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Bartlett Tree Experts/DOCS/Adl Serv #1/15,000/Tree Removal and Landscape Maintenance • Bartlett Tree L""•xpei1s Department or Community Service-2016 Appropriation#43-504.00: P.O.#34347 Contract Not To Exceed$15,000.00 b� ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Bartlett Tree Experts(the "Vendor"), as City Contract dated February 17,2016 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code§22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that In signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and' effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA *BARTLETT TREE EXPERTS by and through its Board of Public Works and Safety By: By: . NO-f— Pit.fCri James Brainard,Presiding Officer Authorized Signature ate: Matthew Perin Printed Name Mary Ann urke, Mem r Date: Vice President • Title Lori S.Watso d ember FID/TIN: 06-0254490 Date: "r Last Four of SSN if Sole Proprietor: ATT •T• Date: 11/28/2016 • ristine Paule , r - /easurer Date: / 7// tBARTLETT TREE EXPERTS IS THE REGISTERED TRADE NAME OF,THE EA.BARTLETT.TREE_ EXPERT COMPANY,A CONNECTICUT CORPORATION {SA[b I .blPmfS+e&Goods Stc,ADOCSS:016Wsrdell Tar Eq,.Mal Svc+Arnold 127d012+th g-Vadylatguagr.S.::101191201M1 161 Mg 6C.4 of CA9,yF City I-Cil*-!.{'÷I'via , 1 " DEPARTMENT OP COMMUNITY SERVICES QUOTE FOR TREE RENLOVAL AND LANDSCAPE MAINTENANCE CONTRACT MOTTO EXCEED S75.000.00 Quotes are due January 15'h,2016 at 9:00 am.Please submit to: Department of Community Services ATTN:Daren Mindham One Civic Sq • Carmel,IN 46032 - I.SCOPE OF SERVICES The quote Is for tree removal and other landscape maintenance.The Contractor will furnish all labor,materials (unless notified),equipment and services necessary for tree removal/maintenance and clean-up of debris. Ii.CITY OF CARMEL REPRESENTATIVE AU questions related to this quote shall be addressed to: Daren Mindham Urban Forester _ One Civic Sq Carmel,IN 46032 - Phone:317-571-2417 - - - ••- — Email:dmIndham@carmel.in.gov III.WORK REQUIREMENTS Applicable Standards: • Contractor must adhere to American National Standards Institute(ANSI A300)and(ANSI 2133.1)current editions. Work Requirements: • All work shall be completed within 50 days after received work order from Carmel Representative. • The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.Monday through Saturday,only,unless authorized by the Carmel Representative in advance.Contractor shall not work on any city holidays. • • Contractor shall require authorization from the Carmel Representative for any sub-contracted work. Otherwise,all work shall be completed by employees of the Contractor. • Contractor shall call 1-800-382-5544 to have all underground utility locations marked. ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-57I-2417 - :' :1 BIT A /Of, , • . _____. City -,at Y':+.4-;.r Carmel ill,, .! :I..s. � s {I DEPARTMENT OF COMMUNITY SERVICES 4411 AO' • Contractor shall supply all needed labor,trucks,equipment,supplies,materials,safety devices and other equipment necessary to complete the work. • Traffic control is the sole responsibility of Contractor and shall be coordinated In advance with the proper department(s)of the city. The blocking of public streets shall not be permitted unless prior approvals have been made with the appropriate city departments and the Carmel Representative has been notified. Traffic control shall be accomplished in conformance with state,county and local highway construction codes and all other applicable law.A traffic maintenance plan is required by the Carmel Engineering Department for the blocking of any lane.The handbook.to use unless,otherwise directed,will be the CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL,Construction,Maintenance,and Utility Operations,2014,SP-2. • The staging of vehicles or other equipment on any public sidewalk or path is prohibited. • Any injuries,damages,expenses or loss to any person or property,public or private,as a result of or related to the project are the sole responsibility of the Contractor and shall be repaired or compensated by the Contractor to the satisfaction of both the injured party and the Owner,at no cost to the Owner. • Any alteration or modification of the work performed under the contract shall be made only by written agreement between the Contractor and Carmel Representative and shall be made prior to commencement of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by such a written agreement executed by all parties hereto. • All tree debris,excess soil and mulch,metal baskets,wrapping material or other debris resulting from any tree work shall be promptly cleaned up and removed from site.The work area shall be kept safe and neat at all times until the cleanup operation is completed.Under no circumstance shall the accumulation of soil, branches,or other debris be allowed overnight upon a public or private property in,such a manner as to result In a hazard.This cost shall be Included In the Individual pricing under'Layout of Quote • Stump removal shall be completed by a stump grinding machine,unless authorized by the Carmel -Representative. • Contractor shall be certified and hold all required applicator's licenses from the state of Indiana.Contractor-- - shall possess any city right-of-way permits,as necessary.Contractor must comply with all applicable environmental,chemical,and other laws when performing its obligations. • Contractor shall submit product labels of all proposed pesticides and chemicals for Carmel Representative approval prior to use. . • Contractor shall contact Carmel Representative prior to the start of any pest control applications.This notification is meant to determine the time frame in which the pest control application work is to be completed. • ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 Pvi- :f'T A ..„. 