Parsons Cunningham & Shartle Engineers (PCS)/Eng/157,900/Adl Serv #2/116th Street Path from Shelborne Road to Towne Road and 116th Street Culvert Replacement - Design-Parsons Cunningham& Shartle Engineers, Inc.
Engineering -Department - 201$
Appropriation ASA #2; #94650.04; 2016. COIT Bond Fund-,' .P.O. #33955
Contract.NotTo Exceed $157;900..00
, o
ADDITIONAL SERVICES AMENDMENT TO qac
AGREEMENT FOR PROFESSIONAL SERVICES
THIS.AMENDIMENT TO THE AGREEMENT FOR: PROFESSIONAL :SERVICES ("Agreement') entered into
by and between the City of Carmel and Parsons Cunningham &.Shartle Engineers, Inc. (the'Professional"), as City
Contract dated June 1,--2016 shall, =amend the terms of .the Agreementby adding the- additional services to be. --
provided by.Professional consistent with the Scope of Work -attached hereto.and incorporated herein as. Exhibit "X.
Furthermore; the-terms.of the Agreementshail be amended.to include -the E•verify.requirement as stated 1n Indiana
Code § 22=5-1:7 et seq.;:which is attachedhereto and incorporated herein as Exhibit fV,:as well as the:required-E
verify Affidavit,. attached hereto and incorporated - herein. as . Exhibit "C". Also, pursuant --to. I.C. § 5-22.16.5,
Professional shall certify-that.in signing this document, it.does not a igage.in,iinvestmentactivities within'theCountry.
of Iran. The terms and conditions of the Agreement shall. not. otherwise be. affectedby this Additional. Services -
Amendment -and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:- -
CITY OF CARMEL, INDIANA Parsons Cunningham & Shartle,Engineers, Inca
by and. through its Board of Public -
Works -and Safety
By:
mes-Brainard; Presiding Officer
Dat •
Mary . nn Burke, dem r .
Lori S. Watson, Member .
Date:.
Christine Pau ey) rk-Treasurer
Date: ��/
.(S:Kkaw:lz04nLSrei SGoode S1%1NEnFhi ing12016V'CS EngNeM law ASA 02 Add? Sri ,".,17.27.7012 uilh E-Verifylangmyedm V17l201G I:10 PAn
Mr. Jeremy Kashman PE
City of Carmel
116th Street Projects (Shelborne to Towne)
May 11, 2016
1
116th Street Path from Shelborne Road to Towne Road &
116th Street Culvert Replacement, 0.6 mile east of Shelborne Road
City of Carmel, IN
PCS
Fee Summary 6)
ENGINEERS
Task Description
Fee
Design Services
Topographic Survey & Route Survey
$
27,000.00
Path Design & Plan Preparation
$
60,000.00
Culvert Design & Plan Details
$
12,600.00
Post Design & Construction Phase Services
$
5,000.00
Pedestrian Signal Design Services (Optional)
Traffic Data Collection
$
4,600.00
Engineering Study (Analysis of Signal Warrants & Needs)
$
3,500.00
Signal Design (to be incorporated into Path Plans)
$
5,800.00
Geotechnical Investigation & Report
$
4,000.00
Utility Coordination
$
15,000.00
Right -of -Way Engineering Services (assumes 6 parcels)
Right -of -Way Engineering @ $2,500/parcel
$
15,000.00
T&E Reports (50 -year Title Search) @ $450/parcel
$
2,700.00
Right -of -Way Staking @ $450/parcel (assumes 6 parcels)
$
2,700.00
Total
$ 157,900.00
Notes:
Each task item above is proposed to be completed for a fixed, lump sum fee, except the following:
- Utility coordination, geotechnical investigation & report, and post design and construction
phase services are proposed to be charged "as needed" on an hourly rate basis. Amounts
shown are estimated "not -to -exceed" amounts.
- Right-of-way engineering, T&E reports, and right-of-way staking are proposed to be
charged on a "per parcel' basis. Amounts shown are estimated based upon the estimated
number of parcels (6).
Mr. Jeremy Kashman PE
City of Carmel
116th Street Projects (Shelburne to Towne)
SCOPE OF SERVICES
May 11, 2016
Project Description:
The Projects will provide a multi -use path along the south side of 116th Street from Shelborne Road to Towne
Road and a culvert replacement on 116th Street approximately 0.6 mile east of Shelborne Road.
