United Consulting Engineers, Inc./Eng/Adl Serv #5/815,100/Spring Mill Road from 111th Street to Main Street – Construction InspectionUnited Consulting Engineers, Inc
Engineering Department - 2016 ��OI,�
Appropriation: ASA #5, #94-650.04; P.O. #34013 d a
Contract Not To Exceed $815,100.00
JAS
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and United Consulting Engineers, Inc. (the "Professional'), as City Contract dated
June 1, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B 11, as well as the required E -
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall -certify that in signing this document, it does not engage in investment activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
Lori S. Watson, Member
Date:
United Consulting Engineers, Inc.
Author! Signature
�Icfi res
Printed Name
Title
FID/TIN:
Last Four of SSN if Sole Proprietor:
Date:
(SX,V"Wh.(.S—SGmh ASA 45AA13 S.ss A d3-E7-?"17oi�h E-V-itvb., ;,A.-7r."16I:J7 B11
................
UNI
The CONSULTANT shall be.responsible
.1
performin,gh.e.follbwi.ng.activities;
X.RERSONREL
1.2 The CONSULTANT 'shall' provide one, full `time Resident Project Representative
(Construction , Mahagerj), and Inspectors (Construction Mpba'g-q*r'JI) -as.r-eqQ'ire'd, to
serve as the, CLIEN llajsdri with the contractor working pr
n..-....:"` . ..T15.1 I—, - — - 1... Orki. 'incipa-Ily. thrbu h the
tp� . .. through __
Contractors�.Sup.erintende6t or such other person in aythori ps-des�ignatod by the
Contractor,. The, ketident.Project-:Representative:shall befamillar.with: the Contract.
plans and .spec jflcaitioris in order - to monitor the work. Deviationso .13served-bythe.
CONSULTANT shall be reported to the CLIENT. RecqmM -dations
p.n..., to achieve
com'pliande' hall. -alto be reported to the CLIENT..
.a. Full anticipated from September .�-6 2016 through
u time Ilm e: inspection is a ti 1.
Ncernber 18, 2016 and)an.UziryA,6, M,!Tthrodgh Ottober 11%2017.
.b., Six..'00diti.brial, 'weeks will be required. to complete
8: final construction:construction:fot theproject.
rojqct.
i .
A. DESCRIPTION OF SERVICES
I. Review 't.h: '.Cotract6r's construction. chedule.,and proAde the CLIENT with
:documentation concerning acceptability.,
2., ReViewContract: documents,,.w verify existing site conditions, attend any pre:
construction conferences
organize progress meetings, and any other- bb conferences
,as . -,reci
ujted and provide awritten ,records of the meeting minutes.'.
I Serve as the: pro*-
.,jct Il*aison by working Pwircipally through theContractor's.,
field
Superintendent other designated authority. Any -.OeViati6n froth the .'plans .or
pe MIII be cificatiohsreborted to the appropriate CLIENT repesentativb.
4; :Obtain from the Ctintactotia list, 61"PrOppsed suppliers and sub -contr"ac, 't'
ors, and .obtain.
sUffitie'rit.infbem8tibn for the. I Proper, execution of Work..
5 Review all necessary A estsamples-andlestmatetla s taken by th .CbrtractoKstesting
g
;personnel are in-accordancewith the frequency, of sampling: -requirements.
.6. Verify Pfeld,samples.of materials as required which are to beAelivered by the -
Contract - or"s, appropriate
iate laboratory or testing
ing facility,
7, Shop and, Falsewo, rk Drawin
a. Docurnent submittals -arid, check for tompletpri'iess then foryVardt9 _,th,
e. proper
personnel'for review and. approval. : Forward Op.'OroVOo,do,co'Men.ts:and maintain
I in
cooiet-within the contract file.
EXHIBIT
1 &Tj
b. Check construction for compliance with- the; approved drawings and specifications
and alert the Contractor of materials ,or equipment'which :are not approved' for
their intended..use. Advise the CLIENT when submissions will not b6- 0p or
when. -it.i5 necessary'to disapprove work.
