Braden Business Systems, Inc/Police/4,630/Copier Lease & Monthly Maintenance Fees Braden Business Systems,Inc.
Police Department-2016
Appropriation 43-530.04;P.O.433974 4 \
Contract Not To Exceed S4,630.00
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
���
THiS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Braden Business Systems, Inc. an entity duly
authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT,ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-530.04 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards. Vendor will not perform any of the Services detailed in Exhibit A prior to obtaining a
written Notice to Proceed from the City. Upon receiving a Notice to Proceed, the Vender shall perform only
those Services specifically detailed in the Notice. If the Vender desires clarification of the scope of any
Notice to Proceed, the Vendor shall obtain such clarification from the City in writing, prior to performing the
service set forth in the Notice to Proceed. Any services performed without the City's prior express written
authorization will not be compensated.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Four Thousand Six Hundred Thirty Dollars ($4,630.001 (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so
long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached.Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to •
Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
(X:1Conimd,?rol.$ro6 it Goods SvcdPollcc Degt2616Hradrn Business S2acros LEASE Goods old Scoicczdoc<:6/2i12u7161117 AM
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Braden Business Systems,Inc.
Police Department-2016
Appropriation 43-530.04;P.O.#33974
Contract Not To Exceed S4,630.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner.Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services,
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10)days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c)fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or(d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty(30)days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
IX:LCo u oo WmfSscs 8 Goods Sscs%Polix DepUd 161Briden Dasincts Symms LEASE Goods and Senim.down/24/2016 11.37 AMA
2
Braden Business Systems, Inc.
Police Department-2016
Appropriation 43-530.04;P.O.#33974
Contract Not To Exceed$4,630.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal,-state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes.This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY
Pursuant to 1.C. §22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
ix won ,,,,,,.S.cs d:foods Sres1Pofia Dcp020168radoo Bosoms S,Io os LEASE Goods and Salim doc)24/1016 11.37 AM]
3
Braden Business Systems, Inc.
Police Department-2016
Appropriation 43-530.04;A.O.#33974
Contract Not To Exceed$4,630.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions.The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law,such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same,and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
One Civic Square Corporation Counsel
Carmel, Indiana 46032 Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Braden Business Systems, Inc.
9430 Priority Way West Drive
Indianapolis, Indiana 46240
Telephone: 317-580-0100
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof,as appropriate.
IX:tConmrcssWmf.Sstt R Goads SKffol]ac Dcptd2Ul61Hmden Uunnccs Systems LEASE Goods and Smices doa:6/24R01 a 11:37 AMI
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Braden Business Systems,Inc.
Police Department-2016
Appropriation 43-530.04;P.O.#33974
Contract Not To Exceed$4,630.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City.A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph. 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1)calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit,expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms,warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. §5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily,and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same, Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
1a:iCootrvYs,P,of.S,xs h Goods S,as'Polico D pd20161H,:don 11n,insss S}sicros!.EASE Goods aid Somas docc6l2U2016 11:77 A.d11
5
Braden Business Systems, Inc.
Police Department-2016
Appropriation 43-530.04;P.O.#33974
Contract Not To Exceed$4,630.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Braden Business Systems, Inc.
by and through its Board of Public
Works and Safety
By: By:
James Brainard,Presiding Officer Authorized Signature o
Date: bav, Z;i
Printed Name
Date:Mary Ann urke,Jmbeco
/� &Icerg .-.e
Title.
Lori S. Watson, FID/TIN:
Date: -
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: ig-A 7A,
6(g-/g04;xece 6,-7
xei
Christine S.Pa1<7"
y, Clerk-Treasurer
Date: 7/ /G
•
•
IX3ContracisTroLSwe&Goods S osWol,cc DcpE2u56ADsadrn Easiness Sysleun LEASE Goods and Scnd¢sdoc;W24/2u1611:37 AMJ
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Braden Business Systems Equipment Lease Agreement
LESSEE
Full Legal Name Phone Number:
Carmel Police Department 317/571-2500
Billing Address City State Zip Purchase Order Number:
3 Civic Square Carmel IN 46032
Equipment Location(if not same as above) City State Zip Send Invoice to Attention of:
EQUIPMENT INFORMATION
Equipment Make Model Number Serial Number Quantity Description
Konica Minolta C454e A5C0011007921 1 Color Copy,Print,scan,Fax Booklet
Finisher,Pinch LCT Base
Konica Minolta C454e 1 Color Copy,Print,Scan,Fax,Booklet
Finisher,Punch LCT Base
Konica Minolta C454e 1 Color Copy,Print,Scan,Fax,Booklet
Finisher,Punch LCT Base
Konica Minolta C454e 1 Color Copy,Print,Scan,Fax,
Finisher,Base
PAYMENT INFORMATION .
