CrossRoad Engineers ASA 14 - Keystone Parkway and 96th Street ROW Acq. Services 222 in 1I ii 4'' n B CI 2
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DAMES BRAINARD, MAYOR
July 20, 2016 •
Mr. Trent Newport
CrossRoad Engineers, PC
3417 S. Sherman Drive
Beech Grove, IN 46107
RE: Notice-To-Proceed; Project 16-ENG-05; Keystone Parkway and 96th Street Right of Way
Acquisition Services—Parcels 1-27,29-31, 33-35, 37,45
Dear Trent:
Please let this serve as the official Notice to Proceed with the City of Carmel for Keystone
Parkway and 96t1i Street Right of Way Acquisition Services. This contract agreement was signed
at the Board of Public Works and Safety meeting held July 20, 2016 and is subject to the granting
of this"Notice to Proceed."
Sincerely,
/ l7
Jeremy Kashman
City Engineer
Cc: Mike Maurovich,American Structurepoint
Skip Tennancour, American Structurepoint
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov
CrossRoad Engineers,Y.C.
Engineering Department- 2016
Appropriation: ASA#14;#94-650.04:Y.O.#34001:2016 COLT Bond C)R°In
Contract Not To Exceed $6 18.353.00 411 +a,.
✓4OT+
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional"), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall certify that in signing this document, it does not engage in investment activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Cross Road Engineers, P.C.
by and through its Board of Public
Works and Safety
By: By:
&lb fA.
James Brainard, Presiding Officer Auth ' e r
Date:
if)/ a....,/,‘Lfi,e,
Printed Nate
Mary A Burke, Member2 �, '
Date: /�-�� V f � Pra Cli t4,4'
Title
Lori S. Watson/ ember FID/TIN: 35" I 6 333 I
Date: \" `7/->-`'/r c
Last Four of SSN if Sole Proprietor:
ATTEST.
Date: (zf I(,
ChriDateslin S. �t er%
.2e G/66
IS:tC.+tURY..U4.4.S.':+6:to J S‘'..'rnoicerstat)16'La.n.Krthl ASA 414 AM 55,Ani-a!3.7-1"11 N11I1 I+Y YlI)Wn}'14,1,:',1_'^"IR 3,24 PMI
41**
July 11 2016 iv
/ 4
, r
CROSSROAD
ENGINEERS,PC
Mr. Jeremy Kashman, City Engineer
City of Cannel
One Civic Square
Carmel, IN 46032
RE: Keystone Parkway&96th Street
RW Acquisition Services Fee Proposal
Parcels 1-27,29-31, 33-35, 37, 45
Dear Jeremy:
CrossRoad Engineers is pleased to prepare this fee proposal to provide right-of-way acquisition
services required for the above listed parcels for this project. This proposal has been prepared
based upon our meetings, discussions and the information supplied by the design team for this
project.
Our work will include the Right-of-Way Acquisition Services required for this project. All of this
work will be based on the construction plans provided by CHA Companies. The attached
spreadsheet represents an estimate of the services that will be required for the above listed
parcels.
Thank you for allowing CrossRoad Engineers this opportunity. If, during your review of this
proposal, you have any questions concerning the scope items or proposed fee, please call me at
(317) 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
/7-f
Trent E.Newport, P.E., L.S.
President
ExHiBIT _-A
i 0 C3
3417 Sherman Drive • Beech Grove, Indiana 46107 ® Tel 317.780.1555 0 Fax 317.780.6525
r
I
CROSSROAD
R/w Acquisition Services ENGINEERS,PC
(Parcels 1-27,29-31, 33-35, 37, 45)
Keystone Parkway & 96th Street
City of Carmel
Work Item Quantity Fee Total Fee
Abstracting(no insurance included)(1) 42 each See attached $20,020.00
Abstracting(title updates)(1) 42 each $150.00 $6,930.00
Title Update and Guaranty(1) 33 each $250.00 $9,075.00
Right of Way Engineering 42 each See attached $114,100.00
Appraisals(1) 42 each See attached $124,823.00
2nd Appraisals (acquisition over$25,000)(1) 33 each See attached $108,790.00
Negotiations(1) 42 each $1,725.00 $79,695.00
Relocations ill 4 each $3,550 $15,620.00
R/W Management 42 each $1,000.00 $42,000.00
Partial Mortgage Release &Recording Fees(2) 42 each See attached $61,600.00
Deed Recordation(includes Document&Title Review) 42 each $350.00 $14,700.00
R/W Staking(3) 42 each $500.00 $21,000.00
ESTIMATED TOTAL FEE $618,353.00
NOTES: (1) This is a subcontracted item and the fee shown here is estimated. The final cost will consist of
the actual invoiced amounts from the subcontractor plus a 10% mark-up for task coordination and
administrative efforts.