I. TOPOGRAPHIC SURVEY & ROUTE SURVEY
The field survey will be conducted to a level detailed enough to provide adequate information to complete
the final design plans for the project. The limits of the survey shall be as follows:
• Starting at the southeast corner of the Shelborne Road and 116th Street roundabout and running easterly
along the south side of 116th Street to the Towne Road and 116th Street intersection, approximately 5,500
lineal feet. The lateral limits of the survey shall generally extend from the centerline of 116th Street to
100' south of the centerline.
Survey coverage will also include the following on the north side of 116th Street:
o path termination points along West Park (4 locations) for potential tie-ins
o location, size, and type of outlet pipe from West Park pond
o location, size, and type of existing culvert to be replaced and 50 feet of topographic coverage
to each side of culvert
• Survey will include the outlet ditch from the culvert to be replaced south to its intercept with a pipe at
the University High School. Survey will locate the outlet of the pipe/connection structure.
Specific Scope Details & Assumptions:
• Horizontal control will be completed in Indiana State Plane Coordinates East Zone 1301, and
referenced to North American Datum of 1983 (NAD 83).
• Vertical control will be based on Bench Mark HAM64, approximately 2.5 miles east of the project site
along 116th Street. This bench mark location is based on preliminary research — if said bench mark no
longer exists, this fee may need to be modified to accommodate use of an alternate monument.
• PCS Engineers will have the existing utilities field marked, providing above ground evidence of the
location of the utility. PCS Engineers does not guarantee the accuracy of the observed, marked
utilities. The utilities will be identified by Indiana 811 and located per this survey showing horizontal
location only. The depth, size, or any other features will not be noted, unless provided by the utilities.
• Research the last Deed / Plat of record for the current property owners.
• Along south side of 116th Street, plot all property lines obtained from deed and plat analysis and plot
existing rights-of-way as determined from governing agency and subdivision plats. Lines along the
north side of 116th will be based upon GIS locations only (not latest documented record).
• Plot the property owner names from latest deed of record and/or GIS records.
• Collect general topography within the specified survey corridor, including above ground utilities,
marked below -ground utilities (horizontal locations only), wells, septic systems, sanitary sewer
structures, storm sewer structures, and all existing topographic information, such as culverts, trees,
fences, drives, ditches, pavement, shoulders, guardrail, toes of slopes, tops of banks, flow lines, edge
of water, etc.
• Detail all observed storm and sanitary structures within the survey corridor, including invert
elevations, pipe direction, and sizes of pipes. Assumes a maximum of 15 structures. Does NOT include
structures considered to be confined space entry.
EXHIBIT
2�7
Mr. Jeremy Kashman PE
City of Carmel
116th Street Projects (Shelborne to Towne)
May 11, 2016
• Process field data and plot all topographic features in CAD format. Prepare a digital terrain model
(DTM) for the surveyed area.
• Provide a graphical representation of an alignment for both the route survey and the design plans.
This alignment will NOT include monumenting (setting points) or physically referencing the alignment
in the field.
• Locate and reference Section Corners and/or subdivision monuments, as required.
• Prepare a field survey book complying with INDOT standards.
• Prepare a Route Survey Plat and Report complying with Rule 12, Title 865 IAC.
• Survey Notices will be provided to property owners along the corridor. Includes research of property
ownership for mailing addresses, and assumes a total of twenty (20) owners to be notified.
II. PATH DESIGN
Develop design plans for a multi -use path along the south side of 116th Street, in general accordance with
Carmel Clay Comprehensive Plan, including applicable drainage elements; and prepare final construction
documents.
Specific Scope Details & Assumptions:
• Attend coordination meetings with Owner, if requested. Scope includes up to three (3) meetings
during project development.
• Prepare Preliminary Plans (approximately 30% complete) and documents for Owner review.
• Conduct a Preliminary Field Check meeting, if requested.
• Prepare Coordination Plans (approximately 60% complete) for use in utility coordination and
permitting. (Not a review submittal)
• Prepare Final Plans (approximately 90% complete) and documents for Owner review.
• Prepare Bid Plans (100% complete) and documents.
• Provide Bidding & Construction phase services as requested, including pre-bid Q&A and addenda,
pre -construction meeting attendance, submittal reviews, etc.
• Prepare and submit applications for project permits. Permits anticipated include Rule 5.
• Scope assumes the following:
o No Public Hearing is required.
o Lighting, roadway, landscaping design is not required.
o Traffic will be maintained on the existing roadway. No long-term roadway closures, lane
closures, or detours are anticipated.
o Scope includes details for a pedestrian crossing of 116th Street at West Park. Scope includes
optional design of a pedestrian signal or flasher at the crossing.
■ Signal design would include details and plan sheets to be incorporated into the path
construction documents.
Signal design may include traffic data collection (24-hour vehicular and pedestrian
counts) and/or formal Engineering Study analysis of signal warrants and needs, as
determined by Owner.
Signal design scope does not include any public outreach/meetings, but does include
one meeting with the City during the study development. Engineering study is
assumed to be developed based upon current -year counts.
3o+-"7
Mr. Jeremy Kashman PE
City of Carmel
116th Street Projects (Shelborne to Towne)
Plan elements shall include the following:
• Title Sheet
• Index Sheet
• Typical Cross Sections
• Plan & Profile Sheets
• Construction Details
• Traffic Maintenance Details
• Erosion Control Details
• Summary Tables
• Cross Sections
Construction Documents shall include the following:
• Bid quantity summary & Engineer's estimate of probable costs
• Project technical specifications
• Bid documents (plans, bid book)
III. CULVERT DESIGN
May 11, 2016
Develop design plans and details for a culvert replacement on 116th Street in the vicinity of West Park and
University High School. Hydraulic design shall be in accordance with City of Carmel Stormwater Technical
Standards Manual. Scope assumes culvert information (plans, specifications, quantities, etc.) will be
incorporated into a single bid package with the 116th Street Path.
Specific Scope Details & Assumptions:
• Attend coordination meetings regarding culvert design with Owner, if requested. Scope includes up
to one (1) meeting dedicated to the culvert design during project development.
• Calculate culvert hydrology
• Determine necessary size of replacement culvert based upon design flow and hydraulic performance.
• Prepare construction plan details for culvert
• Determine bid quantities and cost estimates for culvert work
• Prepare technical specifications related to culvert construction
• Scope assumes the following:
o Culvert is not a County legal drain and will not require County Drainage Board review. Scope
assumes only Carmel approval will be required.
o Wetland delineation is not included in this scope. Provision of wetland mitigation design is
not included in this scope.
o Culvert is assumed to be a pipe structure with end sections. Design of headwalls is not
included in the scope.
� Xki-1 7
'1J7
Mr. Jeremy Kashman PE
City of Carmel
116th Street Projects (Shelborne to Towne)
IV. GEOTECHNICAL SERVICES
May 11, 2016
3
Provide an evaluation of the subsurface conditions and assess the impacts of these conditions on the
proposed design and construction of the proposed culvert replacement.
Specific Scope Details & Assumptions:
• Perform two test borings at the culvert location.
• Locate the test borings using measurements from existing site features shown on plans.
• Contact Indiana 811 to arrange an underground utility line location check prior to geotechnical work.
• Perform appropriate laboratory tests including visual soil classification, hand penetrometer readings,
moisture content, and unconfined compression.
• Prepare a technical report which will include a summary of findings and geotechnical
recommendations.
V. UTILITY COORDINATION
Provide coordination of utility facility locations and any necessary adjustments to accommodate the project
in accordance with 105 IAC 13.
Specific Scope Details & Assumptions:
• Research existing records to confirm names of utility companies with facilities in or near the project
limits.
• Prepare and distribute initial notice letters to all utilities known to exist in the project area. Gather
responses and document utility replies.
• Prepare letters requesting verification of all facilities and distribute along with preliminary project
plans to all utilities known to exist in the project area. All utility replies will be documented upon
receipt and all facility and/or location corrections will be noted.
• Prepare and distribute conflict review letters with updated plan sheets to all utilities known to have
facilities within. the project limits. All replies will be documented upon receipt.
• Work Plans will be reviewed and included in plans.
• Includes all required coordination during utility relocation of existing utilities or work performed in
contract (if to be performed by project contractor).
• Provide Utility Coordination Certification and Utility Special Provisions for bid documents.
• Continue utility relocation coordination activities, as needed, until completion of construction.
• This scope assumes a maximum of thirteen (13) separate utilities are located within the project
impact area.
• This scope assumes attendance at up to two on-site utility coordination meetings and/or project field
check meetings. Also includes one field visit during utility relocation.
• The following items are NOT included in this scope:
o Field observation/inspection of utility relocations.
o Subsurface Utility Engineering (SUE) services.
E_ir' 2 l
�1
d
Mr. Jeremy Kashman PE
City of Carmel
1160 Street Projects (Shelborne to Towne)
VI. RIGHT OF WAY ENGINEERING SERVICES
May 11, 2016
Provide INDOT-style right-of-way engineering for use in land acquisition, on a per -parcel basis.
Specific Scope Details & Assumptions:
• Provide Title and Encumbrance (T&E) Reports for each parcel involved in Right of Way Acquisition.
• Prepare boundary descriptions for all proposed acquisition areas required for the Project.
• Prepare an exhibit (plat) for each parcel showing the existing land with the proposed area to be
acquired.
• Field stake -out locating the new right-of-way line for partial takings.
• The following items are NOT included in this scope:
o A separate set of right of way plans.
o Right of way acquisition services, including (but not limited to) appraising, buying, review
appraising, recording, obtaining mortgage releases, and preparing transfer documents.
PROPOSED PROJECT SCHEDULE OF SERVICES
Proposal to City
4/8/16
Notice to Proceed Anticipated
5/1/16
Topographic Survey Complete
6/1/16
Route Survey Complete
8/1/16
30% Design Submittal
8/1/16
30% Review Complete
8/15/16
Begin Right -of -Way Engineering
8/16/16
Right -of -Way Engineering Complete
10/15/16
Begin Right -of -Way Acquisition
10/16/16
60% Design Complete
11/15/16
90% Design Submittal
3/1/17
90% Review Complete
3/15/17
Tracings/Bid Package Submittal
4/15/17
Right -of -Way Acquisition Complete
4/15/17
Bid Project
May 2017
(for permitting & utility coordination; no formal review scheduled)
g -10T A
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1
STANDARD HOURLY RATES
Effective 01/01/16
STAFF TYPE RATE
Principal
$210.00
Project Manager
$145.00
Project Engineer
$108.00
Project Surveyor
$103.00
Survey Crew Chief
$96.00
Survey Tech
$73.00
RPR
$108.00
Inspector
$88.00
CAD Technician
$88.00
Administrative Assistant
$75.00
Direct Expense, including outside services, subconsultants, printing, etc. Cost + 10%
Mileage
Current IRS Rates
E)"" i B i 9 'L
Parsons Cunningham & Shartle Engineers, Inc.
Engineering Department - 2016
Appropriation ASA #2; #94-650.04; 2016 COIT Bond Fund; P.O. #33955
Contract Not To Exceed $157,900.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference; and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or. contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\ContractsTrof.SY & Goods Svcs\Engin=ring@016\PCS Eigin—, Ina ASA S2 Add9 Svcs A—d 3-27-2012 with E -Verify I.mgoagadoc:5/162016 3:31 PK
Parsotis Cunningham & Shartle Engineers, Inc:
Engineering Departmetit - 2016
Appropriation ASA #2; #9.4-650.04; 2016 COIT Bond Fund; P.O. #33955
Contract Not To Exceed $157,900.00
Exhibit "C"
(� E -Verify Affidavit
lir \�Y �lJ►..111(�1Y� r, , being first, duly sworn, deposes and says that.
he/she is familiar with and has pe sonal=knowledge of the facts herein and; if called as a witness in this
matter; could testify as follows:
L- I am over eighteen (18) years of age and ani competent to testify to the facts contained
herein.
2. I am now and -at 911 times . relevant herein ..have been employed by
�loc5orr �unn� " 1�p,YV1 i�1� En tc1�CvS Y1cj (the "Company" ). in the -position
of IreC.iCie ivy
3. I am -familiar with the employment policies, practices, .and procedures of the Company_ and.
have the authority to.act on behalf of the Company.
4. The Employer is enrolled. and participates in the federal. &Verify program and . has
..provided documentation of such enrollment and participation to: the 'City of Carmel;
:Indiana.
5.. The Company does not knowinglyemploy any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on -the °t3*� day of.
1
Printed: /
I certify under the penalties for perjury under the laws of the :United States of: America and the State of
.Indiana that the foregoing factualstatements and representations are true and correct.
•�d►cks Co ., .
Printed:
i.Yi I? �i CLQ
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NOTARY PUall •:
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IS:VCunUat.WruLSra k0-11 S1.s EuFie 1wr.l'.016%P S Eflgh=k Inc. ASA 02AMI Svcs A.,;W3.27.7012 aithH-Verity Im�u ocikc:5/1(JLOlG7:31 PMj - - - - -
Company ID Number: 436463
Approved by:
Employer
Parsons, Cunningham and Shartle Engineers, Inc.
Name (Please Type or Print)
Paula M. Groff
Title
Financial Analyst
Si �•
C�'L�i�-
Date
05/10116
Department of Homeland Secur V rification Division
Name (Please Type or Print)
Title
Signature
Date
Page 13 of 17 E -Verify MOU for Employers I Revision Date 06/01/13
E-Ver1fy-.*,,
Company ID Number: 436463
Information Required for the E -Verify Program
Information relating to your Company:
Company Name
Parsons, Cunningham and Shartle Engineers, Inc.