Number of .
Lease Lease Applicable Total Lease Payment Frequency: ® Monthly 0 Quarterly
Payments Payment (PLUS) Sales Tax (EQUALS) Payment
60 $567.00 (+) $0.00 (=) $567.00 Security Deposit Total Payment Enclosed
CO (=)
TERMS&CONDITIONS
1.) CarmeLpoilee Department(the"Lessee)agrees to lease from Braden Business Systems,inc(the'Lessor)the equipment fisted above and on any attached schedule
{the'Lease'). The lease starts on the day the equipment is deivered to you(the'Commencement Date')and the lease payments shall be payable in advance beginning
on the Commencement Date or any tater date designated by us and thereafter until all amounts are fully paid.Lease payments are due within 60 days after the date of
City's receipt of our Invoice.
2.) The above equipment is to remain the property of Braden Business Systems,Inc.until fulfillment of 80 monthly payments,at which time equipment can be purchased for
Fair Market Value by the Lessee.
3.) You are In default on this Lease if:a)you fail to pay a Lease payment or any other amount when due;or b)you breach any other obligation under the Lease or any other
Lease with us. If you are in default on the Lease we may,(I)declare the entire balance of unpaid Lease payments for the full Lease term immediately due and payable to
us;(Ii)sue you for and receive the total amount due. This Lease was made in Indiana ('IN"),is to be performed In IN and shaft be governed and construed in
accordance with the laws of IN.
4,) You agree to pay taxes when due,if applicable,either directly or as reimbursement to us,at sales,use and personal properly taxes and charges In connection with
ownership and use of the equipment
5.) You are responsible for all risks of loss or damage to the equipment and if any loss occurs you are required to satisfy all of your lease obligations. You will keep the
equipment insured against all risks of loss or damage for en amount equal to its replacement cost You wit list us as the sole loss payee for the Insurance and give us
proof of the Insurance. We are not responisbla for any losses or injuries caused by the equipment.
B.) You agree not to transfer,sell,sublease,assign,pledge or encumber either the equipment of any rights under this lease without our prior written consent,in which
consent win not be unreasonably withheld,conditioned or delayed.
7,) You will give us at least 60 days written notice before the expiration of the initial lease term(or any renewal term)of your Intention to purchase or return the equipment.
With proper notice you may:a)purchase en the equipment as Indicated above under#2(Fair Market Value purchase option amounts will be determined by us based on
the equipment's In place value);or b)return all equipment in good working condition at your cost in a timely manner to our Indianapolis address. if you fail to notify us,or
if you don't a)purchase orb)return the equipment es provided herein,this lease wit automatically renew at the same payment amount for consecutive 30-day periods.
8.) Addendum:Agreement for Purchase of Goods and Services applies additionally to this leasing agreement.
LESSEE:The undersigned agrees to the above lease terms Braden Business Systems,Inc.
9430 Priority Way r Indianapolis IN 46240
317-580-0100,3 - 0-2500 fax
Signature: Signature:
Name: Narita: R" CL'h erS
�
Title: I Title: G ecte 4t' V/°
Date: Date: rib 43'7'4
EQUIPMENT ACCEPTANCE •
The undersigned does hereby acknowledge the complet@nd stisfactory delivery and installation of equipment leased from Braden Business Systems,Inc.
Signature: Title:
Date:
tT A •
nusItzta. .EN s
Maintenance Contract
Cust#: CP47 Cust Name: Carmel Police Department Bill To#: CP47 Bill To Name:
Address: 3 Civic Square Address:
City/St/Zip: Carmel,IN 46032 City/St/Zip:
Phone if: (317)571-2500 Fax#: Phone#: Fax#:
Meter Contact: A/P Contact:
Email: Email:
1.Braden Business Systems,Inc.agrees to provide quality assurance service and interim calls as required at the
installation address specified above on the equipment listed.This agreement Is limited to equipment regularly 9.Toner consumption and yields are based upon the manufacture's specifications of 6%coverage black&white and 20%
operated during a single eight-hour day and all calls hereunder are restricted to Braden Business Systems,Inc. coverage full color.The amount of consumption is dependent upon the following:(1)originals type,(2)amount of solid fill,
normal working hours 8:00 a.m.to 5:00 p.m.Monday—Friday excluding holidays.All service commenced outside (3)customer care of equipment and copying with platen open,(4)environment and(5)monthly copy volume.Toner spills
of Braden Business Systems,Inc.normal working hours will be charged at published labor rates for service and negligent to customer operation are not covered under this agreement. Braden Business Systems,Inc.reserves the right to
expenses only. remedy this variance by either limiting the amount of toner provided or adjusting the rate(s)of this agreement or invoicing
the customer for excess toner usage and cost of shipping freight for additional supplies provided.
2.The following services are included:All quality assurance service calls,all parts through normal wear,(except
Cosmetic Covers&Trays),all CONSUMABLES,(except Paper&Staples).Parts and assemblies made unserviceable
due to accident,neglect,misuse,power surges,altering of equipment,electrical current fluctuations,work 10.This agreement Is not transferable to a third party.No portion of this contract is refundable,except as stated in the
performed other than by Braden Business Systems,Inc personnel,Acts of God or force of nature,or unauthorized foregoing statements.
equipment movement,and any other cause out of Braden Business Systems,Inc.control are excluded. 11.If our meter collection tool Is not installed,or if machines are inaccessible via this collection tool,meter requests are to be
mpld t
3."Click"is the output of any media 5 to 8.5"z 11'."Scan"is an electronic copy with no associated click output
on the scanning device. spcoecifiedeted dates.andfaxe CustomeroBraden Is reqBuiredusiness to submitSystem monthlys,Inc m317-SBO-2518eter readingsor to Brsubmittedadenon Busilinenesat www.bradenonline.com on s Systems,Inc.If customer fails to
provide meter reading In a timely fashion,Braden Business Systems,Inc.at its discretion will estimate all necessary meter
4.This Complete Care Guarantee is good for one(5)year from the guarantee begin date.This Complete Care readings.
Guarantee will automatically renew until canceled in writing,by either party at least 30 days prior to the contract
end.It is understood that the renewal of this agreement is subject to price and provisions changes without 12.The customer acknowledges that it is their responsibility to maintain a current backup of their program and data files to
notice.This agreement shall be invoiced and commence upon the effective date shown.In the event that the restore any lost data.Under NO circumstances shall Braden Business Systems,Inc.be held responsible for any loss of data.
machine volume drops below minimum billing or remains idle for 30 days,Braden Business Systems reserves the
right to charge a minimum monthly fee for continuance of maintenance.Equipment covered under this agreement 13.Changes in the operating environment,(including but not limited to changes to operating systems,network software,
must be in good condition before it can be accepted.Customer agrees to pay for a preventative maintenance check software applications changes,and hardware or software upgrades or incompatibilities,etc.)may result in the need for
and all parts and labor required in bringing the equipment up to Braden Business Systems,Inc.specifications.This configuration adjustments or other network services to restore functionality.Such services shall be at Braden Business
agreement is separate from lease agreement unless leased agreement and maintenance are leased together and Systems,Inc.published network service rate.
stated accordingly.
5.Optimum performance of the equipment covered by this Complete Care Guarantee can be expected only if 14.In the event Braden Business Systems,Inc.is unable to obtain parts due to the discontinuation of such parts by the
supplies provided by,or meeting the specifications of Braden Business Systems,Inc.are used.Frequent service manufacturer and is unable to effect repairs to the equipment Braden Business Systems,Inc.will credit the unused portion of
the charges to the customer account.Any such credit balance must be used toward future purchases from Braden Business
calls or problems caused by inadequate supplies being used may result in termination of agreement.Braden
Business Systems,Inc will provide service on a"Per Call"basis at published rates. Systems,Inc.