(�) These are fees that will be incurred for partial mortgage releases, recordations,etc., and the fee is
unknown. The final cost will consist of the actual fees charged plus a 10% mark-up for task
coordination and administrative efforts.
(3) CrossRoad Engineers will provide field staking for the proposed right-of-way and/or easement
parcels if requested by the City or if requested by either the appraising or buying subconsultants
providing services on any of the bond projects. This work will include adequate field staking to identify
the proposed right-of-way and/or easements. Only those parcels actually staked will be invoiced.
(4) At the request of the City,we will provide any additional right of way staking that may be required
by the various utility companies in order to expedite utility relocation efforts prior to construction
within the bond areas. This field work for utility relocations will be provided on an hourly basis in
accordance with our schedule of Hourly Billing Rates. Our current schedule is attached.
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CrossRoad Engineers,P.C.
Engineering Department-2016
Appropriation: ASA#14;#94-650.04;P.O.#34001;2016 COIT Bond
Contract Not To Exceed$618,353.00
EXHIBIT"B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and (ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist.
IS:1Conracls'Prof.Svrs&Guilds SvcslEngureering120161CrussRond ASA#14 Add7 Svcs Amend 3-27-2012 with E-Vcnfy Imrguagc.dre:7l122016 3:24 PM)
CrossRoad Engineers,P.C.
Engineering Department-2016
Appropriation: ASA#14:#94-650.04;P.O.#3400I;2016 COIT Bond
Contract Not To Exceed$618,353.00
Exhibit "C'
E-Verify Affidavit
CV' J'T t k a , being first duly sworn, deposes and says that
he/she is f�niliar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1, I am over eighteen (18) years of age and any competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Cyr`o55 2oaxe rS 1 �C (the "Company") in the position
of \J► ca.." Pl cLet-
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel.
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the tZ44' day of , 20 ( 6.
Printed: &rej . 1 [ k_0
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: 4144
ISr itr4,torn4.S.;.h 0+.1.S,,lingurccrur,Q01(a i.n.R..1 MA A,h17 Sam Aocml 3-M2U12 with E'.'i,ily langua,:cah-702(2m6 3o24 Pali
f.,30 .fi r
Company ID Number: 440231
To be accepted as a participant in E-Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E-Verify at 888-464-4218.
Employer CrossRoad Engineers,PC
Jill Newport
Name(Please Type or Print) Title
Electronically Signed 08/1512011
Signature Dale
Department of Homeland Security—Verification Division
USCIS Verification Division
Name(Please Type or Pnnt) Title
Electronically Signed 08/15/2011
ignature Date
Information Required for the E-Verify Program
Information relating to your Company:
Company Name•CrossRoad Engineers,PC
Company Facility Address•3417 Sherman Drive
Beech Grove,IN 46107
Company Alternate
Address: 417 Sherman Drive
Beech Grove,IN 46107
County or Parish MARION
Employer Identification
Number 351963331
Page 12 of 13 I E-Venfy MOU for Employer Revision Date 09/01/09 www.dhs.gov/E-Verify
T� S�
Company ID Number: 440231
North American Industry
Classification Systems
Code: 541
Administrator:
Number of Employees: 20 to 99
Number of Sites Verified
for: 1
Are you verifying for more than I site? If yes, please provide the number of sites verified for
.in each State:
. INDIANA 1 site(s)
Information relating to the Program Administrator(s) for your Company on policy
questions or operational problems:
Name: Jill A Newport
Telephone Number: (317)780-1555 ext. 120 Fax Number: (317)780-6525
E-mail Address: jnewport crossruadengincers.com
Name: Walter E Charles
Telephone Number: (317)780-1555 ext. 115 Fax Number: (317)780-6525
E-mnil Address: echarles(acrossroadengineers.eom
Page 13 of 13 I E-Verify MOU for Employer I Revision Date 09/01109 www.dhs.gov/E-Verify
Received
07-12-16A11 :59 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: July 11, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman A-
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the July 20`h BPW meeting,
please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name:ASA 14— Keystone Parkway and 96`h Street Right of Way Acquisition Services
Parcels 1-27, 29-31, 33-35, 37, 45
Vendor: CrossRoad Engineers, P.C.
