American Structurepoint/Eng/257,710/Adl Serv #4/Rangeline Road and 116th Street Roundabout – Design American Structurepoint,Inc.
Engineering Department-2016
Appropriation:ASA#4; #94-650.04;2016 General Obligation Bond;P.O.#33932
Contract Not To Exceed$257,710.00
ADDITIONAL SERVICES AMENDMENT TO �Ao4
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall certify that in signing this document, it does not engage in investment activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment.and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works.and Safety
By: By:
•
ames Brairiar , Presiding Offi Authorized Signature
w
Date: Come-el4/
Printed Name
Mary An urke, Meter/
ter
Date: (� ice/ I/'c c srAn�
Title
Lori S.Watson, Member FIDITIN: 1071117
Date:
Last Four of SSN if Sole Proprietor:-
Date: f1 ► � /2o/6
Christine PauuIee', Cl k-Try.asurer
Date: / �
[S_lContrac OPmf.Sres&Goods SvakE Iginttring\2016 Am:riean Slnn trort!ni.Inc.ASA 1(4 Achn Svcs Amcad 3-227.2012«ith E•Verify Ianguage.JacS/172016 1:1 i Pill
Exhibit A
City of Carmel Program Management Scope Items
Roundabout Design and Bidding Services
A. Engineer shall provide roundabout design services for the following intersections:
1. 116tf'Street and Rangeline Road
B. Engineer shall review available traffic data from previous studies performed for the City of Carmel
C. Engineer shall use available forecasted traffic data and the Highway Capacity Manual to determine
the roundabout lane configurations.
D. Engineer shall prepare contract plans,special provisions for the specifications, and opinions of
probable cost for the construction of the streets.The plans shall be in accordance with the
accepted standards for such work and in accordance with the following documents in effect at the
time the plans or reports are submitted except as modified by supplemental specifications and
special provisions, if any:the City of Carmel Standard Drawings;the American Association of State
Highway and Transportation Officials"A Policy on Geometric Design of Highways and Streets, Part
V";and the Indiana Department of Transportation's Standard Specifications.The opinions of
probable cost for construction shall be prepared according to the current practices of the Owner,
and shall include all types of work required for the complete construction of the work, including all
temporary work necessary in connection therewith, but shall not include the cost of such items of
work for which the Owner,through its own forces or through other party or parties,will perform
the actual construction or engineering.The unit prices to be used shall be in accordance with the
methods used by the Owner.
E. The contract plans shall include a Title Sheet, an Index Sheet, Plat No. 1 Sheet,Typical Section
Sheets, Plan and Profile Sheets, Roundabout Detail Sheets(if applicable), Miscellaneous Details
Sheets, Pavement Marking and Sign Plans, Maintenance-of-Traffic Detour Plans, Erosion Control
Plans,Structure Data Table, an Underdrain Table,an Approach Table, a Summary of Quantities
Table, and any necessary cross-sections.
F. The contract documents shall contain sufficient information to enable the contractor to perform
the required work.
G. The Engineer shall identify and notify all affected Utilities and coordinate plans for utility
relocation.The Engineer shall assist the Owner with the preparation of all required utility
relocation agreements.The Engineer shall maintain a record of all utility contracts to be submitted
to the Owner.
H. The Engineer shall design storm sewers to collect and convey stormwater to suitable outfall
locations. The Engineer will investigate suitable outfall locations within 500 feet of the project
limits.
EY,HIBIT fAci_lc3
March 23,2016 Page 1 of 3 201502101
I. Upon completion and final approval of the deliverables by the Owner,the Engineer shall deliver to
the Owner the following submittals/deliverables required for the design activities(all plans black
and white unless otherwise noted).
1. Preliminary Plans
i. Two (2)full-size (24"x36") plan sets,two (2) half-size(11"x17") plan sets,and one
(1) preliminary opinion of probable construction cost provided to the OWNER
2. Five(5)full-size(24"x36") plan sets or digital plans provided to Utility Companies
3. Final Plans—four(4)full-size(24"x36") plan sets,one(1) quantity and design calculation
binder, one(1)Specifications document,and one(1)final opinion of probable construction
cost
4. The Engineer shall conduct a field check with the Owner and other interested parties.
J. Bidding Services
1. Engineer shall assist Owner in advertising for and obtaining bids or proposals for the Work
and,where applicable, maintain a record of prospective bidders to whom Bidding
Documents have been issued, attend pre-Bid conferences, if any,and receive and process
contractor deposits or charges for the Bidding Documents.
2. Engineer shall issue Addenda as appropriate to clarify, correct, or change the Bidding
Documents.
3. Engineer shall provide information or assistance needed by Owner in the course of any
negotiations with prospective contractors.
4. Engineer shall consult with Owner as to the acceptability of subcontractors,suppliers, and
other individuals and entities proposed by prospective contractors for those portions of
the Work as to which such acceptability is required by the Bidding Documents.
5. Engineer shall attend the Bid opening, prepare Bid tabulation sheets, and assist Owner in
evaluating Bids or proposals and in assembling and awarding contracts for the Work.
K. Lighting Design
1. Lighting Design will be developed for the required intersections.
L. Right of Way Engineering
1. Right of way engineering for the affected parcels according to Exhibit B.
M. Land Acquisition
1. Land acquisition services for the affected parcels according Exhibit B.
N. Items Excluded
1. Landscape Design
2. Survey
3. Permitting(Except for Rule 5 permit, if required)
2�
March 23,2016 Page 2 of 3 201502101
Rangeline&116th RAB,City of Carmel
Proposed Fee Schedule Dated:2/19/20016 Fees May Change Based on Final Right of Way
AbstractinglEngineering RIW Services
Subtotal
Abstracting S Second Buying[Includes RAW Services Total
Parcel Owner Tax I.D. Title Work Title Updates Plats,Legals Staking Engineering Appraising Apprasing title update fee] Recording• Relo Management Fee Subtotal Fees
1 Comer Associates LP 16-13-01-00-00-012.000 $ 500.00 $ 140.00 $ 2.150.00 $ 350.00 $ 3.140.00 $ 2.425.00 $ 2.425.00 $ 1,475.00 $ 150.00 $ 1,100.0D $ 7,575.00 $ 10,715.00
2 Parasnath LLC 16-14-06-01-01-001.000 $ 500.00 $ 140.00 $ 2.150.00 $ 350.00 $ 3.140.00 $ 10.030.00 $ 10,000.00 $ 1.475.00 $ 150.00 $ 1,100.00 $ 22.725.00 $ 25,865.00
3 KRG Centre LLC 16-09-36-04-02-007.003 $ 500.00 $ 140.00 $ 2.150.00 $ 350.00 $ 3,140.00 $ 1,400.00 $ 1.400.00 $ 1,475.00 $ 150.0D $ 1,100.0D $ 5,525.00 $ 8.665.00
4 Speedway LLC 16-10-31-00-00-032.000 $ 500.00 $ 140.00 $ 2.150.00 $ 350.00 $ 3,140.00 $ 10,000.00 $ 10,000.00 0 1,475.00 $ 150.00 $ 1,100.00 $ 22.725.00 0 25,865.00
Unallocated Fee $ - a
2,000.00 $ 560.00 $ 8,600.00 $ 1,400.00 $ 12,560.00 $ 23,825.00 $ 23.825.00 0 5,900 ,.� 1.„
.00 E 600.OD E - $ 4,400.OD $ 5e,550.00 S 71,110.00
Ongine ConVont Amount
It needed,Supplemental Feet
If needed.Supplemental ni TALI:
elf LPA records necessary documents,the Recording fee will not be billed.
B c E
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V •. Page 1 of 1
1 n�
American Structurepoint,Inc.
Engineering Department-2016
Appropriation:ASA#4; #94-650.04;2016 General Obligation Bond;P.O.#33932
Contract Not To Exceed$257,710.00
EXHIBIT"B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to.the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist.
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•
American Structurepoint,Inc. .
