CrossRoad Engineers, P.C./Eng/Adl Serv #2A/155,300/Midtown East Design – Supplemental Preliminary EngineeringCrossRoad Engineers. P.C.
Engineering Department - 2016
Appropriation: ASA #2A: #94-650.04; 2616 COPE Bond, P.O. #34329 $55,300 and P.O. #33744 $70,000
Contract Not To Exceed $155,300.00 O ✓�o�`
ADDITIONAL SERVICES AMENDMENT TO.
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional"), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit '7, as well as the required E -
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16:5,
Professional shall certify that in signing this document, it does not engage in investment activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services.
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
CrossRoad Engineers, P.C.
Authorized- Signature
Tem. E" Keba��
Printed Name l
Title
FID/TIN: 39 -1°t,(o333)
Last Four of SSN if Sole Proprietor: j
Date: 1 Z(r 17m !v
IX'Cffl-`PwUSI"&ASA.IAAJJ1 Swa A—l?-27.:ul:,,nhL-Vrir>11:59 AS11
ATTACHMENT "A"
September 14, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: MidTown East Design
Supplemental Preliminary Engineering Services Fee Proposal
Dear Jeremy:
Based on our conversations with you, our current knowledge of the project areas, and
communications with various other involved entities, we have prepared this fee proposal for your
review. This proposal addresses three separate project areas:
1. Monon - Main Street to 1St Street NW 1 (g -iEnl G - 3 -2--
2. 4th Street SW - Monon Boulevard to 1St Avenue SW I v -Z-�J (" - '31 A
3. 0 Street SW - 4th Avenue SW to Monon Boulevard 1(0 -'UIJ G - 31
Number 1 will be incorporated into our current Monon Boulevard project and will require
complete services from survey through design and preparation of bidding documents. Number
2 has been partially developed by Civil and Environmental Consultants, Inc. (CEC). The services
provided by this supplemental proposal include CEC completing the design plans (see the
attached proposal for this effort) and CrossRoad providing the oversight of that design, review of
those design plans, and the preparation of bidding documents and assistance through the bidding
process. Number 3 will require complete services from survey through design and preparation
of bidding documents. These projects will be locally funded through the 2016 General
Obligations Bond and/or the 2016 COIT Bond.
f you should have any questions or need any further information, please do not hesitate to call
me at (317) 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
EXHIBIT
Trent E. Newport, P. E.
President 1 /�T� +3
3417 Sherman Drive ■ Beech Grove, Indiana 46107 ■ Tel 317.780.1555 N Fax 317.780.6525
MONON - MAIN ST. To 1St AVE. NW
4T" STREET SW - MONON BLVD. To 1ST AVE. SW
4T" STREET SW - 4T" AVE. SW To MONON BLVD.
CrossRoad Engineers, PC
I. PROJECT DESCRIPTIONS
Monon — This added project area from Main Street to 11t Avenue NW will involve the
design of the Monon Trail and 2nd Avenue NW to be similar to the characteristics of the
Monon Boulevard in the previous contract.
4th Street SW —This project involves extending the proposed west terminus of 4th Street
SW at 1St Avenue SW westward to 4th Avenue SW. The eastern half of this extension has
been partially developed by CEC. We will utilize their services to complete the design.
We will review that design, prepare the bidding documents, and then oversee the bidding
process. The western half of this extension will be developed completely through this
supplemental proposal.
Included in this proposal is the preliminary engineering services necessary for the
complete development of the proposed improvements for these projects. These services
include survey, road design, trail design, lighting design, utility coordination, permit
applications, and contract documents.
Also included in this proposal is the communication and coordination with several entities
that will have a significant involvement in these projects:
• Gehl Studio, Inc.
• Civil & Environmental Consultants, Inc.
• Old Town Development, LLC
• Rundell Ernstberger Associates
II. SCOPE OF PROFESSIONAL SERVICES
1. Route Survey and Topographic Survey
A Route Survey will be prepared for both project areas since they each will involve
right of way parcels. This work will generally follow INDOT procedures and will
include locating (horizontally & vertically) all necessary features in the field such
as edges of pavement, existing drainage structures and patterns, utilities,
buildings, signs, etc.
'EXHIBIT
2-�D
2. Road Design
Design and construction plans for the project locations will be prepared in
accordance with the City of Carmel's standards, guidelines and directions, and
using INDOT standards where applicable. CrossRoad Engineers will submit plans
to the City Engineer for review at the following milestones:
• Preliminary Plans (Approximately 35% complete)
• Field Check Plans (Approximately 70% complete)
Neither holding a public information meeting nor preparing landscaping design
plans is included, but maintenance of traffic is.