Amount: $618,353.00
Appropriation: P.O. 34001; 2016 COIT Bond
Signature: Chip Charles
Address: 3417 South Sherman Drive
Beech Grove, IN 46107
Phone: 317/780-1555
Fax: 317/780-6525
Email: ccharles(c�crossroadengineers.com
Aolorke
1: MS 11 a a :1 :IE
I, ::: :: mnim : ig:
1 1
July 11,2016 CI 4' EL�... .
DAMES BRAINARD, MAYOR
Mr. Chip Charles,P.E.
Mr.Trent Newport,P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove,IN 46107 •
RE: Additional Service Amendment#14, P.O. #34001
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#14— Keystone Parkway and 96th Street Right of Way Acquisition
Services—Parcels 1-27,29-31,33-35,37,45
Not to Exceed: $618,353.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. # shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions,please give me a call.
Sincerely,
emy .Kashman,P.E.
City Engineer
Reviewed andapproved by:
S. C. Engelking
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
ENTAIL engineering@carmel.in.gov
City of INDIANA RETAIL TAX EXEMPT
1 LI, 1► IarrJrie CERTIFICATE NO.0031201550020 Page 1 Of 9000/// _ .-- PURCHASE ORDER NUMBER
ONE CIVIC SQUARE FEDERAL EXCISE TAX EXEMPT
CARMEL,INDIANA 46032-2584 35-6000972 34001
THIS NUMBER MUST APPEAR ON INVOICES,A/P
;FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
VOUCHER,DELIVERY MEMO,PACKING SLIPS,
(JRCHASE ORDER DATE DATE REQUIRED SHIPPING LABELS AND ANY CORRESPONDENCE
No DESC
REQUISITION NO.
7/11/2016 VENDOR .
RIPTION
068025 Project 16-ENG-05;Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
! City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO
BEECH GROVE, IN 46107- Carmel, IN 46032-
PURCHASE ID BLANKET CONTRACT
Kate Lustig
6423 — _ PAYMENT TERMS
FREIGHT `
QUANTITY J f UNIT OF MEASURE 1
DESCRIPTION
Department: 2200 _
Fund: COIT Bond Fund { UNIT PRICE EXTENSION _---
Account: 94-650.04 — -.__ __
1 Each ASA 14-Keystone Parkway and 96th Street Right of Way
Acq. Svs. Parcels 1-27,29 31,33-35,37,45 $618,353.00 $618,353.00
Sub Total $618,353.00
, ,' as ;x , , 7 ,
Send Invoice To: M
City-Ergineering-s-Gffiee- 51,-,t7 e,,r- c.. C (.1 r' . ..'< , i ' �'
�r
Kate'I_ZxsYt'g A.r,s.-, c o..-> .a f t-,c tl•-=�,;.f-7 C.,.,Yl-'I
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C�etr-IaV�--4F032i a vv tt� � t .,, �„ � -
[ DEPARTMENT PLEASE INVOICE IN DUPLICATE
_ = . ACCOUNT - - ._--
e PROJECT
PROJECT ACCOUNT I AMOUNT
SHIPPING INSTRUCTIONS •
PAYMENT'SHIP
'SHIP PREPAID $6. `AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMB R1I$MADE3AoO
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`C.O.D.SHIPMENT CANNOT BE ACCEPTED. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY _ _.. F
` 'CONTROL NO. 34001 TITLE
CLERK-TREASURER