Company Facility Address
1924 South Dan Jones Road
Avon, IN 46123
Company Alternate Address
County or Parish
Hendricks
Employer Identification Number
35-1666629
North American Industry
Classification Systems Code
Parent Company
n/a
Number of Employees
30
Number of Sites Verified for
1
Page 14 of 17 E -Verify MOU for Employers I Revision Date 06/01/13
PCS
ENGINEERS
Parsons Cunningham & Shartle Engineers, Inc.
May 11, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
One Civic Square
Carmel, IN 46032
Re: Proposal for Professional Services:
Design Phase Services for 116th Street Path from Shelborne Road to Towne Road
Design Phase Services for 116th Street Culvert Replacement, 0.6 mile east of Shelborne Road
Dear Jeremy:
We are excited to submit to you our proposal to perform engineering services relating to the 116th
Street Path and Culvert Replacement projects. The following work elements are included in our
proposal:
- Topographic Survey - Location Control Route Survey
- Path Design & Plan Preparation - Culvert Design & Plan Preparation
- Utility Coordination - Geotechnical Investigation
- Right -of -Way Engineering - Pedestrian Signal Design
This project includes local funding for design, right-of-way acquisition, and construction. Separate fees
have been developed for the projects so that their costs can be attributed to the proper City budgets.
Currently, the PCS Engineers' scope of work as presented herein does not include the following
services; however, such services can be amended into our scope, if so desired:
• Right-of-way acquisition services, including appraisals, negotiations, etc.
• Environmental studies, documentation, and NEPA permitting.
Our total proposed fees are itemized on the following page, and a general project scope follows. We
look forward to working with you on this project! Please let us know if you have any questions or if
you require any additional information. Estimated manhours can be provided, if required.
Sincerely,
PCS Engineers
Jeffrey D. Mahan, P. E.
Vice President of Operations
cc: 16-049
1924 South Dan Jones Road Avon, Indiana 46123 317.837.9900
www.pcsengineers.com 11650 Lantern Road, Suite 227 Fishers, Indiana 46038 317.576.8416
April 14, 2016
Mr. Jeffrey D. Mahan, P.E.
PCS Engineers
1924 S. Dan Jones Road
Avon, IN 46123
Re: Proposal for Professional Services:
Geotechnical Evaluation
116th Street Culvert Replacement
Carmel, Indiana
EEI Proposal No. P1-16-277
Dear Jeff:
Lx2711-V
�i°LO/��4T/O/V
Ono
I Em Me 0 �
7770 West New York Street
Indianapolis, IN 46214-2988
317-273-1690 (FAX) 317-273-2250
2204 Yankee Street
Niles, MI 49120
269-262-4320 or 574-233-6820
(FAX) 269-262-4479
Earth Exploration, Inc. (EEI) is pleased to submit the following proposal to perform a geotechnical
evaluation for the referenced project. This proposal is in response to your request in an electronic
message on April 11, 2016.
PROJECT DESCRIPTION AND SCOPE OF SERVICES
From our understanding, representatives from the city of Carmel are planning to replace an
existing culvert along 116th Street between Shelbourne Road and Towne Road using local funds.
Based on the request, we anticipate that the new structure will consist of a deformed pipe or box
culvert, and no significant roadway improvements are anticipated. At this time, additional details of
the proposed improvements such as existing/proposed grades and construction schedule are not
known.
The purpose of our services will be to provide an evaluation of the subsurface conditions and
assess the impact of these conditions on geotechnical aspects of design. Given our involvement
with other projects in the area and based on a review of geologic information, the subsurface
conditions within the depth of interest are anticipated to consist primarily of cohesive soils of
glacial origin with sand seams. Our scope of services is planned to include:
Task 1. Performing two test borings to a depth of 20 ft each at the culvert and hand auger
soundings in the flow line. The borings will be completed using truck -mounted
equipment. The actual depths of the borings will be dependent on the observed
conditions and forthcoming details. The borings will be advanced using 3'/ -in. I.D.
hollow stem augers (AASHTO T 203) with split -spoon samples (i.e., using Standard
Penetration Test procedures [AASHTO T 206]) obtained at 2%2 -ft intervals to a depth
of 15 ft and at 5 -ft intervals thereafter. Furthermore, the borings will be backfilled at the
completion of the field work with bentonite chips (per the city of Carmel requirements)
and a pavement patch at the surface. EEI will locate the test borings using
measurements from existing site features shown on plans to be provided by you. We
will also contact Indiana 811 and the city of Carmel to arrange an underground utility
line location check and obtain a permit, respectively;
Mr. Jeffrey D. Mahan, P.E.
PCS Engineers
116th St. Culvert Replacement— Carmel, IN
April 14, 2016
Page 2
Task 2. Performing laboratory tests including visual soil classification, natural moisture content'
(AASHTO T 265), Atterberg limit determinations (AASHTO T 89 and T90), hand
penetrometer readings and unconfined compression tests (AASHTO T 208); and
Task 3. Preparing a technical report which will include a summary of our findings and
geotechnical recommendations (design and construction) for support of the proposed
culvert. -
SCHEDULE
We are typically able to mobilize within one to two weeks after notice -to -proceed. The field work is
anticipated to require one day to complete depending on weather and subsurface conditions
encountered. After the field work is completed, the laboratory testing is anticipated to take
approximately two to three weeks. We anticipate submitting a geotechnical report within two
weeks after the laboratory work is completed for total project duration of about five to six weeks.
Preliminary verbal recommendations can be provided as necessary.
FEES
We propose to provide our services on a time -and -expense basis in accordance with the attached
General Terms and Conditions and unit rates provided on the cost estimate. With that, we
estimate the cost for completing the services to be on the order of $3,630 for the geotechnical
evaluation. Please recognize that the total fee is approximate because it is based on estimated
quantities and the use of traffic control (flagmen) during our field activities. If any significant
variation develops during the course of the evaluation, we will advise you so that our efforts can
be effectively directed.
CLOSURE
Thank you for the continued business. We look forward to providing our services to you on this
project. Should you have any questions or if you require additional information, please contact us.
As formal authorization for us to proceed with the services offered, please sign and return one
copy of the enclosed proposal.
EARTH EXPLORATION, INC.
Richar D. Olson,- P.E.
President
Acceptance of EEI Proposal No. P1-16-277
Accepted by (signature):
Name (Printed):
Title:
Attachments: General Terms and Conditions Representing:
Cost Estimate
Date:
EARTH EXPLORATION, INC.
GENERAL TERMS AND CONDITIONS
FEES FOR PROFESSIONAL SERVICES
Services will be invoiced as indicated on the attached proposal and its attached fee
schedule and other attachments. ALL TIME, including travel hours, spent on the project
by professional, technical and clerical personnel will be invoiced. Unless otherwise
stated, any cost estimate presented in our proposal is for budgeting purposes only and is
not a fixed lump -sum bid. Only those costs incurred to complete a project regardless if
they are less or greater than the cost estimates will be invoiced unless prior written
notification is received to stop work. If it is apparent that the budgetary estimate is not
sufficient to complete the project in a satisfactory manner, the client will be advised as
soon as practical. Earth Exploration, Inc. (EEI) reserves the right to escalate the rates on
time and material contracts to account for increases in its direct or indirect costs, if work
extends beyond the 365 calendar days from the date of the authorization to proceed.
SCOPE OF WORK AND TIME LIMIT
The attached proposal is valid for a period of 60 days from the proposal date. The scope
of work is as identified in the proposal. If acceptance and authorization to proceed with
the work is not received within 60 days, EEI reserves the right to renegotiate the
estimated costs, schedule for completion, personnel commitments, and overall scope of
work. EEI reserves the right to renegotiate the proposal should the client choose. to alter
the scope of work from that presently indicated in the proposal.
III. RIGHT OF ENTRY
Unless otherwise agreed, the client will fumish right -of -access on the land for EEI to
perform the required explorations or other necessary investigations. EEI will take
reasonable precautions to minimize damage to the land from use of equipment, but has
not included in the fee the cost for restoration of damage which may result from our
operations. If the client desires EEI to restore the land to its former condition, this will be
accomplished, and the cost will be added to the fee.
IV. UTILITIES
In the performance of our work, EEI will take all reasonable precautions to avoid damage
or injury to subterranean structures or utilities. The client agrees to hold EEI harmless for
any damages to subterranean structures which are not called to our attention and
correctly shown on any plans furnished.
INVOICES AND PAYMENTS
Invoices will be submitted once a month and payment is due Net 30 Days from date on
the invoice. A 1% percent per month service charge will be added to all accounts more
than 30 days past due. In the event that EEI shall be successful in any suit for damages
for breach of this agreement, including nonpayment of invoices, or to enforce this
agreement or to enjoin the other party from violating this agreement, EEI shall be entitled
to recover as part of its damages its reasonable legal costs and expenses for bringing
and maintaining any such action.