8,. Review of Works Inspection and Tests:
a. Conduct on-site inspections of the work for conformance with plans and
specifications
b. Review the necessary'testing of materials as prescribed by the frequency, of
testing manual.
c., Accompany, authorized visitors aol-he project a'nd 'provide;a detailed ,report of the
site visits.
9. Collaborate "th the Engineer of Record with suggestions for modifications°to,_the
project drawings and/or specifications..
10. Records:
a. Prepare.and::rriaintain. at,the �obslte `orderly hies: of all relevant project
documentation ;including -a diary recording ,all::pertnentproject,information.
b Maintain a set of record as -built drawings and prepare the appropriate'information
necessary to complete a 'Final Construction Record.
11: Furnish as required, all .reports associated with the execution ofthe projectwork.
12.Prepare and -submit for processing, periodic progress,estimates related to payment
with the Contactor:
13 The CONSULTANTrepresenfiatives will regulate their work week to;'generally,conform
to the Contractor's hours
147he Contractor shall be responsible far all -safety on'the project in accordance:with
INDOT Standard Specification 107.08.. The -CONSULTANT 'hall not be re bof ible for
supervising; ;directing or controlling the work of tfle Contractor or their sub-
contractors:
15 The CONSULTANT 8ckn6w0edges:and agrees that anyfirm or individual=associated
with -the CONSULTANT cannot:.:accept<or perform:any work for the -C_ ontractor;
material suppliers or subcontractors on .th"is project.
16 Changes to the project:
a Review the:claim aht.:compare with :all approved contract documents
b. ;Determine the validity: of the.claim
c: Determine the work elements a'nd costs associated with tie claim
d: Review'all supporting documentation necessary to perform the changes
e..Determine cost,and schedule impacts and: method 'of payment:
f. Determine impacts of, "change to 'project; funding limitations
g
Submit to CLIENT Representative and Designer of Record
h. 'Receive documented.a;pproval from CLIENT, and Designer of Record
is Pi-ocessapproued Change Order through CLIENT
Any approved changes to the,* project that impact,the total project cost or extend
the project schedule shall be considered a substantial change to the scope of
work
EXH`i"r A
UNITED
~' =Consulting=
Project Scope Summary— City of Carmel SpringmN Road from 119th to Main Street
Bid Date:
Start Date:
Contract Completion Date:
Project Duration:
Project Construction Estimate:
Inspection NTE
Proposed Staffing:
September 7, 2016 (1)
September 26, 2016 (1)
October 1, 2017 (1)
55 weeks
$8,118,950 (2)
$815,100
• One full time RPR Construction Manager I for 55 weeks — (49 weeks of construction, 6
weeks for FCR).
• One full time Assistant RPR Construction Manager II for 51 weeks — (48 weeks of
construction, 3 weeks for FCR).
• One part time inspector Construction Manager II for 22 weeks — (22 weeks of
construction).
(1) Per Contract Bid Documents (see man-hour justification for details)
(2) Engineers Estimate dated 6/24/2016 from United and 7/7/2016 from First Group (included)
EXHIBI T.
_3r'�'f �
UNITED Consulting
2016 Billing Rates by Classification
NOTES:
(1) Billing Rate Includes Overhead and Prolld Margin
(2) Overtime Hours will be billed at 130% of the rates above.
(3) Mileage shall be reimbursed at $0.54 per mile
(4) Per Diem shall be reimbursed at $30.00 per night.
Other direct costs such as Penn# Fees, Recording Fees, Legal Fees,
(5) Advertising Fees, Hotel Cost, Etc. shall be reimbursed at their actual costs.
These rates shall be increased by 4% on January 1 of each year
(6) subsequent to 2016.
Work performed by Subconsultants shall be reimbursed at their actual
() cost.
1-1of �
CLASSIFICATION
HOURLY
BILLING
RATES
1
Department Manager
$198.00
2
Team Leader
$185.00
3
Senior Project Manager
$188.00
4
Project Manager
$156.00
5
Project Engineer/ Surveyor
$140.00
6
Construction Manager 1
$121.00
7
CADD / RW Designer
$132.00
8
Accounting Professional
$125.00
9
Design Engineer/ Surveyor
$130.00
10
Environmental Specialist
$118.00
11
Construction Manager II
$106.00
12
Survey Crew Chief
$115.00
13
Survey / Data Technician
$103.00
NOTES:
(1) Billing Rate Includes Overhead and Prolld Margin
(2) Overtime Hours will be billed at 130% of the rates above.
