Davey Resource Group/Comm Serv/140,220/Tree Inventory and ManagementDavey Resource Group, a division of The Davey Tree Expert Company
Department of Community Service - 2016
Appropriation 443-404.00; P.O. #34471
Contract Not To Exceed $140,220.00 e J1
1
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Davey Resource Group, a division of The Davey Tree
Expert Company an entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
3.
4
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that -it has read and understands this Agreement, and, agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget ' appropriation number 43404.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
PRICE AND PAYMENT TERMS:
. 3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than One Hundred Forty Thousand Two Hundred Twenty Dollars ( 140 220 00
(the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days
detailing the Goods and Services provided to City within such time period. City shall pay Vendor for
such Goods and Services within sixty (60) days after the date of City's receipt of Vendor's invoice
detailing same, so long as and to the extent such Goods and Services are not disputed, are in
conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains
the information contained on attached Exhibit B, and Vendor has otherwise performed and satisfied
all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by City and/or by Vendor to and accepted by City, all; of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner.and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly, warrants that the Goods. and Services provided to City pursuant to this Agreement
have been selected ' by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
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Davey Resource Group, a division of The Davey Tree Expert Company
Department of Community Service - 2016
Appropriation #43-404.00; P-0.04471
Contract Not To Exceed $140,220.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within thirty (30) days after the filing thereof, by payment or
bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure :or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance.as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from. or in connection with Vendor's
negligence or willful misconduct in the provision of Goods and Services pursuant to or under this Agreement
or Vendor's use of City property.
These indemnification obligations shall survive the termination of this Agreement.
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Davey Resource Group, a division of Tile Davey Tree Expert Company
Department of Community Service - 2016
Appropriation #43-404.00; P.O. #34471
Contract Not To Exceed $140,220.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation:shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach- of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
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Davey Resource Group, a division of The Davey Tree Expert Company
Department of Community Service - 2016
Appropriation #43-404.00; P.O. 1134471
Contract Not To Exceed $140,220.00
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but.only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
One Civic Square Corporation Counsel
Carmel, Indiana 46032 Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Davey Resource Group, a division of Margie Conner, General Counsel
The Davey Tree Expert Company The Davey Tree Expert Company
5641 West 73rd Street 1500 N. Mantua Street
Indianapolis, IN 46278 AND Kent, OH 44240
ATTENTION: Aren Flint Margie.conner @davey.com
Notwithstanding the above, notice of termination under paragraph 19.hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this. Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled : to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate
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Davey Resource Group, a division of The Davey Tree Expert Company
Department of Community Service - 2016
Appropriation #43-404.00; P.O. 1/34471
Contract Not To Exceed $140,220.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2016 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand -it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
1XAContrac1sTrof S\Ts & Goods SmM)0CS1201610accy Tree Scrvim Goods&. Senders FORM -WITH E -Verify Laa&mSc.doc:122o2016 11:03 AMS
Davey Resource Group, a division of The Davey Tree Expert Company
Department of Community Service - 2016
Appropriation #43-404.00; P.O. #34471
Contract Not To Exceed $140,220.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
ames Brainard, Presiding Officer
n.fe• . I,-.) — -7 I• —
Mary An//Murke,
Date:
Lori S. Watson, r
Date: _� t
ATT
ristine S. Paulel- r7V
Date:
Davey Resource Group, a division of
The:Davey Tree Expert .Company
By:
Authorize ignature
Brent R. Repenning
Printed Name
Senior Vice President & General Manager
Title
FID/TIN: 34-0176110
Last Four of SSN if Sole Proprietor: N/A
Date: 12/19/16
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Introduction
Public trees in Carmel, Indiana provide more than traditional values of aesthetic and shade.
Carmel's trees also provide numerous environmental benefits, including temperature
moderation and cooling, reduction of air pollutants, and energy conservation. With proper
care, Carmel's tree population will continue to provide benefits, increase ill value, and
enhance quality,of life in the community.
The best approach to maintaining a community forest is to establish a proactive tree
management program that incorporates a tree inventory and management plan. With these
tools, Cannel can develop a management program that encourages staff to prioritize,
schedule, and effectively budget. A strong management program provides residents relevant
and accurate information about their urban forest and motivates them to participate in its
care.
