American Structurepoint, Inc/Eng/410,439/Adl Serv #19/126th Street Improvements – Rangeline Road to Keystone Parkway – Construction Inspection American Structurepoint,Inc.
Engineering Department-2016
Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340 -� ✓
Contract Not To Exceed$410,439.60 e�o fi
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ADDITIONAL SERVICES AMENDMENT TO
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AGREEMENT FOR.PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit NB", as well as the required E-
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall certify that in signing this document, it does not engage in investment activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: B •
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J es Brainard, Presiding-Offi er Authorize$ ignature
ate: �'-1 7 -/6 Ct l
Printed Name
Mary An urke, Me mbar l
Date: 1 b 'i;cam. l rt s,c.1
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Title,. . ..
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Lori S.Wa son, ber FID/TIN: 35--./la7317
Date: GI 1 Z ' f .,
Last Four of SSN if Sole Proprietor:
ATTES .
Date: da .1(940/
Ch stine Pauley,Clerk as er
Date: ei
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EXHIBIT"A"
SERVICES BY PROFESSIONAL
A. ENGINEERING PERSONNEL
For the fulfillment of all services outlined in Section B below, the Professional will provide one full-time
Resident Project Representative, inspectors,and clerical and secretarial personnel as required for a period
of time necessary to complete the construction project and final construction report.
The qualifications and experiences of personnel provided by the Professional are subject to approval by the
City,and no personnel will be assigned to the project until the City's approval is obtained.
The full-time Resident Project Representative will report to the City on all matters concerning contract
compliance and administration.
The full-time Resident Project Representative will coordinate project activities with City's project manager.
B. DESCRIPTION OF SERVICES
1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor
for contract compliance and provide detailed documentation and recommendations to the City
concerning the schedule's acceptability.
2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction
meetings, partnering meetings, progress meetings, and such other job conferences as required for
the timely and:acceptable conduct of the job. Attend Public Information Meetings conducted by
the City.
The Professional shall be available for conferences as requested by the City to review working
details of the project. The City may review and inspect the activities whenever desired during the
life of the agreement.
3. Liaison: . Serve as the City's liaison with the Contractor, working principally through the
Contractor's field superintendent or such other person in authority as designated by the Contractor.
The full-time Resident Project Representative shall be thoroughly familiar with the plans and
specifications applicable to the project to monitor the Contractor for compliance with the provisions
therein. Any deviation observed shall be addressed to the Contractor by the Resident Project
Representative. Recommendations to obtain compliance also shall be reported to the City.
4. Cooperate: Cooperate with the City in dealing with various federal,state,and local agencies having.:.
jurisdiction over the project.
5. Obtain from the Contractor
a. : A list of his proposed suppliers and subcontractors
b Additional details or information when needed at the job site for proper execution of the
work
6 Certification of Materials: Check for completeness of certifications of materials delivered to the
•
site,
7. Shop Drawings
a Receive .shop drawings and falsework drawings. Check :falsework drawings for
completeness and obtain structural engineer's approval of the proposed design. Forward
shop drawings to the design consultant for review and approval.
EXHIBIT
Exhibit A if 2O160157� 0
b. Review the approved shop falsework drawings, specifications and other submissions,
record receipt of this data, maintain a file of all drawings and submissions, and check
construction for compliance in accordance with the Contract Documents.
c. Alert the Contractor's field superintendent when it is observed that materials or equipment
is being or is about to be used or installed before approval of shop drawings or samples.
Where such are required, and advise the City when it is necessary to disapprove-work as
failing to conform to the Contract Documents.
8. Review of Work. Inspection,and Tests
a. Conduct on-site inspections for the City,of the work in progress,as a basis for determining
that the project is proceeding in accordance with the Contract Documents
b. Accompany visiting inspectors representing local, state; or federal agencies having
jurisdiction over the project and report details of such inspections to the City
c. Verify that the required quality control sampling and testing has been accomplished and
materials certification has been provided by the Contractor
d. Review the Contractor's test/certification results and the City's independent assurance tests
for accuracy and retain in the project file
e. Questionable testing methods or results from the.Contractor may initiate an increase in the
volume of assurance tests:
9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings
and/or specifications and report them with recommendations to the City.
10. Records
a. Prepare and maintain at the job site orderly.files of correspondence, reports of job
conferences, shop drawings and other submissions, reproductions of original Contract
Documents,including all addenda, change orders, and additional drawings subsequent to
the award of the Contract,progress reports,and other project related documents
b. Keep a diary or logbook,recording hours on the job site,weather conditions,list of visiting
officials, decisions, general observations, and specific observations with regard to test
procedures:. Upon request,furnish copies of such a diary or logbook to the City.
c. Maintain for the City, a record of names, addresses, and telephone numbers of all
subcontractors and major material suppliers
d.: Maintain a set of drawings on which authorized changes are noted and deliver to the City
upon request,but in any event,at the completion of the project
e. Prepare the Final Construction Record and Final Estimate as required by the City
II. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project,
including the Contractor's compliance with the approved construction schedule
1.2 Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and
deliver to the City for review and processing. The payments to the Contractor will be based on
estimates of the value of work performed and materials complete in place in accordance with the
contract.
13. ` Project Responsibility: The Resident Project Representative will be responsible for the
documentation of pay quantities and estimates and the maintenance of appropriate records related
to the construction:of this project.
1B
Exhibit A 2o-fC
2010 01570
14. Work Schedule and Suspension: The Professional's crew will be required to regulate their
workweek to conform to the Contractor's hours in accordance with the directions of the City. If
work on the construction project is suspended and all matters concerning contract compliance and
administration are complete, the services of the Professional may also be suspended without cost
to the project.