6.Braden Business Systems,Inc.shall have full and free access to the equipment to provide service thereon.If 15.For Color systems,color calibration from the customer's computer is not covered under this agreement.Calibration shall
persons other than Braden Business Systems,Inc.representatives perform maintenance repairs,or unauthorized be billed at Braden Business Systems,Inc.network rates.
equipment movement and as a result,further work is required by Braden Business Systems,Inc.to restore
equipment to operation condition,such repairs will be billed at Braden Business Systems,Inc.'s published time and
material rates then in effect.Customer also agrees to make available and designate a suitable person for key- 16.Other than the obligations set forth herein,Braden Business Systems,Inc.DISCLAIMS ALL WARRANTIES,EXPRESSED OR
operator training on equipment and provide a reasonable working atmosphere for servicing the equipment. IMPLIED,INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY,FITNESS FOR USE,and OR FITNESS FOR A PARTICULAR
Customer agrees to provide suitable electrical service in accordance with U/L code and is recommended to provide PURPOSE.BRADEN BUSINESS SYSTEMS,INC.SHALL NOT BE RESPONSIBLE FOR DIRECT,INCIDENTAL,OR CONSEQUENTIAL
an approved surge suppressor. DAMAGES,INCLUDING BUT NOT LIMITED TO DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT,
THE LOSS OF USE OF THE EQUIPMENT,OR ANY ECONOMIC LOSS.
7.If equipment is moved to a new service zone,customer agrees to pay the difference in charges,if moved beyond
Braden Business Systems,Inc.service territory will terminate agreement.
17.CONSUMABLES: Drums,Developers,PM Kits,Maintenance Kits,Print Cartridges,Fuser Units,Staples,Cassettes,Trays,
8.Braden Business Systems,Inc.reserves the right to hold service and supplies in the event the customer account Paper,Transparencies,Cleaning Webs,Fuser Oil,Oil Rollers,Oil Pads,Drum Cartridges,Imaging Kits,Ink Cartridges,
balance is delinquent based on Braden Business Systems,Inc.payment terms in effect at that time. Filters,&Toner.
OComplete Care Guarantee(Excludes Paper&Staples) EConditional Care Guarantee(Excludes All Consumables)
Meter Base Bill CPC/Ovg Bill Start
Model Eq ID Serial# Type Base Rate Cycle Copies Inc CPC/Ovg Cycle Meter Start Date Location/Dept
bizhub C454e E11232 A5C0011007921 BW
COLOR ADMIN
bizhub C454e BW $0.006 Per RECORDS
COLOR $359.00 Mnthly 21,300 BW/ BW/ Mnthly
bizhub C454e BW 4,900 COLOR $0.044 Per
COLOR COLOR INVESTIGATIONS
bizhub C454e BW SQUAD
COLOR
Notes:Rates locked over term of lease
Customer Acceptance
Customer Signature Printed Name Title Date
Br.,; usiness Sys - Inc.Acceptance \
_ /; ` t/%d2_ C4;leetor5 ekertt Nit de Vf 6�019/�
A'".'4ed Braden Representative Printed Name Title Daie
9430 Priority Way West Drive,Indianapolis,IN 46240 317-580-0100 www.bradenonline.com
EXHIBIT B
Invoice
Date:
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
•
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation&Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit(other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal &Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit(any one person): $ 50,000
Comprehensive Auto Liability(owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
�J o' lee vo%1 M , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen(18)years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
&wed 3 us,A-PCc.
sr r Si i- J ,uc. (the"Employer")
in the position of \.o1-►" o k-Letk
3. I am familiar with the employment policies,practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program. Documentation
of this enrollment and participation is attached and incorporated herein.
5. The Employer does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief, the Employer does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT. •
EXECUTED on the 74h day of vlr`S , 20 I L
Printed: "T., kE4 RCEK
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
G
4
Printed: 's 6\I ta) I 'max.Erg
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. Company ID Number: 514004
To be accepted as a participant in E-Verify, you should only sign the Employer's Section
of the signature page. If you have any questions,contact E-Verify at 888-464-4218.
1 IEMPI6yer tradeni0iiiiiiii'Si.i6i4 ;;Zil.:C..;: ; i ;• ;.• f. ,::., '? !.- 1....; ::::.;: ;: :.:*!..' r: i • • •
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LJohn Meek . . .
1Narrie(Please Type or Print). I
• . ' .. . • ' .'Mlle
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lectroniCall Sighed . ..: I ." : : : ! 310112012': . . . . -
idnat - ; -- -: :::: : • : ; - : • : : - . : ate-.:; :30-;/•; .; ;•!:::.; : :• ::: :
• : • : • : : 12_ . .
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Department of Hothelanct-$0•Cutiiy.;••••Nii.rifidatiOn Division • • .- •
•
USCIS Verification Division : : : . - • .:. : - : : ... f.: :. - - - . -... . . . . .
. •
r!ame..0.14ase Type or porgy:: : -:.:::! ..: ; :.; -:: :•;": ;-;;.: ; l'iltiti;i::--, : : •: ; ., ;:"-: • -; • ; .• .