Scope of Work
The proposed project reflects tree management methods and practices designed to help
Carmel better understand how an effective management program is integral to a successful
urban forest with trees that provide optimal benefits. Davey Resource Group, a division of
The Davey Tree Expert Company, has developed years of knowledge and experience
working with communities to enhance their urban forests. We ask that you consider this
project with regard to the various benefits our services can provide to the City of Carmel.
Public trees deserve to be professionally and proactively
neanaged because of the many environmental
and econonde benefus they provide.
Davey Resource Group September 2016
Task One: Tree Inventory
Davey Resource Group will conduct an inventory of approximately 30,000 street trees.
Davey Resource Group's GIS -based tree inventory will be performed using pre-programmed
computersAiat collect tree data .and various site attributes.
Collection Method
An accurate inventory project is essential to determining tree locations and attributes. To
efficiently achieve these goals, Davey Resource Group recommends that Carmel use a
combination of Geographic Information System (GIS) and Global Positioning System (GPS)
equipment.
Generally, pen -based computers with customized tree attribute fields, aerial photographs, and
additional GIS information are the primary tools for collecting tree locations and data. GPS
units serve as a quality control measure and will be used in conjunction with the pen -based
computers. While GIS is limited, GPS units can precisely identify tree locations in open
spaces.
GIS -Based Data Collection
Davey Resource Group has found that the most efficient and accurate method for mapping
tree locations involves a'three-tier system:
• GPS technology
• GIS and map data on a handheld computer
• Arborist's field judgment
Each of these components plays an integral role in mapping .tree locations. Essentially, a
ruggedized field computer is loaded with ArcPad" and connected to a GPS unit, which
creates seamless functionality between GIS basemap data, GPS location technology, and
Davey Resource Group's tree/site attribute collection program.
The GPS, which shows up as a 'bull's-eye' locator on the map, serves as the first tier of tree
location during the inventory. The map, ranging from simple street centerlines to color
orthophotography and extensive GIS data layers, serves as the second tier of tree location.
The inventory arborist (third tier) draws from experience and applies field judgment to make
the ultimate decision based on field observations. The arborist also resolves potential
inconsistencies that arise from using map data and GPS signals. Davey Resource Group's
inventory arborists utilize the best available GIS maps and GPS technology to quickly and
accurately plot tree/site locations.
2n-�s
Davey Resource Group September 2016
Using this method, Carmel will benefit in several ways:
• Increased production rates. Location data entry using GIS with accurate basemap
information is nearly twice as fast as using solely GPS equipment. Inventory
personnel are not limited by weather conditions or interference by buildings or
other tall obstructions.
• Optimal location accuracy. GIS accuracy is based on the basemap information
provided.
• Faster project completion. With advanced GPS technology, the project can be
completed more quickly with less downtime.
Pen -Based Computer Technology
Davey Resource Group uses pen -based
computers specifically configured for tree
inventory projects. Throughout the project, data
from these field units are directly uploaded to a
desktop computer for processing, and storage.
Pen -based computers offer multiple advantages:
• Data entry is quick because collectors
use simple input forms containing pick
lists, checkboxes, and radio buttons to
save time and money.
• The computer only accepts certain
entries, which decreases data collection
errors. All information on a particular
tree must be entered before the collector
can proceed. Cross-checking between
fields occurs .in real-time to prevent
inconsistent results.
GPS Units
GPS (Global Positioning System) technology can
also be used for tree inventory projects. Davey
Resource Group's arborists have access to GPS
units capable of submeter accuracy in recording
tree positions.
Due to the limitations of current GPS technology, receiving exact GPS data for all trees may
not be possible in all cases, especially for trees near very tall buildings, in steep terrain,
within heavily wooded areas, and in locations where many individual trees are growing
closely together. Sub -meter accuracy cannot be guaranteed in these situations.
Data can be plotted on paper maps or exported in file formats that are compatible with
commercial GIS applications, including AutoCAD', ArcView", and Arclnfo'".