3. Lighting Design
Preparation of lighting plans is included. These plans will document the roadway
geometry, the location of the service points (indicating voltage being supplied),
location of the poles, the orientation of the luminaires, the light source type and
luminaire wattage, as well as any underground wiring, conduit, handholes, and
cable duct markers that are needed.
4. Utility Coordination
Coordination with representatives from each of the utility companies having
facilities within the project area will be included in this task. CrossRoad Engineers
will communicate any relocation of facilities that may be needed and then review
the relocation plans that the utility companies prepare. We will review any
reimbursable claims by the utility companies and coordinate as necessary. This
task does not include work associated with field locating the vertical depth of any
utilities ("potholing"). This work will be in general accordance with INDOT policy
and procedures currently in effect. However, this scope only addresses utility
coordination through the design process. Utility coordination services during the
construction phase will be provided as needed on an hourly basis.
S. Permit Applications
The projects will likely require the disturbance of more than one acre of land.
Therefore, an IDEM Rule 5 permit will be required for the project locations.
E:XHIBI
3 JO
6. Bid Documents and Bidding Phase
Following the City Engineer's approval of Field Check Plans, final bid documents
will be prepared, including construction plans, project specifications and final
engineer's estimate.
Bidding documents will be prepared using "front end" information and documents
provided by the City. A CrossRoad Engineers representative will also attend and
prepare agendas and minutes for the pre-bid, bid opening and the pre -
construction meetings.
7. Coordination / Communication with Other Entities
During the development of these projects, an unusually large amount of
coordination and communication with be required.
• Gehl Studio, Inc. — The City has contracted with Gehl Studio to provide
planning services in several areas of the City, including the Monon
Boulevard and Range Line Road. We will work closely with their staff to
incorporate their ideas and schematics into the design plans. We
anticipate numerous conversations and meetings to ensure their planning
intent eventually becomes encompassed within the design plans.
• Civil & Environmental Consultants, Inc. — At the recommendation of the
City, we will be utilizing the services of Williams Creek Consulting as a
subconsultant on this contract. We will work closely with the staff of CEC.
We anticipate numerous conversations and meetings to ensure their
design concepts satisfy the City's vision for the development of this area.
• Old Town Development, LLC — This developer is undertaking a massive
reconstruction in this section of the City. Therefore, adjacent to these
projects, there are numerous areas where their private development must
mesh with our public development. To facilitate this, we anticipate
numerous conversations and meetings to communicate and coordinate
the proposed improvements.
• Rundell Ernstberger Associates —The City intends to contract with a firm
to provide landscape architecture services in many areas of the City,
including these project locations. The primary focus of this firm will be to
ensure that the planning concepts presented by Gehl Studio are
implemented within the individual infrastructure projects. To
accommodate this firm in their efforts, we anticipate several conversations
and meetings being required. '"EXHIBIT /,-\
9o-Ft3
$70k add'I services
III. PROPOSED FEES add to existing New work $85,300 - new P.O.
P.O. 33744
TASK DESCRIPTION
PROJECT LOCATION
Mo -hon Blvd -
Main St. to ls'
Street NW
411 St. SW-
Motion Blvd to
ls" Ave. SW
4th St. SW - 4th
Avehue;.SW to
Mohon Blvd
1.
Route Survey & Topo Survey
'$7,600
$-2,500
2.
Rbad,,DbMgh
48,000
35,000
a. CtdsSRo—a"d'D-(e—sig"n-'ReViev'V
- 5"'000,
b. ."CEC-Final Design
10,550
C. CEC Detention Facility Design
4;300
3.
.Lighting Design
3,000
MOO
4.
ifity Coordination
Utility
2,000
3JO 1 00
S.
-Permit Applications
.2,000
2,000
6.
tidb.bcs and Bidding Phase,
2,000
91,060
3,000
a. CECMe6tings,& Bidding Coord.
2,950
7.
;Cbord.. / Comm, w/Other Entities
4j000
-SU6TOTAL5
_6,000
$70,600
coNTRACT TOTAL.
-$j5s-,30o,-e-
4 8,5, -so ol
Supplemental surveyonly,
F6000r 6.,a. are on an hourly basis with -the amount -shown being a not -to -exceed. All other
fees are ona,llump sum basis-.
As: noted in CWs-.qttached.prqposal, reimbursable expenses arenot included in'the their fees
,and will be billed
il I ed as these eXperises,ja.re-i-ricurred.
!-- ""Y>,:t-7111 FF
4
/IZi► ®VM�`
Civil & Environmental Consultants, Inc.
August 31, 2016 (updated September 12, 2016)
Mr. Trent E. Newport, P.E., L.S:
CrossRoad Engineers; P.C.
3417 Sherman Drive
Beech Grove, Indiana 46107
Dear Mr. Newport:
Subject: Proposal for Civil Engineering, Services
Proposed 4th Street Design Drawings
41h Street S.W. between Monon Boulevard and 1" Ave. S.W.
Carmel, Indiana 46032
CEC Project 163-710
Civil & Environmental Consultants, Inc. (CEC) is pleased to present for your consideration our
proposal to provide professional civil engineering services for the proposed 41h Street S.W.
Extension between Monon Boulevard and V Ave. S.W. in Midtown Carmel, Indiana. CEC has
been working on the Mid Town project development plan since 2014.
1.0 SCOPE OF -SERVICES
CEC appreciates your consideration of our firm for: this project. CEC is a civil engineering,
environmental and :ecological consulting firm with over 700 employees in eighteen locations,
including Indianapolis, IN, Pittsburgh-, PA (headquarters); Export, PA; Cleveland, OH;
Columbus; OH; Cincinnati, OH; Nashville, TN; Chicago, IL; Detroit; MI; Austin; TX Phoenix,
AZ; Charlotte, NC; Boston, MA and St.. Louis, MO.. CEC has been named one of the top 200
design firms nationally by Engineering News -Record.
The CEC Indianapolis office will be overseeing and completing the proposed services for the
project. The following breakdown of staff will be dedicated to the project:
Civil Engineer Project Manager: Greg Rasmussen, PLA
Senior Civil Engineer & Quality Manager: Aaron Hurt; PE, AICP
Civil Engineering Support:
Ben -.Bemis, Senior Designer
Nick Justice, EI
Anthony Syers, LS
Jeff Clayton, PE
CEC staff has experience working.on numerous commercial projects in Carmel. Recent projects
in Cai7nel include:i a
i
E. a y T A-
CA—
L5
530 E. Ohio Screet, Suite G I Indianapolis, IN 46204 1 p: 317-655--7777 f: 317-655-7778 1 www,cecinc.coni
Mr. Trent Newport, PE., L.S.
CrossRoad Engineers,, PC.
CEC Project 163-710
Page 2
August 31, 2016 (updated September 12, 2016)
■ Cannel Midtown Development Plan
■ Allied Building
■ Sophia Square Plaza Renovation
■ IMPA Conference. Center
■ Huntington Bank (Michigan Road and Range Line Road)
■ Home Depot
■ Penn Circle Apartments
■ Cannel Marketplace (Fountains Redevelopment)
The following information outlines the project background information as we understand it, our
assumptions, purpose and scope of services, estimated fees, schedule, and additional services.
2.0 PROJECT DESCRIPTION
CEC understands that CrossRoad Engineers, PC will be providuig. construction specifications,
public bid documents, bidding, contractaward, contract management, project oversight, project
management, review of public pay applications, construction management, construction
observation, and -other all other aspects of the project not specifically identified in CEC'& scope
of work for the .0 Street S.W. Extension between Monon Boulevard. and I" Ave. S.W.
The proposed site is located at ,approximately 150 0' Street SW within the City of Carmel
Jurisdiction and contains approximately 0.60 acres. Local approvals through Carmel (site plan,
engineering, landscaping, and drainage), Carmel Utilities (sanitary sewer and water), Carmel and
Hamilton County Surveyor'.s Office. Drainage, IDEM Rule 5, and local" utility providers are
required and have been :submitted for review and approval. It will be CrossRoad Engineers,
PC's responsbility'to verify all permits are obtained prior to starting .construction.
2.1 Basis of CEC's Scone -of Services
This proposed agreement for professional services was prepared based on the Request for Civil
Engineering Services, our prior` work, on the property, out review of the associated survey
information, review of available electronic data,. as well as CEC's past experience on similar
projects: The following -information forms the basis for our scope of•services:
O .GEC will .prepare constriction drawings only for 0 Street `between Monon
Boulevard -and V' Ave. S. W'.
O The construction drawing set Will include:
• Title Sh6et
e Survey Sheet '(by CSC, Inc)
• Site Layout Plan
• Grading & Drainage Plan
• Storm Sewer Profiles
XHUT
• Structure Data. Table ' " A
Civil & Environnientil Consultants, Inc.
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 3
August 31, 2016 (updated September 12, 2016)
• Erosion Control Plans and Details
• Site Utility Plan
• Sanitary Sewer Profiles
• Road Plan and Profiles
• Road Cross Sections
• Landscape Plan
• Landscape Details
• Site Details
O CEC will utilize the drawing sheets and files associated with the Old Town
Development of Carmel Midtown Blocks 1 &1 Areas outside of the right=of--way
for: 4111 Street will be screened back to identify only the area of ,411' Street S.W. to be
constructed with associated sidewalks, curbs, asphalt pavement, storm sewers,
landscape, sanitary sewers, water lines and other associated items to complete the
work in. the 41" Street S.W: right-of-way.
.O 'Coordination with CrossRoad Engineers, PC and Old Town -Design Group will
consist of meetings, .phone calls, and emails. We have not included any public
meetings, meetings with City Officials, County Officials,. or State Officials ;associated
with our portion of work.
O CEC will provide construction drawings, construction drawing coordination, limited
construction administration and limited project closeout
O CEC will assist with submittal review associated with out portion of the design
drawings and we will :answer contractor RFPs associated to our work.
O CEC has not included a maintenance of traffic plan for this project. It is GEC's
understanding that the overall Midtown East project will handle any maintenance of
traffic for the site and that F.A. Wilhelm, the. Cannel Redevelopment Commission,
and Old Town Design Group will provide coordination with local authorities and
adjacent landowners to accommodate the construction activities in the area, including
the 4"' Street'S.W. construction.
O CEC understands that the Monon ROW (drives, trail and green space) are to be
designed as part of a separate. project.
.O Changes to our plans and plan revisions requested by the City of Carmel, Carmel
Redevelopment Commission, or other review and governing agencies is not included
in our fees and will required additional fees to complete any changes to the plans.
The following sections of this agreement present a purpose and scope of services for these items,
followed by our estimated costs, and schedule. It should be understood that our scope of services
Civil & Environmental Consultants, Inc. I—EXHIBIF
1dfo
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 4
August 31, 2016 (updated September 12, 2016)
is the anticipated civil engineering base services envisioned by CEC based on our past
experience on similar projects. This scope of services and associated costs may require revision
as the project. progresses.
3.0 CIVIL ENGINEERING — CONSTRUCTION DOCUMENTS
3.1 Purpose: The purpose of the Construction Document phase is to prepare construction
documents that the Client can use to accurately constructthe infrastructure for'the mixed
use development.
3.2 Scope of Services: The following scope of services, will be performed:
a. Cover Sheet — GEC will prepare a project. Cover Sheet that indicates the project name,
project location, address;_ relevant contact information; relevant project information, and
sheet index., CEC will include the necessary project data as required by the .City of
Carmel engieering department.
b. Site Plan CEC will prepare a site plan showing proposed curb, sidewalk, pavement,
parking stalls, building footprints, public street rights-of-way and property lines: All
applicable features will be sufficiently dimensioned and noted to accurately construct the
_proposed improvements.
Grading and Drainage Plan — CEC will prepare a final Grading Plan for the .street that
minimizes earthwork cuts and fills to reach a "balanced" site condition to the extent
possible. Pavement and curb spot elevations will be shown in addition to proposed
contour data. Drainage. calculations will be, provided in a report format for submittal to
the Client and/or municipality. All proposed pipe sizes and drainage outlet information
will be shown.
d. Utility Plan — CEC will prepare a final Utility Plan that shows proposed locations for
water lines, sanitary sewers, storm sewers for the site. CEC will coordinate Street
Lighting locations and illustrate the pole locations on the Utility Plan to ensure no
conflicts exist: CEC will also, at CrossRoad Engineers request, show the conduit routing
and locations for Carmel Communications ducts and hand -hole locations behind each
curbline of 4`i' Street Southwest.
Underground Detention Basin & Water Quality Basins — CEC, per the d'irect'ion of
Carmel and OTDG, will update the detention facility to enlarge the basin to maximize. the
storage capacity of the Storm Trap System under the future Plaza. CEC will show an
additional drainage basin area along the Monon Trail that the undergroundstorm basin
can accommodate. The Aqua -Swirl :Basins will be updated and verified accordingly to
accept the additional flows. The detention basin outlet control structure will be updated.
