}z7-M1z midiE-VerifyI.vH�uaFedar.Slt7nJ116 1:11 M11
Mr. Jeremy Kashman PE
City of Carmel
116th Street Path (Michigan Road to Shelborne Road)
April 27, 2016
116th Street Path from Michigan Road (US 421) to Shelborne Road
City of Carmel, IN PCS
Fee Summary ENGINEERS
Task Description
Carmel Fee
Zionsville Fee
Design Services
Topographic Survey & Route Survey
$ 18,000.00
$
7,100.00
Path Design & Plan Preparation
$ 45,400.00
$
10,600.00
Post Design & Construction Phase Services
$ 5,000.00
$
0.00
INDOT Permit (for work adjacent to US 421)
$ 0.00
$
3,100.00
Utility Coordination
$ 14,800.00
$
4,000.00
Right -of -Way Engineering Services (assumes 4 parcels)
Right -of -Way Engineering @ $2,500/parcel
$ 10,000.00
$
0.00
T&E Reports (50 -year Title Search) @ $450/parcel
$ 1,800.00
$
0.00
Right -of -Way Staking @ $450/parcel (assumes 4 parcels)
$ 1,800.00
$
0.00
Total 1
$ 96,800.00
1 $
24,800.00
Notes:
Each task item above is proposed to be completed for a fixed, lump sum fee, except the following:
- Utility coordination and post design and construction phase services are proposed to be
charged "as needed" on an hourly rate basis. Amounts shown are estimated "not -to -
exceed" amounts.
- Right-of-way engineering and ME reports are proposed to be charged on a "per parcel'
basis. Amounts shown are estimated based upon the estimated number of parcels (4).
E3,
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f of(
Mr. Jeremy Kashman PE April 27, 2016
City of Carmel
116th Street Path (Michigan Road to Shelborne Road)
SCOPE OF SERVICES
Project Description:
The Project will provide a multi -use path along the north side of 116th Street from Michigan Road to
Shelborne Road. The overall corridor is approximately 5,800 feet in length. Existing path within this corridor
from Shelborne Road west across the Long Branch Estates neighborhood will be utilized and new path will
not be required in that area. Approximately 3,700 feet of new path will be designed.
I. TOPOGRAPHIC SURVEY & ROUTE SURVEY
The field survey will be conducted to a level detailed enough to provide adequate information to complete
the final design plans for the project. The limits of the survey shall be as follows:
• Starting at the intersection of Michigan Road and 116th Street and running easterly along the north side
of 116th Street to the existing path along Long Branch Estates Subdivision, approximately 4,000 lineal
feet. The lateral limits of the survey shall generally extend from the centerline of 116th Street to 100'
north of the centerline.
• Survey coverage will also include the following:
o location, size, and type of any structures and pipes within the limits
o location, size, and type of existing culverts under 116th Street along the corridor
o topography of the intersection of 116th Street and Long Branch Lane/Montoya Drive,
including existing paths and ramps
Specific Scope Details & Assumptions:
• Horizontal control will be completed in Indiana State Plane Coordinates East Zone 1301, and
referenced to North American Datum of 1983 (NAD 83).
• Vertical control will be based on Bench Mark HAM64, approximately 2.5 miles east of the project site
along 116th Street. This bench mark location is based on preliminary research — if said bench mark no
longer exists, this fee may need to be modified to accommodate use of an alternate monument.
• PCS Engineers will have the existing utilities field marked, providing above ground evidence of the
location of the utility. PCS Engineers does not guarantee the accuracy of the observed, marked
utilities. The utilities will be identified by Indiana 811 and located per this survey showing horizontal
location only. The depth, size, or any other features will not be noted, unless provided by the utilities.
• Research the last Deed / Plat of record for the current property owners. Will require research in both
Hamilton and Boone Counties.
• Along north side of 116th Street, plot all property lines obtained from deed and plat analysis and plot
existing rights-of-way as determined from governing agency and subdivision plats. Lines along the
south side of 116th will be based upon GIS locations only (not latest documented record).
• Plot the property owner names from latest deed of record and/or GIS records.
• Collect general topography within the specified survey corridor, including above ground utilities,
marked below -ground utilities (horizontal locations only), wells, septic systems, sanitary sewer
structures, storm sewer structures, and all existing topographic information, such as culverts, trees,
fences, drives, ditches, pavement, shoulders, guardrail, toes of slopes, tops of banks, flow lines, edge
of water, etc.
• Detail all observed storm and sanitary structures within the survey corridor, including invert
elevations, pipe direction, and sizes of pipes. Assumes a maximum of 30 structures. Does NOT include
structures considered to be confined space entry.
Ua °iT
2 �6
Mr. Jeremy Kashman PE
City of Carmel
116th Street Path (Michigan Road to Shelborne Road)
April 27, 2016
• Process field data and plot all topographic features in CAD format. Prepare a digital terrain model
(DTM) for the surveyed area.
• Provide a graphical representation of an alignment for both the route survey and the design plans.
This alignment will NOT include monumenting (setting points) or physically referencing the alignment
in the field.
• Locate and reference Section Corners and/or subdivision monuments, as required.
• Prepare a field survey book complying with INDOT standards.
• Prepare a Route Survey Plat and Report complying with Rule 12, Title 865 IAC. Scope assumes LCRS
Plat will require recordation in both Hamilton and Boone Counties.
• Survey Notices will be provided to property owners along the corridor. Includes research of property
ownership for mailing addresses, and assumes a total of twenty (20) owners to be notified.
II. PATH DESIGN
Develop design plans for a multi -use path along the north side of 116th Street, in general accordance with
Carmel Clay Comprehensive Plan, including applicable drainage elements; and prepare final construction
documents.
Specific Scope Details & Assumptions:
• Attend coordination meetings with Owner, if requested. Scope includes up to three (3) meetings
during project development.
• Prepare Preliminary Plans (approximately 30% complete) and documents for Owner review.
• Conduct a Preliminary Field Check meeting, if requested.
• Prepare Coordination Plans (approximately 60% complete) for use in utility coordination and
permitting. (Not a review submittal)
• Prepare Final Plans (approximately 90% complete) and documents for Owner review.
• Prepare Bid Plans (100% complete) and documents.
• Provide Bidding & Construction phase services as requested, including pre-bid Q&A and addenda,
pre -construction meeting attendance, submittal reviews, etc.
• Prepare and submit applications for project permits. Permits anticipated include:
o Rule 5 — land disturbance is anticipated to exceed one acre. Project is located in two counties
— this scope assumes a single plan will be developed, but may require review/approval from
two jurisdictions.
o INDOT Right -of -Way — for work at the west end of the project adjacent to US 421 (Michigan
,Road)
• Scope assumes the following:
o No Public Hearing is required.
o Lighting, roadway, landscaping design is not required.
o Traffic will be maintained on the existing roadway. No long-term roadway closures, lane
closures, or detours are anticipated.
o Approximately 700 feet of path at the west end of the project is located in Boone County.
Project development efforts associated with the design of this segment are tabulated
separately to be used for a possible inter -local agreement with the Town of Zionsville.
E IT A
XHI
—3 6C� .
Mr. Jeremy Kashman PE
City of Carmel
116th Street Path (Michigan Road to Shelborne Road)
April 27, 2016
However, this scope assumes the project will be developed as a single set of plans and
construction documents.
Project area includes areas of rolling terrain and drainage crossings. Following collection of
topographic survey data and preliminary layout of path alignment, it may prove desirable to include
retaining walls in some locations. This scope does not include design of retaining walls or
geotechnical investigations for such design. Once the extent of proposed walls, if any, are
determined, additional scope and effort can be provided.
Plan elements shall include the following:
• Title Sheet
• Index Sheet
• Typical Cross Sections
• Plan & Profile Sheets
• Construction Details
Traffic Maintenance Details
• Erosion Control Details
• Summary Tables
• Cross Sections
Construction Documents shall include the following:
• Bid quantity summary & Engineer's estimate of probable costs
• Project technical specifications
• Bid documents (plans, bid book)
III. UTILITY COORDINATION
Provide coordination of utility facility locations and any necessary adjustments to accommodate the project
in accordance with 105 IAC 13.
Specific Scope Details & Assumptions:
• Research existing records to confirm names of utility companies with facilities in or near the project
limits.
• Prepare and distribute initial notice letters to all utilities known to exist in the project area. Gather
responses and document utility replies.
• Prepare letters requesting verification of all facilities and distribute along with preliminary project
plans to all utilities known to exist in the project area. All utility replies will be documented upon
receipt and all facility and/or location corrections will be noted.
• Prepare and distribute conflict review letters with updated plan sheets to all utilities known to have
facilities within the project limits. All replies will be documented upon receipt.
• Work Plans will be reviewed and included in plans.
• Includes all required coordination during utility relocation of existing utilities or work performed in
contract (if to be performed by project contractor).
• Provide Utility Coordination Certification and Utility Special Provisions for bid documents.
• Continue utility relocation coordination activities, as needed, until completion of construction.
Mr. Jeremy Kashman PE
City of Carmel
116th Street Path (Michigan Road to Shelborne Road)
April 27, 2016
This scope assumes a maximum of thirteen (13) separate utilities are located within the project
impact area in the City of Carmel, and a maximum of three (3) additional utilities are unique to the
impact area in the Town of Zionsville.
This scope assumes attendance at up to two on-site utility coordination meetings and/or project field
check meetings. Also includes one field visit during utility relocation.
The following items are NOT included in this scope:
o Field observation/inspection of utility relocations.
o Subsurface Utility Engineering (SUE) services.
IV. RIGHT OF WAY ENGINEERING SERVICES
Provide INDOT-style right-of-way engineering for use in land acquisition, on a per -parcel basis.
Specific Scope Details & Assumptions:
• Provide Title and Encumbrance (T&E) Reports for each parcel involved in Right of Way Acquisition.
• Prepare boundary descriptions for all proposed acquisition areas required for the Project.
• Prepare an exhibit (plat) for each parcel showing the existing land with the proposed area to be
acquired.
• Field stake -out locating the new right-of-way line for partial takings.
• The following items are NOT included in this scope:
o A separate set of right of way plans.
o Right of way acquisition services, including (but not limited to) appraising, buying, review
appraising, recording, obtaining mortgage releases, and preparing transfer documents.
PROPOSED PROJECT SCHEDULE OF SERVICES
Proposal to City
4/27/16
Notice to Proceed Anticipated
6/1/16
Topographic Survey Complete
7/15/16
Route Survey Complete
9/30/16
30% Design Submittal
10/3/16
30% Review Complete
10/31/16
Begin Right -of -Way Engineering
11/14/16
Right -of -Way Engineering Complete
2/1/17
60% Design Complete
2/1/17
Begin Right -of -Way Acquisition
2/13/17
90% Design Submittal
6/30/17
90% Review Complete
7/31/17
Tracings/Bid Package Submittal
9/1/17
Right -of -Way Acquisition Complete
9/15/17
Bid Project October 2017
(for permitting & utility coordination; no formal review scheduled)
5 af6
STANDARD HOURLY RATES
Effective 01/01/16
STAFF TYPE RATE
Principal
$210.00
Project Manager
$145.00
Project Engineer
$108.00
Project Surveyor
$103.00
Survey Crew Chief
$96.00
Survey Tech
$73.00
RPR
$108.00
Inspector
$88.00
CAD Technician
$88.00
Administrative Assistant
$75.00
Direct Expense, including outside services, subconsultants, printing, etc. Cost + 10%
Mileage
Current IRS Rates
Parsons Cunningham & Shartle Engineers, Inc.