Davey Resource Group
September 2016
3of�
Tree Inventory Data Fields
The flexibility of our software allows us to customize data fields or add new data fields to
suit your needs. The quoted price in this proposal reflects Davey Resource Group's methods
for tree inventory data fields:
1. Address/Location—Davey Resource Group identifies the location of each tree by
the following attributes:
a. Address. House address
b. On Street. The street the tree is physically located on
c. GPS X and Y coordinates in desired format
2. Species—Trees are identified by genus and species using both botanical and
common names, and by cultivars where appropriate.
3. Tree Size—Diameter, is measured to the nearest inch in I -inch size classes at 4%:
feet above the ground, or diameter at breast height (DBH).
4. Condition The general condition of each tree is evaluated in accordance with the
International Society of Arboriculture rating system:
Good >80%
Fair 80-50%
Poor <50%
Dead 0%
S. Primary Maintenance Needs—The following maintenance needs will be
determined based on ANSI A300 standard specifications:
• Removal. Trees designated for removal have defects that cannot be
practically or cost-effectively treated. The majority of trees in this category
have a large percentage of dead crown.
• Tree Clean. Such trees require selective removal of dead, dying, broken,
and/or diseased wood to minimize potential risk. Prioritization of pruning
work should depend on the Risk level assigned to each tree.
• Young Tree Train. Young trees must be pruned to correct or eliminate
weak, interfering, or objectionable branches in order to improve structure
and minimize future maintenance issues.
Davey Resource Group -September 201 G
6. Risk Assessment—During the inventory, each tree will be assigned a risk rating. A
Level 2 Qualitative risk assessment will be performed based on ANSI A300 (Part 9)
standards, along with the companion publication Best Managei?relrt Practices. Tree
Risk Assessment, published by, the International .Society of Arboriculture (2011).
Trees are subject to various failure scenarios which help determine risk rating. The
failure mode (i.e., branch, whole tree, codominant stem) with the greatest risk will
serve as the overall tree risk rating. The specified time period for the risk
assessment is one year.
Ratings are determined by the following criteria:
Likelihood of Failure. Identifies the most probable failure and rates the
likelihood that structural defect(s) will result in failure based on observed
current conditions.
Likelihood of Impacting a Target. The rate of occupancy of targets within
the target zone and any factors that could affect the failed tree as it falls
toward the target.
Categorizing Likelihood of Tree Failure Impacting a Target. The
likelihood_ of failure and the likelihood of target impact are combined in -the
matrix below to determine the likelihood of tree failure imnactina a target.
• Consequence:of:Failure, The consequences of tree failure.are based on the
level of target and potential harm that may occur. Consequences can vary
depending upon the size of defect, distance of fall for the tree or limb, and
any other factors that may protect a target from harm. Target values are
subjective, but efforts will be made to assess them from the client's
perspective.
Risk Rating—The tree's risk rating is determined based on combining the
likelihood of tree failure impacting a target and the consequence of failure in the
matrix below.
Davey Resource Group September 2016
8. Future Inspection—Trees in this category require additional and/or future inspections
due to a variety of issues beyond the scope of a standard'tree inventory. Categories for
future inspections include:
• Multi-year, annual inspection (e.g., a healthy tree that Inas been impacted by
recent construction or other damage).
• Level 3 Risk assessment (e.g., a tree with a defect requiring additional or
specialized equipment for investigation).
• Insect/disease monitoring (e.g., a tree that appears to have an emerging
insect or disease problem).
9. Growing Space Type. Growing space locations are categorized as:
• Island—Sites surrounded by pavement or hardscape (eg., parking lot,
cul-de-sac).
• Median—Sites located between opposing lanes of traffic.
• Natural Area—Sites developed through natural growth instead of design or
planning.
• Open/Restricted—Open sites with restricted growing space on 2 or 3 sides.
• Open/Unrestricted—Open sites with unrestricted growing space on at least 3
sides.
• Raised Planter—Sites located in an above -grade or elevated planter.
• Tree Lawn/Parkway—Sites located between the street curb and the public
sidewalk.
• Unmaintained Area—Sites located in areas that do not appear to be
regularly maintained.
• Well/Pit—Sites at grade level and completely surrounded by sidewalk.
10..Space Size. The minimumdimension of the Growing Space Type recorded.
11. Aboveground Utilities—For each tree or site, it will be recorded if utilities are:
• Present
• Present and Conflicting
• Not present
12. Additional Notes—At the discretion of the inventory arborist, additional information of
possible importance is noted here.