Updated detention basin calculations will be provided as part of this project for review
Civil & Environmental Consultants, Inc. 7 4
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 5
August 31, 2016 (updated September 12, 2016)
and approval. Updated storm sewer pipe calculations will accommodate the additional
area of flow and plan and profiles for the storm sewers will be updated. All applicable
details and plan sheets will be updated.
f. Storm Sewer Plan & Profiles — CEC will prepare storm sewer plan and profiles sheets for
this phase of the project.
g. Sanitary Sewer Plan & Profiles — CEC will prepare sanitary sewer plan and profiles
sheets for this phase of the project.
h. Road cross sections — CEC will prepare typical street cross section plans.
i. Road Plan & Profile CEC will prepare road plan and profile sheet; depicting grades.
j. Landscape Plans and Details — CEC will utilize the approved plan for Carmel Midtown
East for the landscape plan for 4"' Street S.W.
k. Construction Details — CEC will prepare construction details in accordance with the City,
State, and utility provider requirements. Custom design and details for pavements, walls,
furnishings, and amenity areas have not been accommodated as part of this proposal.
1. Erosion Control and Storm Water Management. Plan — CEC will prepare a final Erosion
Control Plan for the overall project that is in accordance with the local MS4
requirements. Locations of silt fence, concrete washouts, construction entrance, staging
areas,inlet protection, erosion control matting, and other applicable measures will be
-shown as part of the overall project and not just limited to the 40 Street S.W. project.
Applicable idetailsand specifications will be provided.
in. IDEM Erosion Control Rule 5 — CEC has submitted the overall IDEM Rule 5 to IDEM.
n. CEC will attend Pre -Bid Meeting with.the City of Carmel and CrossRoad Engineers, PC.
o. CEC has included approximately two days of work associated with our work during the
bidding process..
4.0 BID AND CONSTRUCTION ADMINISTRATION SERVICES
4.1 Purpose: The purpose of the Bid and Construction Administration Services is to convey
the proper design information to bidders and the selected General Contractor during
construction:
4.2 Scope of Services: The following scope of services will be performed:
Civil. & Environmental Consultants, Inc.
l a r✓ -F(3
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 6
August 31, 2016 (updated September 12, 2016)
a. Constriction Administration - CEC will assist the Client with routine inspections
throughout the construction process. A total of three inspections have been budgeted.
CEC will provide the Client with detailed correspondence after each trip.
b. CEC will approve shop drawings and Requests for Information throughout the
construction period. CEC will clarify design related issues that arise during
construction. CEC will complete any necessary certifications to signal the
completion of .construction tasks, such as acceptance of the storm sewer installation.
CEC will perform a final inspection and prepare a punch list.
5.0 ESTIMATED COSTS
Item munber 1 below is presented as lump sum costs to complete the scope of services presented
herein, and are based on our current understanding of the project and the assumptions contained
within this agreement. We will obtain approval from the Client for all revisions to our scope of
services and associated costs, if necessary as the project progresses. Items number 2.and 3 below
will be billed as an hourly not to exceed (NTE) fee.
1. Construction Drawings
$ 10,550
2. Enlarge Detention Facility, Pipes, Outlet, WQ, Calculations $ 4,300
3. Meetings and coordination prior to bidding (liourlyNTE) $ 2,950
4. Construction Administration Services (hourly NTE) $ 2,800
Total Professional, Services $ 20,600
5. Reimbursable Expenses (As Incurred) Cost + 10%
Reimbursable expenses such as the UPS shipping charges, mileage, plan reproductions are not
included in our fee: These expenses will be.billed as these costs are incurred.
CEC's estimated costs do not include extensive plan reproductions, permit applications fees, site
plan submission fees, andtap-in fees, which we assume will be,paid directly by the Client and/or
the general contractor.
Our standard Schedule of Terris and Conditions will apply to this work. Any changes to the.
agreement must be agreed to in writing by both parties prior to your authorization to proceed.
Your oral or written authorization to proceed will form a bindingcontract and indicates your
acceptance of our proposal.
Civil & Environmental Consultants, Inc. )to -((3
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 7
August 31; 2016 (updated September 12, 2016)
6.0 ADDITIONAL PROFESSIONAL SERVICES
The proposed scope of services and estimated costs presented do riot: include the following
services,. which the .Client may require as the project progresses. At your request, we can
provide separate proposals which include these. additional services as their scope is defined.
Drawina Revisions: CEC's estimated costs for civil engineering services include making
revisions to drawings to address comments by the Client and the project team during the design
work and to address comments by city officials during site plan review. If revisions to site
development drawings. are required due to changes to the site plan or other conditions beyond
our control, after CEO's completion of the site design, drawing revisions will be additional
services, and can be performed at the direction of the Client. Invoicing of costs associated with
drawing revisions will be for the actual man hours and reimbursable 'expenses incurred
performing the work.. CEC will provide you with estimates of cost to complete drawing
revisions resulting from changes to the site plan prior to proceeding with the revisions.
Environmental and Geotechnical Services: CEC can provide a proposal for Environmental and
Geotechnical Engineering support relative to the. site if needed.
Variances: CEC can .assist with site plan variances for an additional fee once those items are
identified.
Offsite Utility _Infrastructure: CEC can provide a proposal for offsite utility infrastructure
services, when the required scope is determined.
Utility. Easements: CEC can provide a cost to prepare additional Utility Easements for
construction of the utilities or storm drainage if this is required for the -project.
Construction Stakina: "CEC can provide costs to complete construction staking for this work if
requested for the project: It is anticipated that the contractor will hire and pay for construction
staking services separate from this proposal.
As -built. Surveys: CEC can provide surveying services to complete an :as -built field survey :if
requested, but these services are, hot included in, out base fee.
Proiect As=built�Drawings_. CEC can provide as -built drawing services either biased upon
contractor as -built markups or by field located as=built surveys; but ;these services are not
included in our base fee.
Maintenance of Traffic Plans: CEC has not included any time or fees .to provide a maintenance
of traffic plan for this project. It. is assumed that the overall Midtown East project w11, handle
any maintenance of -traffic for 'the site and that F.A. Wilhelm, the Carmel Redevelopment
Civil & Environmental'Consultants. Inc.
12 oft
Mr. Trent Newport, P.E., L.S.
CrossRoad Engineers, PC.
CEC Project 163-710
Page 8
August 31, 2016 (updated September 12, 2016)
Commission, and Old Town Design Group will provide coordination with local authorities and
adjacent land owners to accommodate the construction activities in the area.
7.0 SCHEDULE
The following schedule is a realistic timeframe to complete the civil engineering phase:
O Civil Engineering Documents 2 - 3 weeks
Q Bidding
2 3 weeks
O Constriction Administration 4 - 6 weeks
Total Civil Engineering and Construction Phase: 8 - 12 weeks
CEC is staffed with ekperienced civil .engineers, landscape architects, and,support personnel and
can commence work 'upon your authorization, and work within the identified timeframes. We
will work with the Client and the project team to meet your scheduling needs for this project.
8.0 CLOSING
CEC very much appreciates this opportunity to present our proposal to you. Please do not
hesitate to contact us at 317-655-7777. We are availableto meet with you. to discuss the scope
of :services, estimated costs, or schedule outlined herein for completion of our professional
services. We can modify the proposed scope of services, if necessary, to accommodate specific
schedule or budget constraints that may exist for this project. CEC looks forward to working
with you. toward the successful completion of the project. Thank you for your consideration of
CEC!
Very truly yours,
CIVIL :& ENVIRONMENTAL CONSULTANTS, INC.
c�
Aaron C. Hurt, PE, AICP Gregory L. Rasmussen, PLA
Vice President Senior ProjectManager
Proposal Acceptance:
Naive Date
E 1634710 2016:09.12 Updatcd.CrossRoad Engineers - Mid Town EastAth Street.docx
Civil & Environmental Consultants, Inc. 7� ci f3
CrossRoad Engineers, P.C.
Engineering Department - 2016
Appropriation: ASA #2A; #94-650.04; 2016 COIT Bond, P.O. #34329 $85,300 and P.O. #33744 $70,000
Contract Not To Exceed $155,300.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract.with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[S:\Comracts\Prof.Sv & Goods Sv \Enginecring12016\CrossRond ASA i2A Add? Sv Amend 3-27-2012 with E -Verify Imngunge.dee:9272016 11:35 AIv1J
CrossRoad Engincers, P.C.