(3) Mileage shall be reimbursed at $0.54 per mile
(4) Per Diem shall be reimbursed at $30.00 per night.
Other direct costs such as Penn# Fees, Recording Fees, Legal Fees,
(5) Advertising Fees, Hotel Cost, Etc. shall be reimbursed at their actual costs.
These rates shall be increased by 4% on January 1 of each year
(6) subsequent to 2016.
Work performed by Subconsultants shall be reimbursed at their actual
() cost.
1-1of �
United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation: ASA #5, #94-650.04; P.O. #34018
Contract Not To Exceed $815,100.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
.Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\Co t,.mlP.f.S— & Goods S,.\Enginccring\2016\Unitcd Consulting ASA N5 Add7 Svc Atncod 3-27-2012 with ENcrify Iangoage.doc:7252016 1:47 PMi
United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation: ASA #5, #94-650.04; P.O. #34013
Conti -act Not To Exceed $315,100.00
Exhibit T"
E -Verify Affidavit
being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (13) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Vomp �-0A;SVL'�11�% (the "Company") in the position
of IF -
s A
3. 1 am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer ' is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT
EXECUTED on the � day of
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statementse t.
PAMELA J NEIDENBERGER
Seal
Notary Public - State of Indiana
Expires
Printed:
1SrCm+�ftd.S-&G.J, S—A -43.37201: 8h E\'eftyl.m vageJ.r.'..]540161:47 P%q
Company ID Number: 43803,6
To be accepted as a participant in E Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E -Verify at 888.464-4218.
Employer United Consulting Engineers, Inc.
Michael Rowe
Name (Please Type or Print)
lectronicall Signed
Title
8/08/2011
Signature
Date
Department of Homeland, Security—Verification Division
SCIS Verification Division
Name (Please Type or Print)
Electronically Signed
Title
1,081OW2011
Signature
Date
Information Required for the E -Verify Program
Information relating to your Company:
Company Name:
United Cohscfltifig Engineers, Inc.
Company Facility Address:
6�p N. Post Road
Indianapolis, IN 46219
Company Alternate
Address:
County or Parish;
MARION
Employer Identification
Number:
5110mis
Page 12 of 1,31 E -Verify MOU'for Employer 1 ReMsion Date 09101/09 www.dhs.govlE-Verify
i
t E
, tmw -Ve r
f y
Company ID Number: 438038
North American. industry
KichaelA'Rowe.
Classification Systems
(317)895-2585 ext. 1104 FaeNumber. (317)895-2596
Code:
541
Administrator.
Joatt N'O.Donnel[
Number of Employees,-
20 to 99
Number of Sites Verified
joanicogucindycom
for:
Are you verifying for afore than 1 site? If yes, please provide,the number of sites -verified for
in each State:
INDIANA 1 sites)
Information relating to the Program Administrator(s) for your Company on policy
questions or operational problems:
Name:
KichaelA'Rowe.
TetephoneNumber:
(317)895-2585 ext. 1104 FaeNumber. (317)895-2596
E-mail Address:
raichacir@ucindy.com
Name:
Joatt N'O.Donnel[
Telephone N timber:
(3,17)8,95-2585 ext, .Ii10 Fax Number: (317)895-2596
E-mail Address:
joanicogucindycom
Page 13 of 13 1 E-Vedf�-MOU for Employer I Revision Date,09101109 www.dhs.gov/E-Verify
F UT U- T1%
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6nsulting--,
JOV 2.02018
C. ---cc
r—Chris., PE
ist'a i., EngineerI
One .Civtq: q upfq
Carmel, 4t 32-
..IN , 0.",
RE COWruction InspoliQn: Proposal
.%dVnill-Road ,,*.oM'0.5 M . 11 1 6s:6oUth:of,1.O.e.§ttdiqt to. MainStreet
Dear Mr.,Ogg
EiRcictsed, Services: for tho., inspection.,6( the r6fiere.n.c.e.d.
