CrossRoad Engineers/Eng/ Adl Serv #16/127,00/Old Town Drainage Improvements – Additional Old Town Alley ProjectsCrossRoad Engineers, P.C.
Engineering Department - 2016
Appropriation # 2200 94-650.04 2016 Storm Water Bond; P.0.04315
Contract Not To Exceed $127,000.00
AMENDMENT TO ADDITIONAL SERVICES AMENDMENT
THIS AMENDMENT TO THE ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR
PROFES91ONAL SERVICES ('Agreement) entered into by and between the City of Carmel and CrossRoad
Engineers, P.C. (the °Professional°), as City Contract dated December 21, 2016 shall amend the total amount and
terms of the Amendment consistent with the Scope of. Work attached hereto and incorporated herein as Exhibit °A°.
The terms and conditions of the Agreement shall not otherwise be affected by this Amendment and shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed -this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board,of Public
Works and Safety
By:
I
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James Brainard, Presiding fficer
jS.iC=-CWAcfSat 0.066 W C=P..A ASA/164-IM 3o161137 A511
CROSSROAD ENGINEERS, P.C.
Prinn'tkl'Nahie
Title
FID/TIN: *3S— I q 63351
Last Four of SSN if Sole Proprietor.
Date:
December 12, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
2016 Stormwater Bond — Old Town Drainage Improvements
Additional Old Town Alley Projects
City of Carmel, Indiana
Jeremy:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the construction of Additional alleys in the Old Town area
of Carmel, Indiana. These additional alleys include the following:
The North-South alley located %2 block east of 1St Avenue Northwest with limits from lst
Street Northeast to 3rd Street Northeast
The North-South alley located %2 block east of Rangeline Avenue with limits from 1St
Street Northeast to 5th Street Northeast
The North-South alley located %2 block east of 2nd Avenue Northeast with limits from 2nd
Street Northeast to 3rd Street Northeast
In addition, this contract will include the following other improvements:
• Added curb and drainage improvements and asphalt overlay for 5th Street Northeast
going east of 2nd Avenue Northeast to the east end of the Blackwell Park subdivision
• Drainage improvements to the east end of the unplatted East-West alley located just west
of the Monon and between 1St Street Southwest and 2nd Street Southwest
• Added curb and drainage improvements and asphalt overlay (or total reconstruction) for
4th Street Northwest west of 1St Avenue Northwest
The total length of these projects is approximately 3150 feet. We will work with the City on any
potential detention and water quality design for these projects. This will include the
investigation of constructing the alleys with pervious type pavement (asphalt or concrete), Pave
Drain, etc.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
Mr. Jeremy Kashman, P.E.
City of Carmel
December 12, 2016
Pagel of 5
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to re-establish the existing Right -of -Way of the alleys throughout the
length of the project areas.
B. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
Alleys and roadways
Storm structures/underdrains as necessary
Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
■ Storm structures & drainage
■ Grading for alley/street construction
■ Details for alley/street construction
■ ' Erosion control plans
Maintenance of Traffic Details (minimal)
C. UTILITY COORDINATION, REGULATORY SUBMITTALS & BIDDING PHASE
CrossRoad Engineers will provide all necessary utility coordination for this project in
order to minimize all utility impacts and if some are necessary then we will coordinate all
relocations. We will also prepare the necessary applications for submittal and review
and/or approval of the construction plans prepared as part of this agreement. This task
will include the necessary administration services for preparing the submittals as well as
time associated with the coordination efforts with the local regulatory agencies. This
work will also include the services necessary to facilitate bidding of the project.
Mr. Jeremy Kashman, P.E.
City of Carmel
December 12, 2016
Page 2 of 5
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D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers can perform construction staking,
inspection, and as -built plans if requested by the City of Carmel. This work will include
all office work and field work to complete the construction and final record drawings of
the project. This work will be hourly per Attachment `B" and with an Estimated Fee as
shown in Attachment "A".
E. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 35 days after receipt by will accrue interest at
the lower of a rate of 1.5% per month or the highest rate permissible under Indiana law.
F. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you in writing at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
Please signify your acceptance by signing below:
City of Carmel Date
Mr. Jeremy Kashman, P.E.
City of Carmel
/� December 12, 2016
fthN = Page 3 of 5
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY
B. DESIGN & CONSTRUCTION DRAWINGS
C. UTILITY COORDINATION, REGULATORY SUBMITTALS
& BIDDING PHASE
D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
TOTAL ESTIMATED FEE (Item D is hourly)
$15,000
$60,000
$12,000
$40,000
$127,000
Our total proposed fee is divided into the above work components for billing purposes.
Mr. Jeremy Kashman, P.E.
City of Carmel
December 12, 2016
Page 4 of 5 (//��
ATTACHMENT "B"
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2017
Mr. Jeremy Kashman, P.E.
City of Carmel
December 12, 2016
Page 5 of 5
City�� Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER. NUMBER
FEDERAL EXCISE TAX EXEMPT
34315
I ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
I
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
12112/2016
Beech Grove,
068025
Project 16-sW-77; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP ;1 Civic Square
TO Carmel, IN 46032-
BEECH GROVE, IN 46107.
Kate Lustig
PURCHASEID BLANKET CONTRACT
PAYMENTTERMS FREIGHT
11056
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2016 Storm Water Bond
Account: 94-650.04
1 Each ASA 16 - Old Town Drainage Improvements - Additional Old
Town Alley Projects
$127,000.00 $127,000.00
Sub Total $127,000.00
G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $127,000.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER IS MADE A
PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROI. No. 34315 CLERK -TREASURER
'Q
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Send Invoice To:
Jill Newport
Engineers, P.C.
CrossRoad
3417 Sherman Driver
IN 46107
Beech Grove,
$127,000.00 $127,000.00
Sub Total $127,000.00
G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $127,000.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER IS MADE A
PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROI. No. 34315 CLERK -TREASURER