23 • ``.,OFFQRR�F • City • A ( a;) I',as'. l�f:'PAR'f'M I!NT OPCONI M UN Pi'Y SI:R VICES jNpIA,,,p:�'' IV.LAYOUT OF QUOTE(to the nearest fifth dollar) TREE REMOVAL: Tree removals shall be assigned by the Carmel Representative.Please provide a cost quote for removing a tree within the corresponding range.This Is not based on each Inch,but per range.Example:>6-12"_$200 Price pertree within 0-6" $ 45 >18-24" $ 144 5 >36-42" $ 12.5 o • OBH range >6-12" $ I S 5 _ >24-30" $ 155 >42" $ !Li$O' >12-18"$ •3 0 >30-36" $ ID 55.5 STUMP REMOVAL: Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3"ball and burlap tree,unless noted by the Carmel Representative.Ground stump areas shall be leveled to grade with a minimum addition of 6"of topsoil and seeded with a lawn grass mix.Please provide a cost quote for a stump removal within the corresponding range.This Is not based on each Inch,but per range. Example:0-12"=$50 Price per stump within 0-12" $ 1,5 >24-30" $ II5 >36-42" $ I'1 6 range measured at 3"ht >12-24" $ '16 >30.36" $ I to >42" $ ?-5 TREE PRUNING(Crown raising): Pruning shall be assigned by the Carmel Representative.Please provide a cost quote for pruning a tree within the corresponding range.This is not based on each Inch,but per range.Example:0-12"=$80 Price per tree within 0-12" $ (O >24-30" $ 30iP >36-42" $ LW° . • OBH range >12-24" $ at a >30-36" $ 'b 5 O >42" $ r2 aD CHEMICAL APPLICATION:(to the nearest dollar) Chemical applications,product and methods shall be approved per the Urban Forester,Quote should be based on achieved bagworm and scale control,but may include other types of applications. Scale—Early May:First application apply bifenthrin to the canopy and trunk of the tree until runoff. Early to Mid June(when catalpa trees bloom): Second application apply bifenthrin to suppress spider mite outbreak from occurring as well as kill scale crawlers that were not affected by the first application. *also targeting for bagworms In early to mid June when catalpa trees bloom Oagworms—Early to mid June:apply bifenthrin to the canopy.(when catalpa trees bloom) Emerald Ash Borer—Mid May:perform a systemic root flare Injection treatment to the following trees to help ' suppress emerald ash borer with the product Tree-age at appropriate time and rate for insect control. ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571 2417 EXH a7 A 3c 3 Bartlett Tree Experts Department o f Co mmunity Service-2016 Appropriation#43-504.00; P.O.I1343r1-7 Contract Not To Exceed$15,000.00 • • EXHIBIT"13" E-verify requirement All terms defined in I.C.§22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment. Pursuant to LC. §22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already clone so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that:(i)Vendor is enrolled and is participating in the E verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract For the performance of any work under this Addendum, the Vendor shall require any subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor,or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens,or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an.unauthorized alien,Vendor shall terminate the employment of or contract with the unauthorized alien within thirty(30)days("Cure Period").Should the • Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist. • IS:IGN�rondPrv(Sna&Gad,$,ax,DOCAVOI6D,A1eu Tie Evan Add9 Sum Am,d .27•I012 milli H•Vo1(yl ,,,..1r.;IWWRU161:5Z Pan • Bartlett Tree Experts Department of Community Service-2016 Appropriation#43-504.(10; P.O.#34347 Contract Not To I"sxcecd.$15,000,00 Exhibit"C" E-Verify Affidavit Matthew Farin . , being first duly sworn, deposes and says that he/she is familiar with and has-personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. • 2, 1 am now and at all times relevant herein have been employed by The F. A. Bartlett Tree Expert Company (the "Company") in the position of Vice President 3. I am familiar with the employment policies,practices,and procedures of the Company and have the authority to act on behalf of the Company. • 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the 28th day of November 1 2016„ • Printed: Matthew Farin, V.P. I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: Matthew Farin, V.P. • • IS`L'mtradeFrnCSn+R GmJ.Svo1U6CSU111613ttIMt T"a amok Addl tins AmcuJ3d7.2012 uiJt L'A4adr ImpvYcnfw l(VIJROIG t32 t`NI II City ®f INDIANA RETAIL TAX EXEMPT Page 1 of 1 `�/ (� arir a I' CERTIFICATE NO.003120166 002 0 PURCHASE ORDER NUMBER Jl �(�j Jj FEDERAL EXCISE TAX EXEMPT 34347 ,7 ONE CIVIC SQUARE 36.6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL,INDIANA 46032-2584 VOUCHER.DELIVERY MEMO,PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO, VENDOR NO, DESCRIPTION _.. 10/7/2016 022518 • BARTLETT TREE EXPERTS Dept of Community Service VENDOR PO BOX 3067 SHIP 1 Civic Square TO Carmel,IN 46032- STAMFORD,CT 06905--0067 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS, FREIGHT 9129 QUANTITY UNIT OF MEASURE l DESCRIPTION UNIT PRICE EXTENSION Department: 1192. Fund: 101 General Fund Account: 43-504.00 1 Each Additional Services Letter#1 $15,000.00 $15,000.00 Sub Total $15,000.00 v` r 5 t r , a ' ,‘,.4,0 t , , ,, , 1 ' 7 as , ; II s „ .Rpr z 4 '47m�j,, -..��:!{Ai ` PEOr a Send Invoice To: ' 4 i l •' fy d"' 4 P 4 `, it,a ,' Dept of Community Service 0/1 Civic Square �,. Carmel,IN 46032- ?�! a �. PLEASE INVOICE IN DUPLICATE r 7-�- — DEPARTMENT I ACCOUNT 1 PROJECT 1 PROJECT ACCOUNT I AMOUNT 1 PAYMENT $15,000.00 SHIPPING INSTRUCTIONS 'NI'VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.NUMBER IS MADEA 'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT�� ORDER. TO PAY FOR THE ABOVE 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ��r � d • 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY ---- Mike Hollibaugh . TITLE Director CONTROL NO. 34347 CLERK-TREASURER _ 1