15. Contract Administration: The Professional will administer the contract in accordance with City's
procedures.
16. If directed by the City,the Professional shall prepare,as needed,design, survey,right-of-way,and
other services consistent with the previous services that have been performed by the Professional
on this project. These services will be performed and paid for based on an amendment to this
agreement to be negotiated between the City and the Professional.
17. If the City requests services beyond the scope of this agreement and capabilities of the Professional,
Professional will prepare an amendment to provide these services through a subconsultant approved
by the City.
INFORMATION AND SERVICES TO BE FURNISHED BY CITY
The City shall furnish the Professional with the following.
1. A City's representative with decision-making authority on all inquiries
2 Assistance to the Professional by placing at its disposal all available information pertinent to
the project
SCHEDULE
I. The Professional will be prepared to begin the services under this Agreement within five (5)
days after a letter of notice to proceed is received from the City: The Professional shall
. complete and deliver the final project documents and final estimate to the Project Manager
within sixty(60)days after the project's final acceptance by the City.
2. The assumed duration of the Project is 53 weeks.
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n
Exhibit 71 3cf 2016 01570
INSPECTION FEE JUSTIFICATION
MANHOURS BY CLASSIFICATION
OWNER: City of Carmel
DESCRIPTION: 126th Street Reconstruction From Rangeline Road to Keystone Parkway
LETTING: July 6,2016 Anticipated
NOTICE TO PROCEED: July 6,2016 Anticipated
CONTRACT COMPLETION DATE: June 30,2017 Anticipated
PRECONSTRUCTION ACTIVITIES: 7/11/2016 to 7/15/2016 = 1.00 weeks
CONSTRUCTION ACTIVITIES: 7/18/2016 to 6/30/2017 = 50.00 weeks
POST-CONSTRUCTION ACTIVITIES: 7/3/2017 to 7/14/2017 = 2.00 weeks
53.00 weeks
X A
201601570
LABOR
PROJECT MANAGER:
Regular time: 53 weeks @ 1 hours/week = 53 hours
PROJECT MANAGER = 53 hours
SENIOR RESIDENT PROJECT REPRESENTATIVE:
Regular time: 53 weeks @ 4 hours/week = 212 hours
SENIOR RESIDENT PROJECT REPRESENTATIVE = 212 hours
RESIDENT PROJECT REPRESENTATIVE:
Preconstruction Activities:
Regular Time: 1 weeks @ 40 hours/week = 40 hours
Construction Activities:
Regular Time: 50 weeks @ 40 hours/week = 2,000 hours
Overtime(assume 15%) 2,000 @ 15% = 300 hours
Post-Construction Activities:
Regular Time: 2 weeks @ 40 hours/week = 80 hours
RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 2,120 hours
RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = 300 hours
INSPECTOR(S):
Construction Activities: (Assume 0.5 Inspector needed)
Regular Time: 50.00 weeks @ 20 hours/week = 1,000 hours
Overtime(assume 15%) 520 @ 15% = 130 hours
Post-Construction Activities: 0
Regular Time: - weeks @ 40 hours/week = - hours
INSPECTOR(S)TOTAL REGULAR HOURS = 1,000 hours
INSPECTOR(S)TOTAL OVERTIME HOURS = 130 hours
EXg iRI 201601570 •
•
5
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INSPECTION FEE SUMMARY
CONSTRUCTION INSPECTION SERVICES
CLIENT: City of Carmel
DESCRIPTION: 126th Street Reconstruction From Rangeline Road to Keystone Parkway
Rate Units Fee
Project Manager $ 185.00 53 $ 9,805.00
Senior Resident Project Representative $ 125.00 212 $ 26,500.00
Resident Project Representative $ 115.00 2,120 $ 243,800.00
Resident Project Representative (Overtime) $ 133.40 300 $ 40,020.00
Inspector(s)(Regular) $ 87.00 1,000 $ 87,000.00
Inspector(s)(Overtime) $ 100.92 130 $ 13,119.60
TOTAL INSPECTION FEE $ 410,439.60
17,:.An _ i < / 201601570
American Structurepoint,Inc.
Engineering Department-2016
Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340
Contract Not To Exceed$410,439.60
EXHIBIT"B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has,not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is
•enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period,the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist.
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American Structurepoint,Inc.
Engineering Department-2016
Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340
Contract Not To Exceed S410,439.60
Exhibit"C"
E-Verify Affidavit
f3er, nut,' ,being first duly sworn,deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this
matter,could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Ana rr crt„ fit ,,e ;;� ./a.c_ . (the "Company") in the position
of-Vice Ar�f; :,t
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Cannel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the day of. v�,�« ,20 JC1.
Printed: r Pew,,
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
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v INDIANA RETAIL TAX EXEMPT Page 1 of 1
City
JL of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 34340
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
8/8/2016 00350562 Project 16-ENG-04;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID I BLANKET I CONTRACT I PAYMENT TERMS FREIGHT
7269
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 19-126th Street Improvements-Rangeline Road to $410,439.60 $410,439.60
Keystone Parkway-Construction Inspection
Sub Total $410,439.60
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Send Invoice To: °' �4 %j fi; '
Skip Tennancour _ '
American Structurepoint, Inc. ',..# k.4 '3
8425 Wicklow Way
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Brownsburg, IN 46112 ;.
{ x74,�-
2016 COIT Bond "
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $410,439.60
SHIPPING INSTRUCTIONS •A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ?_�� 1
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BYeld- e-1
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TITLE
CONTROL NO. 34340 CLERK-TREASURER