MOU with Noblesville Fire/Fishers Fire/Westfield FireMEMORANDUM OF UNDERSTANDING
BETWEEN
THE CARMEL FIRE DEPARTMENT
OF THE CITY OF CARMEL INDIANA
1
THE NOBLESVILLE FIRE DEPARTMENT
OF THE CITY OF NOBLESVILLE INDIANA
AND
THE WESTFIELD FIRE DEPARTMENT
OF THE CITY OF WESTFIELD INDIANA
AND
FISHERS DEPARTMENT OF FIRE & EMERGENCY SERVICES
OF THE CITY OF FISHERS INDIANA
CICERO FIRE DEPARTMENT
OF TOWN OF CICERO INDIANA
THE COORDINATION AND IMPLEMENTATION OF A JOINT HIRING INITIATIVE
The Carmel Fire Department (CFD), Noblesville Fire Department (NFD), Westfield Fire
Department (WFD), Fishers Department of Fire & Emergency Services (FFES), and the Cicero
Fire Department (CFD) hereinafter, collectively referred to as "the Parties", hereby desire to
collaboratively conduct new applicant testing per Indiana Merit Statute, T.C. § 36-8-3.5-1 et seq.
amended and supplemented by the Commission from time -to -time, under the provisions of this
Memorandum of Understanding (MOU).
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ARTICLE 1 — Period of MOU
Section 1— Duration
This MOU shall take effect no later than October 1, 2016, or upon approval of each
Party's approving authority. This MOU shall remain in full force and effect until the expiration
of this "hiring list", which shall be two (2) years from the effective date of the hiring list.
Section 2 — Modification of Memorandum of Understanding
This MOU may be amended by the Parties but only if the amended MOU is in writing
and approved by all Parties to the MOU in the same manner that the original was approved.
Section 3 — Termination
This MOU may be terminated by any party at any time by providing written notice of the
intent to terminate to each Party's Fire Chief.
ARTICLE II — Recognition
Section 1— Recognition
This MOU recognizes that each Party has particular rules, policies, and other governing
articles that may dictate their response to a situation. In those instances, all Parties will strive to
resolve those differences to the best of their ability. It is recognized that all Parties engaged in
this MOU are striving to reduce the duplication of effort and generally reduce the fiscal and
administrative impact of conducting this process independently.
Section 2 — Problem Resolution
In the event a problem or disagreement arises between the Parties to this MOU, the
problem shall be submitted for resolution to a joint board of the Parties consisting of the Fire
Chiefs of each Party or the Fire Chief's designee.
ARTICLE III — Terms and Conditions
Section 1— Application
Carmel Fire Department utilizes NeoGov which is a software product used to automate
the hiring and performance evaluation process. Other Parties utilize either a software product or
rely on paper and pen information submission.
As a part of streamlining the hiring list process all Parties shall utilize the CFD NeoGov
software through the establishment of the joint hiring list, in essence the CFD site will serve as
the central repository of all candidates who apply.
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The current CFD NeoGov site will be updated to reflect all pertinent information as it
relates to all other Parties including but not limited to: relevant job description, benefits, salary
etc.
All current pre -applications, applications or other "hard copy" documents submitted by
individuals will be used to snake notification to those individuals of the new NeoGov site and
they will be directed to that site for all future correspondence.
Section 2 — Testing for Public Safety, LLC - d/b/a. The Institute for Public Safety
Personnel, Inc. (IPSP)
The majority of the Parties currently utilize the services of IPSP to conduct their
respective new applicant testing. Under this MOU, IPSP will continue to serve as the testing
coordinating entity.
All pre -testing meetings with IPSP should be attended by a representative of each
department.
All Parties shall agree to dates and times of testing and work collaboratively to provide
support personnel as necessary to facilitate the written testing process.
All Parties shall agree to provide equal numbers of personnel to serve on the various oral
interview boards as required by IPSP.
Charges billed by IPSP shall be shared equally by all Parties.
Section 3 — Joint Hiring List Establishment
Historically, upon completion of all testing components, as established by Merit Law I.C.
36-8-3.5-1, IPSP remits a rank ordered list of new applicants to the sponsoring Fire Department.
The outcome of this MOU will produce a rank ordered list of two hundred fifty (250)
new applicants and shall distribute this list to each Party. Each Party will then apply any
"additional or bonus" points as dictated by their particular Merit Commission.
Section 4 — Joint Hiring List Maintenance
All Parties recognize that communication between Parties is paramount to the efficient
and effective processing of potential new hires from the list. Therefore, at any time any Party
starts to move forward into new hire processing (i.e. background checks, polygraph, etc.) they
should make notification, by name, of those applicants who are being considered, to the other
Parties. This notification does not mean that another Party cannot start their own new hire
processing on that applicant, but it should be done with full disclosure to the other Parties.
Procedurally it may be impractical and against Merit Commission Rules for one Party to skip or
go past a candidate on the list simply because another Party has started new hire processing on
that applicant. It should, therefore, be understood that if a conditional offer is extended and
accepted by a candidate, that candidate is ineligible for employment by any other department
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until the candidate is either returned to the list because the conditional offer has been revoked or
removed from the list because the candidate was hired.
Section 5 — Authority
This MOU shall go into effect upon signature by all of the Parties and remain in force for
the duration of the life of the hiring list, unless terminated earlier by a Party, at which time that
Party will be removed from the MOU.'
The termination of this MOU shall not affect the validity or duration of projects under
this MOU that are initiated prior to such termination.
IN WITNESS WHEREOF, the undersigned being duly authorized by the respective
Governments, have signed this MOU.
SO AGREED this � day of , 2016 by the Noblesville Board of
Public Works and Safety, acting on behalf of the City of Noblesville, Indiana.
John � 'clear, Mayor
Lawrence Sto •k, Member
All
Martin, Member
ATTEST:
velyn Lees, crk-Treasurer
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IN WITNESS WIiERBOF, the undersigned being duly authorized by the respective
Governments, have signed this .MOU.
So AGREED this 7 day of 0 C.Wo e -f , 2016 by the Fishers Departmem of
Fire & Emergency Services.
SI ,veli Orusa, Fire Chief
ATTEST:
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FOR THE CARMEL FIRE DEPARTMENT
��r. Iia
Printed 4�4Signed Vf Date
David G. Haboush, Fire Chief
FOR THE WESTFIELD FIRE DEPARTMENT
Printed
Marcus Reed, Fire Chief
FOR THE CICERO FIRE DEPARTMENT
Signed
Date
Printed Signed Date
Lance Overholser, Fire Chief
FOR THE CARMEL FIRE DEPARTMENT
Printed
David G. Haboush, Fire Chief
Signed Date
FOR THE WESTFIELD FIRE DEPARTMENT
Printed )WI/5 Signed Date de //4/,
'Marcus Reed, Fire Chief
FOR THE CICERO FIRE DEPARTMENT
Printed
Lance Overholser, Fire Chief
Signed Date
FOR THE CARMEL FIRE DEPARTMENT
Printed Signed Date
David G. Haboush, Fire Chief
FOR THE WESTFIELD FIRE DEPARTMENT
Printed
Marcus Reed, Fire Chief
FOR THE CICERO FIRE DEPARTMENT
Signed Date
Printed L 41dti aetivadL Signed Date �g G
Lance Overholser, Fire Chief
Approved and Adopted this +day of , 20 ) (0.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
Z- -1, / 4 -�:; - �
,fames Brainard, Presidin Officer
Date: f /®
Mary A�ke,�mb7,
Date:
I �
Lori S. V�atso embe
Date:
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