13. Date of Survey.
o -x 0
Davey Resource Group September 2016
Quality Control
Davey Resource Group takes tremendous pride in the quality that'we provide our clients.
We will ensure that Carmel experiences an accurate and high-quality tree inventory project.
Davey Resource Group performs detailed quality control and assurance checks on all of our
projects. Throughout the project our Site Managers will send Carmel weekly detailed
project updates covering pertinent information regarding the progress of your project.
Below is an example of a QC/QA weekly report that details our current quality control
statistics. Should our results fall below the target score we will let you know and take
immediate corrective action.
Our staff can make this assurance through the following means:
1. Davey Resource Group's professional urban foresters will conduct the inventory.
All of our inventory project managers are Certified Arborists through the
International Society of Arboriculture.
2. Throughout the inventory process, extensive quality control algorithms are
regularly applied. Using Davey Resource Group's Proprietary Tree Collector
Interface Software, quality control checks verify the accuracy and completeness of
the tree inventory data. This includes determining duplicate sites, proper addressing,
consistent data field collection, etc.
3. To ensure consistency and accuracy, Davey Resource Group's Information
Technology Department runs specific analysis software on the collected data.
4. In addition to computerized quality control, it senior inventory arborist regularly
checks data collected by other staff to ensure adherence to client work
specifications and national industry standards.
Davey Resource Group welcomes and encourages Carmel to periodically perform on-site
verification of the data. Davey Resource Group is committed to ensuring that the city is
confident in the quality of the data.
76f fs
Davey Resource Group September 2016
Project Pricing
Task One: Tree inventory
GIS -Based Tree Inventory
Computerized invents y data collection of ugn to .i0, 000 existing
trees, for a cosi of
$190;220'
Additional inventory data collection above 30,000 trees
at a unit rate of.
Tree inventory data will be delivered as ESRV` shapefiles, an Access"', an Excel"' $4.67
spreadsheet, and Google Earth's KML.
Task Two: Tree Management Plan
Tree Management Plan
One printed color copy and an electronic version on CD-ROAf
Including an executive sutn►►na►y, inventory data analysis,
maintenance recommendations, planting recommendations, and
a multi year budget
S3;i100'
E.et•a printed copies $175
Notice of Disclaimer: Inventory data provided by Davey Resource Group, a division of
The Davey Tree Expert Company, are based on visual recording at the time of inspection.
Visual records do not include individual testing or analysis, nor do they include aerial or
subterranean inspection. Davey Resource Group is not responsible for the discovery or
identification of hidden or otherwise non -observable hazards. Records may not remain
accurate after inspection due to the varlable.deterioration of inventoried material. Davey
Resource Group provides no warranty with respect to the fitness of the urban forest for
any use or purpose whatsoever. Clients may choose to accept or disregard Davey
Resource Group's recommendations or to seek additional advice. Important: know and
understand that visual inspection is confined to the designated subject tree(s) and that the
inspections for this project are performed in the interest of facts of the tree(s) without
prejudice to or for any other service or any interested party.
Davey Resource Group
voT�
September 2016
EXHIBIT B
Invoice
Name of Compally:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Goods
Signature
Printed Name
Services
Person Providing
Date Goods/Services Provided
Cost Per Hourly
Total
Goods/Services
Goods/ (Describe each good/service
Item Rate/
Service separately and in detail)
Hours
Provided
Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
$100,000 each employee
Bodily Injury by Accident/Disease:
$250,000 each accident
$500,000 policy limit
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other titan
Products/Completed Operations):
$500,000
Products/Completed Operations:
$500,000
Personal & Advertising Injury
Policy Limit:
Each Occurrence Limit:
$500,000
$250,000
Fire Damage (any one fire):
$250,000
Medical Expense Limit (any one person):
$ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
Brent R. Repenning
being first duly sworn, depes and says
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness inthat this
matter, could testify as follows:
1 am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. 1 am now and at all Imes relev ntJierein 1
Dave Resource Group, a division o"fiP"h%f lPY@4 Ikpert Company
Executive ice rest nit�dl"ld4i���r',>
in the position of Davey Resource Group and Eastern Utility
Services
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the day of
,20_
Printed:
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: