VS Engineering/Eng/80,400/Adl Serv #1/121st Street Small Structure ReplacementsVS Engineering, Inc.
Engineering Department - 2016
Appropriation #94-650.04 2016 Storm Water Bond;' P.O. #33943
Contract NTot,To Exceed $80,400.00 $ O
JAO
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and VS Engineering, Inc. (the ``Professional'), as City Contract dated June 1, 2016 shall
amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the. E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Professional shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL; INDIANA VS Engineering, Inc.
by and through its Board of Public
Works and Safety
By- By:
mes Brainard, Presiding Of ' r Authorized 8i9natde
D,ate:
11 eg, z��,-4Sanjay B. Patel, PE
Printed Name
Mary AnKBurke, mb r f�
Date-
k& -f tS. Watson, Member
Date:
President
Title
FID/TIN: 35-1494479
Last Four of SSN iff Sole Proprietor: Date: 6- / a- y / -20i
efi"ristine Paui6yy Cl��rk}}T�reasurer
Date: I // /11A
is,Xmv-dalProLScs Engin—ing. Inc Adds S—A-14347-201z,ithIwI Phil
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- I I1 Civil • Structural • Transportation • Environmental
EXHIBIT A - SCOPE OF SERVICES
Date of Proposal: May 17, 2016
Project Description: 1215` Street Small Structure Improvements, Carmel, Indiana
Project Intent:
Several drainage structures along 1215' Street in west Carmel are in disrepair. In order to improve
drainage and create a safer roadway, these structures will be improved or replaced. There are
two existing concrete box culverts, a small CMP culvert, and a concrete end section included in
the project, as shown in Exhibit A.
The project will utilize 100% Local funds. The intent of this project is to design and
construct the proposed improvements within existing right-of-way and acquired easements or
right-of-way.
Field Surveying Services
A. VS shall survey the project location and provide one set of original field notes, all field
survey data collected via electronic media, and one set of master drawings. VS shall obtain
section corner, right-of-way, easement, and state plane coordinate information as
necessary to satisfactorily complete the basic field survey services described herein within
the project limits. VS work shall be in accordance with Indiana Code (I.C. 25-21.5); Indiana
Administrative Code (865 I.A.C. 1-12); and the Design Manual, Indiana Department of
Transportation, Part III, Location Surveys (Survey Manual), a copy of which is on file with
INDOT. If there is any conflict between I.C. 25-21.5, 865 I.A.C. 1-12, or the Survey Manual,
the order of precedence shall be:
1. I.C. 25-21.5,
2. 865 I.A.C. 1-12, and
3. Survey Manual
B. Electronic files including the following shall be prepared and submitted by VS as directed by
client:
1. Finished plan view of topographic survey in AutoCAD .dwg format
2. 1 -foot contours in AutoCAD .dwg format
3. TIN used to create contours as derived from Civil 3D in .xmI format
4. Electronic points file in .txt or .xml coordinate format.
5. Survey Book in .pdf format.
C. The signature, seal, and registration number of the land surveyor, registered in the State of
Indiana, who was in responsible charge of the survey, shall be affixed to the survey book
submitted. In addition, VS shall complete the field survey as summarized below and as
directed by the Client. The project area to be field surveyed is described as follows:
Survey Limits (See Exhibit B)
121St Street Structures
Survey 4 locations for culvert replacement. Each location will consist of survey 25 feet
on each side of the centerline of the ditch from a point 40 feet south of the centerline of
1215' Street to a point 40 feet north of the centerline of 1215' Street
A
4275 North High School Road Indianapolis, Indiana 46254
(317) 293-3542 Tel (317) 293-4737 Fax—����
www.vsengineering.com
1215` Street Small Structure Improvements
Carmel, Indiana
Scope of Services
May 17, 2016
Additional Survey will be gathered as described below:
1. 12" CMP - Structure A — 210 feet east of the Boone Co. line.
No Additional Survey.
2. Culvert 139 - Structure B — 450 feet west of the centerline of Auburn Creek
Crossing.
Inverts for the pond outlet to the north and the corrugated plastic pipe to the
south.
3. Culvert 32 - Structure C — 650 feet east of the centerline of Auburn Creek
Crossing.
Inverts for the concrete pipe to the south.
4. Culvert 140 - Structure D — 35 feet west of the centerline of Abney Highland
Drive.
Manhole location and inverts to the south and the distance from the north end of
the culvert to the change to a pipe inside the culvert.
D. Obtain last deed of record, subdivision plats, and section or auditor plats for all properties
within the project limits from local and state agencies. The property information shall include
parcel number, property owner's name, mailing address and property location. VS shall
provide a listing of all property information, deeds, plats, and maps.
E. Send out survey notices together to all property owners within the project area. All survey
notices and questionnaires shall be approved by Client prior to distribution.
F. Establish Primary Horizontal Control within the project limits such that the survey base
line(s) can be re-established during construction. The coordinate system used will be a local
ground system referenced to the East Zone of the Indiana State Plane Coordinate System,
NAD83 (2011).
G. Establish on-site elevation using NGS, DNR or Hamilton County Surveyor's benchmarks
and GPS. Set temporary bench marks within the project limits such that elevation datum
can be re-established during construction.
H. Tie in the survey base lines to available USPLSS section corners and/or existing
property/right-of-way monumentation. All necessary section corners will be located or re-
established to adequately define property lines along the limits of the project.
Plot right-of-way and property lines based on observed physical evidence and record
documents acquired from local government agencies.
Coordinate with all utility companies to locate and mark their utilities in field. VS shall notify
the utilities via the call before you dig notification system (Indiana Underground Plant
Protection Service (I.U.P.P.S.)). VS shall verify that each utility has field located their
facilities during the course of the design survey. The existing facilities located, at the time of
the field survey, shall be incorporated into the design survey. In addition, VS shall provide
listing of all utilities and all information available for that utility including address, and
telephone number.
K. Perform design survey in sufficient detail to obtain topographic data, buildings, walls, walks,
signs, vaults, and natural and man-made features, as evidenced by facilities at the ground
surface and marks by others, necessary for the development of project plans, including all
potentially affected trees, 6 inches in diameter and greater, identified by size.
L.
Take cross sections at specified intervals across the right-of-way of public roadways and or
the project limits (as described above) whichever is further out. Additional cross sections
2�
1215 Street Small Structure Improvements May 17, 2016
Carmel, Indiana
Scope of Services
shall be taken at intersection of streets, roads, railroads, driveways, etc. Obtain elevations
of all existing structures such as drainage culverts, utilities and other structures. Spot
elevation data will be provided at:
M. Indicate spot elevations at all, break in grade, ramps, area ways, tree grates, etc. within the
project limits, and at top and bottom of curb.
N. Provide a listing of all symbols, notations and legends used in the field survey. VS shall
furnish a hard copy together with all field survey information collected on electronic media.
VS shall also prepare master drawings (1 -foot contours) from data collected in topographic
survey using AutoCAD Civil 3D and shall submit a hard copy together with electronic -
format. VS shall delineate and label the location of all buildings, structures, fences, railings,
signs, walls, walks, paved areas, curbs and other permanent structures and existing
improvements. VS shall outline all building edges, insets and projections, and below grade
structures such as vaults, basements, and areaways where applicable, as evidenced by
facilities at the ground surface and marks by others.
Desiqn Services
The Project is assumed to consist of:
12" CMP - Structure A — Rehabilitation of CMP culvert.
Culvert 139 - Structure B — Removal of box culvert and replacement with pipe culvert.
Culvert 32 - Structure C — Removal of box culvert and replacement with pipe culvert.
Culvert 140 - Structure D — Removal of headwall and replacement with pipe culvert.
A. Data Collection
Data collection and analysis activities shall include gathering and analyzing all
necessary and relevant maps, reports, data and any other applicable information
relative to the Project including, at a minimum, the following:
a. Available existing planning studies, drainage reports, and as -built plans provided
by Owner.
b. Existing topographic, soil, flood, wetland, utility, and land use maps obtained by
Engineer.
c. GIS maps of relevant information provided by Owner.
d. Engineer shall provide photo documentation of relevant features in the Project
area, some of which may be used to show and support analysis and design in the
Contract Documents.
e. Engineer shall complete a site visit to gain a better understanding of the Project
area and to meet with and discuss the Project with Owner.
f. Field survey completed at each site, as discussed above.
2. All public outreach is assumed to be completed by the City of Carmel. Data collection
and analysis activities do not include any coordination with or outreach to any
residents.
B. No Geotechnical Investigation is included in the Project at this time. If it is determined that a
Geotechnical Investigation is necessary, the City of Carmel will be notified and the services
can be provided. A cost is provided in Exhibit C for budgetary purposes.
C. Hydrologic and Hydraulic Analysis
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121St Street Small Structure Improvements
Carmel, Indiana
Scope of Services
May 17, 2016
VS will performed a hydrologic analysis to determine the demand created on the
existing and proposed improvements by the upstream watershed.
a. Watershed delineation
b. Watershed characteristic evaluation
c. Design storm determination
d. Design flow determination
VS will perform a hydraulic analysis to determine the capacity of the existing and
proposed improvements.
a. Pipe and/or channel characteristic evaluation
b. Scour protection evaluation
c. Headwater analysis
d. Overtopping analysis
D. Utility Coordination
1. VS shall conduct office reviews, field inspections, investigations, and meetings as
needed for utility relocations adjustments. VS shall provide legal notice before entering
private property. VS shall prepare agreements and authorization letters for utility
relocations/adjustments.
After Preliminary Plans, VS shall distribute plans with a tentative project schedule to
the utility companies. Also, VS shall request submittal of relocation plans with an
estimated relocation schedule. All plan revisions affecting utilities must be sent to the
affected utilities.
VS shall obtain written documentation from all utility companies whether relocations
are required or not.
4. VS shall review relocation plans and schedules and submittals to verify that all
conflicts are resolved. At the appropriate time, the City of Carmel will provide written
notice for the utility to proceed.
5. VS shall distribute two copies of the written notice to the utility to proceed with
approved relocation plans to the City of Carmel.
6. VS shall provide the following items for all utilities within the project limits to the City of
Carmel prior to bidding:
a. Utility contact with phone number
b. Utility relocation plans and/or description of relocation if relocation is necessary
c. Total schedule for relocation, if relocation is necessary, including material delivery,
weather restraints, pre -work requirements, coordination issues, need for right-of-
way staking and construction time
7. Coordination for a Utility Coordination Meeting is not included in this Project.
E. Contract Documents
Contract Documents will be developed for bidding of the Project.
a. Design plans will include:
1. Existing Conditions
2. Site Layout
3. Erosion Control
4. Maintenance of Traffic
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1215 Street Small Structure Improvements May 17, 2016
Carmel, Indiana
Scope of Services
5. Plan and Profile
6. Details
b. Technical Specifications will be developed and included. All Front -End Documents
are assumed to be provided by the City of Carmel.
c. An Opinion of Probable Cost will be developed and included with each design
submittal.
2. The following design milestones will be made as part of this project:
a. Preliminary Plans (40% Design)
b. Field Check with Known Utilities Invited
c. Final Plans (95% Design)
d. Construction Plans (100% Design)
F. No IDEM Rule 5 Erosion Control Permit is included in the Project since the disturbance will
be less than one acre and the upstream watershed is less than one square mile. No other
permits are expected to be required for the Project.
G. Bidding Phase Services
VS shall provide bidding assistance for one construction contract bidding, which includes:
1. Prepare bid advertisement for the City of Carmel to publish.
2. Print and distribute plans and specifications (12 copies) and track plan holders.
3. Receive and respond to contractor inquiries regarding bidding documents.
4. Issue addenda to Bid Documents
5. Conduct one (1) pre-bid meeting
a. Attend pre-bid meeting
b. Prepare and distribute addenda and meeting minutes.
6. Prepare bid recommendation
a. Receive and review bids for responsiveness.
b. Prepare bid tabulation and make recommendation to the City of Carmel
regarding award of construction contract.
7. Attend bid opening, and contract award meeting.
8. Conduct one (1) pre -construction meeting.
a. Attend pre -construction meeting.
b. Prepare and distribute addenda and meeting minutes.
Construction Phase Services
A. VS shall provide engineering services to the City of Carmel during construction, including:
A. Review the initial construction schedule. Ongoing management of the construction
schedule is assumed to be completed by others.
B. Prepare for and attend one Preconstruction Meeting in the City of Carmel. Provide
meeting minutes and answer contractor questions, as needed.
C. Review necessary shop drawings provided by others, including:
a. Receive shop drawings and falsework drawings. Check for completeness.
b. Review approved shop and falsework drawings, specifications, and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
Contract Documents.
'ERRS
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1215` Street Small Structure Improvements
Carmel, Indiana
Scope of Services
Schedule
VS is committed to the following project schedule
1. Notice to Proceed
2. Project Kickoff Meeting
3. Field Survey and Data Collection
4. Preliminary Plans (40% Design)
5. Field Check
6. Final Plans (95% Design)
7. Construction Plans (100% Design)
8. Advertise for Bids
May 17, 2016
Days from NTP
to Task Completion
0
7
45
90
105
120
150
TBD
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121" Street Small Structure Improvements May 17, 2016
Carmel, Indiana
Scope of Services
— PROFESSIONAL FEES
For the field surveying, design, and construction phase services, a fee summary is
provided below.
Task
Lump Sum
Fee
Field Surveying
$12,500
Design
$32,200
Utility Coordination
$5,200
Bidding Phase Services
$6,500
Construction Phase Services (Hourly, Not -to -Exceed)
$4,000
Total
$60,400
As -Needed Task
Hourly, Not -
to -Exceed
Geotechnical Engineering
$20,000
Any services provided by VS beyond those specified will be considered additional
services and will be only be conducted under written Notice to Proceed by the City of
Carmel.
No more than one invoice per month shall be submitted and shall be based on the
percentage of work completed.
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VS Engineering, Inc.
Engineering Department - 2016
Appropriation #94-650.04 2016 Storm Water Bond; P.O. #33943
Contract Not To Exceed $80,400.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Professional is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i)
Professional is enrolled and is participating in the E -verify program, and (ii) Professional does not knowingly employ any
unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the
Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E -Verify
program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's
authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require
any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any
unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Professional shall
maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of
the certification to the City within seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or
retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized
alien, Professional shall terminate the employment. of or contract with the unauthorized alien within thirty (30) days ("Cure
Period"). Should the Professional or any subcontractor of Professional fail to cure within. the Cure Period, the City has the right
to terminate this Agreement without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\Con1mc1s\Prof.SvC & Goods Svcs\En&mrwg@016\VS Engineering, I-. Add9 S— Amend 3-27-2012 wi0i E -Verify Impage.dm:5120/2016 1:41 PM
VS Engineering; Inc.
Engineering Department - 2016
Appropriation #94-650.04 2016 Storm Water Bond; P.O. #33943
Contract Not To Exceed $80,400.00
Exhibit "C"
E -Verify Affidavit
Sanjay B. Patel , beim first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I air now and gat all times relevant herein have been employed by
VS Engineering, Inc.the "Company") ( p y") in the position
of President
3. I am familiar with 'the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer- is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana,
5. The Company does not knowingly employ any unauthorized alienis.
FURTHER AFFIANT:SAYETH NOT.
EXECUTED on the 24th day of May 12016 .
Printed: Sanjay B. Patel, PE
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations y true and correct.
Printed:,VAndow L. Bender, PE
[S*AC..1 a 1-,T.f,S-, n G -dl 5.•<alEog;nceringC?OlmvS Ea fi — dk,. u,;. V I S— A-ud 3.27-2012 Mfl, e.Wdfy I gunj Ai=51.0:2016 1:41 rail
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Company ID Nurr ber; 544566
To be accepted as a participant in E -Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E -Verify at 888-464-4218.
Employer VS Ex igineering, Inc.
I ichard Pierce
'Name (PleaseType or Pdnt) _.._..._......_.._........... ...... ..................
...._
i
Electronically SiL. ned04/17
_._.. - /2012
I
;Date
_..... _ _............-..__,...._......
i
;Department of HIc meland Security – Verification Division
USCIS Verifica ion Division
Name(Please Type—or rint - __..._..._._......._.... _�._..------....__.. _....._..._.._...__........_. _..__
Electronically Si ned `04!17/2012
ignature---_-_ _____.._______..._._._---_._-.----a—_____...-..�__.-.-_.._•--.--.____...-------__._--___..__..
!Date
Information Required for the E --Verify Program
Information relating to your Compa—y_ _
- - CD
.m_pany NameNS Engineering, Inc.
------
.-...._.„ . _...... _—_._
�- --- ..
Com an F cilit Address-
] 275 N. High School Road
i
!Indianapolis, IN 46254
Company Alternate
Address:
I I
i
Counor Parish: !MARION
--.._ Y..__._._...._.._...
