HWC Engineering. Inc/Eng/Adl Serv #3/68,000/Carmel Drive and AAA Way Road and Drainage ImprovementsHWC Engineering, Inc.
Engineering - 2016
Appropriation #2016 COIT Bond; P.O. #34311
Contract Not To Exceed $68,000.00
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT. FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and HWC Engineering, Inc. (the 'vendor"), as City Contract dated April 15, 2015 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment.and.shall remain in full force and. -effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
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James Brainard, Presiding Officer
Mary Ann yurke, Member
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�Watson, _ember
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Christine Pau!W. Clerk-Tr#asurer
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HWC Engineering, Inc.
Authorized Signature
Printed Name
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Title
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Last Four of SSN if Sole Proprietor:
Date: /1 ` ?' 119
City of Carmel
Carmel Drive/AAA Way
Road & Drainage Improvements
The scope of work consists of the following:
DRAINAGE
• Analyze and inventory existing storm sewer network in the area (area depicted in Exhibit 1)
INTERSECTION IMPROVEMENTS
• Concept development and preliminary cost estimates to assist in scoping the intersection
The following describes the initial services proposed to develop the final scope of work necessary to meet the
City's goals for the projects. The fees associated with the final design and construction will be determined
once the scope has been identified.
DRAINAGE
1. Storm Sewer GIS Survey
a. HWC will compile comprehensive mapping of the City's existing storm sewer system in the study
area depicted in Exhibit 1 based on information provided by the City and obtained during site visits.
Existing aerial photography, LiDAR, and other GIS data shall be used as the basis for this regional
mapping and overall study calculations and alternatives evaluation.
b. Conduct site reconnaissance visits to observe the existing condition of above-ground/visible
drainage facilities and features pertaining to the study. HWC will take basic measurements of the
sizes of drainage infrastructure where information is required or missing.
E HWC will provide GPS mapping services to verify the location, approximate elevation, pipe size and
materials for the existing storm network.
d. Completed storm sewer mapping will be prepared per the City's GIS database format and provided
to the City in the desired file formats to update the City's GIS mapping for this project area of
detailed study identified in Exhibit 1.
e. HWC will attend 1 meeting with the City during this task.
2. Storm Sewer Televising
a. R& R Visual, as a sub-contractorto HWC, will perform a televising inspection of portions of the
existing storm sewer system. HWC will make televising data available to the City after receiving it
from the sub -contractor. The area of televising is currently limited to not exceed 5,000 linear feet of
storm sewer including the network entering from the northwest of Hunter's Glen, storm sewers
located within Carmel Drive that are currently isolated in City mapping, and the eventual outfall to
the Keystone Parkway right-of-way. Additional areas of investigation outside what is identified in
Exhibit 1, would require additional fee.
3. Drainage Analysis and Study
a. Consult with the City to determine and collect available data including past studies, GIS mapping,
configuration of existing drainage infrastructure, past development plans, as-builts,
correspondence with regulatory agencies, previous drainage calculations and plans, rainfall data
and descriptions of identified problem areas.cv
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b. Meet with the City department personnel to identify problem drainage areas as well as a general
discussion of issues related to the project area's storm drainage system.
c. HWC will delineate the relevant watershed boundaries. Hydrologic computer models will be
generated to predict peak runoff rates and runoff volumes for various statistical rainfall events at
critical storm sewer junction and problem areas identified with the help of the City.
d. Describe the general pattern of storm water runoff in identified problem areas, and analyze the
condition and capacity of existing drainage facilities with respect to current and projected
discharge rates and volumes. Analysis will utilize computer-based hydrologic and hydraulic
models to identify facilities that are undersized and the required size of design alternatives.
e. Based on the documented needs of the study areas and subsequent quantitative analysis, HWC
will develop and evaluate engineering solutions for key drainage problem areas as well as
conceptual layout for drainage improvements to be incorporated into pending transportation
improvements on Carmel Drive. Potential projects could include new or upgraded storm sewers,
new or upgraded inlets, and channel or swale improvements. The following tasks will be provided
by HWC's study of the overall watershed area.
L HWC will review existing plans, studies, and other available records to establish whether
adequate detention storage is provided existing developments and what future
development may be limited to as far as downstream drainage conditions and existing
sewer capacities.
ii. HWC is committed to low -impact development. HWC will identify and present to the City
viable green infrastructure elements within recommended alternatives.
f. Once all the recommended capital needs are identified with budgetary project costs, HWC will
meet with the City to determine priorities and potential implementation timelines. Projects will
be prioritized and a phasing plan developed in accordance with the City's capacity to fund capital
improvement projects as well as items that will be incorporated into transportation
improvements along Carmel Drive.
g. Conduct a final presentation of study findings, recommendations, project costs, and
implementation schedule to the City and other interested stakeholders.
h. The deliverable for the drainage study is a technical summary report which will, as appropriate,
contain an identification of current problems; discussion of methods and results of quantitative
analysis; schematic layouts, sketches and conceptual design criteria to indicate the recommended
solutions; initial evaluation of environmental and permitting issues; and the development of an
implementation/phasing schedule. This report will be accompanied by an engineer's opinion of
probable construction costs for each solution recommended.
I. HWC will attend 2 meetings during this task.
INTERSECTION IMPROVEMENTS
4. Concept Development — Intersection Improvement
The first phase of work will be to develop conceptual plans for options to incorporate improvements at the
AAA Way -Carmel Drive intersection for discussion with the stakeholders. In this phase, HWC will provide
the following:
a. Provide conceptual plans on aerials for the following three roundabout alternatives incorporating
the new connection and the intersection of AAA Way on Carmel Drive.
L 1 large oval, 2 lane roundabout including deflections at the entrances and exits.
ii. 2 separate, 2 lane roundabouts.
iii. 1 "dogbone", 2 lane roundabout.
b. Review and evaluate the 3 concepts and provide technical comments to aid indecision making.
EEXFaIB1T
20
c. Evaluate impacts for proposed needed right of way and impacts to parking.
d. Show proposed conceptual landscaping details.
e. Present the alternatives with estimated construction costs.
f. HWC will participate in up to three (3) meetings
FEE SCHEDULE
HWC shall provide the each of the services described above for a fee schedule, as follows:
Work element
Fee structure
Fee
1. Storm Sewer GIS Survey
Lump Sum
$12,000
2. Storm Sewer Televising
Hourly, not to exceed
$14,000
3. Drainage Analysis and Study
Lump Sum
$17,000
4. Concept Development— Intersection Imp.
Hourly, not to exceed
$25,000
SCHEDULE
Task
1. Storm Sewer GIS Survey
2. Storm Sewer Televising
3. Drainage Analysis and Study
4. Concept Development — Intersection Imp.
Total Fees: $68,000
Timeframe
Complete within 60 days of NTP
Complete within 60 days of NTP
Complete within 60 days of NTP
Complete within 60 days of NTP
"AHI IT
C'(`I
uepartment: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 3 - Carmel Drive and AAA Way Road and Drainage $68,000.00 $68,000.00
Improvements
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
/�� Carmel
�fJ
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
LL
Page 1 of 1City
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
_ 34311
ONE CIVIC SQUARE
-� 35-6000972
_
THIS NUMBER MUST APPEAR ON INVOICES, /VP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO.
VENDOR NO.
DESCRIPTION
1117/2016
366795
Project 16 -ENG -46; Contract Date 04.15.15
H W C ENGINEERING
City Engineering's Office
VENDOR 601 SOUTH 3RD ST
SHIP 1 Civic Square
TO Carmel, IN 46032- .
TERRE HAUTE, IN 47807 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
10013
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE I EXTENSION
uepartment: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 3 - Carmel Drive and AAA Way Road and Drainage $68,000.00 $68,000.00
Improvements
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
Sub Total $68,000.00,
DEPARTMENT I ACCOUNT + PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $68,000.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPR.J TION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOFAND SUPPLEMENT THERETO. ORDERED BY —_
TITLE
rnNITRnI Kin Zit Q 1 I-., ----------
P�f 4 L L
PLEASE INVOICE IN DUPLICATE
Sub Total $68,000.00,
DEPARTMENT I ACCOUNT + PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $68,000.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPR.J TION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOFAND SUPPLEMENT THERETO. ORDERED BY —_
TITLE
rnNITRnI Kin Zit Q 1 I-., ----------