Engineering Department-2016
Appropriation:ASA#4; #94-650.04;2016 General Obligation Bond;P.O.#33932
Contract Not To.Esceed$257,7.10.00
Exhibit"C"
E-Verify Affidavit
Seri /36—agt n ,being first duly sworn; deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Ame.,yGnn 51?ueae•,�•�.-.�� lat. (the ".Company") in the position
of me. P.es,/em-p
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Cannel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT. � •
EXECUTED on the / 0 day of /' 'Ay ,20 •
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41-
Printed: i21c ' �•�'�'�-�
I certify under the penalties for peijury under the laws of the United States of America and the.State of
Indiana that the foregoing factual statements and representations are true and correct.
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Received
05-16-16P12 :24 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 12, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman.ir'
Department of Engineering
RE: American Structurepoint, Inc. Additional Service Amendment
One additional service amendment is needed for American Structurepoint, Inc. for the June 1st, BPW
meeting, please.
Attached please find the work proposal and purchase order.
Contract Information:
Project Name: ASA#4; Rangeline Road and 116th Street Roundabout Design
Vendor: American Structurepoint, Inc.
Amount: $257,710.00
Appropriation: PO #33932; 2016 General Obligation Bond
Signature: Willis R. Conner
Address: 7260 Shadeland Station
Indianapolis, IN 46256
Phone: 317/547-5580
Fax: 317/543-0270
Email: wconner(a�structurepoint.com
March 23, 2016
Mr. Jeremy Kashman
Carmel City Engineer
One Civic Square
Carmel, IN 46032
Re: 116th Street and Rangeline Road Design
Dear Mr. Kashman,
On behalf of American Structurepoint, Inc., I am pleased to submit this proposal for roundabout
design services.
The professional services will include roundabout design, bidding services, right of way
engineering and land acquisition for the planned improvements at 116th Street and Rangeline
Road.
Upon receiving notice to proceed from the City of Cannel, American Structurepoint will
commence with the above professional services for bidding services, and roundabout design for
a total lump-sum fee of$186,600. Right of way engineering and land acquisition services will be
invoiced on a unit cost basis according to the attached exhibit B for a maximum amount of
$71,110. Invoices will be forwarded to the City of Carmel on a monthly basis in accordance with
our contract.
We look forward to working with the City of Carmel on this project. If you should have any
questions,please do not hesitate to contact me at(317)547-5580.
Very truly yours,
American Structurepoint, Inc.
Michael Maurovich
Project Manager
MJM:mek
Attachment
cc: Mike McBride
201502101
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CITY ® 9 ° ° MEL
JAMES BRAINARD, MAYOR
May 10,2016
Mr.Willis R. Conner,PE, SE
Mr. Gregory L. Henneke,PE
Mr. Cash E. Canfield,PE
American Structurepoint,Inc.
7260 Shadeland Station
Indianapolis,IN 46256-3957
RE: Additional Service Amendment#4,P.O.#33932
Dear Mssrs. Conner and Henneke:
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current
contract with American Structurepoint, dated April 6,2016. I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#4— 16-ENG37—Rangeline Road and 116th Street Roundabout
Engineering Services
Not to Exceed: $257,710.00
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O.#shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions,please give me a call.
Sincerely,
Jeremy .Kas an,P.E.
City ngineer
Reviewed and approved by:
S. C.E gelking
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering®carmel.in.gov
Co INDIANA RETAIL TAX EXEMPT Page 1 of 1
JL t of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 33932
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
5/10/2016 00350562 Project 16-ENG-37;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel,IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID I BLANKET I CONTRACT I PAYMENT TERMS FREIGHT
4748
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 General Obligation Bond
1 Each ASA 4-Rangeline Road and 116th Street Roundabout Design $257,710.00 $257,710.00
Sub Total $257,710.00
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Send Invoice To: ti {
Jill Newport ,t. r .
CrossRoad Engineers, P.C. '. `-t:, 'k' '
3417 Sherman Drive
Beech Grove, IN 46107 - ` ' ti r 11 T
2016 SW Bond/G.O. Bond/
PLEASE INVOICE IN DUPLICATE
DEPARTMENT 1 ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $257,710.00
SNIPPING INSTRUCTIONS •A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 '
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY `'` - '���
TITLE
CONTROL NO. 33932 CLERK-TREASURER