Parsons Cunningham & Shartle Engineers (PCS)/Eng/139,500/Adl Serv #3/Shelborne Road Path from 106th Street to 116th Street - DesignParsons Cunningham.& Shartle Engineers, Inca
Engineering Department-- 2016
Appropriation ASA #3; #94-650.04;.2016 COIT Bond Fund; P.0433956
Contract Not To Exceed $139,560.00
deco ��
ADDITIONAL SERVICES AMENDMENT TO J�,o
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT. FOR PROFESSIONAL: SERVICES ("Agreement')`_entered into
by and between the City of and Parsons Cunningham & Shartle Engineers., Inc. (the "Professional"), as'City
Contract dated June 1, .2016 shall amend the terms .of the Agreement by adding the additional -services to be
provided by Professional consistent with the Scope of Work attached. hereto and incorporated herein as Exhibit "A'`.
Furthermore; :the terms of the Ag reem ent. shall-be:amended to include the E=verify requirement; as stated in Indiana
Code § 22-5-1.7 et seq., which is attached -hereto and incorporated herein as Exhibit."B",.as well as the required -E -
verify -Affidavit,- attached hereto and incorporated herein as - Exhibit "C": Also, pursuant to 1. C.. § 5=22-16.5,
Professional -shall certify that. in signing this document, it.does not engage in investment activities within the Country -
of Iran. The terms and conditions of the Agreement shall not otherwise be. affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS- WHEREOF,.the parties hereto have made -and executed this Amendment as follows.,
CITY OF CARMEL, INDIANA Parsons Cunningham &:Shartle Engineers, Inc
by and through its Board of Public .
Works and Safety
By:
Z,
ames Brainard, Presiding Offic r
D te:
�i
Mary A Burke, mb r
Date:—��
�0�. Vie'
Lori S. Watson,..Member
Date:
Title
FIDMN:
Last.Four of SSN-if Sole Proprietor:
Date:
�S:1GonicmxsW�ufScw ft.GnNe Svn•1Eogmecein9l016NCS 6iginecM h.: !SA e3Addl Svcs A d3.27 -2012 3.27-2012 with P:Vevi(y I: gu.,gu4=V17P016 1:09 PNfl .
Mr. Jeremy Kashman PE
City of Carmel
Shelborne Rd Path
May 11, 2016
Shelborne Road Path from 106th Street to 116th Street
City of Carmel, IN PCS
Fee Summary ENGINEERS
Task Description
Fee
Design Services
Topographic Survey & Route Survey
$
22,900.00
Path Design & Plan Preparation
$
55,800.00
Post Design & Construction Phase Services
$
5,000.00
Utility Coordination
$
15,000.00
Right -of -Way Engineering Services (assumes 12 parcels)
Right -of -Way Engineering @ $2,500/parcel
$
30,000.00
T&E Reports (50 -year Title Search) @ $450/parcel
$
5,400.00
Right -of -Way Staking @$450/parcel (assumes 12 parcels)
$
5,400.00
Total
$ 139,500.00
Notes:
Each task item above is proposed to be completed for a fixed, lump sum fee, except the following:
- Utility coordination and post design and construction phase services are proposed to be
charged "as needed" on an hourly rate basis. Amounts shown are estimated "not -to -
exceed" amounts.
- Right-of-way engineering, T&E reports, and right-of-way staking are proposed to be
charged on a "per parcel" basis. Amounts shown are estimated based upon the estimated
number of parcels (12).
Mr. Jeremy Kashman PE
City of Carmel
Shelborne Rd Path
SCOPE OF SERVICES
May 11, 2016
Project Description:
The Project will provide a multi -use path along the east side of Shelborne Road from 106th Street to 116th
Street. The overall corridor is approximately 5,300 feet in length. Existing path within this corridor from 106th
Street north across the Holy Trinity Church property and the English Oaks neighborhood will be utilized and
new path will not be required in that area. Approximately 4,000 feet of new path will be designed.
I. TOPOGRAPHIC SURVEY & ROUTE SURVEY
The field survey will be conducted to a level detailed enough to provide adequate information to complete
the final design plans for the project. The limits of the survey shall be as follows:
• Starting north of the intersection of Shelborne Road and Callowell Court and running northerly along the
east side of Shelborne Road to the 116th Street and Shelborne Road roundabout, approximately 4,000
lineal feet. The lateral limits of the survey shall generally extend from the centerline of Shelborne Road to
100' east of the centerline.
• Survey coverage will also include the following:
o location, size, and type of any structures and pipes within the limits
o location, size, and type of existing culverts under Shelborne Road along the corridor
Specific Scope Details & Assumptions:
• Horizontal control will be completed in Indiana State Plane Coordinates East Zone 1301, and
referenced to North American Datum of 1983 (NAD 83).
• , Vertical control will be based on Bench Mark HAM64, approximately 2.5 miles east of the project site
along 116th Street. This bench mark location is based on preliminary research — if said bench mark no
longer exists, this fee may need to be modified to accommodate use of an alternate monument.
• PCS Engineers will have the existing utilities field marked, providing above ground evidence of the
location of the utility. PCS Engineers does not guarantee the accuracy of the observed, marked
utilities. The utilities will be identified by Indiana 811 and located per this survey showing horizontal
location only. The depth, size, or any other features will not be noted, unless provided by the utilities.
• Research the last Deed / Plat of record for the current property owners.
• Along east side of Shelborne Road, plot all property lines obtained from deed and plat analysis and
plot existing rights-of-way as determined from governing agency and subdivision plats. Lines along
the west side of Shelborne Road will be based upon GIS locations only (not latest documented
record).
• Plot the property owner names from latest deed of record and/or GIS records.
• Collect general topography within the specified survey corridor, including above ground utilities,
marked below -ground utilities (horizontal locations only), wells, septic systems, sanitary sewer
structures, storm sewer structures, and all existing topographic information, such as culverts, trees,
fences, drives, ditches, pavement, shoulders, guardrail, toes of slopes, tops of banks, flow lines, edge
of water, etc.
• Detail all observed storm and sanitary structures within the survey corridor, including invert
elevations, pipe direction, and sizes of pipes. Assumes a maximum of 20 structures. Does NOT include
structures considered to be confined space entry.
• Process field data and plot all topographic features in CAD format. Prepare a digital terrain model
(DTM) for the surveyed area.
A � "h
-Z.-F6
Mr. Jeremy Kashman PE
City of Carmel
Shelborne Rd Path
May 11, 2016
• Provide a graphical representation of an alignment for both the route survey and the design plans.
This alignment will NOT include monumenting (setting points) or physically referencing the alignment
in the field.
• Locate and reference Section Corners and/or subdivision monuments, as required.
• Prepare a field survey book complying with INDOT standards.
• Prepare a Route Survey Plat and Report complying with Rule 12, Title 865 IAC.
• Survey Notices will be provided to property owners along the corridor. Includes research of property
ownership for mailing addresses, and assumes a total of fifteen (15) owners to be notified.
• Survey limits include the Bridlebourne gated community. If access is not granted to survey within the
gates, the limits of topographic data collection in this area will be limited to the face of the fence
around the neighborhood.
II. PATH DESIGN
Develop design plans for a multi -use path along the east side of Shelborne Road, in general accordance with
Carmel Clay Comprehensive Plan, including applicable drainage elements; and prepare final construction
documents.
Specific Scope Details & Assumptions:
• Attend coordination meetings with Owner, if requested. Scope includes up to three (3) meetings
during project development.
• Prepare Preliminary Plans (approximately 30% complete) and documents for Owner review.
• Conduct a Preliminary Field Check meeting, if requested.
• Prepare Coordination Plans (approximately 60% complete) for use in utility coordination and
permitting. (Not a review submittal)
• Prepare Final Plans (approximately 90% complete) and documents for Owner review.
• Prepare Bid Plans (100% complete) and documents.
• Provide Bidding & Construction phase services as requested, including pre-bid Q&A and addenda,
pre -construction meeting attendance, submittal reviews, etc.