Employer Ic entification I
Number: 135149447
Page 12 of 131 E -Verify MOU for Employer I Revision Date 09!01109 www.dhs.gov/E-Verify
♦A
Company ID Num err: 544566
North Ameri, an Industry
Classificat.i Systems
'n Code: 41
Ad m inistrator:
Number of Em loy 20 to 99
Number of Sites Verified
for 1
i kre you verifying for more than 1 site? If yes, please provide the number of sites verified for
"n each State:
INDIANA t site(s)
Information r
questions or
Name:
Telephone Num
E-mail Address:
Name:
Telephone Num
E-mail Address:
Name:
Telephone Num
E-mail Address:
3 to the Program Administrator(s) for your Company on policy
tional problems:
Sanjay B Patel
(317) 293 - 3542 ext. 117
sbpatel@vsengineering.com
Richard L Pierce
(317) 293 - 3542 ext. 120
rpi a rce@vsengi nee ring.com
Ameetrice Smalls
(317) 293 - 3542 ext. 149
asmalls@vsengineering.com
Fax Number: (317) 293 - 4737
Fax Number: (317) 293 - 4737
Fax Number: (317) 293 .4737
Page 13 of 13 1 E-Verio MOU for Employer I Revision Date 09101(09 www.dhs.gov/E-Verify -
((�
Cityo�jj-Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
33943
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION N0.
VENDOR N0.
DESCRIPTION
5/20/2016
`
364215
Project 16 -SW -74; Contract Date 06.01.16
V S ENGINEERING, INC
City Engineering's Office
VENDOR 4275 NORTH HIGH SCHOOL ROAD
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46254 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS FREIGHT
5055
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Account., 94-650.04 Fund. 0 2016 Storm Water Bond
1 Each ASA 1 - 121st Street Small Structure Improvements $80,400.00 $80,400.00
Sub Total $80,400.00
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
F `�
2016 SW Bond/G.O. Bond/
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT '
PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $80,400.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
P
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BYIN
-c.�.��
TITLE
`
CONTROL No. 33943 CLERK -TREASURER
LETTER OF TRANSMITTAL
Date: May 20, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman
Department of Engineering
RE: VS Engineering, Inc. Contract
An Additional Service Amendment is needed for VS Engineering, Inc. for the June 15' BPW meeting,
please.
Attached please find VS Engineering's scope of work and purchase orders.
Contract Information:
Project Name
1215' Street Small Structure Improvements Project
Vendor:
VS Engineering, Inc.
Amount:
$80,400.00
Appropriation:
P.O. 33943; 2016 Storm Water Bond
Signature:
Sanjay Patel, PE
Address:
4275 N. High School Road
Indianapolis, IN 46254
Phone:
317/293-3542
Email:
sbpatel(uD-vsengineering.com
VS ENGINEERING, INC.
Civil • Structural • Transportation • Environmental
May 17, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
Carmel Engineering Department
City Hall, One Civil Square
Carmel, Indiana 46032
Re.: 121St Street Small Structure Improvements Project
Dear Mr. Kashman:
VS Engineering, Inc. is delighted to respond to your request for proposal for the
Ditch Road Multi -Use Path project. Please find enclosed for your review and
consideration our design fee proposal for the project.
I appreciate the opportunity extended by you and your staff in submitting this
proposal and look forward to providing the highest caliber of professional
services to the City of Carmel.
Respectfully Submitted,
VS ENGINEERING, INC.
Sanjay Patel, P.E.
President
Enclosures
4275 North High School Road Indianapolis, Indiana 46254
(317) 293-3542 Tel (317) 293-4737 Fax
www.vsengineering.com
May 20, 2016
Mr. Sanjay B. Patel, P.E.
VS Engineering, Inc.
4275 North High School Road
Indianapolis, IN 46254
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #1, P.O. #33943
Dear Sanjay:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with VS Engineering, Inc., dated June 1, 2016, I have requested and received from you the proposed scope
of services and fee estimates for the following work task:
Additional Service Amendment #1— 121" Street Small Structure Improvements - Design
Not to Exceed: $80,400.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
JereW:K K shman, P. .
City Engineer
Reviewf,d and approved by:
S. t. Engelkin
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov