Rundell Ernstberger Associates, Inc/Eng/Adl Serv #1/110,450/Hazel Dell Parkway and Keystone Parkway Roundabout Landscape DesignRundell Ernstberger Associates, Inc.
Engineering - 2016
Appropriation 2200-R4462401; P.O. 31921, 33464
Contract Not To Exceed $110,450.00
<a`
ADDITIONAL SERVICES AMENDMENT TO y
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Rundell Emstberger Associates, Inc. (the "Vendor"), as City Contract dated April 20,
2016 shall amend the terms of•the Agreement by adding the additional services to be provided by Vendor consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The- terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works •and _Safety
By:
N64y-f5r/A , - -
James Brainard, Presiding 6fficer
Date:
Mary A�{ Burke, M bar
Date: /
Lori S.
Date:
ATTES .v
hristine Pauley,C r -yrea rer
Date: �/
rx i.Lmmt r,n&%A, el1(14:0141:: OMIJ
Rundell Emstberger Associates, Inc.
By:
"K """etn
uthorized Signature •
Kevin Osbuen, ASLA, PLA
Printed Name
President
Title
FID/TIN: 473398747
Last Four of SSN if Sole Proprietor:
Date: 11/21/2016
RUNDELLERNSTBERGER ASSOCIATES
13 September 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
origin I I N D I A N A P 0 L I S
email reaindyfdreasite.com internet lwww.reasite.com
re: Hazel Dell Parkway & Keystone Parkway Roundabouts I Carmel, IN
Contract Amendment No.1
Dear Jeremy:
Rundell Ernstberger Associates, Inc. (REA) is pleased to submit the following Contract
Amendment to our contract for landscape design services for the roundabouts on Hazel
Dell Parkway and Keystone Parkway.
This amendment includes proposed fees for Construction Documents, Bidding, and
Construction Administration services, noted as "Part 2" in our Contract dated 4/20/16.
Scope of work will be based on the approved Schematic Design plans and cost opinions
prepared by REA in "Part 1" of the Contract.
This amendment includes the services of our consultants Enverity (Electrical Engineering)
and Landtech Design (Irrigation Design). REA will also coordinate with the Evan Lurie
Gallery for integration of artwork on the Hazel Dell Parkway roundabouts at Main St and
126" Streets as a part of our services for this amendment.
PROJECTED TIMELINE:
We anticipate the following timeline for completion of these services, subject to Owner
reviews and approvals:
50% Complete Construction Documents 4 weeks
90% Complete Construction Documents 4 weeks
Final Construction / Bid Documents 2-3 weeks
Bidding/Contract Award 6-8 weeks
Construction Administration 24-32 weeks
AMENDED COMPENSATION:
Based on the above scope of work and timeline described above, REA proposes the
following amended fees for the Contract:
Part 1 -Schematic Design (services complete);
Schematic Design
Expenses
$78,750.00
$250.00
Part 2 -Construction Documents, Bidding, Construction Administration:
Construction Documentation $70,000.00
Bidding $11,250.00 4"i s
Construction Administration $28,700.00 p or+i o—
Expenses $500.00
618 E. MARKET STREET INDIANAPOLIS, INDIANA 46202 [3171 263.0127 FAX: 13171 263.2080
LOUISVILLE OFFICE: TE [5021 561.8676 FX 15021 561,9076
AHINT
I
o 2
AMENDED CONTRACT TOTAL
Keystone & Hazel Deli Parkway RABs, p. 2 of
a-Ilo, L4S0. CO
• Services and Expenses will be billed monthly in accordance with the Contract.
Jeremy, if the terms of this amendment are agreeable to you, please return return one
signed copy to our office. Should you elect to utilize a different form of contract
amendment, please attach a copy of this letter as an exhibit. Please contact me with any
questions or concerns regarding this amendment. We appreciate the opportunity to
continue our work on this project with the City of Carmel!
Sincerely,
Kevin Osburn, PLA, ASLA
Principal
Accepted: CITY OF CARMEL
By:
Date:
IZEXH11GT A
2 BIZ
Ci®� Ca�e��
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120166 002 0
_ Page 1 of 1
` PURCHASE ORDER NUMBER j
JJjj,,
^ FEDERAL EXCISE TAX EXEMPT
33464
ONE CIVIC SQUARE
�y' 35-6000972
T
_
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
^ VENDOR N0.^�
DESCRIPTION --
11/14/2016
276515
Project 16 -ENG -15; Contract Date 04.20.16
RUNDELL ERNSTBERGER ASSOCIATES
INC City Engineering's Office
VENDOR 618 E MARKET ST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46202 -
Kate Lustig
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
10191
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICEEXTENSION
Department 2200
Account: 44-624.01
1 Each
Fund: 201 Motor Vehicle Highway
Send Invoice To.
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032-
ASA 1 - Hazel Dell Parkway and Keystone Parkway $39,500.00 $39,500.00
Roundabout Landscape Design
fY �
Sub Total
220 0 — 44 U 2140 1
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL No. 33464 CLERK -TREASURER
X23, 2so00
—
$39,500.00
PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $39,500.00
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
City (f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
31 921
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/5/2016
276515
Project 16 -ENG -15; Contract Date 04.20.16
RUNDELL ERNSTBERGER ASSOCIATES
INC Engineering
VENDOR 618 E MARKET ST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46202 -
Kate Lustig
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
1643
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund: 201 Motor Vehicle Highway
Account: 44-624.01
1 Each ASA 1 - Hazel Dell Parkway and Keystone Parkway $47,700.00 $47,700.00
Roundabout Landscape Design
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
Sub Total $47,700.00
DEPARTMENT ACCOUNT
d PROJECT Q PROJECTACCOUNT AMOUNT
PAYMENT $47,700.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 31921 CLERK -TREASURER