Engineering Department - 2016
Appropriation ASA #1; #94-650.04; 2016 COPT Bond Fund; P.O. #33954
Contract Not To Exceed $121,600.00
EXHIBIT "B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\Cauracts\Prof.Sv s & Goods Svcs\Enginmring\2016TCS Enginccrs, 1— ASA 01 Add] Sv A—ad 3-27-2012 with E-Vcrify Imtgmgc.doc:5/1620164:34 PM]
Parsons Cunningham & Shartle Engineers, Inc.
Engineering Department - 2016
Appropriation ASA #l; #94-650.04; 2016. COIT Bond Fund; PA. #33954
-Contract Not To Exceed $121;600.00
Exhibit "C"
E -Verify Affidavit
ACu, r' 1G�. , being first duly sworn, deposes and says that
he/she is fami Aar with -and has personal:knowledge of the facts herein and; -if called as a witness in this
matter; could testify as. follows:
1. I am over eighteen (18) years of age, and am competent to - testify to the facts contained.
herein.
2. am now and atall times relevant herein have been - employed by
[sons Cunni ham F Sha le.e ►netrr . (the "Company") - in the position
of President
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4.. The Employer is enrolled and participates in the federal. E -Verify program: and has
provided documentation of such enrollment and :participation' to . the 'City of Carmel, .
Indiana.-
5.
ndiana:
5. - The Company does not knowingly employ any. unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTEDC�.. on the. a day of
I certify -under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements -and representations are true and correct:
�1N E
NOTARYPUslIC•Printed:COMM
1. � ARY SEA�742
12-2b;:
1S:`,CmunasNrnf.S.v�s fi:Qxx6Sm\En&=ig1016Mfupinem W. ASA 91 Aikn S-Amend3•Z7-?012 uid,E-W,ify 4:34 P\i1:
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Company ID Number: 436463
Approved by:
Employer
Parsons, Cunningham and.$hartle Engineers, Inc.
Name (Please Type or Print)
Title
Financial Analyst
Paula M. Groff
Si a
Date
C�A �/� •
05/10!16
Department of Homeland Secur ty V rification Division
Name (Please Type or Print)
Title
Signature
Date
Page 13 of 17 E -Verify MOU for Employers I Revision Date 06101/13
.--"E-Verify -------------------------
h .<twF
Company ID Number: 436463
Information Required for the E -Verify Program
Information relating to your Company:
Company Name
Parsons, Cunningham and Shartle Engineers, Inc.
Company Facility Address
1924 South Dan Jones Road
Avon, IN 46123
Company Alternate Address
County or Parish
Hendricks
Employer Identification Number
35-1666829
North American Industry
Classification Systems Code
Parent Company
n/a
Number of Employees
30
Number of Sites Verified for
1
Pago 14 of 17 E -Verify MOU for Employers I Revision Date 06/01/13
o j' Carmel
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
33954
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AR
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/12/2016
369737
Project 16-ENG-67; Contract Date 06.01.16
PARSONS CUNNINGHAM & SHARTLE
City Engineering's Office
VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032-
AVON, IN 46123 -
Kate Lustig
PURCHASE ID BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
4767
QUANTITY UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department., 2200
1 Each
Send Invoice To:
Skip Tennancour
8425 Wicklow Way
Brownsburg, IN 46112
Account: 94-650.04 Fund: 0 COIT Bond Fund
ASA 1 -116th Street Path from Michigan Road to Shelborne $121,600.00 $121,600.00
Road - Design
Sub Total $121,600.00
2016 COLT Bond PLEASE INVOICE IN DUPLICATE
DEPARTMENT i ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $121,600.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS ASI UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL_ No. 33954 CLERK -TREASURER
City(-) Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jj
FEDERAL EXCISE TAX EXEMPT
33752
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, NP
CARMEL, INDIANA 46032-2584
rh
�y
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/10/2016
369737
Project 9-06; Contract Date: 06.01.16 - Use Enc. P.O. 33467
PARSONS CUNNINGHAM & SHARTLE
City Engineering's Office
VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032 -
AVON, IN 46123 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS FREIGHT
4743
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 250 Account: 43-509.00 Fund: 250 Storm Water
1 Each Auman and Newark Construction Inspection
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
$68,828.00
Sub Total
$68,828.00
$68,828.00
DEPARTMENT i ACCOUNT j PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $68,828.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY NNN
TITLE
CONTROL NO. 33752 CLERK -TREASURER
Fiv
rh
�y
PLEASE INVOICE IN DUPLICATE
$68,828.00
Sub Total
$68,828.00
$68,828.00
DEPARTMENT i ACCOUNT j PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $68,828.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY NNN
TITLE
CONTROL NO. 33752 CLERK -TREASURER
Received
05-16-16P12:26 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 10, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman+1
Department of Engineering
RE: PCS Engineers, Inc. Additional Service Amendment
One additional service amendment is needed for PCS Engineers, Inc. for the June 1St, BPW meeting,
please.