En.-ineering Department - 2016
Appropriation: ASA 02A; #94-650.04; 2016 COU Bond, P.O. #31329 $85,300 and P.O. #33744 $70,000
Contract Not To Exceed $155,300.00
Exhibit "C"
E -Verify Affidavit
K+ & • NLe to r,� , being first duly sworn, deposes and says that
he/she is familiar with and has 11,ersonal knowledge of the Facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am . now and at all times relevant herein have been employed by
crogi 'R bad-L6ge'ers,�C.. (the "Company") in the position
of ?resider%f
I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the Z6f.11 day -of `'`Cy ue' ✓ ,, 20_1fo.
Printed:� P vc+ wbar'
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: wpa✓�-
IX::Cc+nmuPmfS.o.l'.(inls S,.y;EnFin::nn ZVi[iCwsR.aJ ASAd1A.1JJ15�s AmcnJ ldA:"1?snh E•Vuitc L,ngw .dr:P2i.yln 11-59 AMI
Company ID Number: 440231
To be accepted as a participant in E Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E -Verify at 888-464-4218.
;Employer CrossRoad Engineers, PC
f
I
Jill Nervnort
512011
lent of Homeland Security — Verification Division
Verification Division
512011
.._...._.......__........... ...................._......_..._.__-....._.._.......___._.__....__... _........ ........... ...... ...
Information Required for the E -Verify Program
o your Company: ..........
......._
Name:CrmsRoad Engineers, PC
F
�dress:t3417 Sherman Drive
F
Beech Grove. IN 46107
Sherman Drive
h Grove, IN 46107
Number: 351963331
Page 12 of 13 1 E -Verify MOU for Employer ( Revision Date 09/01/09
vvww.dhs.gov/E-Verify
AIfy ...... ..
Company ID Number: 440231
_..__... _.,__..._._.._ __........ __....... ..__..___..._......................._._.....__..._.....__....._
.....E ..._, .._.................
i
North. American Industry
Classification Systems 1
Code' ,541
Number of Employees: X20 to 99
Number of Sites Verified 4
for: 1
►re you verifying for more than I site? If yes, please provide the number of sites verified for
each State:
INDIANA I site(l)
Information relating to the Program Administrator(s) for your Company on policy
questions or operational problems:
Nnme:
.Dill A Newport
Telephone Number:
(317) 780 -15.55 ext. 120
Email Address:
jncrtport(acrossroudengincers.com
Name:
Walter E Charles
Telephone Number:
(317) 780 - 1555 ext. 115
E-mail Address:
echnrles(a)crossros►dengineers.com
Page 13 of 13.1 E Verify MOU for Employer I Revision bate 09/01/09
fax Number.. (317) 780 - 6525
FaxNumher: (317) 780 - 6525
www.dhs.gov/E-Verify
City ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
33744
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
�L
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
4/21/2016
Brownsburg, IN 46112
068025
Projects: 16 -ENG -22,16 -ENG -31,16 -ENG -32; Contract Date:
2016 COIT Bond
{ - x$ I r {
03.16.16
CROSSROAD ENGINEERS, PC
Engineering
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET CONTRACT
PAYMENTTERMS
FREIGHT
4252
3417 Sherman Drive
Beech Grove, IN 46107
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department., 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 2 - MidTown East Design $775,680.00 $775,680.00
1 Each '* ASA 2A - Additional Services - Monon Blvd. - Main Street to $70,000.00 $70,000.00
1st Street NW
Department- 2200 Fund: 0
Account:
Each
General Obligation Bond
Sub Total $845,680.00
TITLE
CONTROL NO. 33744 CLERK -TREASURER
Sub Total
by -4 01 000
r T z'
�L
Skip Tennancour
uh
#,
American Structurepoint, Inc.
_ v-
8425 Wicklow Way
Brownsburg, IN 46112
h
2016 COIT Bond
{ - x$ I r {
yF
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
-
x
G.O./Storm Water Bonds
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $845,680.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE [SAN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL -
*THIS
ORDER ISSUED IN COMPLIANCE WITH CHAPTER
99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33744 CLERK -TREASURER
o fir Carmel.
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
34329
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES. AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
9/19/2016
068025
Projects 16 -ENG -31, 16 -ENG -31A; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
8557
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department., 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 2A - Midtown East Design - Supplemental Preliminary $85,300.00 $85,300.00
Engineering
Sub Total $85,300.00
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT 0 ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $85,300.00
SHIPPING INSTRUCTIONS ' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROP IATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 34329 CLERK -TREASURER