• Prepare and submit applications for project permits. Permits anticipated include Rule 5.
• Scope assumes the following:
o No Public Hearing is required.
o Lighting, roadway, landscaping design is not required.
o Traffic will be maintained on the existing roadway. No long-term roadway closures, lane
closures, or detours are anticipated.
Plan elements shall include the following:
• Title Sheet
• Index Sheet
• Typical Cross Sections
• Plan & Profile Sheets
• Construction Details
• Traffic Maintenance Details
Edea ,cElIT _
�j 6�
Mr. Jeremy Kashman PE
City of Carmel
Shelborne Rd Path
• Erosion Control Details
• SummaryTables
• Cross Sections
Construction Documents shall include the following:
• Bid quantity summary & Engineer's estimate of probable costs
• Project technical specifications
• Bid documents (plans, bid book)
III. UTILITY COORDINATION
May 11, 2016
Provide coordination of utility facility locations and any necessary adjustments to accommodate the project
in accordance with 105 IAC 13.
Specific Scope Details & Assumptions:
• Research existing records to confirm names of utility companies with facilities in or near the project
limits.
• Prepare and distribute initial notice letters to all utilities known to exist in the project area. Gather
responses and document utility replies.
• Prepare letters requesting verification of all facilities and distribute along with preliminary project
plans to all utilities known to exist in the project area. All utility replies will be documented upon
receipt and all facility and/or location corrections will be noted.
• Prepare and distribute conflict review letters with updated plan sheets to all utilities known to have
facilities within the project limits. All replies will be documented upon receipt.
• Work Plans will be reviewed and included in plans.
• Includes all required coordination during utility relocation of existing utilities or work performed in
contract (if to be performed by project contractor).
• Provide Utility Coordination Certification and Utility Special Provisions for bid documents.
• Continue utility relocation coordination activities, as needed, until completion of construction.
• This scope assumes a maximum of fourteen (14) separate utilities are located within the project
impact area.
• This scope assumes attendance at up to two on-site utility coordination meetings and/or project field
check meetings. Also includes one field visit during utility relocation.
• The following items are NOT included in this scope:
o Field observation/inspection of utility relocations.
o Subsurface Utility Engineering (SUE) services.
LV 6C
Mr. Jeremy Kashman PE
City of Carmel
Shelborne Rd Path
IV. RIGHT OF WAY ENGINEERING SERVICES
May 11, 2016
Provide INDOT-style right-of-way engineering for use in land acquisition, on a per -parcel basis.
Specific Scope Details & Assumptions:
• Provide Title and Encumbrance (T&E) Reports for each parcel involved in Right of Way Acquisition.
• Prepare boundary descriptions for all proposed acquisition areas required for the Project.
• Prepare an exhibit (plat) for each parcel showing the existing land with the proposed area to be
acquired.
• Field stake -out locating the new right-of-way line for partial takings.
• The following items are NOT included in this scope:
o A separate set of right of way plans.
o Right of way acquisition services, including (but not limited to) appraising, buying, review
appraising, recording, obtaining mortgage releases, and preparing transfer documents.
PROPOSED PROJECT SCHEDULE OF SERVICES
Proposal to City
4/27/16
Notice to Proceed Anticipated
6/1/16
Topographic Survey Complete
7/1/16
Route Survey Complete
9/1/16
30% Design Submittal
9/1/16
30% Review Complete
9/15/16
Begin Right -of -Way Engineering
9/16/16
Right -of -Way Engineering Complete
11/15/16
Begin Right -of -Way Acquisition
11/16/16
60% Design Complete
12/19/16
90% Design Submittal
4/3/17
90% Review Complete
4/17/17
Tracings/Bid Package Submittal
5/15/17
Right -of -Way Acquisition Complete
5/15/17
Bid Project
June 2017
.(for permitting & utility coordination; no formal review scheduled)
q A
STANDARD HOURLY RATES
Effective 01/01/16
STAFFTYPE
Principal
Project Manager
Project Engineer
Project Surveyor
Survey Crew Chief
Survey Tech
RPR
Inspector
CAD Technician
Administrative Assistant
Direct Expense, including outside services, subconsultants, printing, etc.
Mileage
RATE
$210.00
$145.00
$108.00
$103.00
$96.00
$73.00
$108.00
$88.00
$88.00
$75.00
Cost + 10%
Current IRS Rates
Parsons Cunningham & Shartle Engineers, Inc.
Engineering Department - 2016
Appropriation ASA #3; #94-650.04; 2016 COLT Bond Fund; P.O. #33956
Contract Not To Exceed $139,500.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor'is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
_Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[SACO (rac11s\PrOf.Svcs S Goods Svcs\Enginccring\2016\PCS Engineers, Inc. ASA 03 Add? Svcs Amend 3-27-2012 with E -Verify Ianguagc.doc:51162016 3:40 PMJ
Parsons Cunningham .& ShartleEngineers,'Fnc:
Engineering Department - 2016
Appropriation ASA #3; #94-650.04;.2016 COTT Bond Fund; . P.0.433956'
Contract Not To Exceed S 139,500.00
Exhibit "C"
E -Verify. Affidavit
C h r 1.:1� . CUnY11`(�iIUJ�Yi ,being first.duly sworn, deposes and says that.
he/she is familiar with'and has personal: knowledge of the facts herein and, 'if called as a witness in=this
matter; could testify as follows:
1, I -am over eighteen: (18) years of _age and am competent to testify to the facts contained`
herein.
2: I am now and at . all times: relevant herein have been. employed. by
i�Ai�s0+�5 ��1Xv�n\ S�0.tt1t Ei�i+►TCrs Inc. (the "Company") in the position .
of 1 TSi &rr%
3.. I am familiar -with the employment pol'ic'ies, practices; -and procedure's of the Company and
have the authority to.act on behalf of the Company.
4. The Employer- is enrolledand participates in the federal. &Verify:program: andhas
provided :documentation of such :enrollment and .participation to =.the City- of Carmel,
Indiana:
5. The Company: does not knowingly employ any:unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
�d
EXECUTED on the �3 day of
'—�inted: v .
I certify under the penalties for perjury under the laws -of the:United:States of America -and the State of-
-Indiana that the foregoing factual:statements and representations are true and.correct. .
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Company ID Number: 436463
Approved by:
Employer
Parsons, Cunningham and Shartle Engineers, Inc_
Name (Please Type or Print)
Title
Financial Analyst
Paula M. Groff
i tri'
Date
✓✓yy��
'
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05110!16
Department of Homeland Secur V rification Division
Name (Please Type or Print)
Title
Signature
Date
Page 13 of 17 E Verify MOU for Employers I Revision Date 06/01/13
- erg
Company ID Number: 436463
Information Required for the E! -Verify Program
Information relating to your Company:
Company Name
Parsons, Cunningham and Shartle Engineers, Inc.
Company Facility Address
1924 South Dan Janes Road
Avon. IN 46123
Company Alternate Address
County or Parish
Hendricks
Employer Identification Number
35-1666629
North American Industry
Classification Systems Code
Parent Company
nta
Number of Employees
30
Number of Sites Verified for
1
Page 14 of 17 E Verify MOU for Employers I Revision Date 06/01/13
`� }�°j�
City®f CCS.l1.JL
INDIANA RETAIL TAX EXEMPT
Page 1 of 1
---CERTIFICATENO.0031201550020 PURCI4;k'O�5ERNUMBER
JL JL Ji.e�-
FEDERAL EXCISE TAX EXEMPT_JJ
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ONINVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
(FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5110/2016
369737
Project 9-06; Contract Date: 06.01.16 - Use Enc. P.O. 33467
PARSONS CUNNINGHAM & SHARTLE
City Engineering's Office
(VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032 -
AVON, IN 46123 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS FREIGHT
4743
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
uepartment: 250 Account., 43-509.00 Fund: 250 Storm Water
1 Each Auman and Newark Construction Inspection
7 w
p \ '14
h
1 l� yyr FY 7 r.4 li' �
BI;
Send Invoice TO:
City Engineering's Office
Kate Lustig
1 Civic Square
vklCarmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
$68,828.00 $68,828.00
Sub Total $68,828.00
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $68,828.00
SHIPPING INSTRUCTIONS ' a'P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33752 CLERK -TREASURER
CiJL
ty �lr���l
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
i
FEDERAL EXCISE TAX EXEMPT
33956
ONE CIVIC SQUARE
35-6000972THIS
NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
;FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPIFIGLABELSADIDAPIYCORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/12/2016
1 1
369737
Project 16 -ENG -69; Contract Date 06.01.16
PARSONS CUNNINGHAM & SHARTLE
I
City Engineering's Office
VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032 -
AVON, IN 46123 -
Kate Lustig
PURCHASE ID BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
4769
QUANTITY UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 COIT Bond Fund
1 Each ASA 3 - Shelborne Road Path from 106th Street to 116th $139,500.00 $139,500.00
Street - Design
Sub Total $139,500.00
Send Invoice To:
Skip Tennancour
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROI NO ri MOV rDr- Aci loco
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $139,500.00
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS API UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Received
5-16-16P12:27 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 10, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman dMk-'
Department of Engineering
RE: PCS Engineers, Inc. Additional Service Amendment
One additional service amendment is needed for PCS Engineers, Inc. for the June 1St, BPW meeting,
please.
Attached please find PCS Engineers' scope of work and purchase order.
Contract Information:
Project Name ASA #3; Shelborne Road Path from 106th Street to 116th Street - Design
Vendor:
PCS Engineers, Inc.
Amount:
$139,500.00
Appropriation:
P.O. 33956; 2016 COIT Bond
Signature:
Cheryl A. Cunningham, PE
Address:
1924 S. Dan Jones Road
Avon, IN 46123
Phone:
317/837-9900
Email:
cherylCa)-pcsengineers.com
PCS
ENGINEERS
Parsons Cunningham & Shartle Engineers, Inc.
May 11, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
One Civic Square
Carmel, IN 46032
Re: Proposal for Professional Services:
Design Phase Services for Shelborne Road Path from 106th Street to 116th Street
Dear Jeremy:
We are excited to submit to you our proposal to perform engineering services relating to the
Shelborne Road Path project. The following work elements are included in our proposal:
- Topographic Survey - Location Control Route Survey
- Path Design & Plan Preparation - Right -of -Way Engineering
- Utility Coordination
This project includes local funding for design, right-of-way acquisition, and construction.
Currently, the PCS Engineers' scope of work as presented herein does not include the following
services; however, such services can be amended into our scope, if so desired:
• Right-of-way acquisition services, including appraisals, negotiations, etc.
• Environmental studies, documentation, and NEPA permitting.
Our total proposed fees are itemized on the following page, and a general project scope follows. We
look forward to working with you on this project! Please let us know if you have any questions or if
you require any additional information. Estimated manhours can be provided, if required.
Sincerely,
PCS Engineers
Jeffrey D. Mahan, P. E.
Vice President of Operations
cc: 16-093
1924 South Dan Jones Road Avon, Indiana 46123 317.837.9900
www.pcsengineers.com 11650 Lantern Road, Suite 227 Fishers, Indiana 46038 317.576.8416
May 12, 2016
Ms. Cheryl A. Cunningham, P.E.
Mr. Jeffrey D. Mahan, P.E.
PCS Engineers, Inc.
1924 South Dan Jones Road
Avon, IN 46123
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #3, P.O. #33956
Dear Cheryl and Jeff:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with PCS Engineers, Inc. dated June 1, 2016, I have requested and received from you the proposed scope of
services and fee estimates for the following work task:
Additional Service Amendment #3 – 16 -ENG -69; Shelborne Road Path from 106`h Street to 116th
Street - Design
Professional Engineering Services
Not to Exceed: $139,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
— ----7- ��
Jere shoran, P.E.
Cit ngineer
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering@carmel.in.gov
Reviewed and approved by:
r
S. C. Engel ' g
FAx 317.57E~or of Administration