protect for Vodur :review 6riCapProVAL The total b6t-t6-eXcedd.fee: is; $815J00., This
proposat is:`'submitted brjo
urreview -an approval,
W6,. Iookfonrvard .to working -ptols
youh
, , - prgjp
Alsb'-,enclosed Jsx9 Protect Scope Sumtriary. and Time ::Justification :whidh represents our
In. �ersta�qi��t the tim �pe-ait
o%:detppne
el...,copy of our
If you have h...Ry'1p1 .p1ny- ques,Jqqpor
.od-.q"toy pAep1s-, a., contact ,rT—Te1. anytimeI.
, My cell `phone.
number 8
J,
IJNiTED
G
866n N. Mill6ri.M
Construction iE 'Vipets:
- . .1. ,_pn1,ngjnisw1OgAqr I
tn.closurelp. bope..-ofinspection
�
Time jusflkati6n
1Rates. �y .Classification
,5pg1neers . .5sfirnat6t.
Weighidd Rati6s-I:qCWtt1fid-atii6h
RPRROsUrhe'!
.
pvq:j,.jc_ pr,,._qj e .
C4ty®((D Carme
NDIANA RETAIL TAX EXEMPT
J�jLrr CERTIFICATE NO. 003120155 002 0
. JL FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
HASE ORDER DATE I DATE REQUIRED REQUISITION NO.
7/21/2016
. UNITED CONSULTING
VENDOR 1625 N POST ROAD
INDIANAPOLIS, IN 46219 -
PURCHASEID BLANKET CONTRACT -
6827
QUANTITY UNIT OF MEASURE
Department - 2200 Fund., 0 COIT Bond Fund
Page 1 of 1
PURCHASE-� R15—E y UMB—ER-
34018
R
3`i01 8
THIS NUMBER MUSTAPPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
VENDOR N0. DESCRIPTION
00351256 Project 16 -ENG -52; Contract Date 06.01.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
PAYMENT TERMS -- FREIGHT
DESCRIPTION^-- UNIT PRICE ^�
EXTENSION
Account: 94-650.04
1 Each ASA 5 - Spring Mill Road from 111th Street to Main Street-
Construction Inspection $815,100.00
Send Invoice To.
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
Sub Total
$815,100.00
$815,100.00
2016 COIT Bond`
PLE_A_SE INVOICE 114 DUPLICATE
DEPARTMENT--��ACCOUNT �- PROJECT PROJECT ACCOUNT
AMOUNT
PAYMENT $815,100.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -
4— --
TITLE �� >
CONTROL NO. 34018 CLERK -TREASURER
Received
07-25-16A11:37 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: July 21, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman SOP
Department of Engineering
RE: United Consulting Additional Service Amendment
One additional service amendment is needed for United Consulting for the August 3`d BPW meeting,
please.
Attached please find the work proposal and purchase order.
Contract Information:
Project Name ASA 5; Spring Mill Road from
Vendor:
United Consulting
Amount:
$815,100.00.
Appropriation:
P.O. 34018; 2016 COIT Bond
Signature:
Dave Richter, PE, PLS
Address:
1625 North Post Road
Indianapolis, IN 46219
Phone:
317/837-9900
Email:
daverCaD-ucindy.com
111th Street to Main Street — Construction Inspection
July 21, 2016
Mr. Dave Richter, P.E., L.S. JAMES BRAINARD, MAYOR
United Consulting Engineers & Architects
1625 N. Post Road
Indianapolis, IN 46219-1995
RE: Additional Service Amendment #5, PO #34018
Dear Mr. Richter:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with United, dated June 1, 2016, I have requested and received from you the proposed scope of services and
fee estimates for the following work task:
Additional Service Amendment #5— Spring Mill Road from 1111h Street to Main Street
Construction Inspection
Not to Exceed: $815,100.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Jere has an, P.E.
City Engineer
Rev' wed and approv d by:
S. C. Engeting
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering®carmel.in.gov