Engledow, Inc/Street/21,612.50/Holiday DecorationsEngledow, Inc.
Street Department - 2016
Appropriation # 43-504.00; P.O. #34183
Contract Not To Exceed $21,612.50
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Engledow, Inc. (the "Vendor'), as City Contract dated November 4, 2015 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
aures Brainar , Presiding Officer
DatG
Mary Ann B e, M / ---
Date: d/
Lori S. Wtson, 'I'[
Date:
of
�B r
Christine Pauley, r e sDu;er
Date: y
[MAjoherlandeACommetslAd81 Sscs Amend Engledow 2016.doo: 10/20/2016 5:21 PNq
ENGLEDOW, INC.
Authorized Signature
�,,I— Ct-v-,DUE,
Printed Name 9
Title
FID/TIN: 35-16a215
Last Four of SSN if Sole Proprietor:
Date:
ENGLEDI W
GR vP
October 04, 2016
PROPOSAL FOR
PARKS PIFER
CITY OF CARMEL
CARMEL CITY HALL
ONE CIVIC SQUARE
CARMEL, IN 46032
DESCRIPTION OF WORK TO BE PERFORMED
Install Christmas Lights
SALE:
SALES TAX:
TOTAL:
HOLIDAY DECOR - SALE/INSTALL
WORK ORDER #40705
Install Christmas Lights in locations as detailed:
1. Fountain Area Wreaths, trees, and burning bushes UP $4,480.00
2. Japanese Garden UP $2,765.00
3. Oak Trees on the Green UP $3,500.00
4. Downtown Trees UP $4,007.50
5. Large Tree on the Green UP $1,750.00
7. PNC Tree and Clock Tower Topper, garland, decorations, lights UP $3,500.00
8. Fountain at 4th & Main UP $ 805.00
9.5 Amur maples on Monon UP $ 805.00
Total Labor: $21,612.50
All materials supplied by City of Carmel.
CARMEL CITY HALL
WORK ORDER SUMMARY
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
$21,612.50
$0.00
$21,612.50
Page 1 of 2
E-EXIN 9 )41
/6-(L
WORK ORDER #40705 CARMEL CITY HALL October 04, 2016
INCLUDED SERVICES SALES TAX TOTAL COST
HOLIDAY DECOR - SALE/INSTALL $0.00 $21,612.50
TOTAL: $0.00 $21,612.50
Terms and Conditions SOLICITATION: Client agrees to neither solicit nor hire, neither during
the term of this Agreement nor for twelve months thereafter, any person who was an Engledow
employee during the term of the agreement. DECISION: A signed copy of this Agreement must
be returned to Engledow within thirty days to obtain the quoted prices. MOST CURRENT
AGREEMENT: This Agreement supersedes all prior negotiations, proposals and understandings,
if any, between Client and Engledow and constitutes an understanding of the parties. DOMAIN:
This Agreement is governed by the laws of the State of Indiana. CAPACITY: The person
signing this contract represents that they have the authority to do so on behalf of the Client.
BILLING TERMS: All charges will be billed in advance of the service period. Client agrees to
pay all amounts due under this contract within thirty days of the billing date. Payments not
received within thirty days are subject to a service charge of 1'/2 % per month (18% annually).
ADDITIONAL WORK: Services not specified in the Specifications Exhibit will be provided on
a time and materials basis. COLLECTION TERMS: Client agrees to pay all costs of collection
and all reasonable attorney fees in the event it becomes necessary for Engledow to enforce any of
the provisions of this Agreement. TERMS OF CONTRACT: This contract is for the full period
of time stated above. Because many of Engledow's costs are incurred at installation, should a
major reduction or termination be requested by the Client prior to completion of the contract
period, the Client agrees to pay 50% of any unbilled invoices as an early termination fee plus any
previously billed but unpaid invoices. The early termination fee shall be waived only if this
contract is terminated for cause after the Client has given Engledow Group written notice of a
service deficiency and Engledow Group has failed to cure said deficiency within 30 days.
DELAY: If installation/work initiation is delayed at the direction of the Client and/or their agents
from the agreed upon date, the Client will reimburse Engledow for any extra costs incurred as a
result of the delay. SPECIAL ORDERS: Special order items require a deposit of 50% and cannot
be canceled or returned. FUEL: Due to Engledow's significant fuel consumption in vehicles and
equipment and the current uncertainty of fuel prices, it may be necessary for Engledow to add a
fuel surcharge to its invoices. Any surcharge would be based on actual changes in fuel prices.
MANUFACTURER WARRANTIES: Manufactured products such as decorative containers are
covered only by the manufacturer's warranty. Copies of the manufacturer's warranty will be
provided upon request. No further warranty is expressed or implied. Defects and damages which
develop over time (after the manufacturer's warranty has expired) are the responsibility of the
Client. Engledow will do its best to assist you in anticipating problems and resolving them.
SCOPE ADJUSTMENTS: The maintenance service payments will be adjusted for additions and
deletions during the term of the Agreement. .
By By
Rick Perdue
Date October 04, 2016 Date
ENGLEDOW, INC.
CITY OF CARMEL
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032 Page 2 of 2
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INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 1
PURCHASE ORDER NUMBER
E
DEPARTMENT ACCOUNT
FEDERAL EXCISE TAX EXEMPT ^
34183
ONE CIVIC SQUARE
------.-35-6000972-----
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
10/12/2016
358653
Holiday Decorations
ENGLEDOW, INC
Street Department j
VENDOR 1100 E 116TH ST
SHIP 3400 W. 131 st Street j
TO Carmel, IN 46074-
CARMEL, IN 46032 -
(317) 733-2001 j
PURCHASE ID BLANKET CONTRACT
PAYMENTTERMS FREIGHT
9287
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION i
�c/Jaiu11V11L. AAU-1 Tuna: [u -i motor vehicle Highway FND
Account., 43-504.00
1 Each
Send Invoice To:
Street Department
3400 W. 131st Street
Holiday Decorations
✓rx'i� 1dd
zA'ZIi &A
$21,612.50 $21,612.50
Sub Total $21,612.50
Carmel, IN 46074-
'I`N-VOICE
(317) 733-2001.
PLEASE
IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT _
PAYMENT $21,612.50
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
D�/ate
�a�l�ti
AND ACTS AMENDATORY THEREOF AND SUPPLEMENTTHERETO.
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ORDERED BY ���V///�
Dave Huffman Steve Engelking
TITLE Director Administration
CONTROL NO. 34183 CLERK -TREASURER