Attached please find PCS Engineers' scope of work and purchase order.
Contract Information:
Project Name ASA #1; 116th Street Path from Michigan Road to Shelborne Road
Vendor:
PCS Engineers, Inc.
Amount:
$121,600.00
Appropriation:
P.O. 33954; 2016 CUT Bond
Signature:
Cheryl A. Cunningham, PE
Address:
1924 S. Dan Jones Road
Avon, IN 46123
Phone:
317/837-9900
Email:
cheryl a().pcsengineers.com
PCS
ENGINEERS
Parsons Cunningham & Shartle Engineers, Inc.
May 11, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
One Civic Square
Carmel, IN 46032
Re: Proposal for Professional Services:
Design Phase Services for 116th Street Path from Michigan Road (US 421) to Shelborne Road
Dear Jeremy:
We are excited to submit to you our proposal to perform engineering services relating to the 116th
Street Path project. The following work elements are included in our proposal:
Topographic Survey
Path Design & Plan Preparation
Utility Coordination
Location Control Route Survey
Right -of -Way Engineering
This project includes local funding for design, right-of-way acquisition, and construction. This project
contains work outside the limits of Carmel, therefore the design efforts have been allocated into two
fees to segregate costs related to work outside of the City.
Currently, the PCS Engineers' scope of work as presented herein does not include the following
services; however, such services can be amended into our scope, if so desired:
Right-of-way acquisition services, including appraisals, negotiations, etc.
Environmental studies, documentation, and NEPA permitting.
Our total proposed fees are itemized on the following page, and a general project scope follows. We
look forward to working with you on this project! Please let us know if you have any questions or if
you require any additional information. Estimated manhours can be provided, if required.
Sincerely,
PCS Engineers
Jeffrey D. Mahan, P.E.
Vice President of Operations
cc: 16-092
1924 South Dan Jones Road Avon, Indiana 46123 317.837.9900
www.pcsengineers.com 11650 Lantern Road, Suite 227 Fishers, Indiana 46038 317.576.8416
May 12, 2016
Ms. Cheryl A. Cunningham, P.E.
Mr. Jeffrey D. Mahan, P.E.
PCS Engineers, Inc.
1924 South Dan Jones Road
Avon, IN 46123
_JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #1, P.O. #33954
Dear Cheryl and Jeff:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with PCS Engineers, Inc. dated June 1, 2016, I have requested and received from you the proposed scope of
services and fee estimates for the following work task:
Additional Service Amendment #1— 16 -ENG -67; 116th Street Path from Michigan Road to
Shelborne Road
Professional Engineering Services
Not to Exceed: $121,600.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
Jere . K shman, P.E.
City Engineer
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering®carmel.in.gov
Reviewed and approved by:
S. C. En elking
FAx 317.57IDftMor of Administration