Electronically Signed . . . . . .
, 903/01/2012 • • • •
[Signature • . . ...: .. :..: ...::.: : : ; : :: • ' gilDate: :'.: : ::! - . . • •: "'• • -
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.: : : • : .•• • :..,•::::;-.1: forrnation!Requlr-OdfOrAh . Nterify.F'rodrarn:.: : : :.: • ••: .:: .; ::-.:—1
- Information relating to yournitiatiy:: . ..' . "I .-. : • . .. - -
•- -•- • • •• • . •
• •
• •
CorrifianY.Na.niegradi.m.:Ppiriess Systems inc
• • • . . : . . . .. .; ; . . : • • •
. ;
. .
.Company Facility•Address:P.Po.,Priority Way:West Drive . . ..: ; : . : • •
. • "": : 'Indianappils,:IN 46240.• . • . • •.:: - .. . •
. . ...
•' " " • • •
- • • •- ••
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Company Alternate: •• • : . • • • . . .. . . :Address:. •• . : - • • • :
' • - - • - - ••
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• • • • . . . • •. •
. • .. . . .. . . •
• •
__ _COunty or'Parish: •• I .RION. : . . . .
. . . . . .. . . . . . . . .
. Employer Identification . . . .. .
•
: NtiMber: 6176991-2: . •• - - . : : . . • ' _J
Page 12 of 13 I E-Verify MOU for Employer i Revision Date 09/01/09 www.dhs.gov/E-Verify
rgi Y ,- i�\,iv •111 Il�s'
Company ID Number: 514004
North Amerian.Ind st':..: ' - - .:
c _
Classification:Systems.: • : . :
COde • 1 t;., :
•
• ' : :Admin•istrator;' :. . • : • : : : : ' :
Number of Employees: 0:to,99. .•
•
Number of Sites Verified : • • . : . _ •
•
• .. 'for:. 1: . •.:• . : .
Are you Verifying:for more than l.site?:Ifyes,.please.provide the'number of cites verified for•
ltn eachState.: • '•• .. . . . . . : . . . . :
• : INDIANA • . : . :.: : .: , . I site(s) :..- . .
Information relating to.the P:rogram;Adrrii.nistrator(s)::foryour Com:panpolicy
questions or:operational problems:' •
Name: . :. John K Meek .. .:. :.: : : .: : ; • . •: : : • •. '
Telephone Number. -(317)522.-212U Fax . :(317)580-2500
email Address 'Kmeek@bradenonline:coin
•
Page 13 of 13!E-Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify
City of Carriiie1
€ INDIANA RETAIL TAX EXEMPT Page 1 of 1 i
, CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
--CERTIFICATE
-NO----
FEDERAL EXCISE TAX EXEMPT _ -- 33974 _
ONE CIVIC SQUARE I 35_6000972 THIS NUMBER MUST APPEAR ON INVOICES,A+P
CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
/FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
!PURCHASE ORDER DATE DATE REQUIRED 1 REQUISITION NO. VENDOR NO. DESCRIPTION
1 6/8/2016 027700
BRADEN BUSINESS SYS,INC Police Department
{VENDOR 9430 PRIORITY WAY,WEST DR SHIP 3 Civic Square
TO Carmel,IN 46032-
INDIANAPOLIS,IN 46240-
j PURCHASE ID i BLANKET i CONTRACT I PAYMENT TERMS I FREIGHT
1 5546 i j I J
QUANTITY I UNIT OF MEASURE 1 DESCRIPTION UNIT PRICE I EXTENSION
Department: 1110 Account: 43-530.04 Fund: 101 General Fund
1 Each copier lease&monthly maintenance fees $4,630.00 $4,630.00
Sub Total $4,630.00
•
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Send Invoice To: -,;a. ; _ ' >`x : " ..: ram.::..
S3�n.gd..nfF=� ...4ZEN.ta2M�
Police Department W
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. ---._-.-_..,._...--,-V
3 Civic Square •�"
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Carmel,IN 46032- ' r,-Y. `-,---
PLEASE INVOICE IN DUPLICATE I
DEPARTMENT ACCOUNTPROJECT 1.. . . PROJECT 1_ A �
ACCOUNT AMOUNT
PAYMENT $4,630.00
SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED B "-d-------- --Y. - ..-.....__..._. —__._._—_—._._—__..
TITL
CONTROL NO. 33974 CLERK-TREASURER