SAMPLES
All samples of soil and rock, which remain after testing, will be discarded 60 days after
submission of our report unless otherwise directed by the client Upon request, we will
deliver samples to the client, shipping charges collect on delivery, or we will store them for
an agreed charge.
VII. INSURANCE
EEI maintains the following insurance in the amounts indicated:
TYPE
LIMITS
GENERAL LIABILITY
General Aggregate
$2,000,000
Products-Comp/Op Aggregate
$2,000,000
Personal & Adv. Injury
$1,000,000
Each Occurrence
$1,000,000
AUTOMOBILE LIABILITY
Combined -Single Limit $1,000,000
EXCESS LIABILITY (Umbrella)
Each Occurrence $10,000,000
Aggregate $10,000,000
WORKER'S COMPENSATION
Statutory
& EMPLOYER'S LIABILITY
Each Accident
$1,000,000
Disease -Policy Limit
$1,000,000
Disease -Each Employee
$1,000,000
PROFESSIONAL LIABILITY
Each Claim & Aggregate $3,000,000
POLLUTION LIABILITY
Each Claim $2,000,000
Aggregate $2,000,000
Insurance certificates will be furnished on request. Within the limits of said insurance, we
agree to save the client harmless from and against loss, damage, injury, or liability arising
directly from the negligent acts or omissions of ourselves, our employees, agents,
subcontractors, and their employees and agents. If the client's contractor purchase order
places greater responsibility upon EEI, or requires further insurance coverage, we if
specifically directed by the client, will obtain additional insurance (if procurable), at the
client's expense; but we shall not be responsible for property damage for any cause,
including fire and explosion, beyond the amount and coverage of our insurance. In
addition, we require that EEI be named as an additional insured in any hold -harmless
agreements against third party suits between the client or owner and any contractor who
may perform work in connection with any study or report prepared by EEI.
VIII. STANDARD OF CARE
Our professional services will be conducted in a manner consistent with the level of care
and skill ordinarily exercised by members of the geotechnical engineeringlenvironmental
services profession practicing contemporaneously under similar conditions in the locality
of the project. Under no circumstance is any warranty, expressed or implied, made in
connection with the providing of geotechnical engineering/environmental services.
IX. LIMITATION OF PROFESSIONAL LIABILITY
The client agrees to limit any and all liability or claim damages, costs of defense, or
expenses to be levied against EEI, to a sum not to exceed $50,000, or the amount of our
fee, whichever is greater, on account of any design defect, error, omission, or
professional negligence. Further, the client agrees to notify any contractor or
subcontractor who may perform work in connection with any design, report, or study
prepared by EEI of such limitation of liability for design defects, errors, omissions, or
professional negligence, and requires as a condition precedent to their performing the
work alike limitation of liability of their part as against EEI. In the event that the client fails
to obtain a like limitation of liability provision as to design defects, errors, omissions, or
professional negligence, availability of the client and EEI, to such contractor or
subcontractor arising out of a design defect, error, omission, or professional negligence,
shall be allocated between the client and EEI in such a manner that the aggregate liability
of EEI for such a design defect to all parties, including the client, shall not exceed $50,000
or the amount of our fee, whichever is greater.
X. SAFETY
Any construction review of the contractor's performance conducted by EEI is not intended
to include review of the adequacy of the contractor's safety measures in, on, or near the
construction site. The contractor will be solely and completely responsible for working
conditions of the job site, including safety of all persons and property during performance
of the work. This requirement will apply continuously and not be limited to normal working
hours.
XI. PROPRIETARY INFORMATION
The ideas or other information contained in the proposal may be proprietary and shall not
be disclosed to any parties outside of the client's representative or owner, or be
duplicated, used, or disclosed in whole or part for any purpose other than to evaluate the
proposal. Should the proposal be accepted, the client shall have the right to duplicate,
use, or disclose to the extent provided through a written agreement with EEI.
COST ESTIMATE
Geotechnical Evaluation
116th Street Culvert Replacement
Carmel, Indiana
EXPLORATORY FIELD ACTIVITIES
Mobilization and demobilization
Test boring with SPT sampling
Shelby tube sampling
ATV -mounted equipment
Rock coring
Rock core set-ups
Soundings
Pavement cores
Borehole backfill (per city of Carmel)
Road closure
Traffic control (flagmen)
Boring layout, permits and utility coordination
Per diem
Overnight living expense
LABORATORY
Visual soil/rock classification, moisture content and
hand penetrometer readings
Atterberg limits
Grain size analysis
Unconfined compression
Standard Proctor
California bearing ratio (CBR)
ENGINEERING
Analyses and report of findings
1 LS
$300.00 / LS
300.00
40 ft
$15.00 / ft
600.00
ea
$60.00 / ea
ea
day
$300.00 / day
$400.00 / ea
ft
$31.00 / ft
ea
$85.00 / ea
6 ft
$7.50 / ft
45.00
ea
$120.00 % ea
2 ea
$50.00 / ea
100.00
day
$100.00 /day
0.5 day
$600.00 / day
300.00
1 LS
$400.00 / LS
400.00
day
$60.00 / day
night
$150.00 / night
Subtotal
1,745.00
1 hr
$75.00 / hr 75.00
2 ea
$75.00 / ea 150.00
ea
$120.00 / ea
2 ea
$80.00 / ea 160.00
ea
$145.00 / ea
ea
$400.00 / ea
Subtotal $385.00
1 LS $1,500.00 / LS 1,500.00
Subtotal $1,500.00
Estimated Total $3,630.00
City®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
33955
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/12/2016
369737
Project 16 -ENG -38; Contract Date 06.01.16
PARSONS CUNNINGHAM & SHARTLE
City Engineering's Office
VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032 -
AVON, IN 46123 -
Kate Lustig
PURCHASE ID BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
4768
QUANTITY UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund: 0 COIT Bond Fund
1 Each ASA 2 -116th Street Path from Shelborne Road to Towne $145,300.00
Road and 116th Street Culvert Replacement
Sand Invnira Tn-
Skip Tennancour
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
$145,300.00
Sub Total $145,300.00
DEPARTMENT I ACCOUNT ' PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $145,300.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL No. 33955 CLERK -TREASURER
'City ofCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
JL
FEDERAL EXCISE TAX EXEMPT
33952
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/17/2016
369737
Project 16 -ENG -38; Contract Date 06.01.16
PARSONS CUNNINGHAM & SHARTLE
City Engineering's Office
VENDOR ENGINEERS INC
SHIP 1 Civic Square
1924 SOUTH DAN JONES ROAD
TO Carmel, IN 46032 -
AVON, IN 46123 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
4919
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Account., 94-650.04 Fund. 0 2016 Storm Water Bond
1 Each ASA 2 - 116th Street Path from Shelborne to Towne Road $12,600.00
Road and 116th Street Culvert Replacement
Sub Total
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
$12,600.00
$12,600.00
2016 SW Bond/G.O. Bond/
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $12,600.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL _
`THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL No. 33952 CLERK -TREASURER
Received
05-16-16P12:26 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: May 10, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman 'MK
Department of Engineering
RE: PCS Engineers, Inc. Additional Service Amendment
One additional service amendment is needed for PCS Engineers, Inc. for the June 1St, BPW meeting,
please.
Attached please find PCS Engineers' scope of work and purchase order.
Contract Information:
Project Name .ASA #2; 116th Street Path from Shelborne Road to
Replacement
Vendor:
PCS Engineers, Inc.
Amount:
$157,900.00
Appropriation:
P.O. 33955; 2016 COIT Bond
P. CO. :3-3 i52Signature:
.,
Cheryl A. Cunningham, PE
Address:
1924 S. Dan Jones Road
Avon, IN 46123
Phone:
317/837-9900
Email:
cheryl(aD-pcsengineers.com
Towne Road and 116th Street Culvert
2 0 1 b 5 -to r rv) 8 0 end
May 12, 2016
Ms. Cheryl A. Cunningham, P.E.
Mr. Jeffrey D. Mahan, P.E.
PCS Engineers, Inc.
1924 South Dan Jones Road
Avon, IN 46123
L -i
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #2, P.O. #33955
p p . dr339' 5 2 -
Dear Cheryl and Jeff:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with PCS Engineers, Inc. dated June 1, 2016, I have requested and received from you the proposed scope of
services and fee estimates for the following work task:
Additional Service Amendment #2 - 16 -ENG -68; 116th Street Path from Shelborne Road to
Towne Road and 116th Street Culvert Replacement
Professional Engineering Services
Not to Exceed: $157,900.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
Jerem Ka an, P.R.'
City Engineer
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering@carmel.in.gov
Reviewed and approved by:
S. C. En elking
FAx 317.57DWr of Administration